DELAWARE COUNTY COMMUNITY COLLEGE

Bid on Contract #26-2

Outsourced Financial Aid Back Office

Delaware County Community College

901 S. Media Line Road

Media, PA 19063

Bid Opening: April 1, 2026

SECTION 1.

NOTICE TO BIDDERS

Sealed Bids will be received electronically by the Purchasing Office on behalf of the Delaware County

Community College at 901 S. Media Line Road, Media, PA 19063 via PennBid at https://pennbid.bonfirehub.com for the following:

Bid Title: Outsourced Financial Aid Back Office

Contract #: 26-2

Bid Opening: Wednesday, April 1, 2026 at 9:00 a.m.

The bid will be available via the PennBid Program (https://pennbid.bonfirehub.com) on Wednesday, April

1, 2026 at 9:00 a.m.

Bidding documents are available at no cost via the PennBid Program (https://pennbid.bonfirehub.com).

Bids shall be submitted online via the PennBid Program (https://pennbid.bonfirehub.com) by the date and time indicated in the Request for Proposal along with the Bid security and the other documents required to be submitted as identified herein.

Failure by the Bidder to comply with the Bid documents may result in the rejection of its Bid.

Delaware County Community College reserves the right to reject any and all Bids, to waive immaterial informalities or to accept any Bid which in their opinion will be in the best interest of the College.

Delaware County Community College is an equal opportunity educational institution and does not discriminate based on race, color, national origin, sex or disability, as more fully set forth in the College’s nondiscrimination policy incorporated herein by reference.

No Service Provider may withdraw its Proposal within sixty (60) days after the actual opening of

Proposals.

https://pennbid.bonfirehub.com/

SECTION 2.

GENERAL INFORMATION

ABOUT DELAWARE COUNTY COMMUNITY COLLEGE

Delaware County Community College is a public community college serving Delaware and Chester

Counties in Pennsylvania. Founded in 1967, the College is well-respected in meeting the education and training needs of the diverse communities it serves and in developing students’ potential to contribute to a regional workforce and a global society.

With a strategic plan based on Enrollment, Engagement, Equity and Expansion, the College delivers quality, affordable and responsive educational opportunities in a technologically rich and supportive learning environment. The College serves a diverse population of more than 16,000 credit and non-credit students through its six locations, including the 123-acre Marple Campus, as well as through online modalities.

Academics

Accredited by the Middle States Commission on Higher Education, the College offers more than 50 associate degree and 35 certificate programs. Here, students find affordable open admission to higher education and can earn an Associate in Arts (A.A.), Associate in Fine Arts (A.F.A.), Associate in Science

(A.S.) or an Associate in Applied Science (A.A.S.) degree. The College offers dual admission; transfer options to four-year colleges and universities and awards short-term workforce preparation or advancement certificate programs, as well as provides personal enrichment and lifelong learning opportunities. In addition, thanks to strategic partnerships with several universities, associate degree completers can earn a bachelor’s degree in several fields on the College’s Marple Campus.

The College’s faculty members truly care about student success and can provide insights from real world experience in their area of expertise which students value tremendously. Some of our adjunct faculty also teach at the area fouryear colleges and universities.

Student Life & Athletics

One of the hallmarks of the College is the outstanding support services availed to students. Dedicated individuals in Advising, Assessment, Career & Counseling, Disability Services, Library Services, Tutoring, and Transfer Services provide an unparalleled support system. In addition, tailored services for dual enrollment, first-generation and student veterans offer support specific to those populations.

A wide range of 35+ student clubs and organizations are available to students catering to their interests both inside and outside the classroom. A Fitness Center is available on the Marple Campus as well as on-campus dining options.

The College’s athletic teams are collectively known as the Phantoms and compete in Division III of the

National Junior College Athletic Association (NJCAA Region 19) and are members of the Eastern

Pennsylvania Athletic Conference.

The sports teams range from baseball, men’s and women’s basketball, women’s cross country, men’s soccer, track and field, and women’s volleyball.

