1-25-03991VW Davis SLC Connector Design RFQu Final.pdf

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REQUEST FOR QUALIFICATIONS

Cover Sheet

General Information

Project Name Davis-SLC Community Connector Final Design and Construction Phase Services

Project Description Design services for the final design and construction documents for Bus Stop and end of line facilities with associated improvements for the Davis-SLC Community Connector project, with options to provide construction phase and other services deemed necessary and as elected and directed.

Project Start Date Approximately January 2026

Contract Type Professional Services Agreement with fixed labor rates and NTEs.

UTA Project Manager Andrea Pullos

Funding Source Local, State and Federal funds will be used for this phase of the Project.

DBE Participation Goal Race-Neutral

Procurement Process Information

RFQu No. 25-03991VW

Contract Administrator Vicki Woodward

669 West 200 South

Salt Lake City, Utah 84101

(801) 287-3033 vwoodward@rideuta.com

Evaluation Criteria:

Evaluation Selection Weighting: (100 Points)

Section 1- Key Personnel Qualifications including an

Organization Chart (25 Points)

Section 2- Project Understanding and Approach to the

Work (50 Points)

Section 3- Team Experience and Quality of Similar Work

(25) Points

This procurement will follow the qualifications-based selection process wherein the Proposer determined by the Selection Committee to be the most qualified, in the Selection Committee’s sole discretion, will be invited to enter negotiation of the final design services contract. See Part 2 for more information on the proposal content and rating method.

RFQu Schedule:

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A) Issue Request for Qualifications September 26, 2025

B) Deadline to submit questions to UTA October 9, 2025

C) Last day for UTA to issue addenda and clarifications October 16, 2025

D) Deadline to submit Statement of Qualifications October 30, 2:00 p.m. MST

E) Presentations/Interviews (optional) TBD if needed

Included as part of this RFQu

Part 1 – Project Information

Part 2 – Procurement Process Information

Part 3 – Standard Terms of Solicitation

Part 4 – Sample Contract

Part 5 – Forms including Appendices (include only those which are applicable)

Appendix I – Federal Forms and Certifications (within document)

Appendix II – Federal Clauses (within document)

Appendix III – Davis-SLC Community Connector Categorical Exclusion

Appendix IV – Davis-SLC Community Connector Preliminary Engineering Plans

Appendix V - Basis of Design Report

Appendix VI – UTA’s Quality Management Plan (including design and construction procedures)

Appendix VII – UTA’s Construction Safety and Security Program Manual

Appendix VIII – Depot District Charger As-Built Appendix IX – Cost Pricing Form

RFQu Contents

Page Limit for Sections 1, 2 and 3, as outlined in Part 2.

*Cover Letter, section dividers, quality control plan, corporate safety plans, full page resumes, required

Federal and UTA forms and other documents expressly stated herein do not count toward page limit.

10 Pages 1 page of the 10 pages may be

11” x 17” size sheet.

Submittal Instructions

One (1) electronic copy of the technical SOQ shall be uploaded to Bonfire on or before the deadline referenced above. See Part 3 of this RFQu for further instructions.

Submission of Cost Pricing Form Proposals:

Cost Pricing Form proposals should be prepared at the same time as the consultant prepares a response to this solicitation (Appendix IX Cost Pricing Form). Respondents must not submit their cost pricing form as part of their initial response. The most qualified consultant(s) will be notified and must submit their cost pricing form upon the completion of the technical evaluation. Cost Pricing Forms must be submitted within 5 business days of such request. The failure to submit a cost pricing form within 5 business days of request shall render a response to this solicitation as non-responsive.

Required Attachments and Forms

To be considered responsive, SOQs must include those additional forms, declarations, and certifications listed below:

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Appendix I- Federal Attachments

A. EEO Statement

A-1. DBE Participation Form DBE Requirement A-2. Letter of Intent to Subcontract with DBE Firms

A-3. Good Faith Efforts Documentation Form

A-4 Employment Practices/EEP Plan B. Buy America Certificate

C. Debarment Certification

D. Lobbying Certification

E. Solicitation Statistics

F. Requirement for Written Subcontracts

G. Prohibition on Diversity, Equity, and Inclusion (DEI)

Programs

Appendix II – Federal Clauses

UTA Forms

A. SOQ Forms and Declarations (Part 5

Forms)

B. Appendix X-Cost Pricing Form

Contact Prohibition

A Respondent or potential Respondent shall not have any communications with any of the Project Team members, Sponsors or the Local Partners concerning the Program or this RFQu after it is released, except for the submission of questions and requests for clarification in the manner provided in this RFQu through the UTA

Contract Administrator.

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Part 1 – Project Information

A. GENERAL OVERVIEW

Utah Transit Authority (UTA) requests Statements of Qualification (SOQ) from multi-disciplinary architectural and engineering design professionals (A/E) interested in performing final design, design services during the construction phase, and other services deemed necessary and as elected and directed for the Davis-SLC Community Connector.

