LAKE POINT, UTAH

REQUEST FOR PROPOSALS

Municipal Accounting Services

1. Invitation Lake Point, Utah (the “City”), invites qualified accounting firms or individual accountants to submit proposals to provide professional municipal accounting and financial services. The selected firm will provide ongoing accounting support, financial reporting, and additional accounting services as authorized by the City.

The City intends to select a qualified applicant based on demonstrated experience, professional qualifications, proposed services, and overall value. Cost proposals will be submitted and evaluated separately from the other proposal materials.

Qualifications Respondents must demonstrate the professional qualifications, experience, and capacity necessary to provide municipal accounting services consistent with applicable governmental accounting standards and Utah law.

1. Minimum Qualifications

1. Be appropriately licensed or otherwise authorized to provide the proposed accounting services in the State of Utah with 5 years of experience.

2. Demonstrate professional experience in governmental or municipal accounting, including knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) requirements, and governmental fund accounting.

3. Have qualified personnel available to perform the services identified in the Scope of Services.

4. Demonstrate the ability to meet applicable financial reporting requirements and deadlines.

2. Preferred Qualifications

1. Preference may be given to respondents demonstrating the following:

2. Experience providing accounting services to Utah municipalities, particularly small or growing cities.

3. Experience with municipal budgeting, financial statement preparation, annual audit support, and state financial reporting.

4. Professional accounting credentials, such as Certified Public Accountant (CPA) licensure, held by personnel assigned to the City.

5. References and a history of providing timely, accurate, and responsive accounting services to governmental clients.

2. Introduction and Background Lake Point is a municipality located in Tooele County, Utah, governed by a five-member City Council with a population of approximately 3,000. The City provides municipal services through a combination of City personnel, contracted professionals, and outside service providers. City personnel include a full-time City Recorder, full-time Planning and Zoning Secretary, and part-time treasurer.

For use in evaluating monthly costs, Lake Point accounts include:

The City seeks professional accounting services to support its financial operations, maintain accurate financial records, assist with financial reporting, and ensure compliance with applicable governmental accounting standards and Utah law.

The selected accounting firm will provide services consistent with Generally Accepted Accounting Principles (GAAP), applicable Governmental Accounting Standards Board (GASB) requirements, and federal and Utah financial reporting requirements.

The accounting firm will coordinate with designated City personnel to support financial recordkeeping, budget preparation, financial reporting, annual audits, and other accounting responsibilities identified in the Scope of Services.

The specific division of responsibilities between City personnel and the selected accounting firm will be established through the Scope of Services and resulting professional services agreement.

3. Scope of Services

1. General Accounting Services

1. Monthly and annual general ledger and accounting records maintenance and reconciliation.

2. Accounts payable, receivable, and payroll support.

3. Preparation of financial statements in accordance with GAAP and GASB.

4. Cash management and investment accounting support.

5. Fixed asset accounting and depreciation schedules.

6. Budget preparation assistance and long-term financial forecasting.

2. Audit and Financial Reporting Support

1. Preparation of schedules and workpapers for annual independent audit.

2. Assistance with Single Audit requirements, if applicable.

3. Assist with implementation of audit recommendations.

3. Compliance and Regulatory Reporting

1. State of Utah financial reporting and filings.

2. Sales tax, utility tax, and other statutory reporting.

3. Assistance with bond, grant, and special revenue reporting.

4. Internal Controls and Advisory

1. Review and recommendation of internal controls.

2. Financial policy development and updates.

3. Support City Council in its fiduciary and policy-making role.

4. Special projects and financial consulting as requested by the City Council.

Lake Point reserves the right to engage other qualified accounting firms or financial professionals as needed and in the City's best interest.

4. Proposal Content Proposals shall include the following information. Respondents should provide sufficient detail to demonstrate their qualifications, relevant experience, and ability to perform the services identified in the Scope of Services.

1. Cover Letter

1. Name, address, telephone number, and email address of the submitting firm.

2. Name and title of the primary contact authorized to represent the firm.

3. Brief statement of interest in providing municipal accounting services to Lake Point.

2. Firm Overview and Qualifications

1. Brief description of the firm, including years in operation, organizational structure, and primary accounting services provided.