Commitment to Diversity

As the community’s college, Delaware County Community College is deeply committed to addressing diversity issues. An office of Diversity, Equity & Inclusion was established in 2018 and the Center for

SECTION 2. GENERAL INFORMATION - cont’d

Equity & Social Justice was created in the summer of 2020 amidst times of social unrest across the nation. The Center contributes to dismantling systems of racism and social injustice by providing ongoing opportunities for meaningful dialogue that creates awareness, promotes education and understanding, and leads to transformative change.

Advertising and Marketing Background

The College’s mission is to provide affordable, accessible, and high-quality education and training. Like other higher education sectors, community colleges face emerging challenges. Evolving demographics, shifting students’ needs and behaviors and expanding technologies demand more sophisticated, targeted, flexible marketing plans be developed.

Over the past 16 years, the College has utilized a variety of media outlets to deliver its multi-faceted messages. Advertising tactics have ranged from traditional media, including cable TV, billboards, newspaper, and direct mail to newer media including connected TV, streaming radio, and various programmatic, retargeting and geofencing digital tactics.

Our target audiences include prospective students (high school age, and adults), guest students, high school guidance counselors and administration/staff, business/industry partners, and alumni.

SECTION 3.

INSTRUCTIONS TO BIDDERS

1. INTRODUCTION

Delaware County Community College is soliciting Bids for Outsourced Financial Aid Back Office

Services in accordance with the following information and guidelines. This Bid is part of a competitive procurement process which will best serve the interests of the College and will provide firms with a fair opportunity for their services to be considered. This Bid states the instructions for submitting Bids, the procedures and criteria by which a Service Provider will be selected and general contractual terms and requirements the College will include in any resulting contract.

2. DEFINITIONS

As used throughout this document, the following terms shall have the meaning as set forth below:

A. The term "College" shall refer to Delaware County Community College.

B. The term “Bid” or “Proposal” in singular or plural form shall refer to this document and the requirements contained herein.

C. The term "Bidder" or "Bidders" shall refer to those firms submitting Bids to perform the services described herein.

D. The term "Contractor" shall refer to the Successful Bidder to whom the Contract has been awarded by the College Board of Trustees.

E. The term “Contract” or “Agreement” shall refer to the final binding arrangement entered into between the College and Contractor as a result of this Bid.

3. TIMELINE FOR SUBMISSION, REVIEW AND AWARD OF BID

ACTION DATE

Release Bid to Contractors Wednesday, April 1 2026 at 9:00 a.m.

Deadline for Submission of Questions* April 15, 2026

Deadline for Submission of Bid* April 29, 2026

Review of Bids by College May 6, 2026

Award of Contract, if any, by Board of Trustees May 13, 2026

4. BIDDERS’ REPRESENTATION

Bidders, by the act of submitting their Bid, represent that:

A. They have read and understand the Proposal documents and their Bid is made in accordance therewith;

B. They have familiarized themselves with the conditions under which the work will be done;

C. Their Bid is based upon the requirements described in the Bid documents without exception unless exceptions are clearly stated in the response.

5. METHOD OF RESPONDING

The College invites electronic Bids on the following: "Contract No. 26-2 Outsourced Financial Aid Back

Office” for Delaware County Community College located at 901 S. Media Line Road, Media, PA via

PennBid at https://pennbid.bonfirehub.com. Prices listed must be for all work described in the

Specifications.

SECTION 3. GENERAL CONDITIONS - cont’d

6. RECEIPT AND OPENING OF BIDS

A. Delaware County Community College, Media, Pennsylvania, 19063 invites Bids in the form attached hereto which must be signed by the Bidder and uploaded into the PennBid project portal. Unsigned Bids will not be considered. Bids will be received via PennBid

(https://pennbid.bonfirehub.com) until 2:00 p.m. on Wednesday, April 29, 2026.

B. The College may consider informal any Bid not prepared or submitted in accordance with the provisions hereof and may waive informalities or reject any and all Bids. A Bid may be withdrawn or modified at any time within PennBid prior to the due date and time identified in the Invitation for Bids. No Bidder may withdraw its Bid within sixty (60) days after the actual date and time of the Opening thereof.

C. Bids shall be submitted online via the PennBid Program (https://pennbid.bonfirehub.com) by the date and time indicated in the Invitation for Bids along with the Bid security and the other documents required to be submitted as identified herein.