The Davis-Salt Lake BRT is a corridor-based BRT which will be a new service to the area.

The BRT alignment is 26.5 miles long, with a northern terminus at the Farmington FrontRunner Station and a southern terminus at the University of Utah Research Park as shown in Figure 1. The route will utilize existing roadways without new dedicated bus lanes. The alignment will include 20 new transit stations (37 platforms) and 19 existing stations (39 platforms) which will be branded to reflect they are part of the BRT stations. The new stations will be constructed as Level III bus stations with pre-fabricated shelters, benches and trash cans based on the current UTA Bus Stop Master Plan at https://www.rideuta.com/-

/media/Files/About-UTA/BSMP_2024.pdf.

The end-of-line facility at Research Park is still being negotiated and may include a transit hub to connect to the proposed TechLink or will include two bus bays for transfer routes and layover storage. Whichever scenario is determined, the area will include an operator restroom and charging infrastructure for electric buses.

The project will also include the purchasing of 18 new 40-foot electric buses and the infrastructure to charge them both on-route at the Farmington station and the end-of-line, as well as adding additional depot chargers at the Depot District. These buses will be branded similar to the current UTA BRT fleet to distinguish them from local routes.

The work associated with the RFQu includes Project management, aesthetics and landscaping, surveying and mapping, geotechnical, right of way, drainage design, roadway design, traffic analysis, traffic signals, bus stops (new and existing) design, end of line facilities design, bus on-route and depot charging design, utility investigation and design, grant application support and other services described herein. The selected firm will work with UTA’s Capital Services and other UTA departments to create the designs and provide the necessary documents for the project. The selected firm will also coordinate with project stakeholders.

https://www.rideuta.com/-/media/Files/About-UTA/BSMP_2024.pdf https://www.rideuta.com/-/media/Files/About-UTA/BSMP_2024.pdf

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Figure 1. Project Location

The Design Scope includes:

1. Preparation of plans, specifications, measurement and payment, and cost estimate for bidding

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• New bus stop improvements,

• end of line facilities (2 options: Hub and on-road)

• battery electric bus charging equipment at the bus maintenance facility,

• battery electric charging equipment at the end of line facilities,

• roadway improvements, traffic signals, signal priority design and queue jumps at designated intersections,

• end of line operator restroom facilities along with required utilities.

2. Preparation of legal documents for the procurement of right of way and coordination with UTA’s

Right of Way Procurement Program Management team for right of way acquisition.

3. Assist UTA in the procurement of a federal Small Starts funding agreement with the Federal Transit

Administration.

4. Assist with preparing any permit applications for submittal.

5. Provide exhibits as needed for any agreements needed between UTA and stakeholder cities and agencies.

6. Design services during the construction phase as described below of up to 100 hours.

B. PROJECT FUNDING

The Project will be funded with local, state and federal funds for the final design and construction of the project. Funding is constrained and limited for the Project, as such, strict budget control is critical to the success of the Project. UTA’s current cost estimate for the construction portion of the Project is estimated at $17 million.

C. FINAL DESIGN CONTRACT, SCHEDULE, AND PHASING

The final design services are to be performed by the selected Proposer for the not-to-exceed price to be negotiated as noted herein for the agreed-upon design services. The final scope of services and approach to the work will be negotiated between UTA and the Proposer selected pursuant to this RFQu prior to execution of the final design Contract. A notice to proceed will be issued promptly following execution of the final design contract.

The Project is expected to have NTP to begin final design services within three to four months of consultant selection. The general timeline for the final design, cost estimates, and bidding documents for construction shall be completed in order to begin advertisement activities for Construction in winter 2026/spring 2027.

Construction is expected to be completed within a timeline of one and a half years following completion of the bidding.

D. SCOPE OF WORK

The scope of services and approach to the work proposed for the Project will be a key element in the determination of the capacity and capabilities of the Proposer in the qualifications-based selection of the successful Proposer. The Proposal shall include the services and deliverables for each phase of the Project and specifically for the construction documents phase.

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It is intended that SOQs, in response to this RFQu, will expand on the scope of work outlined herein by providing a more detailed scope of work and approach to the Project including a detailed list of activities, deliverables, and a schedule to accomplish the Project outlined herein.

Design Contract Tasks

1. Project Management – The consultant Project Manager (PM) is responsible for the successful delivery of the project final design. This includes management of consultant resources and subconsultants; regular coordination with UTA, stake holders, and other third parties; and management of scope, schedule, and budget.

a. Project Oversight and Coordination

i. Bi-weekly coordination meetings – PM to coordinate regular bi-weekly project meetings with UTA. The meeting agenda shall include a review of work plan progress, schedule, and technical issues. The bi-weekly meetings may be utilized for stakeholder and third-party coordination as necessary.

ii. Public Involvement Support – UTA will lead all public involvement and stakeholder meetings. In coordination with the UTA PI team, the consultant project team is expected to attend and prepare meeting materials and exhibits for eight meetings with local cities and stakeholders including

UDOT, Salt Lake City, North Salt Lake, Bountiful, LDS church and the

University of Utah.

