1-23-043_SOW smalls.docx
DOCX document 28 KB Posted
- Solicitation number
- 26-422DNR-REALT-B-51790
- Issued by
- Vermilion County, Illinois
About this file
Summary
This is a Scope of Work and Project Requirements document issued by the Illinois Department of Natural Resources for a small purchase procurement at the Big Bend State Fish & Wildlife Area in Whiteside County. The project solicits bids for the fabrication and delivery of aluminum water control structures, culvert pipes, and appurtenances to support a wetland site restoration project. The base bid includes three aluminum water control structures (STR-1N, STR-S, and STR-2) with concrete bases, aluminum piping, risers, stoplogs in various sizes, beaver deterrents, and lifting equipment. Three additional bid items are available as budget allows: a 24-inch diameter aluminum pipe culvert at 114 linear feet with a 24-inch flap gate, and a 36-inch diameter aluminum pipe culvert at 59 linear feet with a 36-inch flap gate. All materials must be delivered to the Big Bend SFWA maintenance building north of Vandamme Road by July 31, 2026. No project meeting or mandatory bidder's conference is required. Approved manufacturers include Energy Culvert Company, Wisconsin Flowgate & Drainage LLC, and Bottoms Engineering & Services, though "or equal" submissions are acceptable with proof of equivalency. Bids must remain valid for ninety calendar days from the submittal date.
The contractor awarded must be registered as a small business under Illinois' Small Business Set-Aside program. A $15 administrative fee for the Minority Contractor Opportunity Initiative is required for contracts exceeding $1,000. All materials must be new and suitable for their intended purpose, and any steel products used must be manufactured in the United States unless a waiver is granted. Shop drawings and product data require approval from the DNR Project Architect/Engineer prior to fabrication. Contract award will be made to the lowest responsible and responsive bidder based on the lowest combined cost of base bid and additional bid items. The contractor provides a one-year warranty from the goods acceptance date, and all work must comply with applicable state and federal statutes including the Steel Products Procurement Act and State Prompt Payment Act. All questions must be submitted in writing to kara.m.glaub@Illinois.gov no later than three business days before the bid date.
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ILLINOIS DEPARTMENT OF NATURAL RESOURCES
SMALL PURCHASE PROCUREMENT
SCOPE OF WORK & PROJECT REQUIREMENTS
Date: March 16, 2026 File# 1-23-043
| LOCATION: | Big Bend State Fish & Wildlife Area |
| Lat: 41.64905 | |
| Long: -90.0183 | |
| Whiteside County |
PROJECT TITLE: Big Bend SFWA - Water Control Structures and Pipes – MATERIALS ONLY
SCOPE OF WORK:
Vendor shall fabricate and deliver aluminum water control structures and culvert pipe materials to the Big Bend State Fish & Wildlife Area in support of a larger wetland site restoration project. This procurement is for the fabrication and delivery of materials only. Installation will be completed by others at a later date. The project will be split into a required Base Bid Item and three Additional Bid Items to be awarded as budget allows.
Refer to attached Project Plans and Specifications for project specifics. Materials to be provided are:
1) BASE BID - Aluminum Water Control Structures (3) and Appurtenances
a. Aluminum Water Control Structures. Provide all fabricated metal components and concrete base for structures STR-1N, STR-S, STR-2 as detailed on Sheets 29, 30, and 31 of the attached Plans and Sections 301 & 302 of the attached Construction Specifications, including: aluminum piping and riser with stoplog channels cast in 6’ x 6’ x 12” concrete base (with lift points), riser cover, locking rod, stoplog lifting hooks with extensions (one pair per structure), beaver deterrents, culvert anchors, and aluminum stoplogs with integral lifting pins. Stoplogs to be provided:
i. 2” x 6” x 3/16” – 28 total
ii. 2” x 3” x 1/4” – 3 total
iii. 2” x 2” x 1/4” – 3 total
b. Materials shall be delivered to the Big Bend SFWA maintenance building located north of Vandamme Rd. on the southeast side of the Site for storage until installation.