D. In the event of a discrepancy between “Unit Price” and “Total Price”, “Unit Price” will govern.

7. PROCEDURE FOR SUBMISSION OF QUESTIONS/CLARIFICATIONS

Bidder shall submit all questions about the meaning or intent of the Bidding Documents via the “Ask a Question” feature in PennBid no later than 2:00 p.m. on Wednesday, April 15, 2026.

8. MODIFICATION OR WITHDRAWAL OF BID

A. No Bid may be modified, withdrawn, or canceled for sixty (60) calendar days following the time and date designated for the receipt of Proposals.

B. Prior to the time and date designated for receipt of Bids, Proposals may be modified or withdrawn within PennBid.

C. Withdrawn Bids may be resubmitted in PennBid up to the time designated for the receipt of

Proposals provided that they are then in full conformance with the information contained herein.

9. QUALIFICATION OF BIDDER

The College may make such investigation as it deems necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the College all such information and data for this purpose as the College may request. The College reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the College that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

Conditional Bids will not be accepted.

10. BID OWNERSHIP

All Bids submitted become and remain the property of the College and, as such, are considered public information. Unless certain pages or specific information are specifically marked “proprietary” and qualify as such, the College shall make available to any person requesting information through the

College’s processes for disclosure of public records, any and all information submitted as a result of this Bid without obtaining permission from any Bidder to do so.

11. COSTS ASSOCIATED WITH BID PREPARATION

The College is not responsible for costs incurred by any Bidders in the generation of submission of

Bids, visits to the College, presentations made to College personnel or designees, documentation provided to College personnel or designees, production of marketing literature, or any other costs incurred while participating in this Bid process.

12. TIME OF COMPLETION

The Contractor must agree to complete work in accordance with the following schedule: A. Contract award, if any, to be made May 15, 2026. Award of the Contract to be in the form of a Purchase Order.

B. Commencement of service on or before, July 1, 2025.

13. CONDITIONS OF WORK

Each Bidder must inform himself fully of the conditions related to the project and will be presumed to have inspected the site and to have read and be thoroughly familiar with the plans and contract documents (including all addenda). Failure to do so will not relieve the Contractor of their obligation to furnish all the material and labor necessary to carry out the provisions of his Contract. Insofar as possible, the Contractor, in carrying out his work, must employ such methods or means as will not cause any interruption of or interference with the work of the College or any other Contractor.

14. METHOD OF AWARD

The College reserves the right to reject any or all Bids. That Bid which the Board of Trustees, in the exercise of their discretion, considers best under the circumstances, may be accepted. The College reserves the right to accept a single item, or group of items and not necessarily all items Bid. The

College will make award kind, quality, and material being equal, to the lowest responsible Bidder.

Notice of award will be in the form of a Purchase Order.

15. POINT OF CONTACT

For purposes of this contract, all contact shall be made through the “Ask a Question” feature in

PennBid. Under no circumstances are Bidders permitted to contact staff, faculty or other related constituency for purposes associated with this Bid. Questions may also be submitted through the

PennBid portal.

16. COMPLIANCE WITH LAW

This Bid and subsequent Contract(s) are subject to all laws, regulations, and executive orders of the

State of Pennsylvania. Any clause(s) which does not conform to such laws, regulations and executive orders shall be considered void.

17. ASSIGNMENTS

The Contractor shall not assign the whole or any part of this contract or any monies due or to become due hereunder without the written consent of the College.

18. DEFECTIVE WORK

The Contractor shall promptly replace and re-execute any defective work as determined by the

College in accordance with the Contract. The Contractor shall bear the full expense of such replacement. Should the Contractor refuse to replace or re-execute work rejected by the College, the

College shall have the right to purchase said product or service on the open market with any difference in price being charged back to the Contractor.