Deliverables

• Meeting Minutes

• Public Involvement Materials

b. Project Scope

i. Develop a detailed project scope (work plan) with activities and deliverables clearly defined. The scope of work shall tie directly to the project schedule and project budget. The work plan shall be delivered within 10 days of the notice to proceed.

• Scope of Work Plan

c. Project Schedule

i. Develop a schedule that clearly defines the sequence and duration of all project activities and deliverables. The project schedule shall be submitted to the UTA project manager for approval prior to commencing work. The schedule shall be updated monthly and presented at the bi-weekly coordination meetings. The project schedule shall be delivered within 10 days of the notice to proceed. The schedule should be constructed using an approved scheduling program.

• Project Schedule (pdf and electronic)

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d. Project Budget and Grant Support

i. Develop a project budget that identifies all resources (PM, Project Engineer, Design Engineers, Admin, etc.) to be utilized on the project with hours for each activity. The project budget shall align with the activities and deliverables in the project scope and schedule.

ii. Grant Assistance- Provide assistance to UTA in administrating the grant by providing reports of project progress, expenditure of funds, etc. for reporting to

FTA.

• Project Budget (overall budget and broken down by monthly spend rate)

• Project progress reports, expenditure of funds, etc. for reporting to FTA

e. Quality Management

i. The project final design shall adhere to the UTA Quality Management Plan and its associated Design Quality Procedures. All final design deliverables submitted to UTA must include quality control records providing objective evidence that the design, calculations, plans, etc. have been checked in accordance with the UTA QMP. Proposer shall assist UTA in developing the Critical Items Lists (CILs) and signoff that those design elements have been addressed in the plans. Prosper shall also assist the UTA Safety and

Security Working Group (SSWG) in addressing the physical hazards analysis (PHA) safety related items and including actionable plans to address them in the final design.

• Quality control records for each deliverable

• CILs sign offs and signed plans

• PHAs addressed in the plans

f. Monthly Invoicing and Progress Reporting

i. Monthly invoicing shall include a detailed summary of costs incurred for the accounting period. Costs for each task shall include staff hourly rates, hours, direct costs, and percent complete. The invoice shall include a progress summary of work performed noting milestones, deliverable status, and an updated project schedule. Subconsultant invoices are subject to the same requirements.

• Monthly Invoices and Progress Reports

2. Design

a. Bus Stop Final Design

i. The aesthetics design approach for the project is to utilize materials and items that are consistent with UTA’s overall bus network including canopies/shelters, trash receptacles, lighting, solar lighting, benches, etc. Coordinate the project

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Operations, and Facility Maintenance Department. Bus stops are planned to have no added landscaping features and shall be designed to fit in with the existing surroundings. Design will include flatwork, sidewalk tie-in, grading and small retaining/landscaping walls. Design team shall also assist UTA in coordinating with local agencies and cities on the location and final design of the bus stops.

ii. 20 new stations (37 platforms) require design

• Bus stops plans

• Plans and details exhibits for meetings with local authorities

• Project Specifications

• Cost Estimates at 60, 90 and 100% completion

• PS&E Bid Package

b. Branding Plan

i. As necessary, the consultant will work with relevant UTA departments, including Customer Experience, and Marketing and Communications, to develop a branding plan for the Davis–SLC Community Connector and its bus stops. The plan will establish a visual identity that aligns with UTA’s overall brand while also reflecting the unique context and character of the alignment.

• Branding plans and details for the Bus Stops

c. Roadway and Intersection Design

i. The project final design shall address the changes required in the roadways adjacent to the bus stops and along the bus routes as defined in the preliminary engineering plans, removal plans, curb gutter and sidewalk, pedestrian access ramps, signing and striping plans and other pages as required. Coordination with the cities and UDOT will be paramount in developing the approved plans.

ii. Final design of intersection improvements required of the efficient and effective movement of the buses for on-time performance will be necessary as defined in the preliminary engineering plans. This will include any updates required to traffic signals in addition to new traffic signals.

iii. At least two signalized intersections need to be designed or modified for this project.

• Roadway Plans

• Intersection Plans including necessary traffic signals

d. End of Line (EOL) Design

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i. University of Utah’s Research Park- The end of line final design for the bus stop and layover area shall be coordinated with the University of Utah and its design department. It shall also coordinate with UTA and UDOT for the future implementation of UTA’s TRAX Orange Line that is planned to have an end-of-line station in the same proximity as the DSL facility. The Design team shall develop the final design plans for the installation of on-route overhead chargers and also coordinate with Rocky

Mountain Power for the provision of services to power the on-route chargers and a bus operator’s breakroom and restroom facility.

• Two sets of plans may be required for this task at research park. Chargers and Breakroom design will be included in both scenarios.

