1-01 - ITB 2026-004 Golf Course Fence Replacement.pdf

INVITATION TO BID

Bid Reference Number: ITB 2026-004

Project Title: Golf Course Fence Replacement

ANTICIPATED SCHEDULE

ITB Issue Date November 16, 2025

ITB Publication Dates November 16th and 23rd, 2025

Pre-bid site visit December 4, 2025 at 1:00PM

Deadline for Questions December 5, 2025 at 10:00AM Addendum Posted by

EOD

Bids Due December 11, 2025 at 2:00PM

Recommendation to City Council January 20, 2026

Important Information

The City of Burleson will receive sealed Bids for the services specified until the deadline indicated above. Bids will only be received electronically through the City’s e-procurement system, Bonfire, at https://burlesontx.bonfirehub.com (registration required). Extensions will not be granted. Late submittals will not be accepted.

Questions and requests for additional information should be made in writing and no later than the questions deadline above and shall be directed to the Purchasing Agent via https://burlesontx.bonfirehub.com.

Any interpretations, corrections, clarifications, or changes to this Request for Bids or specifications will be issued via addendum. Addenda will be posted at https://burlesontx.bonfirehub.com. It is the responsibility of the respondent to monitor the Bonfire website for addenda. Bidders shall acknowledge receipt of each addendum by submitting a signed copy with their Bid. Oral explanations will not be binding.

The City of Burleson reserves the right to reject any Bid and to waive defects in Bids. No officer or employee of the City of Burleson shall have a financial interest, direct or indirect, in this or any contract with the City of Burleson. Minority and small business vendors are encouraged to submit bids/Bids on applicable City solicitations.

Pre-Bid Meeting & Site Visit

• A non-mandatory pre-bid meeting and site visit will be hosted at Hidden Creek Golf Course located at

555 E. Hidden Creek Parkway, Burleson, TX 76028 on December 4, 2025 at 1:00PM CST.

https://burlesontx.bonfirehub.com/

Bonfire Submission

• We are requesting Offerors submit via Bonfire. If there are any questions or concerns on how to do so, please contact Bonfire Vendor Support: For support using the platform, access the online knowledge base, search the FAQ, or contact the Bonfire support team at support@gobonfire.com or 1-800-354-8010.

• Please be sure to select the NIGP codes associated with your type of business or organization. Our solicitations will be set up using those codes and will be matched to vendors with the same codes. If you are already registered with Bonfire, you may use your existing name and password to register with the City of Burleson.

• Original Bid Bond(s) MUST be scanned and include in the electronic submission. In order to establish Full Responsiveness regarding the bid bond(s), The City of Burleson MUST be in receipt of the physical original bid bond(s) prior to city council approval of the recommended vendor. As there may be delays and/or oversights outside the control of the Offeror and Purchasing Division, the City of Burleson is requesting that you submit the bid bond no later than 24 hours after the bid due date and time via email to the contact person listed on the solicitation cover sheet. The original bid bond(s) should be sent/delivered to the address as follows:

ITB 2026-004 Bid Bond Submission 141 W. Renfro Burleson, Texas 76028 Attn: Jennifer Swim

Virtual Bid Opening

• The bid opening will be virtual on Microsoft Teams on Thursday, December 11, 2025 at 3:00PM CST. The bid opening link is included below, and posted to public files in Bonfire.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 255 107 663 835 8 Passcode: nR7fG6Du https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2M4ZDU5ODktYzUwMy00NzVmLTlkOTUtZTM1MDJiOWRhOTVk%40thread.v2/0?context=%7b%22Tid%22%3a%22a0cf182f-b5fe-4a3f-85e3-9d8669e5dc28%22%2c%22Oid%22%3a%22fa671896-84d6-482f-bd8e-81700b9d3974%22%7d

ITB 2026-004

Golf Course Fence Replacement

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TABLE OF CONTENTS

Request for Bids

1. Introduction

2. Definitions

3. General Information

4. ITB Withdrawals and/or Amendments

5. Bid Submittal Requirements

6. Bid Evaluation and Contract Award

Appendix A – Scope of Services

1. Scope of Services Descriptions ……………………………… A-1

Appendix B – Bid

1. Cover page for online submittals ………………………….… B-1

2. Required Bid Information …….……………………………... B-2-4

Appendix C – Standard Terms & Conditions

1. Terms & Conditions ………………………………………….C-1

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1. Introduction

A. Project Overview: The City of Burleson (“City) is requesting Bids with the intent of awarding a contract for the installation of approximately 5280 linear feet of 6-foot-tall wrought iron fence, and the removal and haul off of the existing concrete post and rail fence.

i. Project Description

Install approximately 5280 linear feet of 6-foot-tall wrought iron fence along I-35 service road following contour of the terrain and limiting the number of step downs. Install swinging gate with locking mechanism covering an area that is 16 feet wide. Remove existing concrete posts and rails and haul them from the property.

2. Definitions

Bid Document: The signed and executed submittal of the entirety of Appendix B –Bid Document.

Bidder: The Bidder and Bidder’s designated contact signing the first page of the Bid Document.

City of Burleson (“City”): The City of Burleson, Texas.

Project: The name of this Invitation to Bid as identified on the cover sheet and first page of Appendix A – Scope of Services.

Purchasing Agent: The City of Burleson Purchasing Agent is Jennifer Swim. Phone:

(817) 426-9602 E-Mail: purchasing@burlesontx.com

Invitation to Bid (ITB): The entirety of this document, including all Appendices and Addenda.

Scope of Services: The entirety of Appendix A.

3. General Information

A. Tax Exempt Status: City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the Bid. City will furnish Excise Tax Exemption Certificate upon request.

B. Public Inspection of Bids: The City strictly adheres to the Texas Public Information Act (Texas

Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of ITB information. Bids are not available for public inspection until after the contract award. If the Bidder has notified the City, in writing, that the Bid contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City’s failure to take any such reasonable steps, even if the City is negligent in failing to do so.

C. Notification of Errors or Omissions: Bidders shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this ITB. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

mailto:purchasing@burlesontx.com

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D. Conflict of Interest Questionnaire: Pursuant to Texas Local Government Code Chapter 176, the Vendor certifies that it has filed or will file a Conflict of Interest Questionnaire (Form CIQ) if it has a business or employment relationship with a City officer resulting in taxable income over $2,500, or if gifts exceeding $250 have been exchanged within the past twelve months. The Vendor acknowledges that this Agreement may be terminated and payment withheld if this certification is inaccurate or if the required form is not submitted within seven days of contract discussions or proposal submissions.

E. HB 1295: Beginning January 1, 2016, state law requires awarded vendors contracting with the City to complete and submit the Certificate of Interested Parties (Form 1295). This form is located on the Texas Ethics Commission website and should be completed and submitted upon notification of pending award at https://www.ethics.state.tx.us/filinginfo/1295/.

F. Anti-Boycotting Provisions/Offeror Acknowledgement This acknowledgement form confirms that the Vendor is aware of House Bill (HB) 252, House Bill (HB) 29, Senate Bill (SB) 13, and Senate Bill (SB) 19. The Vendor acknowledges that this Agreement may be terminated, and payment withheld if any part of the certification or acknowledgement is found to be inaccurate.

4. ITB Withdrawals and/or Amendments

A. ITB Withdrawal: The City reserves the right to withdraw this ITB for any reason.

B. ITB Amendments: The City reserves the right to amend any aspect of this ITB by formal written addendum prior to the Bid submittal deadline and will endeavor to notify all potential Bidders that have registered with the City, but failure to notify shall impose no obligation or liability on the City.

5. Bid Submittal Requirements

A. Submittal Packet – Required Content: All Bids must be submitted electronically. The Bidder must visit https://burlesontx.bonfirehub.com/login and register. Once registered for this complimentary service, the Bidder may submit Bid documents electronically by selecting the appropriate Bid identification.

B. Submittal Deadline: It is the Bidder’s responsibility to have the Bid Documents correctly electronically submitted by the submittal deadline. No extensions will be granted, and no late submissions will be accepted.

C. Bids Received Late: Bidders are encouraged to submit their Bids as soon as possible. The time and date of receipt as recorded within the Bonfire electronic system shall be the official time of receipt.

The City is not responsible for late submission regardless of the reason. Late Bids will not be considered under any circumstances.