19. ADDENDA AND INTERPRETATIONS

In the case of any ambiguity, inconsistency, error or omission in any of the Bid documents, or a conflict between a provision in the documents and a Federal, State, County or Municipal law or governmental regulation, the Bidder is required to draw such to the attention of the College via the

“Ask a Question” feature in PennBid. The College will in turn clarify the situation as to the true interpretation thereof through the issuance of an ADDENDUM. Addenda will only be issued via the

PennBid portal. Bidders who have registered with and downloaded documents from PennBid will be notified by email when an addendum has been posted in PennBid. The College will not be held responsible for any oral instructions. If the Bidder fails to draw any such matters to the attention of the College as outlined herein, his Bid will be conclusively presumed to have been based upon the interpretation which may subsequently be given by the College, or if such conflict is with a law or regulation, the Bid is conclusively presumed to be predicated upon full compliance therewith.

20. TAXES

The College is exempt from State Sales and Use Tax involved in the completion of work under this

Contract and this should not be included in the Bid. The College’s exemption does not preclude the

Contractor from paying taxes on material purchased for use in completion of this project. The

Contractor shall pay all Social Security and Unemployment taxes and be responsible for Withholding taxes and any other Local, State or Federal requirements in this regard.

21. INDEMNIFICATION

The Contractor shall indemnify and hold harmless the College, its employees and agents from any and all claims, actions or demands arising from the acts or omissions of the Contractor, its employees or agents in the performance of its obligations under this or any subsequent contract or agreement and doing business as authorized herein, including costs, attorney fees and expenses incurred by reasons thereof.

22. NAME BRAND ITEMS

Whenever name brand items are listed, the words “acceptable alternate” are implied even though not expressly stated.

SECTION 4.

GENERAL CONDITIONS

1. BIDDER ACCOUNTABILITY

Bidders will be held strictly to their proposal.

2. BIDDER DESIGNEE

Each Bidder shall designate a person who is thoroughly familiar with the Bid proposal and who may be contacted during regular business hours to act as liaison between the Bidder and the

College.

3. ALTERNATES

Items as specified in this Bid are generally of the quality and characteristics desired by the

College. Alternates of equal specifications may be submitted. After the time of Bid opening and before the College makes an award, these alternates will be reviewed to determine their comparability to the items specified. Bidders wishing to submit substitutes to those items specified should do so by listing the brand names and catalog number on the Bid Form or on a

"noted" attachment to the Bid Form. Brochures or "cuts" along with shop drawings must be submitted which illustrate and give specifications on the substituted items. Failure to comply may result in rejection of Bid. Bidders offering substitutes should have samples available on short notice.

4. ACCEPTANCE OF PRODUCT/SERVICE

Bidders should offer the latest models and model numbers available. No used or reconditioned items will be accepted.

5. DELIVERY COSTS

Any expense involved in labor, freight, unloading, and/or return of goods connected with any order resulting from this Bid shall be at the Bidder's expense.

6. CANCELLATION OF CONTRACT

In the event that any of the provisions of these Contract documents are violated by the Contractor or his subcontractors, the College may cancel the order and in good faith contract another firm to complete the contract and hold the original Contractor responsible for all costs to the College for the completion of said order. This amount not to exceed the fair market value for such work.

7. PAYMENT FOR SERVICES

Neither the final certificate of payment nor any provision in the Contract documents, nor partial or entire use of the equipment, by the College shall constitute an acceptance thereof if not in accordance with these documents, or relieve the Contractor of liability in respect to any expressed warranties or responsibilities for faulty materials or workmanship. The Contractor shall promptly remedy any defects without cost to the College.

8. REFERENCES

Firm must submit with their Bid a list of at least three (3) references that have entered into an agreement for services similar to that which is specified herein within the previous twenty-four

(24) months. The reference list should include (1) the name of the organization (2) a contact person and phone number (3) description of services including year(s).

SECTION 4. GENERAL CONDITIONS - cont’d

9. BIDDER STABILITY

The Contractor shall have been operating continuously under the same company name for a minimum of three (3) years.

10. HOLD HARMLESS

The Contractor shall hold and save harmless the College and its officers, agents, and employees from liability of any nature or kind including cost and expenses for or on account of any patented or unpatented invention, process article, or appliance manufactured or used in the performance of the contract. The Contractor will protect the College from any cost and expenses pertaining to the fulfillment of the contract. It is mutually agreed and understood without exception that the contract prices shall include all royalties or cost arising from use of such design, services, or materials in any way involved in the Bid item/s.

