1-01 RFP Packet-Parking Lot Striping Services 13-12-26.pdf

REQUEST FOR PROPOSALS

The City of Temple, Texas, will receive proposals for:

RFP #13-12-26

PARKING LOT RESURFACING AND

STRIPING SERVICES

Issued: Monday, December 22, 2025

Submittal Deadline: Tuesday, January 13, 2026, by 2:30 p.m.

City of Temple Purchasing Department 3210 E Avenue H, Building C

Temple, TX 77501 Phone: 254-298-5655

Email: purchasing@templetx.gov

E-Bidding Portal: https://templetx.bonfirehub.com https://templetx.bonfirehub.com/

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REQUEST FOR PROPOSALS (RFP) CONTENTS

Page

RFP Timeline

Section 1 – Scope of Work

Section 2 – Proposal Requirements

Section 3 – Evaluation & Award

Section 4 – Administrative Requirements

Section 5 – Proposal Forms

Form 5.1. Proposer Information Form

Form 5.2. Proposer Questionnaire Form

Form 5.3. Pricing Form

Form 5.4. Conflict of Interest Questionnaire

Form 5.5. Federal Vendor Certification Form

Section 6 – Attachments

Attachment 6.1. Sample Short-Form Construction Contract

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RFP TIMELINE

Date Event Monday, December 22, 2025 Release of RFP

Tuesday, January 6, 2026 12:00 p.m. (noon)

Deadline for Questions related to RFP

Submit questions in writing through the Bonfire online bidding portal or email to purchasing@templetx.gov.

Tuesday, January 13, 2026 2:30 p.m.

Proposals Due

Submit proposals:

1. Within the Bonfire online bidding portal at:

https://templetx.bonfirehub.com

OR

2. Sealed paper copies to:

City of Temple Purchasing Department 3210 E Avenue H, Building C Temple, Texas 76501

January 2026 Expected contract term commencement

The City will make every effort to adhere to the schedule above. However, the City reserves the right, at its sole discretion, to adjust the RFP Timeline as deemed necessary.

mailto:purchasing@templetx.gov.

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SECTION 1 – SCOPE OF WORK

1.1. SUMMARY

The City of Temple, Texas, (City) is seeking proposals from qualified vendors to establish an annual contract for parking lot resurfacing and striping at City facilities, including city buildings, parks, libraries, fire stations, and athletic complexes, on an as-needed basis.

Parking lot sizes vary based on location.

1.2. CONTRACT TERM

The initial term of the contract shall commence immediately upon execution of the contract by the City and continue through September 30, 2026. The awarded contractor shall provide a fixed rate guarantee for the duration of the initial contract period. The City reserves the right to extend the contract for 4 additional one-year periods, if mutually agreed to in writing by the City and the awarded vendor.

1.3. PRICING

a. All prices quoted shall be all-inclusive including all labor costs, materials, insurance, overhead, profit, travel time, mileage, and be exclusive of taxes. No additional charges will be allowed.

b. In the event of non-compliance with price or delivery, the City reserves the right to seek services elsewhere.

c. When Federal funds are to be utilized for a project, the City will inform the awarded contractor and Davis-Bacon wage requirements will apply.

1.4. INVOICES

a. Invoices shall be itemized and submitted in arrears for services rendered. Each invoice shall clearly indicate the dates, locations, and services provided. The City’s purchase order number shall appear on the invoice.

b. Invoices shall be broken down by unit prices matching the Pricing Form for ease of auditing. The City reserves the right to audit any information pertaining to the services outlined.

c. Invoices shall be emailed to invoice@templetx.gov. If the awarded contractor does not have the ability to email invoices, the awarded contractor shall mail invoices to the City of Temple Purchasing Department at 3210 E Avenue H, Building C, Temple, Texas 76501.

mailto:invoice@templetx.gov

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1.5. CONTRACTOR’S RESPONSIBILITIES & LIABILITIES

The awarded contractor is responsible for damage to persons and property caused during the performance of contracted work. Additionally, the awarded contractor will be held responsible for any damage that is caused by the awarded contractor’s errors or their failure to comply with the requirements of these specifications and will be required to repair the damages at no cost to the City. The City may, however, elect to make repairs or replace damaged property and deduct the cost of such repairs from monies due or to become due to the awarded contractor.

1.6. TERMINATION OF DEFAULT

a. The City reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. The City reserves the right to terminate the contract immediately in the event the awarded contractor fails to meet schedules or fails to otherwise perform in accordance with the specifications as outlined in this RFP.

b. The City may consider the following performances by the awarded contractor as unsatisfactory performance. An unsatisfactory performance shall not be limited to the following:

• In excess of one service ‘call back’ to correct the same problem within 30 consecutive calendar days.