• Large Transit Hub: including restroom and connection to the Orange Line

• No Transit Hub: Stations along the side of the road, curbside.

ii. Farmington FrontRunner Station- The end of line final design for the bus stop, layover area and installation of the on-route chargers shall be coordinated with the UTA’s bus operations. The final design shall also be coordinated with Rocky Mountain Power to determine if upgrades to the existing power supply and transformer are required.

• End of Line bus stops and layover plans

• Operator breakroom/restrooms at Research Park

• On-route overhead charger plans at EOLs

• Local Government Agreements (if Necessary)

e. Depot Charging Design

i. The final design and implementation of the depot bus chargers shall be coordinated with UTA’s Depot District bus maintenance operators.

Evaluation of upgrades to the power supply shall also be included in the final design.

• Depot Charging Plans

• Utility Coordination including RMP if updating transformers

• Local Government Agreements (if necessary)

f. Roadway Utility Design and Coordination

i. The final design of all utilities and coordination and assistance with agreements. Coordination with utility companies, SUE as needed (30% plans for most stations are currently at Level D).

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• Utility Design

• Utility Coordination

• SUE as needed

3. Survey and Mapping

a. Survey Control

i. Survey control from the Preliminary Design phase shall be advanced as required to finalize the final design.

ii. Supplemental survey will be required for at least 8 station locations and the

2 hubs.

b. Base Mapping

i. Base mapping survey from the Preliminary Design phase shall be advanced for all proposed bus stop locations to provide sufficient topography (DTM) for final design. The existing preliminary plans were developed with site surveys to define existing surface features. A copy of the base mapping will be supplied to the selected proposer.

• Survey Control Plan Sheets (electronic and pdf)

• Original Field Data

• Base Mapping

4. Right-of-Way

UTA will be acquiring the right-of-way for this project. The consultant will prepare all the required documents in accordance with the UTA’s Right-of-Way requirements.

a. Finalization of Existing Right-of-Way and Right-of-Way Needs

i. Finalize the existing research from the Preliminary design team of existing right-of-way and property boundaries at the proposed bus stop and end of line locations. Finalize ROW mapping and right-of-way needs for the project.

ii. Develop and update a property spreadsheet per FTA requirements, to track the ROW acquisition process. At a minimum, the spreadsheet shall contain owner names, address, Tax ID numbers, size of overall ownership, property type, zoning, contact information, right-of-way need, and costs.

Deliverables

• ROW Mapping

• Property Spreadsheet

b. Right-of-Way (ROW) Plans and Documents

i. Develop ROW plans to show required acquisitions including any required permanent easements and temporary construction easements. Plans shall adhere to UTA/UDOT standards. Coordinate acquisition with UTA’s

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Property Department and Right of Way Program Manager for final R/W acquisition.

ii. Prepare legal descriptions for each parcel to be acquired (adhere to UDOT

Right-of-Way Operational Manual and Right-of-Way Design Manual).

iii. Prepare ROW Documents in accordance with UDOT requirements.

iv. Submit and coordinate with UTA through the UDOT process

v. Coordinate with UTA's ROW Program Management team, as needed, to secure the ROW for the project. Coordinate with UDOT ROW as needed for support.

• Final ROW Plans

• ROW Documents

• ROW Legal Descriptions

5. Traffic

a. Traffic Signal Priority (TSP)

i. Design team will develop the plans required to integrate TSP into the project as defined in the preliminary plans. Coordination with the cities and UDOT will be required to ensure that the improvements are approved and integrated into the traffic signal system.

• Operations Analysis Technical Memo

• TSP final design plans

6. Grant Submittal Assistance

a. Work with UTA Project Manager to collect required information and edit documents for final submittal. Attend meetings with FTA as needed. Attend risk review meetings.

• Grant assistance

• Meeting attendance

• Document preparation

7. Design Services during the Bidding and Construction Phase

a. Design Services during Bidding and Construction Phases

i. Design services during the bidding and construction phases to include assisting with bidding the project, reviewing the bids and providing a recommendation for award;

attending construction meetings; making periodical visits to the sites to observe the progress and quality of the work to determine if the work is proceeding in accordance with the Contract Documents; consulting with UTA and issuing all instructions to the contractor; reviewing or preparing change orders as required, responding to Submittals and

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RFIs; checking and approving samples, shop drawings, review test results of material and equipment for compliance with the final design concept; and preparation of as-built drawings and any other services identified by the selected Proposer to assist UTA in the construction of the Project. For initial consideration 100 hours will be used as a placeholder for this work.

ii. Create plans and submit at Notice of Design Change (NDC) as needed to address RFI’s

• Bidding Phase assistance

• Construction site visits- observation reports

• Prepare change orders, as required

• Provide review and comment on RFIs, shop drawings, tests reports, etc.

• Prepare NDC plans as needed

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Part 2 - Procurement Process Information

Statement Of Qualifications (SOQ) FORMAT

SOQs must adhere to the following format:

• SOQs should be formatted primarily to 8 ½ by 11 inches. One 11 by 17-inch page may be used.

• SOQs should use a minimum of 12-point font.

• If a SOQ is submitted in double-sided format, both sides of the page will be counted against the Page Limit.

• The SOQ must not exceed the Page Limit shown on the RFQu Cover Sheet. The Proposer shall not submit brochures or additional materials. At its discretion, UTA will not consider such additional materials in the selection of the successful Proposer.

• Maximum file upload size in Bonfire is 50mb

Failure to follow the format described above may result in the SOQ being deemed non-responsive.

The SOQ information must be divided as follows:

• Cover Letter

• Section 1: Key Personnel Qualifications including Organization Chart

• Section 2: Project Understanding and Approach to the Work

• Section 3: Team Experience and Quality of Similar Work

• Section 4: Attachments (Proposers Corporate Quality Control Plan, Attachments & Forms)

Headers separating the sections, the cover letter, resumes, the Respondent’s general Quality Control and safety plans, federal attachments, UTA forms and the example contract objections sheet will not count as pages in the

RFQu page count. Failure to follow the format described above may result in the SOQ being deemed non-responsive.

SOQ CONTENT

The SOQ should consist of the following sections which clearly identify, in the order listed below, the following information.

Cover Letter Identify the Respondent's point of contact name, address, telephone, and e-mail address. The Cover Letter must be signed by a principal of the Firm or other person authorized to commit the Firm and its resources to this project.

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Section 1: Key Personnel Qualifications including an Organization Chart (25 Points)

In the SOQ, the Respondent shall provide an organizational chart showing its proposed team members, including any proposed subconsultants, and their duties and responsibilities for the Project. The Respondent shall also describe the experience for each Key Personnel identified in this Section. Respondents may provide descriptions of other staff identified in the Respondent’s organizational chart, as Respondent deems proper, to highlight the capabilities of critical staff members and their proposed role in the Project and may include their resumes if relevant. At a minimum, the Key Personnel listed below must be proposed by each

Respondent. Deletions from these Key Personnel will not be considered by UTA and may cause a SOQ to be deemed non-responsive.

Identify the following Key Personnel as needed for the project:

A) Project Manager

B) Lead Designer(s)

C) Lead Estimator

In Section 1 of the SOQ, for each of the Key Personnel, describe his or her experience with projects similar to the work in this Project. Additionally, provide any unique/relevant qualifications that may set this team's members apart from other Respondents. In addition, provide references for each proposed Key Personnel.

References must have been directly involved in work performed by the Key Personnel in the five years preceding the date on which this RFQu is issued. UTA reserves the right to contact the reference specifically named by the Respondent or any other additional references as deemed appropriate by UTA, including references suggested by the Respondent's named references or references known to UTA through its own knowledge of the industry.

In the qualifications specified below, the word "must" indicate a required minimum qualification. The words "should or shall" indicates UTA's preferred qualification, but such qualification is not a mandatory requirement. It is the responsibility of the Respondent to propose a team that it believes will meet the stated objectives of UTA. UTA understands that one of the major factors for success of a project is that the team is experienced in the work that it is performing. As such, UTA has stated the qualifications of each Key

Personnel to provide the Respondent with the criteria that UTA will use to evaluate the team of Key

Personnel proposed.

Key Personnel:

A) Project Manager

The Project Manager (PM) must have a minimum of ten years of experience in design and should have five years of experience in management of design with an emphasis on projects that included work of a similar scope, nature, and complexity in this Project. The PM must have experience managing comparable projects and familiarity with local and city standards. The PM should have experience working with state and local governments and agencies on similar types of projects, or comparable experience on projects that consisted of multiple components. The PM must have experience in the design of projects using design-bid-build and should have experience in the design of projects making use of Best Value project delivery methods.

The PM must have a Professional Engineer license issued by the State of Utah or be able to obtain a license prior to commencing any work on this Project. At least one reference for the PM should be from a municipality, city, county, local, transit or transportation agency.

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B) Lead Designer(s)

The Proposer may, at its option, may include a separate Lead Designer for each initial facility, segment or specialty. The Lead Designer(s) must have a minimum of seven years’ experience in the design of similar facilities. The Lead Designer(s) should possess knowledge of relevant building codes and design standards and specifications. They must have demonstrated experience successfully designing and delivering plans, specifications & estimates packages for comparable projects and facilities. They must have a Professional

Engineer license issued by the State of Utah or be able to obtain a license prior to commencing any work on this Project.

C) Lead Estimator

The Lead Estimator shall have experience estimating bus and roadway projects and must have a minimum of seven years of experience estimating similar projects. The Lead Estimator shall be supported by other estimators who have completed prior comparable projects. The Lead Estimator shall demonstrate how he successfully estimated past projects that resulted in the bids coming in within 5 to 10 percent of his estimate. Also provide how the project met budget and what the outcome was for the Owner. The estimator’s qualification shall include the methods used to arrive at the cost estimate.

D) Organizational Chart

The organizational chart provided in response to this section shall count as a page for purposes of the page limit stated in the RFQu Cover Sheet. Narratives of Key Personnel experience and other team members shall also count as pages for purposes of the page limit. Additionally, identify any other designers or subconsultants that the Respondent is committed to using on this Project.

The Respondent must seek and receive permission from UTA before removing or substituting any of the above Key Personnel from the Project prior to completion and must propose a substitute person meeting the above qualifications in connection with such request.

Section 2: Project Understanding and Approach to the Work (50 Points)

The Respondent shall describe its approach to completing the work. The Respondent is encouraged to describe its approach to technical and procedural elements it perceives to be significant to the success of the Project. The Respondent shall include the following:

A) Approach to the Work & Project Schedule

Describe the detailed approach to completing the final design, bidding, and construction phase services scope of work for this Project. Respondents shall also include a proposed bar scaled schedule of the proposed task activities for the relevant design, bidding, and construction phases for the project. The Scope of Services set forth in Part 1 of this RFQu is provided to give Respondents an understanding of the anticipated services that may be needed. Describe your approach to completing what your team determines are the most critical and challenging items listed to ensure the success of the Project as well as your approach to schedule and budget control. Describe the approach to applying innovative design solutions to challenging design or construction problems and the approach to analyzing and resolving any foreseen risks.

Additionally, Respondents must describe their intended approach to controlling costs to ensure the Project does not exceed its budget from the available funds.

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B) Approach to Quality Control in Design Services

In addition to providing a copy of its general corporate Quality Control Plan (which shall not count toward the page limit on the RFQu Cover Sheet and should be included at the end of Section 4), the Respondent shall provide a narrative of its QC approach to a similar Project and shall illustrate and describe the proposed

QC organization. The Respondent shall show and describe how QC functions and organization are independent of production managers. The Respondent shall describe the QC reviews planned. The

Respondent shall describe methods of corrective action and recovery techniques used to institutionally correct an issue or problem once issues or problems are identified. The QC plan should demonstrate the

Respondent's familiarity with and commitment to adhere to UTA's Quality Management Plan and Design

Quality Procedures (included in Part 5 of this RFQu).

C) Approach to Critical Issue , Risks Identification, and Value Engineering Opportunities

The Respondent shall provide information and its approach regarding its perception of the critical issues and risks affecting each Initial Project design and construction. For each project, identify the top risks

(ranked in order of severity), proposed owners, challenges, conflicts, impacts, opportunities, and critical issues and what the strategies are to mitigate the critical issues and risks. It is important to list risks based upon past similar project experience and how the Respondent addressed and solved those risks.

Respondents shall also address their approach to identifying any value engineering opportunities it observes based upon review of the concept plans. The value engineering opportunities must include detailed explanations and expected savings from the VE effort.

Section 3: Team Experience and Quality of Similar Work (25 Points)

A) Team Experience

In the SOQ, discuss the teams past project work highlighting similar experience, expertise, and level of involvement on projects. Provide any unique project experience that may set this team apart from other

Respondents. Respondents should identify how their experience, and lessons learned on prior similar projects will facilitate successful completion of this Project.

It is recommended that this be provided in a table format. In the table, provide past projects highlighting experience in the five years preceding the date on which this RFQu is issued where the proposed Key

Personnel have worked together as a team and is relevant to the Project. The table should include the project name, brief description, location, delivery method, client/owner, if proposer was a prime or subcontractor, beginning and end dates, final construction cost, include information on project management methods used to meet project goals that are similar to those required for this Project, including projects where the budget and schedule were met and/or expectations were exceeded. Describe, to the extent possible, those projects having a scope comparable, or reasonably comparable, to that anticipated for this Project.

UTA reserves the right to contact the reference specifically named by the Respondent or any other additional reference deemed appropriate by UTA, including references suggested by the Respondent's named references or references known to UTA though its own knowledge of the industry.

B) Similar Work

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From the table, list one project having a scope comparable, or reasonably comparable, to that anticipated for this

Project scope and discuss details of how your team made the project a success, including lessons learned and how the project correlates to the scope of services and goals of this project. Include information on project management methods used to meet project goals that are similar to those required for this Project, including how the budget and schedule were met and/or expectations were exceeded.

Provide any unique project experience that may set this team apart from other Respondents. Respondents should identify how their experience, and lessons learned on prior similar projects will facilitate successful completion of this Project.

C) Fines, Claims and Disputes

The Respondent shall provide information outlining any fines, claims, dispute proceedings, litigation, and arbitration proceedings with an amount in controversy in excess of $100,000. The Respondent shall additionally identify any fines assessed by OSHA, EPA, or a state agency with jurisdiction over workplace safety or environmental quality. Additionally, the Respondent must include information concerning any contract over $100,000 that resulted in the assessment of penalties such as stipulated damages or liquidated damages against the Respondent or any identified subconsultants over the past five years, where the assessment was settled, damages were finalized, or a judgment was entered. Further, the Respondent shall describe any conditions surrounding any contract entered into by the Respondent or any identified subconsultant over the past five years that has been terminated for cause or default or which required performance by another party. In addition, the Respondent must indicate any disciplinary action taken against the Respondent or any identified subconsultants within the past five years by any governmental agency or licensing board. For purposes of responding to and providing this and other required information, if the Respondent is a newly formed entity for purposes of submitting this SOQ and performing work on this Project, the Respondent shall provide all required information for each of the constituent individuals or entities comprising the Respondent.

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Section 4: Attachments and Forms (included in Part 5)

In Section 4, Respondent shall include the attachments and forms. The attachments and forms do not count against the page limit provided on the RFQu Cover Sheet.

Appendix I- Federal Attachments UTA Forms

A: EEO Statement

A-1: DBE Participation Form

A-2: Letter of Intent to Subcontract with DBE Firm

A-3: Good Faith Efforts Documentation Form

A-5: Employment Practices/EEP Plan

B: Buy America and Build America buy America

Certificate

C: Debarment Certification

D: Lobbying Certification

E: Solicitation Statistics

F: Requirement for Written Subcontracts and Flow

Down of Required Clauses

G: Prohibition on Diversity, Equity, and Inclusion (DEI)

Programs

Appendix II – Federal Clauses

A. SOQ Forms and Declarations (Part 5 Forms)

B. Appendix VIII – Cost Pricing Form

Weighting of Evaluation Criteria

The SOQ will be evaluated based on responses to the information requested herein. UTA may interview one or more firms as part of the evaluation process; however, a decision to award a contract may be based solely upon the submitted SOQ.

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This is a best value procurement wherein the award will be made to the responsive and responsible respondent(s) whose SOQ is determined to be the most advantageous to UTA. In the evaluation, the factors shall be weighted as follows:

• Section 1- Key Personnel Qualifications including an Organization Chart (25 Points) o Organization Chart (5 points) o Key Personnel Qualifications (20 points)

• Section 2- Project Understanding and Approach to the Work (50 Points) o Approach to the Work & Project Schedule (25 points) o Approach to Quality Control in Design Services (10 points) o Approach to Critical Issue, and Risks Identification, and Value Engineering Opportunities

(15 points)

• Section 3- Team Experience and Quality of Similar Work (25 Points) o Team Experience (15 points) o Similar Work (10 points) o Fines, Claims, and Disputes (not rated, zero points)

Cost will not be considered in the evaluation of SOQs. A cost proposal should not be submitted with the

SOQs. However, a cost proposal should be prepared using the format contained at Appendix VIII.

The cost proposal will be requested from the most qualified respondent and must be provided within 5 days of being requested. A fair and reasonable price will be determined based on the rates provided.

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Part 3 – Standard Terms of Solicitation

A. INSTRUCTIONS TO PROPOSERS

1. Submission of SOQs.

SOQs must be uploaded to Bonfire by the “Bid ends” date and time listed on Bonfire. SOQs uploaded after the deadline will be considered non-responsive. It is the responsibility of the Proposer to ensure that its SOQ is properly uploaded by the deadline.

Log onto Bonfire at https://solutions.Bonfire.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah; if you have already registered, login and search by Utah Transit Authority or the RFQu number.

If you need to create an account, please select “Create Account” and then you can search UTA, or the RFQu number identified on the Cover Page. If you need assistance, please email the Utah Supplier Portal Support at

Bonfireadmin@utah.gov. Instructions to proposers are included in the RFQu documents.

For ease of review, UTA may also request delivery of hard copies of SOQs (see RFQu Cover Sheet).

2. Federal Requirements.

If federal funds are being used to finance this project, the Consultant shall also comply with the additional applicable federal terms and conditions listed in Appendix II and submit all applicable certifications, forms and reports listed in Appendix I.

UTA eComply Solutions. In addition, where federal funds are being used, the Bidder/Proposer shall submit required labor and subconsultant information to UTA through following portal: https://uta.ecomply.us. The information provided shall include the following:

• Set up and maintain Consultant login for all persons inputting information in the system.

• Description of payments received from UTA, and payments made to subconsultants of all tiers including amounts and confirmation of payment.

• All certified payrolls must be input into eComply Solutions which may be accomplished either through direct input or importation from the Consultant’s accounting system.

• All subcontract award amounts, date signed, and change orders.

• Certified payroll information shall be uploaded on a weekly basis; all other information shall be uploaded or input no less than monthly.

• The Consultant shall include this clause in all subcontracts and manage and monitor compliance of all subconsultants within the UTA eComply system.

https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah mailto:sciquestadmin@utah.gov https://uta.ecomply.us/

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3. Minimum Standards.

This RFQu sets forth the minimum requirements that all SOQs must meet. Failure to submit SOQs in accordance with this RFQu may render the SOQ unacceptable or non-responsive. UTA may, in its sole discretion, waive minor irregularities in a SOQ that do not alter the quality or quantity of the information provided.

4. Confidential, Protected, and Public Information

In accordance with Utah Code Section 63G-2-305(6) of the Government Records Access and Management Act

(GRAMA) and UTA's Procurement Standard Operating Procedures (SOPs), procurement information related to this procurement will not be made public until after execution of the Contract with the successful Proposer.