11. PAYMENT FOR EXTRA SERVICES

Except as otherwise provided in this contract, no payment for extra services shall be made unless such extras and the price thereof have been authorized in writing by the College.

12. DISPUTES

Any disputes concerning the question of fact arising under this contract, not disposed of by agreement, shall be decided by the College who shall reduce the decision to writing and furnish a signed copy to the Contractor. Such decisions shall be final and conclusive.

13. PROVISIONS SEVERABLE

Each provision of this Contract is severable from the whole, and if one provision is held to be invalid, the remaining provisions shall remain in effect.

14. WAIVER OF RIGHTS

No delay or failure by the College to enforce any of the provisions of the Contract or to exercise any right therein granted shall be deemed a waiver thereof or limitation in any respect on the right of the College then and thereafter to enforce all provisions of this Contract and to exercise any such right.

15. ASSIGNMENT OF CONTRACT

Contractor shall not assign this Contract, in whole or in part, or enter into any subcontract for the performance of any work contracted for, without first obtaining the written consent of the

College, and then only subject to such conditions as the College may prescribe.

16. POSSIBLE AWARD WITHOUT DISCUSSION

Bidders are hereby notified of the possibility that award of this Contract may be made without discussion of Proposals received and hence, Proposals should be submitted initially in the most favorable terms, from a price and technical standpoint, which the Bidder can submit to the

College.

17. AUTHORITY TO BIND PROPOSAL

Each Bid shall identify the individual(s) having authority to contractually bind the Bidder to a

Contract. It shall also name the person to be contacted both during the period of evaluation and for prompt Contract administration upon award of the Contract. This information is to include:

Name, Title, Address, Telephone Number and Fax Number. In the absence of a designee named

SECTION 4. GENERAL CONDITIONS - cont’d by the Bidder, it is assumed that the individual signing the Bid Form has the authority to bind the

Bidder to a Contract.

18. DISCRIMINATION

The Contractor agrees not to discriminate against any client, employee or applicant for employment or for services, because of race, creed, color, national origin, gender, ethnic background, or age with regard to, but not limited to, the following: employment upgrading;

demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; selection for training; rendition of services. It is further understood that any Contractor who is in violation of this clause shall be barred forthwith from receiving awards of any kind from the College, unless a satisfactory showing is made that discriminatory practices have terminated and that a recurrence of such acts is unlikely.

SECTION 5.

REQUEST FOR PROPOSAL (SPECIFIC TO THE RFP)

1. INTENT/PURPOSE

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals from Financial aid vendors in order to establish a formal agreement for providing Financial Aid Back Office for Delaware County Community College (“DCCC” and/or “College”) for three (3) fiscal years:

2026-2027, 2027-2028, 2028-2029 (July 1 to June 30), for the College. the College and the vendor can mutually agree to renew the contract beyond the original 3-year period.

2. OVERVIEW

Our mission at DCCC is to facilitate learning by providing quality educational programs and services that are student-focused, accessible, comprehensive, and flexible to meet the educational needs of the diverse communities it serves. In doing so, the College will enable its students to develop themselves to the limit of their desires and capabilities and to be successful.

DCCC is not seeking a traditional client/vendor relationship but a true partnership. We encourage creative solutions that focus on a strategic partnership, including:

A. Market leadership.

B. Best practices.

C. Next-generation solutions.

D. Solution feature/functionality.

E. Deployment and training.

F. Ongoing service excellence.

G. Technology and service requirements.

H. Financial investment.

3. KEY FACTS

Delaware County Community College Fall End of Term Enrollment History

Fall 2022 Fall 2023 Fall 2024 Fall 2025

Total Students 8,369 8,191 7,928 8,067

Full-time Equivalent (FTE’s) 5,566 5,530 5,362 5,558

Total Credits 66,797 66,363 64,344 66,702

4. GENERAL REQUIREMENTS

Delaware County Community College seeks a qualified partner to deliver comprehensive, compliant, and student-centered back-office financial aid services. The selected vendor must demonstrate the capacity to manage core financial aid operations with accuracy, efficiency, and a strong commitment to equitable student access and success.