• In excess of one instance within one calendar year of the awarded contractor personnel assigned to an authorized service call not having the skill or knowledge to diagnose the problem and/or perform the service.

• Failure of the awarded contractor to provide timely service.

1.7. GENERAL SPECIFICATIONS

a. The awarded contractor shall furnish all labor, equipment, tools, materials, traffic control devices, and services necessary to perform parking lot resurfacing and striping. Not all parking lots may require resurfacing. All associated costs with labor, overhead, mileage, travel, mobilization, and administrative expenses must be included in the proposed pricing. No additional fees will be allowed beyond those submitted in the proposal.

b. No tools or equipment which the City deems to be standard or essential for the awarded contractor to own and use in the performance of work shall be charged to the City.

c. All resurfacing and striping layouts identified by the awarded contractor shall be reviewed and approved by the City prior to commencement. The awarded contractor shall complete each project unless specifically authorized by the City and shall be capable of addressing multiple service requests concurrently when required.

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PARKING LOT RESURFACING shall include the following:

• Basic Surface Preparation – Light cleaning or blowing off debris to ensure paint adhesion and visibility. Power washing may be required in areas with oil, grease, grime, or dirt accumulation that could prevent paint from adhering properly.

• Crack Sealing – Identification and sealing of surface cracks using hot-applied or cold-applied sealants to prevent water infiltration and extend pavement life.

• Edge Grinding (if applicable) – Grinding or milling of pavement edges to ensure smooth transitions between resurfaced and existing areas.

• Asphalt Overlay or Sealcoat Application – Application of new asphalt layer or sealcoat to restore surface integrity, improve appearance, and protect against weathering and traffic wear.

• Layout and Measurement – Accurate measurement of resurfacing area in square feet, ensuring coverage aligns with site plans or designated resurfacing zones.

• Traffic Control and Safety Measures – Implementation of cones, barricades, and signage to ensure safe work zones and minimize disruption to public access.

• Cure Time and Reopening Protocol – Allowance for proper curing of materials before reopening to traffic. Contractor must notify the City of expected cure times and coordinate reopening.

• Compliance Check – Verification that resurfacing meets applicable municipal standards, ADA slop requirements, and any fire lane visibility requirements.

STANDARD PARKING STALLS shall include the following:

• Basic Surface Preparation – Light cleaning or blowing off debris to ensure paint adhesion and visibility. Power washing may be required in areas with oil, grease, grime, or dirt accumulation that could prevent paint from adhering properly.

• Layout and Measurement – Marking boundaries of each parking space according to local codes or approved site plans.

• Striping of Stall Lines – Two parallel lines (typically 4” wide) that define the stall.

• Standard Paint Application – One coat of traffic-grade paint (water-based or solvent-based). Standard colors are white or yellow unless otherwise specified.

HANDICAP PARKING STALLS shall include the following:

• Basic Surface Preparation – Light cleaning or blowing off debris to ensure paint adhesion and visibility. Power washing may be required in areas with oil, grease, grime, or dirt accumulation that could prevent paint from adhering properly.

• Layout and Measurement – Marking stall boundaries and adjacent access aisles according to Americans with Disabilities Act (ADA) and Texas Accessibility Standards (TAS)standards. Proper dimensions and placement must be ensured.

• Striping of Stall Lines and Access Aisles – Two parallel lines defining the stall, plus hashed striping for adjacent access aisles. Includes a centered wheelchair symbol within the stall.

• Standard Paint Application – One coat of traffic-grade paint (water-based or solvent-based). ADA markings are typically white on blue unless otherwise specified.

• Compliance Check – Verification that stall placement, slope, and signage meet ADA/TAS requirements.

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FIRE LANES shall include the following:

• Basic Surface Preparation – Light cleaning or blowing off debris to ensure paint adhesion and visibility. Power washing may be required in areas with oil, grease, grime, or dirt accumulation that could prevent paint from adhering properly.

• Layout and Measurement – Marking fire lane boundaries in accordance with local fire marshal codes, TAS standards, and municipal ordinances.

• Striping of Lines and Lettering – Application of red paint along designated curbs or pavement edges to indicate fire lane boundaries. Includes stenciled “FIRE LANE

– NO PARKING” text in white, spaced at regular intervals (typically every 25-50 feet).

• Standard Paint Application – One coat of traffic-grade paint (water-based or solvent-based). Fire lane markings are typically white on red unless otherwise specified.

• Compliance Check – Verification that all markings meet local fire marshal codes, TAS standards, any municipal ordinances.

d. The City reserves the right to bid any job separately with an estimated cost of $5,000 or more.

e. The awarded contractor will be required to file for the appropriate permits as required by City ordinance. However, the City will waive the fees associated with obtaining permits.