Procurement information includes the SOQs submitted by Proposers in response to this RFQu and any accompanying documentation, as well as records maintained by UTA during the procurement process.

UTA will maintain a process to ensure confidentiality for the duration of this procurement. If the Proposer submits information in its SOQ that it believes is "trade secret," the Proposer must follow the procedure set forth in Section

63G-2-309 of GRAMA.

Additionally, for ease of SOQ evaluation, UTA requests that each Proposer also follow the steps identified below:

a) Clearly mark all trade secret information as such in its SOQ at the time the SOQ is submitted and include a cover sheet stating, “DOCUMENT CONTAINS TRADE SECRET INFORMATION” and identifying each section and page which has been so marked;

b) Include a statement with its SOQ justifying the Proposer’s determination that certain records are trade secret information for each record so defined;

c) In addition to the SOQ uploaded to Bonfire, upload a second copy of the SOQ (as an attachment) that has all the trade secret information deleted, and label such copy of the SOQ “Public Copy.” If a

Proposer uploads a SOQ containing no trade secret information, no "Public Copy" need be submitted.

However, any Proposer that submits a SOQ containing no trade secret information must so certify in a cover letter to its SOQ; and

d) Defend any action seeking release of the records it believes to be trade secret information and indemnify, defend, and hold harmless UTA and the State of Utah and its agents and employees from any judgments awarded against UTA and its agents and employees in favor of the party requesting the records, including any and all costs connected with that defense. This indemnification survives UTA’s cancellation or termination of this procurement or award and subsequent execution of the Contract. In submitting a SOQ, the Proposer agrees that this indemnification survives as long as the trade secret information is in possession of UTA.

All records pertaining to this procurement will become public information after execution of the Contract unless such records are identified as trade secret information as specified above. No liability will attach to UTA for the errant release of trade secret information by UTA under any circumstances.

5. Submitting Questions to UTA

Questions and Requests for changes to the RFQu must be submitted via the Bonfire Q&A page before the end of the Question-and-Answer period. UTA’s answers to timely questions will be posted on the Bonfire Q&A page.

All communications regarding this RFQu should be addressed solely to the Contract Administrator whose name and contact information is listed on the Cover Page of the RFQu.

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6. Addenda to the Request for SOQs

UTA reserves the right to make changes to the RFQu, by issuing a written addendum to the RFQu which will be posted to Bonfire.

7. Withdrawal of SOQs

A Proposer may withdraw its SOQ from Bonfire before the SOQ due date without prejudice to itself.

8. Cost of SOQs

UTA is not liable for any costs incurred by Proposers in the preparation, presentation, or negotiation of SOQs submitted in response to this RFQu.

9. Examination of Request for SOQs

The submission of a SOQ constitutes an acknowledgment upon which UTA may rely that the Proposer: (i) has thoroughly examined and is familiar with the RFQu, including the contractual terms in Part 4, (ii) is familiar with any work site identified in the RFQu, and (iii) has reviewed and inspected all applicable statutes, regulations, ordinances, and resolutions addressing or relating to the goods and services to be provided hereunder. The failure or neglect of a Proposer to receive or examine such documents, work sites, statutes, regulations, ordinances, or resolutions will in no way relieve the Proposer from any obligations with respect to the Proposer’s SOQ or to any contract awarded pursuant to this RFQu. No reduction or modification in the Proposer’s obligations will be allowed based upon a lack of knowledge or misunderstanding of this RFQu, work sites, statutes, regulations, ordinances, or resolutions.

10. Negotiation of Firm Offer

Unless otherwise stated in this RFQu, submission of a SOQ constitutes a willingness to negotiate a fair and reasonable price for the services described in the RFQu.

B. SELECTION PROCESS

1. No Public Opening

This is an RFQu and, as such, the SOQs submitted in response to this RFQu will not be subject to a public opening.

2. UTA’s Procurement Options

Based on submitted information, UTA may do or take any of the following actions, without limitation:

• select a Proposer based solely on the written SOQs, for further price negotiations;

• ask for more information or Clarifications before making a selection;

• use Presentations/Interviews/Problem-Solving Exercises before making a selection;

• under specific circumstances described in the Utah Procurement Code, determine a Competitive Range, conduct Discussions, and/or request Best and Final Offers (BAFO) before making a selection if a material error in the RFQu is discovered during the evaluation process, UTA may issue an addendum to all Proposers that have submitted SOQs requesting revised SOQs based upon the corrected RFQu.

• decline to accept any SOQ;

• re-advertise;

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• cancel the procurement; or

• elect to otherwise procure the needed services in accordance with UTA policy and procedures.

UTA reserves the right to negotiate price, scope, schedule, and other contract terms with the preferred Proposer after a selection is made.

3. Responsibility

UTA will not select a Proposer who is deemed by UTA, in its sole discretion, to lack the ability or responsibility to perform successfully under the terms of the contract.