The vendor will be responsible for processing and administration functions that may include, but are not limited to: application review and verification, packaging and awarding of aid, disbursement coordination, return of Title IV (R2T4) calculations, satisfactory academic progress (SAP) monitoring, reconciliation, and reporting. All services must be performed in accordance with

SECTION 5. REQUEST FOR PROPOSAL - cont’d applicable federal, state, and institutional regulations, including compliance with U.S. Department of

Education, and the Pennsylvania Higher Education Assistance Agency (PHEAA) requirements.

The vendor must ensure strict adherence to data security and privacy standards, including FERPA, and maintain secure system integrations with the College’s student information system and related platforms. Timeliness, accuracy, and audit readiness are essential expectations.

A student-centered approach is required, even in back-office functions. The vendor must support clear, consistent communication practices that minimize barriers, reduce processing delays, and enhance the overall student experience. Services should be scalable to accommodate enrollment fluctuations and adaptable to evolving regulatory and institutional needs.

The vendor must align services to an enrollment ecosystem model, ensuring financial aid processes are flexible, coordinated, and responsive to evolving student needs. Success will be measured not only by processing efficiency, but by the extent to which services support persistence, re-enrollment, and equitable outcomes.

The vendor must demonstrate experience serving community colleges or similarly open-access institutions, with an understanding of the unique needs of diverse and non-traditional student populations. Continuous improvement practices, performance metrics, and transparent reporting are expected to ensure accountability and alignment with institutional goals.

The College expects a collaborative partnership model, with regular communication, defined service-level agreements (SLAs), and a shared commitment to advancing access, persistence, and completion for all learners.

5. CONTRACT TERM

The initial term of any contract that results from this RFP (contract) will be for a three (3) year period beginning no later than July 1, 2026. The contract may be extended for up to four (4) subsequent one

(1) year terms if the College determines that service and financial performance of the vendor are satisfactory and if contract extension is in the best interest of the College. The maximum contract period including extension will be nine (7) years, at which time the contract will again be subject to competitive evaluation.

6. VENDOR SELECTION

The partner awarded the business will be selected based on offering the greatest benefit to DCCC, not just the lowest price. In addition, vendors will not be disadvantaged for proposing solutions that do not provide ALL required system functionality.

7. VENDOR PRESENTATIONS

Vendors should be prepared to conduct a presentation if requested. Presentations will provide vendors the opportunity to explain the functional and technical capabilities of their system and services.

Vendors should also be prepared to answer detailed questions regarding their proposals. DCCC will provide a detailed agenda for the presentation.

The information contained in this RFP is proprietary to DCCC and must be treated by vendors as confidential. The information is to be used by each vendor only for the purpose of preparing a response. The information may not be used or shared with other parties for any other purpose without our written permission. Upon request, DCCC will sign a mutual non-disclosure agreement.

8. SCOPE OF SERVICES

Please see attachment A.

ACKNOWLEDGEMENT OF CLEARANCES FORM

Please see the following information regarding Background Clearance Requirements. Your immediate attention to this matter is requested.

Project: PA Act 153 - Background Clearance Requirement

Act 153 – The Pennsylvania state legislature sought to strengthen protections for children in the PA Child

Protective Services Law. The law went into effect on December 31, 2014, and now requires colleges and universities to obtain background clearances for any individual having routine interaction with children at the college or in a college-sponsored program, activity, or service. This requirement applies to college employees, volunteers, independent contractors, and students. This law requires mandatory reporting of suspected child abuse directly to the PA Department of Human Resources.

All Contractors will be required to obtain the three (3) mandatory background clearances: 1) PA Criminal

Background, 2) PA Child Abuse History, and 3) FBI Cogent Clearance Fingerprinting.

These clearances must be provided for all contractor representatives/employees who will be on the campus of Delaware County Community College (“College”) or will interact with students/minors to perform the work awarded. If you are unable to obtain these state required background checks, you will be ineligible to perform work at the College.

Below are the following required clearances, instructions, and ESTIMATED cost to obtain them.

Act 34 - PA Criminal Background (On-line) Cost $22

Results are usually instantaneous. Make sure you hit “yes” to get a copy.

https://epatch.state.pa.us/

Act 151 - PA Child Abuse History (On-line) Cost $13

Results are mailed or can be viewed and printed at the website.