1.8. CONTRACTOR QUALIFICATIONS

a. Contractors shall provide documentation of qualifications, certifications, and relevant experience of personnel performing the work with their proposal.

b. A standard work crew shall consist of personnel who are experienced in parking lot resurfacing and striping, pavement marking layout, and traffic control procedures in accordance with municipal ordinances, the Americans with Disabilities Act (ADA), Texas Accessibility Standards (TAS), and local fire marshal requirements. Any use of additional personnel, subcontractors, or deviation from the proposed staffing plan must receive prior written approval from the City before work begins.

1.9. MATERIALS AND WORKMANSHIP

a. Unless otherwise specified, all equipment and material must be new and of the most suitable grade for the purpose intended. The awarded contractor may substitute any equipment, material, or process that the City finds equal to the original or as named in proposed project plans. To obtain approval to use different equipment, material, or process the awarded contractor must furnish the City with the manufacturer’s name, model number, and other identifying data and information regarding the capacity, nature, rating, and performance of the proposed substitute. If requested by the City, the awarded contractor must provide samples for approval at the awarded contractor’s expense. Materials or processes substituted without approval may be rejected.

b. The awarded contractor must obtain the City’s approval of any machinery or mechanical equipment incorporated into the work.

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c. All work must be performed in a skillful and workmanlike manner. The City may, in writing, require the awarded contractor to remove from the work any employee the City deems incompetent, careless or otherwise objectionable.

1.10. QUOTE PROCESS

The City may request a quote from the awarded contractor via phone, email, or in person.

The awarded contractor may not refuse to perform any project requested by the City unless the project is unlawful or out of their scope of capabilities. The following steps may be taken before the awarded contractor begins work:

a. The awarded contractor shall contact the City’s project manager within 2 business days of notification of quote request to set up an onsite meeting to discuss the scope of work and inspect the site conditions. The awarded contractor shall gather all pertinent information, existing conditions, and relevant documents related to the project.

b. The awarded contractor is responsible for taking the steps necessary to ascertain the nature and location of the work and the general conditions that can affect the work and its costs.

c. The awarded contractor shall provide the City’s project manager with a quote within 3 business days of the onsite meeting unless the work has been deemed an emergency by the City.

d. The City will review the quote for appropriateness and issue a purchase order for completion of the work. The purchase order will serve as the notice to proceed.

1.11. PROJECT COMPLETION

a. Upon completion of the project, the awarded contractor shall notify the City and the

City shall inspect the work for acceptance under the scope and terms in the project.

The City will issue, in writing, any corrective actions or punch list items that are required, and the awarded contractor shall promptly complete all corrective actions or punch list items.

b. The awarded contractor shall, upon completion of the work, remove all equipment and surplus materials from the project site leaving the premises in a clean, neat, and orderly condition satisfactory to the City.

1.12. WARRANTY

The awarded contractor shall guarantee all work performed against defects in workmanship and shall satisfactorily correct at no cost to the City any such defects that may become apparent within a period of one year after completion of work. The warranty period shall commence upon completion of service.

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SECTION 2 – PROPOSAL REQUIREMENTS

2.1. INFORMATION REQUESTED FROM PROPOSERS

Each proposal must contain all required items and shall be submitted in the same order as listed below. The proposal shall provide enough detail to permit the City to conduct a meaningful evaluation of the proposed services. However, proposals should be prepared simply and economically, providing a straightforward, concise response to the information requested below. Incomplete proposals may be rejected during review by the evaluation committee.

All proposal materials may be incorporated in a subsequent contract between the City and awarded proposer.

Any material that the proposer wishes to be considered confidential in nature shall be clearly marked as such, and if such materials are requested pursuant to the Texas Public Information Act, Chapter 552, Texas Government Code, the City will notify the proposer of such request to allow the proposer to write to the Texas Attorney General requesting that such information be excepted from disclosure.

Required Forms

a. Form 5.1. Proposer Information Form

b. Form 5.2. Proposer Questionnaire Form

c. Form 5.3. Pricing Form

d. Form 5.4. Conflict of Interest Questionnaire, if applicable

Submit only if required per Section 4 – Administrative Requirements, Paragraph 4.2.

e. Form 5.5. Federal Contractor Certification Form

2.2. ELECTRONIC SUBMISSION

a. Access the Euna Procurement e-procurement portal at https://templetx.bonfirehub.com. The City will use Euna Procurement for communicating all RFP documents, receive any questions or inquiries, issue any associated addenda, and post award notices.

b. Proposers can contact Euna Procurement at Support@GoBonfire.com for technical questions related to the Euna Procurement portal or visit Euna Procurement’s help forum at https://vendorsupport.gobonfire.com/hc/en-us. Proposal submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Euna Procurement.

