1-2-Suburbans ITB.docx (1).pdf

Beaver County School District Invitation to Bid ITB-26-178

2-Large SUV’S 8-9 Passengers

PROJECT OWNER

291 N. Main Street Beaver, UT 84713

INVITATION TO BID (ITB)

The purpose of this ITB is to Purchase 2-Large SUV's, Chevrolet Suburban’s or Equivalent to that make and model.

SUBMITTING BIDS

All information requested must be completed and submitted digitally via email by Thursday, February 5, 2026 at 4:00 P.M. (MST) through the online Bonfire System (instructions to login and register and submit a bid in the link below). You may also hand deliver the bids to the Beaver County School District in a sealed envelope with the name and number of the solicitation on the outside of the envelope. Bids will be publicly opened on Thursday, February 5, 2026 at 4:30 p.m.(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

All questions and answers regarding the scope of services, must be submitted through the online Bonfire system.

(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

https://purchasing.utah.gov/training/for-vendors-training/

PUBLIC BID OPENING

Public bid opening Thursday, February 5, 2026 at 4:30 P.M. (MST)

Bid opening link: https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

RIGHT OF REJECTION

(BCSD) is willing to consider any and all bids that meet the minimum specifications and requirements and reserves the right to accept or reject any or all bids.

https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

LATE BIDS UNACCEPTABLE

Any bids received after the deadline will be deemed non-responsive and will not be considered for evaluation.

CLARIFICATION OF BIDS

The district may request formal written clarification of any portion of the bid at any time.

BEAVER COUNTY SCHOOL DISTRICT CONTACTS

All inquiries and questions relative to this Invitation to Bid must be directed to: Rick Rose (Transportation Director) via phone 435-387-2841 or via email richard.rose@beaver.k12.ut.us

AMENDMENTS TO THE INVITATION TO BID

Any changes in quantity, specifications, schedules, opening date, corrections or clarifications will be in the form of an addendum. It’s the responsibility of the firm to obtain the addendums.Bids submittal constitutes implied acknowledgement for all addendums.

ASSUMPTIONS AND LIMITATIONS

Bidders must have appropriate state and local licenses and required insurances in the amount called for by the State of Utah. Beaver County School District reserves the right to reject any or all bids and to waive the informality or technicality not of a statutory nature in the interest of the district.

EVALUATION CRITERIA

BCSD will be evaluating prospective bids based upon the following criteria.

1. Qualification and experience of the applicant, including appropriate licensing and suitable references.

2. A minimum of 3 professional references will be required. Preference may be given for references that had SUV purchases.

3. Total cost

4. The proposed timeline of delivering one SUV New or Used must be before June 15, 2026 and the other SUV New must be delivered after July 1, 2026 and by December 30, 2026.

5. I have added several vehicles on the chart below if you can give us a trade in value for each of them. We would like the option of trading in 2 or more vehicles and if you could include the cost to pick up the trade in vehicles.

SCORING CRITERIA

a. Total proposed cost 60%

b. Proposed timeline 10%

c. References 10%

d. Quality 20

Invitation to Bid ITB-26-178

2-Large 8-9 Passenger SUV for Car Fleet Attachment A-Cost & Fees

GRAND TOTAL:___________________________________________________

NAME OF COMPANY:_____________________________________________

NAME:_______________________________________________________

SIGNATURE:____________________________________________________

DATE:_________________________________________________________

DELIVERY DATE:___________________________________________________

Car Fleet Vehicles for Trade in Value all Cars are in great condition inside and outside!

Year Make Model Vin Number Mileage Trade in Value

2011 Chevrolet White Suburban 1GNSK5E30BR283489 114,154

2011 Chevrolet White Suburban 1GNSK5E32BR330876 87,954

2011 Chevrolet Impala White Sedan 2G1WF5EK1B1259080 103,227

2012 Chevrolet K15/Blazer/Suburban 1GNSK5E77CR268105 149,777

2013 Chevrolet Impala White Sedan 2G1WF5E36D1264304 84,528

2013 Chevrolet White Suburban 1GNSKHE78DR191277 115,861

2015 Chevrolet Silver Suburban 1GNSKHEC3FR220720 148,321

2015 Chevrolet Silver Suburban 1GNSK5EC8FR220730 94,132

2016 Ford Gray Ford Fusion 3FA6P0G78GR122856 93,819

Cost to pick up and transport the trade in vehicles.