1-2026 Colorado River Holiday Light Display SOW.pdf

GRAND COUNTY, UTAH

SCOPE OF WORK

2026 COLORADO RIVER BRIDGE/AREA HOLIDAY LIGHT DISPLAY

1. PROJECT DESCRIPTION

The Contractor shall provide, lease, install, maintain, and remove the Christmas and holiday lighting and decorative elements for Grand County’s holiday light display along the Colorado River pedestrian bridge and cottonwood trees at Lion’s Park, near the pedestrian bridge.

The work includes all labor, materials, equipment, lifts, tools, transportation, installation hardware, electrical connections, temporary power equipment, removal, storage, and related services necessary to provide a complete, safe, operational, and visually consistent holiday light display.

The display shall generally replicate the 2025 holiday light display, with additions and modifications identified in this (2026) Scope of Work.

2. LIGHTING AND DECORATIVE ELEMENTS

The Contractor shall provide and install the following:

A. Cottonwood Trees

● Lighting on seven (7) cottonwood trees located along the project area.

● The 2025 display included five cottonwood trees with approximately 24,000 lights. The

2026 display shall include two additional cottonwood trees.

● The Contractor shall provide sufficient lighting and installation materials to produce a consistent appearance across all seven trees.

● The Contractor shall identify the anticipated number and type of lights to be used on the trees as part of the final project pricing and shall provide that quantity as part of the leased display.

B. Rock Wall Snowflakes

● Twenty-five (25) lighted snowflakes of varying sizes, generally 18 to 24 inches, installed on the rock wall leading to the bridge.

● Snowflakes shall be securely mounted and arranged to provide a consistent and attractive display.

C. Handrail Lighting

● Approximately 1,000 lights, equivalent to approximately twenty (20) 50-count strands, installed on the handrail leading to the bridge.

● Contractor shall provide all necessary attachment materials and electrical connections.

D. Bridge Lighting

● 6000+ C9 bulbs installed on the bridge.

● This represents an increase from the ~2000 C9 bulbs included in the 2025 display.

● The lights shall be installed consistently along the bridge rails, generally following the 2025 installation pattern of two strings across each top rail at approximately 15-inch spacing, unless otherwise directed by the County.

● The additional lights shall be installed and evenly spaced on vertical bridge elements between the top rail and the deck of the bridge and shall be outward-facing.

● Contractor shall provide all necessary bulbs, strings, sockets, wiring, attachment hardware, and installation materials.

E. Bridge Snowflakes

● Six (6) five-foot lighted snowflakes installed on the bridge, generally distributed evenly on both sides of the bridge.

● Snowflakes shall be securely mounted and connected to the display’s electrical system.

3. PRODUCT LEASE

The holiday lighting and decorative materials shall be provided to Grand County under a product lease arrangement for the duration of the project.

The Contractor shall retain ownership of the leased lighting, decorations, and associated equipment. The lease shall include the lighting and decorative materials necessary to complete the approved display.

As part of the product lease, the Contractor shall be responsible for maintaining the leased materials in good working condition throughout the project period. Defective, damaged, or non-functioning leased lighting components shall be repaired or replaced promptly by the Contractor without additional charge to the County, except where damage is caused by the County’s intentional or negligent acts.

The Contractor shall provide a display that is complete, operational, and in good condition at the time of installation and shall replace components that fail during the display period as reasonably necessary to maintain the appearance and operation of the display.

4. ELECTRICAL POWER

The Contractor shall coordinate with the County regarding available electrical power at the project site.

The County anticipates that electrical power will be available at the project area; however, power availability and capacity have not been confirmed for all portions of the display.

The Contractor shall:

● Evaluate the available electrical service before installation;

● Identify any electrical capacity or connection requirements necessary for the display;

● Provide all temporary electrical connections, extension cords, distribution equipment, timers, and related equipment necessary for the installation. Including all necessary covers/ramps over electrical cords in vehicle or pedestrian traffic areas. Any crosswalks shall remain free of cords or other impediments;

● Include at least one (1) generator in the project pricing for use if required to operate the display; and

● Ensure that all electrical equipment and connections are installed and operated in a safe manner and in accordance with applicable codes and manufacturer’s requirements.

The Contractor shall notify the County promptly if additional generators or other electrical equipment are necessary to safely and reliably operate the display and shall obtain County approval before incurring additional costs.

5. INSTALLATION

The Contractor shall furnish all labor, equipment, tools, lifts, vehicles, installation hardware, and other materials necessary to install the complete holiday light display.