c. Proposal submissions may be amended by the proposer directly in Euna Procurement, but only before the submission deadline.

mailto:Support@GoBonfire.com https://vendorsupport.gobonfire.com/hc/en-us

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d. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled. Euna Procurement has built-in lockbox technology that will date stamp submittals and will keep all proposals locked until the proposal opening date and time. The maximum upload file size is 1,000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

2.3. PAPER SUBMISSION

a. If a proposal is delivered via hardcopy, the envelope or package containing the completed proposal should be marked legibly on the outside with the submitter’s name and address along with the RFP project number and title no later than the due date and time stated in the RFP Timeline.

b. The proposer shall sign and date the proposal where provided within the RFP. The person signing the proposal shall have the authority to bind the firm in a contract.

Proposals which are not signed and dated in this manner may be rejected.

c. All paper proposals received in the Purchasing Department will be date and time stamped when received and will be considered to be the official time of receipt.

2.4. SUBMISSION INSTRUCTIONS

a. Late submittals will not be accepted or considered. Proposers should be mindful of any potential delays due to security screening procedures, weather, connectivity issues, or other delays whether foreseeable or unforeseeable. Failure to submit a response before the proposal due date and time will result in disqualification of the proposal.

b. Proposals will be received and publicly acknowledged in the Purchasing Department immediately following time due. Respondents, their representatives, and interested persons may participate in the proposal opening using Microsoft Teams. See the RFP timeline for a video link or dial-in phone number.

c. The proposals will be opened, and the names of the respondents will be read aloud.

All proposals will be open for public inspection after the contract is awarded, except for trade secrets and confidential information contained in proposals and identified by proposer as such.

2.5. REQUESTS FOR ADDITIONAL INFORMATION

a. Requests for additional information shall be in writing and submitted through the

Bonfire portal using the ‘Vendor Discussions’ or ‘Ask a Question’ features.

Alternatively, requests can be emailed to purchasing@templetx.gov by the deadline stated in the RFP Timeline.

mailto:purchasing@templetx.gov.

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b. Any interpretations, corrections or changes to this RFP will be made by addenda. All written/published addenda shall become part of this RFP and shall be acknowledged by the proposer in its proposal. All other communications are unofficial and non-binding. Addenda will be released in the Euna Procurement portal in the ‘Files’ section.

It is the sole responsibility of the Proposer to verify issuance of addenda and to ensure receipt thereof.

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SECTION 3 – EVALUATION & AWARD

3.1. ELIGIBILITY FOR AWARD

a. Responsive Proposal

Proposals shall be deemed responsive if they comply with all material and administrative aspects of this solicitation.

b. Responsible Vendor A responsible vendor is a vendor who has adequate financial resources (or the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and established firm regularly engaged in the type of business that provides the services listed herein.

Responsible proposers must, at a minimum, meet the following requirements:

• Have adequate financial resources, or the ability to obtain such resources as required during the performance of any resulting contract prior to the beginning of work;

• Be able to comply with the required performance schedule, taking into consideration all existing business commitments;

• Have a satisfactory record, as determined by the City, of past performance;

• Have necessary personnel, management, and technical capacity and capability to perform any resulting contract requirements;

• Be qualified as an established firm that is regularly engaged in the type of business necessary to fulfill the contract requirements;

• In accordance with all applicable industry standards, hold any necessary license, certification, or permit required for conducting the business of the vendor and as contemplated by this RFP;

• Have experience in competently performing similar contracts to those contemplated by this RFP;

• Certify that the firm is not delinquent in any tax owed the State of Texas under Chapter 171, Tax Code; and is not delinquent in taxes owed to the City; signing and submitting the proposal is so certifying to such non-delinquency; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

c. A firm is not eligible to be considered for award of this solicitation, or any resulting contract, or to be a subcontractor of the proposer or prime contractor if an employee of the firm assisted in the development of this solicitation or any part of this solicitation or if the person participated in a project related to this solicitation when such participation would give the person special knowledge that would give that firm an unfair advantage over other proposers.

d. As required by §2252.903, Government Code, proposer certifies that its Texas franchise tax payments are current, or that it is exempt from, or not subject to, such tax.

