1-2-New Cars for Car Fleet ITB.docx.pdf
PDF 99 KB Posted
- Solicitation number
- ITB27-192
- Issued by
- Box Elder County, Utah
About this file
This Invitation to Bid (ITB) document is issued by Beaver County School District, located in Beaver, Utah, for the purchase of two new vehicles for the district's car fleet. The district seeks two Kia K5 sedans or equivalent midsized sedans with an LXS package or upgraded trim, with bidders permitted to submit multiple options. Bids must be submitted digitally through the online Bonfire system or hand-delivered in a sealed envelope by Tuesday, July 28, 2026, at 2:00 P.M. (MST), with public bid opening scheduled for the same day at 2:30 P.M. The district requires a minimum of three professional references from applicants and has set a preferred delivery date of February 1, 2027. All inquiries should be directed to Rick Rose, Transportation Director, at 435-387-2841 or richard.rose@beaver.k12.ut.us.
The evaluation criteria allocate 60 percent weight to total proposed cost, 10 percent to proposed delivery timeline, 10 percent to references, and 20 percent to quality. Bidders must possess appropriate state and local licenses and required insurance as mandated by the State of Utah. The district has included a list of five trade-in vehicles available for consideration, including two 2011 and 2013 Chevrolet Impalas, one 2016 Ford Fusion, and two 2014 Ford Focus models, and requests that bidders provide trade-in valuations and include the cost to pick up and transport these vehicles. The district reserves the right to accept or reject any or all bids and will not consider late submissions. Any amendments to the ITB will be issued as addendums, and bidders are responsible for obtaining all addendums.
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Text version
Beaver County School District Invitation to Bid ITB-27-192
2-Cars for our Car Fleet
PROJECT OWNER
291 N. Main Street Beaver, UT 84713
INVITATION TO BID (ITB)
The purpose of this ITB is to Purchase 2- New Cars for our car fleet preferably Kia K5 sedans or a midsized sedan equivalent to that make and model. With the LXS package or an upgraded trim . You can submit a couple different options.
SUBMITTING BIDS
All information requested must be completed and submitted digitally by Tuesday, 28, 2026 at 2:00 P.M.
(MST) through the online Bonfire Online System. You may also hand deliver the bids to the Beaver County School District in a sealed envelope with the name and number of the solicitation on the outside of the envelope by Tuesday, July 28, 2026 at 2:00 P.M. Bids will be publicly opened on Tuesday, July 28, 2026 at 2:30 p.m.
If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.
All questions and answers regarding the scope of services, must be submitted through the online Bonfire system.
(U3P) Bonfire- Instructions to register and submit proposals are in the link below:
https://purchasing.utah.gov/training/for-vendors-training/
PUBLIC BID OPENING
Public bid opening Tuesday, June 30, 2026 at 2:30 P.M. (MST)
Bid opening link: https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09
RIGHT OF REJECTION
(BCSD) is willing to consider any and all bids that meet the minimum specifications and requirements and reserves the right to accept or reject any or all bids.
https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09
LATE BIDS UNACCEPTABLE
Any bids received after the deadline will be deemed non-responsive and will not be considered for evaluation.
CLARIFICATION OF BIDS
The district may request formal written clarification of any portion of the bid at any time.
BEAVER COUNTY SCHOOL DISTRICT CONTACTS
All inquiries and questions relative to this Invitation to Bid must be directed to: Rick Rose (Transportation Director) via phone 435-387-2841 or via email richard.rose@beaver.k12.ut.us
AMENDMENTS TO THE INVITATION TO BID
Any changes in quantity, specifications, schedules, opening date, corrections or clarifications will be in the form of an addendum. It’s the responsibility of the firm to obtain the addendums.Bids submittal constitutes implied acknowledgement for all addendums.
ASSUMPTIONS AND LIMITATIONS
Bidders must have appropriate state and local licenses and required insurances in the amount called for by the State of Utah. Beaver County School District reserves the right to reject any or all bids and to waive the informality or technicality not of a statutory nature in the interest of the district.
EVALUATION CRITERIA
BCSD will be evaluating prospective bids based upon the following criteria.
1. Qualification and experience of the applicant, including appropriate licensing and suitable references.
2. A minimum of 3 professional references will be required.
3. Total cost
4. The proposed timeline of delivering the cars must be by February 1, 2027 if possible.
5. I have added several vehicles on the chart below if you can give us a trade in value for each of them. We would like the option of trading in 2 or more vehicles and if you could include the cost to pick up the trade in vehicles.
SCORING CRITERIA
a. Total proposed cost 60%
b. Proposed timeline 10%
c. References 10%
d. Quality 20
Invitation to Bid ITB-27-192
2-Cars for our Car Fleet Attachment A-Cost & Fees
GRAND TOTAL:___________________________________________________
NAME OF COMPANY:_____________________________________________
NAME:_______________________________________________________
SIGNATURE:____________________________________________________
DATE:_________________________________________________________
DELIVERY DATE:___________________________________________________
Car Fleet Vehicles for Trade in Value all Cars are in great condition inside and outside!
Year Make Model Vin Number Mileage Trade in Value
2011 Chevrolet Impala White Sedan 2G1WF5EK1B1259080 104,532
2013 Chevrolet Impala White Sedan 2G1WF5E36D1264304 84,528
2016 Ford Gray Ford Fusion 3FA6P0G78GR122856 96881
2014 Ford Black Focus 1FADP3F27EL112751 56,543
2014 Ford Dark Gray Focus FFADP3E23EL112750 56,429
Cost to pick up and transport the trade in vehicles.
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