c. Contractor to verify all sizes and measurements with DNR/DU prior to fabrication.
d. Approved Manufacturers
i. Energy Culvert Company Address: 501 E. College St. Energy, IL 62933 Phone: 618-942-7381 www.energyculvert.com
ii. Wisconsin Flowgate & Drainage LLC Address: 9511 Bainbridge Trail, Wisconsin Rapids, WI 54494-9174 Phone: 715-325-3302 www.wisconsinflowgate.com
iii. Bottoms Engineering & Services Address: 955 Chenault Rd., Frankfort, KY 40601 Phone: 502-695-2200 www.bottomsengineering.com
iv. Acceptable Manufacturers listed have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.
“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.
2) ADDITIONAL BID ITEMS – Aluminum Pipe Culverts with Flap Gates
a. Aluminum Pipe Culvert per schedule on Sheet 29 of attached Plans, and Section 303 of the attached Construction Specifications.
i. STR-3 – 24” diameter @ 114 linear feet
b. Aluminum Pipe Culvert per schedule on Sheet 29 of attached Plans, and Section 303 of the attached Construction Specifications.
i. STR-4 – 36” diameter @ 59 linear feet
c. Flap Gates – Cast iron, double-pivot action, Fresno Series 6000 Model 10C or approved equal.
i. One (1) 24” diameter flap gate
ii. One (1) 36” diameter flap gate
d. Materials shall be delivered to the Big Bend SFWA maintenance building located north of Vandamme Rd. on the southeast side of the Site for storage until installation.
e. Contractor to verify all sizes and measurements with DNR/DU prior to initiating fabrication.
ATTACHMENTS:
The following documents are included:
1) Attachment 1 - Project Plans (Sheets 1, 2, 3, 7, 23, 24, 25, 29, 30, 31) prepared by Ducks Unlimited, with materials to be provided in this contract outlined in red.
2) Attachment 2 - Project Specifications
PROJECT SPECIFICATIONS & REQUIREMENTS:
| A. | Project Specifications: |
| 1) | Refer to attached Project Plans and Project Specifications. |
B. Project Instructions and Notes:
1) Coordination of Work Activities:
All deliveries and entry to the site must be coordinated with the site superintendent.
2) Shop Drawings:
Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:
a. Aluminum water control structure
b. Aluminum stop logs
c. Stoplog Lifting handles
d. Flap Gates
| C. | Project Requirements: | |
| 1) | Project Meeting | |
| PROJECT MEETING TO BE HELD: | YES |_| NO |X| | |
| MANDATORY ATTENDANCE: | YES |_| NO |X| |
| 2) | Duration |
| Bids shall be good for ninety (90) calendar days after the submittal date, or | |
| for an extended period, if agreed to in writing by the Bidder and DNR. |
3) Small Business Set-Aside The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)
| 4) | Minority Contractor Opportunity Initiative |
| The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund. |
| 5) | New Products |
| Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended. |
| 6) | Steel Products |
| Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/). |
| 7) | Specified Materials |
| Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR. |
8) Warranties
| The Contractor warrants that all work provided under the contract will be in |
| conformance with the contract and free from defects in workmanship, materials, |
| and equipment for a period of one year from the goods acceptance date. |
9) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection.
This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.
| 10) | Inducement Resolution | |
| All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State. |
| 11) | Payment | |
| Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect. |
| 12) | Contract Award |
| Contract award will be made to the lowest, responsible, responsive bidder whose bid produces the lowest combination of base bid and additional bid items at the time of award. The Department of Natural Resources reserves the right to reject any or all bids. |
13) Term of Contract All items shall be delivered by July 31, 2026, unless agreed to by both the Contractor and IDNR, that a time extension is warranted.
14) Bid Submittal Refer to the BIDBUY solicitation for the bid date and time.
15) Bid Submittal Date and Time Refer to the BIDBUY solicitation for the bid date and time.
16) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO kara.m.glaub@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.
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