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3.2. EVALUATION CRITERIA AND SELECTION

a. The award of this contract shall be made to the responsible Proposer whose proposal is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the importance of the evaluation factors set forth below:

Evaluation Criteria Points

Cost Effectiveness 25

Relevant Experience & Past Performance 20

Staff & Equipment Readiness 15

Operational Plan & Flexibility 25

Compliance & Safety Standards 15

b. The City reserves the right to reject any and all proposals submitted and to waive any informalities in proposals received. The City also reserves the right to request additional information from proposers. The award will be made to the firm which, in the opinion of the City, is the best qualified to assist the City in accomplishing its objectives. The City reserves the right to negotiate a contract with the selected proposer.

c. The City shall not be liable to any proposer for costs associated with responding to this RFP, for the proposer’s participation in any oral interview, or any costs associated with negotiations.

d. In accordance with Texas Local Government Code, Section 252.003 and Texas

Health & Safety Code, Section 361.426, the City shall give preference in purchasing products made of recycled materials if the products meet applicable specifications as to quantity and quality and the average price of the product is not more than 10% greater than the price of comparable non-recycled products. Preferences will be applied in accordance with state procurement statutes and rules.

3.3. EVALUATION PROCESS

a. The Purchasing Department will review all proposals for compliance with mandatory requirements as stipulated within the RFP. Proposals deemed non-responsive will be eliminated from further consideration. The Purchasing Department may contact proposers for clarification of the responses.

b. The Evaluation Committee members will independently evaluate and score the proposals and submit their scores back to the Purchasing Department. No group ratings or consensus scoring will be performed.

c. The Purchasing Department will input, calculate, and prioritize the data and evaluator scores.

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3.4. INTERVIEWS

Proposals will be reviewed and ranked by the evaluation committee. Oral interviews may be conducted with the highest ranked proposer(s) by the committee, as deemed necessary.

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SECTION 4 – ADMINISTRATIVE REQUIREMENTS

4.1. SUBMISSIONS

a. The City reserves the right to reject any or all proposals as it shall deem to be in the best interests of the City. Receipt of any proposal shall under no circumstances obligate the City to accept the lowest dollar proposal. The award of this contract shall be made in accordance with Texas Local Government Code, Chapter 252, to the responsible proposer whose submission is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the relative importance of price and the other evaluation factors set forth in the RFP.

b. The City reserves the right to select one or more proposers and/or award one or more contracts based on the best value, as determined by the City, of the overall response(s) submitted to the City, with due consideration given to demonstrated competence, knowledge, and qualifications to perform the services and/or provide the products set forth in this RFP, and the reasonableness of the proposed fee. The decision to make multiple awards, award only one contract, or to make no award rests solely with the City. The City further reserves the right to negotiate separately in any manner necessary to serve the best interests of the City. The City further reserves the right to accept, reject, or negotiate modifications in any terms of a proposer’s proposal, including a proposer’s form contract, or any parts thereof.

c. Proposals cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening by the City must be initialed by the signer of the proposal, guaranteeing authenticity.

d. A proposal may not be withdrawn or canceled by the proposer without the permission of the City for a period of 90 days following the date designated for the receipt of proposals, and proposer so agrees upon proposal of his proposal.

e. All proposals meeting the intent of this RFP will be considered for award. Proposers taking exception to the specifications, terms and conditions, sample contract document, or offering substitutions shall state these exceptions by attachment as part of the proposal. The absence of such a list shall indicate that the proposer has not taken exceptions, and the City shall hold the proposer responsible to perform in strict accordance with the terms of this RFP. The City reserves the right to accept any, all, or none of the exception(s)/substitution(s) deemed to be in the best interest of the City.

f. Proposals must comply with all applicable federal, state, county, and local laws concerning these types of services.

g. The apparent silence of these specifications as to any detail or to the apparent omission of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

h. The City is exempt by law from payment of Texas Sales Tax and Federal Excise Tax.

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4.2. CONFLICT OF INTEREST

a. Texas Local Government Code, Section 176.006, requires a vendor of the City to file a completed Conflict of Interest Questionnaire (CIQ) form if the vendor has a business relationship with the City and:

1. has an employment or other business relationship with a City local government officer or a family member of the City local government officer that results in that person receiving taxable income, other than investment income, that is more than $2,500 in the preceding 12 months;

2. has given a City local government officer or an officer’s family member, one or more gifts totaling more than $100 in the preceding 12 months, excluding a political contribution as defined by Title 15 of the Election Code or food accepted as a guest; or

3. has a family relationship with a City local government officer.

b. A vendor is required to file a CIQ form with the City Secretary’s office not later than the 7th business day after the later of the following:

1. the date the vendor begins discussions or negotiations to enter into a contract with the City or submits an application or response to a solicitation; or

2. the date the vendor becomes aware of any business relationship as outlined in the preceding paragraph.

c. “Local Government Officer” means:

1. a member of the governing body (i.e. mayor or council member);

2. a director, superintendent, administrator, or other person designated as an executive officer of the City; or

3. an agent of the City who exercise discretion in the planning, recommending, selecting, or contracting of a vendor.

d. State law requires that a vendor file an updated CIQ form with the City Secretary’s office not later than the 7th business day after the date on which the vendor becomes aware of an event that would make a statement in the questionnaire incomplete or inaccurate.

e. The CIQ form is attached to this RFP and can be downloaded from the City‘s website www.templetx.gov under the Departments tab then Purchasing/Forms & Documents.