Google Chrome - https://www.compass.state.pa.us/cwis

Act 114 - FBI Fingerprinting - IdentoGO (On-line) Estimated cost - $25.25

Register on-line by selecting Digital Fingerprinting. Enter the Service Code 1KG756.

https://www.identogo.com/locations/pennsylvania https://epatch.state.pa.us/ https://www.compass.state.pa.us/cwis https://www.identogo.com/locations/pennsylvania

ACKNOWLEDGEMENT OF CLEARANCES

Independent Contractor Name: ___________________________________________________________

Address: _____________________________________________________________________________

City, State, ZIP: _______________________________________________________________________

Phone #: ___________________________

Fax #: ___________________________

Please sign and date that you understand the enclosed letter and hold a clear background check in accordance with the law for yourself and/or each employee/representative of your organization that interacts with students/minors or comes to the College Campus (es) including our dedicated centers.

Please return this Acknowledgement of Clearances form with your signed Agreement for Services.

The College will keep this form on file. You may be requested at any time to provide proof of clearances for each employee/representative on the College campus or who interacts with students/minors.

Authorized Signature Date

Printed Name

Title

SECTION 6.

BID FORM

Proposal of _________________________________________________(herein called "Bidder") on

Contract No. 26-2 Outsourced Financial Aid Back Office

We the Bidder, in compliance with your Invitation to Bid and having examined the Instructions to

Bidders, General Conditions and Specifications, propose to provide Auditing Services prices noted.

Estimated Costs Noted Below:

Respectfully Submitted, COMPANY NAME

STREET ADDRESS

CITY STATE ZIP CODE

TELEPHONE NUMBER FAX NUMBER TITLE OF SIGNER

PRINTED NAME SIGNATURE DATE

THIS FORM MUST BE FILLED OUT IN ITS ENTIRETY AND WRITTEN IN INK OR TYPEWRITTEN.

SECTION 7.

NON-COLLUSION AFFIDAVIT

Note – This affidavit must be submitted with the Bid. Failure to do so will result in disqualification of your Bid.

Service Provider: ______________________________________________________

State of: ________________________________

County Of: _____________________________

I state and affirm that I am ___________________________________________________, of

(Title)

(Name of Firm) and that I am authorized to make this affidavit on behalf of my firm, its owners, directors and officers. I am the person responsible in my firm for the price(s) contained herein.

I state that:

1. The price(s) and amount(s) of this Bid have been arrived at independently and without consultation, communication or agreement with any other Contractor, Service Provider or potential Service

Provider.

2. Neither the price(s) nor the amount of this Bid and neither the approximate price(s) nor approximate amount of this Proposal, have been disclosed to any other firm or person(s) who is a proposer or potential proposer, and they will not be disclosed before the Proposal opening.

3. No attempt has been made or will be made to induce any firm or person(s) to refrain from proposing on this Contract, or to submit a proposal higher than this Proposal, or to submit any intentionally high or noncompetitive Proposal or other form of complementary Proposal.

4. The Proposal from my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person(s) to submit a complementary or other noncompetitive

Proposal.

5. _____________________________________________, its affiliates, subsidiaries, officers, (Firm Name) directors and employees are not currently under investigation by any governmental agency and have not in the last three (3) years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion, except as follows:

Involvement in the above activity does not prohibit Delaware County Community College from accepting this Proposal or awarding a contract; but this may be grounds for determining whether the College should decide to award a contract based on a lack of responsibility with respect to proposing on any public contract.

6. _____________________________________________, understands and acknowledges

(Firm Name)

SECTION 7. NON-COLLUSION AFFIDAVIT - cont’d that the above representations are material and important and will be relied on by the College in awarding the Contract(s) for which this Proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from

Delaware County Community College of the true facts relating to submission of Proposals for this contract.

Signature of Person Completing Affidavit

Print Name

Print Title

STATE OF :

: ss:

COUNTY OF :

SWORN TO AND SUBSCRIBED BEFORE ME, A NOTARY PUBLIC, THIS ______________ DAY

OF

Notary Public Signature

My Commission Expires: