1-2026 Materials Testing Request for Proposals.pdf

County Engineer Brandon Brady, P.E.

60 North Main, P.O.Box 128, Coalville, UT 84017

Coalville (435) 336-3250 ∙ Kamas (435) 783-4351 ext. 3250 ∙ Park City (435) 615-3250

Fax (435) 336-3043

SUMMIT COUNTY

REQUEST FOR PROPOSALS

1. Introduction

Summit County (“Owner”) is soliciting bid proposals from qualified civil engineering firms

(“Consultant”) to provide materials testing services for 2026 and 2027:

Consultants responding to this request should have considerable experience in the services requested. Summit County will enter a contract with the highest two ranking consultants, with the potential to use both. Note, this is a 2-year contract (2026, 2027).

Second year pricing (2027) shall not exceed the percentage change in the Consumer

Price Index for All Urban Consumers (CPI-U), All items, U.S. City Average, as published by the U.S. Bureau of Labor Statistics, for the most recent 12-month period available at the time of adjustment.

This contract includes an option for an additional 2-year extension (2028, 2029). These years will also be allowed to increase based on the CPI-U.

2. Submission Instructions

Proposals are due on or before 2:00 p.m. on February 4th, 2026. Bids must be submitted electronically to jaharris@summitcountyutah.gov and CC bbrady@summitcountyutah.gov by the deadline. A confirmation email will be sent once Summit County has received your proposal.

Refer to Evaluation Criteria for bid award information. Questions regarding this project may be submitted to jaharris@summitcountyutah.gov

3. Project Overview

Summit County is soliciting bid proposals from qualified engineering firms the following services for 2026 and 2027:

1. Hot mix Asphalt, soil, and concrete testing.

2. General Construction Inspection includes ensuring proper traffic control measures and projects are constructed within plans and specifications.

3. Measure and track quantities per the measurement and payment section of the project specifications.

These services will be performed at various Projects in Summit County. Projects include utility installation, road reconstruction, HMA Overlays, and Slurry Seal Project.

4. Scope of Services

1. Testing shall meet the minimum requirements of UDOT’s Manual of Instruction for materials testing. The following conditions are also applicable:

2. DUTIES AND RESPONSIBILITIES OF THE MATERIALS TESTING

TECHNICIAN AND LABORATORY

a. Certification - Firms Lab and Personnel must be UDOT Certified.

Copies of Certifications must be provided to the County.

b. Testing - Perform the required materials test per the individual project specifications (generally UDOT Standard Specifications, and Summit

County Special Provisions). Copies of the Project Specifications are available upon request.

Test results are to be returned to Summit County in 24 hours or less so that

Contractors may adjust their work and materials to be within specification with minimal delay.

c. Report non-conforming issues - The testing technician shall bring non-conforming items to the immediate attention of Summit

County.

d. Furnish daily reports - testing technician shall complete and sign both the inspector record and the daily report form for each day’s inspections.

Copies must be delivered to Summit County within 24 hours of the material being sampled.

3. DUTIES AND RESPONSIBILITIES OF THE PROJECT INSPECTOR

a. Provide inspection to ensure project is being built per the plans and specifications.

b. Report any non-conforming issues – The inspector shall bring non-conforming items to the immediate attention of Summit County.

c. Furnish daily reports - inspector shall complete and sign both the inspector record and the daily report form for each day’s inspections. Copies must be delivered to Summit County within 24 hours.

d. Measure and track quantities per the measurement and payment section of the Project Specifications.

4. OWNERS RESPONSIBILITIES

a. Summit County shall provide project management.

b. Respond to any RFI’s from the contractor.

c. Meet with the inspector daily as needed to ensure projects are incompliance with the plans and specifications.

d. Meet with the contractor and inspector weekly to discuss schedule and issues that may have come up in the week.

e. Prepare pay estimates and change orders for the projects.

SECTION II

PROPOSAL SUBMITTAL REQUIREMENTS

The TOTAL LENGTH of the proposal is limited to six (6) pages (maximum), which does not include The TOTAL LENGTH of the proposal is limited to six (6) pages (maximum), which does not include cover letter, index and/or table of contents, front and back covers, title page, and separation tabs. A maximum of one (1) of the six (6) pages can be in 11x17 tri-fold format. Consultant must use an 11-point font or larger. Use of figures, photographs, or other graphics within the page constraints indicated is up to the discretion of the

Consultant. Keep resumes brief (one (1) page, maximum). The qualified firm or firm’s proposal shall include, at a minimum, the following information:

1. Statements of Qualifications including:

a. General firm information including both local and firm-wide resources pertinent to this project

b. Resumes of Project Manager and key personnel

c. Consultant’s(s) demonstrated experience in each of the areas included in the

Scope of Work

2. Proposed project team including Project Manager, Quality Assurance/Quality

Control (QA/QC) and technical resources, and discipline specific leads and proposed sub-consultants, if any (include information on firm(s), including sub-consultant personnel who will be working on this project), and their specific roles.

3. Proposals shall also include the proposed cost of services (see Exhibit ‘A’). The proposed cost shall consist of the per unit cost for each test requested. Said cost shall include all labor, materials, and incidentals necessary to complete the work.

PROPOSAL EVALUATION

Proposals will be evaluated based on the following criteria with weighted scoring:

• Qualifications and experience of key personnel assigned to the project – 25%

• Firms relevant experience on similar projects – 25%

• Proposed fee – 50%

TERMS AND CONDITIONS

Summit county reserves the right to reject any and all proposals and waive irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant services does not obligate Summit County to pay any costs incurred by respondents in the preparation and submission of a proposal. This solicitation does not obligate Summit County to accept or contract for any expressed or implied services. Furthermore, Summit County reserves the right to award the contract to the next most qualified consultant if the selected consultant does not execute a contract within 30 days after the award of proposal.

CONTRACT/AGREEMENT APPROVAL

The contract/Agreement Approval will be presented to the County Manager for approval.

Please provide a copy of the attached County agreement to your legal team and insurance provider prior to selection. This will expedite the process. A Notice to Proceed will not be granted until the contract is signed, and all insurance requirements are satisfied.

EXHIBIT “A”

(2026 Cost Proposal)

TESTING UNIT UNIT COST

SOILS

Proctors UDOT/ASTM/AASHTO Each

Proctors UDOT/ASTM/AASHTO (Rock Corrected) Each

Technician Time-Field Densities UDOT/ASTM/AASHTO Hour

Soil Classifications Per UDOT/ASTM/AASHTO Each

Atterberg Limits UDOT/ASTM /AASHTO Each

Sieve Analysis UDOT/ASTM/AASHTO (-3/4") Each

Sieve Analysis UDOT/ASTM/AASHTO (+3/4") Each

Sample Pick Up (Inclusive of Mileage) Hour

CONCRETE

Cylinders (set of 4, Inclusive of Casting and Break) Each

Technician Time Air & Slump Testing (Inclusive of Mileage) Hour

Cylinders Pick Up (Inclusive of Mileage) Hour

ASPHALT

Binder Content/Ignition Oven Each

Aggregate Gradation Each

Unit Weight Rice Each

One Point Marshall Each

Field Sample and Pick Up (Inclusive of Mileage) Hour

Technician Time-Density Testing w/ Thin Lift Gauge (Inclusive of

Mileage)

Hour

Coring (Inclusive of Thickness and Density of cores) Each

General Inspection

Inspection (Inspectors are to act as the County’s representative, inspecting the project in place of the County representative)

Hour