Compliance with this law is the responsibility of each proposer.

4.3. DISCLOSURE OF INTERESTED PARTIES

The City is required to comply with Texas Government Code 2252.908 Disclosure of Interested Parties for contracts that:

a. require an action or vote by the City Council before the resulting contract can be signed;

b. have a value of at least $1 million; or

c. require registration as a lobbyist under Texas Government Code Chapter 305.

If the resulting contract, if any, meets one of the criteria above, a Certificate of Interested Parties (Form 1295) will be required before the contract is executed. See the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/1295/.

http://www.templetx.gov/ http://www.ethics.state.tx.us/filinginfo/1295/

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4.4. APPROPRIATED FUNDS

The purchase of services or products arising from this solicitation is contingent upon the availability of appropriated funds. The City shall have the right to cancel the resulting contract or any part of the contract at the end of each fiscal year during the term of the contract if funds are not allocated to continue the contract, or any part of the contract, for the next fiscal year. If funds are withdrawn, or do not become available, the City reserves the right to cancel the contract by giving the contractor thirty (30) days written notice of its intention to cancel without penalty. Upon cancellation of the contract, the City shall not be responsible for any payment of any service that was performed, or product received, after the effective date of termination. The City’s fiscal year begins on October 1 and ends on September 31.

4.5. INDEMNITY

The City is legally prohibited from indemnifying any other party in any agreement awarded under this RFP. The resulting contract, if any, shall contain no provision requiring the City to indemnify the proposer or any third party.

4.6. COMPLIANCE WITH ANTITRUST LAWS

By submitting a qualifications statement, the respondent’s signatory affirms under penalty of perjury of the laws of the State of Texas (Texas Government Code §2155.005) that:

a. Signatory is duly authorized to execute a contract resulting from this solicitation on their own behalf or on behalf of the company, corporation, firm, partnership or individual respondent;

b. In connection with this qualifications statement, neither signatory nor any representatives of the company have violated any provision of the Texas Antitrust laws codified in Texas Business and Commerce Code Chapter 15;

c. In connection with this qualifications statement, neither signatory nor any representative of the company have violated any federal antitrust law; and

d. Neither signatory nor any representatives of the company have directly or indirectly communicated any of the contents of this qualifications statement to a competitor of the company or any other company, corporation, firm, partnership, or individual engaged in the same line of business as the company.

4.7. INTERLOCAL PURCHASING

The City desires to make available to other local government entities of the State of Texas, by mutual agreement with the successful proposer, properly authorized interlocal purchasing agreements as provided by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same goods, at the prices quoted, for the period of this contract. Proposer shall agree to honor interlocal purchasing orders in accordance with agreement terms and conditions, in addition to orders from the City of Temple. Proposers that will not honor interlocal purchasing agreements must state interlocal agreements as an exception on the Proposer Information Form. The absence of this exception on the Proposer Information Form shall indicate that the proposer agrees to honor any interlocal purchasing agreements.

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SECTION 5 – PROPOSAL FORMS

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FORM 5.1. - PROPOSER INFORMATION FORM

1. Company Information

Company Name: ________________________________________________________

Business Address: ______________________________________________________

Remit-to Address, if different: ______________________________________________

Tax Identification Number: _________________________________________________

Contact Person: ________________________________________________________

Phone: _______________________________________________________________

Email: ________________________________________________________________

2. Addenda Our company has reviewed and formally acknowledges receipt of all addenda, if any, provided in the Bonfire e-procurement portal. Please record the number of addenda acknowledged here:

____________ (number of addenda acknowledged)

3. Credit Check Authorization The City is required to determine whether a proposer who may be awarded a contract is financially responsible. The City may run a credit check on the potential contractor before award of the contract. By signing this Proposer Information Form, I hereby authorize the City of Temple, credit bureau, or other investigative agency employed by the City of Temple to investigate my credit history and financial responsibility.

4. Authorized Personnel State your firms’ personnel authorized to give representations regarding your proposal or resulting contract, if any:

Name Phone Number Email Address

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5. Agreement

The successful proposer shall be able to execute the attached Short Form Construction Contract and be able to comply with the insurance requirements as stated within the contract. Please confirm your ability to execute this contract.

____________ (initial to confirm)

6. Exceptions Taken by Proposer State exceptions taken to any of the terms of this RFP, if any.

7. Authorization

Authorized Signature: ____________________________________________________

Print Name: ____________________________________________________________

Title: ___________________________________ Date: _______________________

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FORM 5.2. – PROPOSER QUESTIONNAIRE FORM

Please provide concise yet complete responses to the questions below. You may submit your answers using this form or as a separate proposal document.