Installation shall include:

● Delivery of all leased materials to the project site;

● Installation of all lighting and decorative elements identified in this Scope of Work;

● Installation and securing of electrical connections;

● Installation of timers and/or controls necessary for normal operation;

● Routing and securing of electrical cords and wiring;

● Verification that all lighting elements are operational;

● Replacement of non-functioning lights or components identified during installation; and

● A final inspection of the completed display with the County’s designated project representative.

● Contractor shall provide all necessary

The Contractor shall leave the project area reasonably clean and free of packaging, excess materials, and installation debris upon completion of installation.

6. MAINTENANCE AND TROUBLESHOOTING

The Contractor shall provide telephone support throughout the project period for troubleshooting and operational issues.

The Contractor shall respond to reported lighting failures or other significant display problems within a reasonable period after notification by the County.

Maintenance shall include, as applicable:

● Replacement of burned-out or defective leased lighting components;

● Repair or replacement of damaged wiring or connections;

● Repair or replacement of failed timers or controls supplied by the Contractor;

● Correction of loose or displaced lighting and decorative elements; and

● Troubleshooting of electrical or operational problems associated with the Contractor’s equipment.

The Contractor shall coordinate with the County before performing work that is outside the approved Scope of Work or that would result in additional charges.

7. INSTALLATION SCHEDULE

The Contractor shall complete installation and have the holiday light display fully operational on or before November 6, 2026, unless an alternative date is approved in writing by the County.

The Contractor shall coordinate the installation schedule with the County’s designated project manager and shall make reasonable efforts to minimize disruption to public use of the project area.

8. DISPLAY PERIOD

The completed holiday light display is anticipated to remain in place through the holiday season.

The Contractor shall maintain the display in operational condition throughout the display period and shall provide telephone support for troubleshooting during the project.

9. REMOVAL

The Contractor shall remove all leased lighting, decorations, wiring, installation hardware, and other Contractor-provided materials following the holiday display period.

Removal shall generally occur between January 5 and January 12, 2027, unless otherwise approved in writing by the County.

The Contractor shall:

● Remove all lighting and decorative elements;

● Remove all temporary electrical equipment and connections supplied by the Contractor;

● Remove installation hardware to the extent practicable without damaging County property;

● Remove all Contractor materials and debris from the project area; and

● Leave the project area in a clean and orderly condition.

10. STORAGE

The Contractor shall provide storage of all leased lighting, decorative materials, and associated equipment between annual installations.

The Contractor shall be responsible for maintaining the leased materials in reasonable condition while in its possession or storage.

11. SAFETY AND PROTECTION OF COUNTY PROPERTY

The Contractor shall perform all work in a manner that ensures the safety of the public, County employees, County property, trees, landscaping, structures, pathways, bridges, railings, electrical infrastructure, and other improvements within the project area.

The Contractor shall use appropriate safety equipment and installation methods and shall comply with all applicable federal, state, and local laws, codes, regulations, and safety requirements.

The Contractor shall promptly notify the County of any damage to County property occurring during installation, maintenance, or removal.

12. FINAL PROJECT REQUIREMENTS

Before final acceptance of the installation, the Contractor shall demonstrate to the County’s designated project representative that:

1. All specified lighting and decorative elements have been installed;

2. The seven cottonwood trees have been appropriately illuminated;

3. The bridge contains the specified 6000+ C9 bulbs;

4. The handrail, rock wall, bridge snowflakes, and other specified elements are installed and operational;

5. Electrical connections and temporary power equipment are functioning properly;

6. The display is reasonably uniform and visually consistent with the approved design;

7. Non-functioning lights or components identified during the final inspection have been corrected; and

8. The project area has been left clean and free of installation debris.

13. CHANGES TO SCOPE

Any material change to the number, type, location, or configuration of the lighting or decorative elements identified in this Scope of Work shall require approval by the County and Contractor before the additional work is performed.

The County shall not incur any additional charge for changes, substitutions, or replacement of leased materials necessary to maintain the approved display unless the County has approved the additional charge in writing.

14. BASE DISPLAY SUMMARY

The 2026 holiday light display shall include, at a minimum:

Item 2026 Requirement Cottonwood trees 7 Tree lighting Contractor to provide sufficient lighting for all 7 trees Rock wall snowflakes 25 Handrail lighting Approx. 1,000 lights Bridge C9 bulbs 6000+ Five-foot bridge snowflakes 6

Generator Minimum 1 included in pricing Product lease Included Installation Included Maintenance/troubleshooting Included Removal Included Storage Included

Item 2026 Requirement Telephone support Included