2. Professional licenses and certifications held by the firm, including applicable licenses such as Utah CPA licensure and/or other applicable government accounting certifications.

3. Number of professional staff and capacity to provide the requested services.

4. Description of the firm's experience providing governmental accounting services, particularly for Utah municipalities and communities of similar size.

3. Key Personnel

1. Identify the principal accountant or engagement manager who will serve as the City's primary point of contact.

2. Identify key personnel anticipated to provide services under the contract.

3. Provide resumes or professional biographies outlining relevant education, professional certifications, and governmental accounting experience.

4. Identify any specialized accounting services that would be provided by other personnel or subcontractors.

4. Relevant Municipal Experience

1. Describe the firm's experience providing accounting and financial services to Utah cities, towns, or special districts.

2. Identify recent contracts involving services comparable to those requested by Lake Point.

3. Describe experience with governmental fund accounting, GAAP and GASB requirements, municipal budgeting, annual audit preparation, and state financial reporting.

4. Identify any experience providing accounting services to small or growing municipalities.

5. Understanding of Scope and Proposed Approach

1. Demonstrate an understanding of the services identified in the Scope of Services.

2. Describe the firm's approach to providing accurate, timely, and reliable municipal accounting services.

3. Explain your firm's approach to identifying accounting issues, providing recommendations, and supporting the municipality in sound accounting practices.

4. Describe anticipated financial reporting practices, quality control procedures, and methods for meeting applicable reporting deadlines.

5. Identify any services within the proposed scope that the firm does not provide or would recommend handling separately.

6. Proposed Fee Schedule (Submitted Separately)

1. The proposed fee schedule shall be submitted separately from the qualifications and other proposal materials. Cost will be evaluated separately, consistent with the City's established RFP evaluation process. The City prefers a monthly flat rate for routine accounting services, with hourly billing for services outside the agreed-upon scope

2. The fee proposal shall include:

a. Monthly Flat Rate: Proposed monthly flat rate for routine accounting services as outlined in the Scope of Services. If a flat rate is not offered, provide an estimated monthly cost based on anticipated services, including the estimated hours and applicable hourly rates.

b. Hourly billing rates for each proposed personnel classification or individual providing services. Identify the personnel or classification anticipated to perform the majority of the City's accounting work.

c. List of any services not provided under the monthly rate. For example, payroll, yearly audit, travel, budget drafting etc.

d. Rates for audit preparation, financial consulting, special projects, and additional services.

e. Any anticipated reimbursable expenses or additional charges.

f. Description of billing practices, including any minimum charges or other cost considerations.

7. References

1. Provide at least three (3) current or recent municipal or governmental client references, preferably from within Utah.

2. For each reference, include:

3. Governmental entity name.

4. Contact person's name and title.

5. Telephone number and email address.

6. Brief description of services provided.

8. Conflict of Interest Disclosure

1. Disclose any actual or potential conflicts of interest involving Lake Point, its elected officials, employees, or other contracted professionals that may affect the firm's ability to provide independent and objective accounting services.

9. Statement of Non-Collusion

1. Provide a signed statement affirming that the proposal was prepared independently and without collusion with any other prospective respondent.

10. Proposal Length

1. Proposals shall be submitted in PDF format, organized in accordance with the Proposal Content Requirements, and shall not exceed ten (10) pages. Appendices containing resumes, professional licenses, and certifications are excluded from the page limit. The proposed fee schedule shall be submitted separately and shall not count toward the ten (10) page limit.

5. Evaluation Criteria and Selection Process The Evaluation Committee will evaluate Proposal(s) based on the following weights:

Relevant Experience:

Experience serving Utah municipalities and communities of similar size and financial complexity. Demonstrated knowledge of GAAP, GASB, governmental fund accounting, financial reporting, and municipal audit requirements.

30 pts

Proposed Approach and Understanding of Services: Demonstrated understanding of the Scope of Services, proposed accounting methodology, quality control practices, responsiveness, communication with City personnel, capacity to perform the requested services, and ability to meet financial reporting deadlines. References and past performance may be considered as part of this category.

20 pts

Cost proposals shall be submitted separately from all other proposal materials and shall not be considered during the initial evaluation of qualifications and proposed services.