Relevant Experience & Past Performance

Provide a brief overview of your company, including its history, core services, and organizational structure. Attach or describe an organizational chart showing key personnel.

State the number of years your company has been in business providing parking lot resurfacing and striping or similar services.

Provide the address, phone number, and email address of the office that will be responsible for servicing the City’s account.

Describe your company’s experience in providing parking lot resurfacing and striping services. Include a minimum of five projects completed within the last five years, preferably for municipalities or public agencies. For each project, include:

• Client name

• Contact person

• Valid email address

• Phone number

• Description of services provided

Staffing & Equipment Readiness

Provide a list of employees who will be assigned to the City’s account, including their relevant licenses, certifications, and commercial experience.

Describe your company’s current workload and the capacity of your staff to perform the services requested in a timely manner.

Provide a list of all equipment, vehicles, and trailers that will be used to service the City’s account. Include make, model, and condition if applicable.

Operational Plan & Flexibility

Outline your proposed approach for delivering parking lot resurfacing and striping services to the City. Include how your company will manage multiple projects concurrently, respond to variable usage, and ensure timely completion.

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Compliance & Safety Standards

Describe how your company ensures compliance with applicable local, state, and federal regulations, including the Americans with Disabilities Act (ADA), Texas Accessibility Standards (TAS), and fire lane requirements.

Provide an overview of your company’s safety policies and procedures, including training, protective equipment, and incident response protocols.

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FORM 5.3. – PRICING FORM

DESCRIPTION UNIT PRICE

Parking Lot Resurfacing (per square foot) $

Parking Stall, Standard Size (per stall) $

ADA-Compliant Parking Stall, with Symbol and Access Aisle (per stall) $

Directional Arrows / Stop Bars (each) $

Additional Standard Line Striping (per linear foot) $

Any additional fees to be considered must be clearly identified and submitted in writing at the time of proposal submission. Items or charges not listed in the proposal will not be considered part of the contract and will not be eligible for reimbursement.

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FORM 5.4. - CONFLICT OF INTEREST QUESTIONNAIRE

See Section 4.2. Conflict of Interest, for information regarding when it is necessary to complete and submit this form.

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FORM 5.5. FEDERAL CONTRACTOR CERTIFICATION FORM

Should the City have any individual projects that are supported by federal funds, the following provisions are in effect. The City will notify the awarded contract ahead of time should the project be identified as being a federally funded project.

For each of the items below, Contractor shall certify Contractor’s agreement and ability to comply, where applicable, by having Contractor’s authorized representative initial the applicable term and condition.

NON-COLLUSION AFFIDAVIT

By submission of a quote, bid, qualifications, or proposal, the undersigned certifies that:

a. The quote, bid, qualifications, or proposal has been independently arrived at without collusion with any other Contractor or with any other competitor.

b. This quote, bid, qualifications, or proposal has not knowingly disclosed and will not be knowingly disclosed, to any other Contractor or competitor or potential competitor, prior to the opening of the quote, bid, qualifications, or proposal for this project.

c. No attempt has been or will be made to induce any other person, partnership, or corporation to submit or not submit a quote, bid, qualifications, or proposal.

d. The undersigned certifies that he is fully informed regarding the accuracy of the statements contained in this certification, and that the penalties herein are applicable to the Contractor as well as to any other person signing in his behalf.

Initials of Authorized Contractor Representative

CERTIFICATION OF COMPLIANCE WITH TEXAS FAMILY CODE PROVISION

As required by Texas Family Code §231.006 as amended by Section 82 of H.B. 433, 74th Legislature, R.S.

(Acts 1995, 74th Leg., R.S., Ch. 751), all Contractors must complete and submit with the solicitation response the following affidavit:

I, the undersigned Contractor, do hereby acknowledge that a child support obligor who is more than 30 days delinquent in paying child support and a business entity in which such a person is the sole proprietor, partner, shareholder, or owner with an ownership interest of at least 25% is not eligible to receive payments from state funds under a contract to provide property, materials, or services.

I further acknowledge that a child support obligor or business entity ineligible to receive payments described above shall continue to be ineligible until: 1) all arrears have been paid; 2) the obligor is in compliance with a written repayment agreement or court order as to any existing delinquency; or 3) the court of continuing jurisdiction over the child support order has granted the obligor an exemption.

In accordance with Texas Family Code §231.006, the names and social security numbers of the individual identified in the quote, bid, proposal or application or the sole proprietor and each partner, shareholder, or owner with a minimum 25% ownership interest in the business entity identified therein are provided below:

Name Social Security Number Name Social Security Number Name Social Security Number

Pursuant to Texas Family Code §231.006, the Contractor hereby certifies that the individual or business entity named in this contract, bid, or application, is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated, and payment may be withheld if this certification is inaccurate.

______ Initials of Authorized Contractor Representative

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CERTAIN DEBTS OR DELINQUENCIES CERTIFICATION

As required by Texas Government Code §2252.903 Contracting with Persons who have Certain Debts or Delinquencies, Contractor’s authorized agent certifies that it is not currently delinquent in payment of any student loan, child support obligation, or tax, to include franchise taxes owed the State of Texas under Chapter 171, Tax Code, or that it is exempt from, or not subject to, such tax.

Please indicate your status:

_____ The corporation or person is neither in debt nor delinquent in payment of any of the above and is exempt from payment of franchise taxes or is an out-of-state corporation not subject to franchise tax; therefore, I am submitting a certified statement to that effect.

_____ The corporation or person is subject to Texas franchise tax and is neither in debt nor delinquent in payment of any of the above. I hereby certify that there is no delinquent Texas franchise tax pending against the corporation or person.

_____ I hereby certify that there is delinquent Texas franchise tax pending against the corporation or person.

_____ I hereby certify that the corporation or person is in debt or delinquent in payment of either a student loan, child support, or tax obligation owed to this state (other than Texas franchise tax).

COMPLIANCE WITH ANTITRUST LAWS (TEXAS GOVERNMENT CODE §2155.005)

I confirm under penalty of perjury of the laws of the State of Texas that:

a. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, company, partnership or individual (Company) listed below;

b. In connection with this solicitation, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15;

c. In connection with this solicitation, neither I nor any representative of the Company have violated any federal antitrust law; and

d. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this solicitation to a competitor of the Company or any other company, corporation, company, partnership, or individual engaged in the same line of business as the Company.

CERTIFICATION REGARDING BOYCOTTING ISRAEL

If (a) Contractor is not a sole proprietorship; (b) Contractor has ten (10) or more full-time employees; and

(c) this Agreement has a value of $100,000 or more, the following certification shall apply; otherwise, this certification is not required. Pursuant Texas Government Code, Chapter 2271, the Contractor hereby certifies and verifies that neither the Contractor, nor any affiliate, subsidiary, or parent company of the Contractor, if any (the “Contractor Companies”), boycotts Israel, and the Contractor agrees that the Contractor and Contractor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

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CERTIFICATION REGARDING TERRORIST ORGANIZATIONS

Effective September 1, 2017, Texas Government Code, Chapter 2252, Subchapter F, provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §806.051, 807.051, or 2252.153.

(A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition under Subchapter F.)

I, the undersigned authorized representative of Contractor, do hereby certify and verify that Contractor is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State.

CERTIFICATION REGARDING NONDISCRIMINATION

Certification of bidder regarding Executive Order 11246 and Federal Laws Requiring Federal Contractor to adopt and abide by equal employment opportunity and affirmative action in their hiring, firing, and promotion practices. This includes practices related to race, color, gender, religion, national origin, disability, and veteran’s rights.

The undersigned hereby certifies that:

e. The Provision of Local Training, Employment, and Business Opportunities clause (Section 3 provision)

f. is included in the Contract. A written Section 3 plan (Local Opportunity Plan) was prepared and submitted as part of the bid proceedings (if bid equals or exceeds $100,000).

g. The Non-Segregated Facilities clause (Section 109 provision) is included in the Contract. No segregated facilities will be maintained as required by Title VI of the Civil Rights Act of 1964.

h. The Equal Employment Opportunity clause is included in the Contract (if bid equals or exceeds $10,000).

i. The Affirmative Action for Handicapped Workers clause is included in the Contract.

I, the undersigned authorized representative of Contractor, do hereby certify and verify that Contractor is not a company that has either been sanctioned due to a violation of Executive Order 11246, as amended.

CERTIFICATION REGARDING NONDISCRIMINATION ON THE BASIS OF HANDICAP STATUS

Certification of bidder regarding coordination of compliance with the non-discrimination requirements contained in the Department of Housing and Urban Developments regulations implementing Section 504 (24 CFR Park 8, dated June 2, 1988).

I, the undersigned authorized representative of Contractor, do hereby certify and verify that Contractor is not a company that discriminates on the basis of handicap status in the admission or access to, or treatment or employment in, its federally assisted programs or activities.

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CERTIFICATION REGARDING CONTRACTING INFORMATION

If Contractor is not a governmental body and (a) the agreement with the City has a stated expenditure of at least $1 million in public funds for the purchase of goods or services by the City; or (b) the agreement with the City results in the expenditure of at least $1 million in public funds for the purchase of goods or services by the City in a fiscal year of the City, the following certification shall apply; otherwise, this certification is not required.