1. Selection Process

1. After scoring all responsive Proposal(s), the Evaluation Committee shall prepare a written recommendation to the City Council identifying the top-ranked Consultant and including each Proposal’s score, an explanation of how the top-ranked Consultant best satisfies the City’s needs, and a recommendation for contract award. The City Council will review the recommendation in a public meeting and, upon authorization, direct the procurement official to award a professional services agreement with the top-ranked Consultant.

2. The Evaluation Committee may, in its discretion, invite shortlisted firms to participate in interviews or presentations prior to finalizing the ranking. Shortlisted firms will be notified in advance if interviews are to be conducted.

6. Submittal Instructions and Schedule

1. Submittal Deadline

1. Proposal(s) must be received by the City no later than 5:00 PM Mountain Standard/Daylight Time on Nov 13, 2026. Late Proposal(s) will not be accepted or considered regardless of cause.

2. Submittal Method

1. Proposal(s) shall be submitted electronically in PDF format, with the pricing section attached separately or in a distinct section so it may be separated from the remainder of the Proposal to the City Recorder Jamie Olson at info@lakepoint.gov. The email subject line should read: “Proposal - Contract Accounting Services - [Firm Name].”

2. Physical delivery of a sealed Proposal is also accepted at: Lake Point, 1528 Sunset Road, Lake Point, Utah 84074, Attn: City Recorder - Contract Accounting Services RFP.

3. Questions

1. All questions must be submitted in writing to Jamie Olson at info@lakepoint.gov no later than Nov 10, 2026 at 5:00 PM MST. No oral questions will be accepted. The City’s written responses will be distributed to all known interested parties and posted on the Utah Public Notice Website (utah.gov/pmn) and U3P State Procurement Software. Respondents shall not contact City Council members, Planning Commissioners, or staff other than the Procurement Official or at the direction of the Procurement Official outside this process; violation may result in disqualification.

4. Procurement Schedule

Note: The City reserves the right to modify this schedule. Changes will be communicated to known respondents and posted on the Utah PMN.

7. GENERAL CONDITIONS

By submitting a Proposal, the Consultant acknowledges and agrees to all of the following:

1. Right to Reject. Lake Point reserves the right to reject any and all Proposal(s), to waive any informality, irregularity, or technicality in any Proposal, and to accept the Proposal deemed the best value overall using the weight assigned herein to the City.

2. No Obligation to Award. Issuance of this RFP does not obligate the City to award a contract or to pay costs incurred in preparation of any Proposal(s). All costs of Proposal(s) preparation are the sole responsibility of the Consultant.

3. Public Records (GRAMA). All submitted Proposal(s) and materials may be subject to disclosure under the Utah Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-101 et seq. Respondents seeking to protect specific business confidential information must clearly identify such information and provide a written basis for protection as required by GRAMA.

4. Addenda. The City may issue addenda prior to the submittal deadline. It is the Consultant’s sole responsibility to monitor the Utah Public Notice Website (utah.gov/pmn), U3P State Procurement Software (if applicable), and City communications for addenda. Submission of a Proposal(s) after any addendum constitutes acceptance of the addendum.

5. Non-Collusion. By submitting a Proposal(s), the Consultant affirms that the submission was independently prepared and that no collusion exists with any other prospective respondent.

6. Equal Opportunity. The City does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, or any other classification protected by applicable law. The selected Consultant agrees to abide by applicable equal employment opportunity requirements.

7. Ethics and Conflicts. The Consultant shall comply with the Utah Municipal Officers and Employees Ethics Act (Utah Code § 10-3-1301 et seq.) and applicable Lake Point ordinances. Any actual or potential conflict of interest must be disclosed in the Proposal(s) and promptly reported if it arises during the contract term.

8. Award Publication. The name of the selected Consultant and the contract amount will be published on the City website upon award.

9. Modification or Cancellation. The City may modify or cancel this RFP in whole or in part at any time prior to contract execution when doing so is in the City’s best interest.

10. Governing Law and Venue. Any resulting agreement shall be governed by the laws of the State of Utah. Venue for any dispute shall be in Tooele County, Utah.

11. Compliance with City Procurement Ordinance. All procurement activities related to this RFP are conducted in accordance with the Lake Point Procurement Code and applicable provisions of the Utah Procurement Code, Title 63G, Chapter 6a.