D. Alterations or Withdrawals of Bid Document: Any submitted Bid may be withdrawn or a revised Bid substituted prior to the submittal deadline. Bid documents cannot be altered, amended or withdrawn by the Bidder after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Agent.

6. Bid Evaluation and Contract Award

A. Bid Evaluation and Contract Award Process:

http://www.ethics.state.tx.us/filinginfo/1295/ https://burlesontx.bonfirehub.com/login

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The City will evaluate all Bids to determine which Bidders are reasonably qualified for the award of the contract, applying the anticipated evaluation factors and emphasis to be placed on each factor as identified in the Scope of Services. The City may, at its option, conduct discussions with or accept Bid revisions from any reasonably qualified Bidder. The City reserves the right to determine which Bid will be most advantageous to the City.

B. Contract Award

An award of a contract to provide the goods or services specified herein will be made using competitive sealed Bids, in accordance with Chapter 252 of the Texas Local Government Code and with the City’s purchasing policy. The City’s Standard Terms & Conditions have been provided with this ITB. The Bidder must submit any objections to the contract along with responses. A fully executed contract shall be comprised of the following documents:

i. This Request for Bid, including all attachments

ii. The successful Bidder’s Bid.

iii. Contract Documents – Service Contract, payment, performance, and maintenance bonds

C. Completeness: If the Bid is incomplete or otherwise fails to conform to the requirements of the

ITB, the City alone will determine whether the variance is so significant as to render the Bid non-responsive, or whether the variance may be cured by the Bidder or waived by the City, such that the Bid may be considered for award.

D. Ambiguity: Any ambiguity in the Bid as a result of omission, error, lack of clarity or non-compliance by the Bidder with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard ITB requirements and details provided in Appendix A – Scope of Services or Appendix B – Bid, the Appendices shall prevail.

E. Unit Prices and Extensions: If unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Bidder will be bound thereby.

F. Additional Information: The City may request any other information necessary to determine Bidder’s ability to meet the minimum standards required by this ITB.

G. Partial Contract Award: The City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Bidders based on the unit prices proposed in response to this request, or to reject any and all Bids and re-solicit for Bids, as deemed to be in the best interest of the City.

H. Cooperative Governmental Purchasing Notice: Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this ITB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity’s debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the ITB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent.

I. Billing for Services; Payment: Successful Proposers are encouraged to submit invoices to accountspayable@burlesontx.com.

mailto:accountspayable@burlesontx.com

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J. Terminate for Cause: The occurrence of any one or more of the following events will justify termination of the contract by the City of Burleson for cause:

1. The successful Bidder fails to perform in accordance with the provisions of these specifications; or

2. The successful Bidder violates any of the provisions of these specifications; or

3. The successful Bidder disregards laws or regulations of any public body having jurisdiction; or

4. The successful Bidder transfers, assigns, or conveys any or all of its obligations or duties under the contract to other party(ies) without written consent of the City.

5. If one or more of the events identified in subparagraphs J.1 through J.4 occur, the City may terminate the contract by giving the successful Bidder seven (7) days written notice.

In such case, the successful Bidder shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful Bidder shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination.

6. When the contract has been terminated by the City, such termination shall not affect any rights or remedies of the City then existing or which may thereafter accrue.

K. Terminate for Convenience: This contract may be cancelled or terminated at any time by giving vendor thirty (30) days’ written notice. Bidder may be entitled to payment for services performed; to the extent said services are satisfactory.

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Appendix A – Scope of Services

1. Scope of Service

Provie and install approximately 5280 LF of 6’ tall wrought iron, commercial fence equivalent to Centurion Spartan fence shown in Attachment A. Fence should follow contour of the grade whenever possible, limiting the number of step downs.

• Pickets: ¾ x ¾ x 16ga.

• Rails: 1 ½ x 1 ½ x 14ga.

• Posts: 2 ½ x 14ga

• Gate Posts: 4 x 4 x 11ga.

• Picket Spacing: 3 15/16

• Color: Black

Posts should be set in 30” holes with a diameter of 9” at the bottom. Concrete should be pre-mixed and sloped away from post to prevent ponding. Posts should have a standard cap.

Location of Fence on the property:

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Approximately 600 linear feet of the fenceline, as indicated below, lies within the FEMA designated floodplain/floodway perpendicular to the flow of water. Therefore, this section must be constructed using sacrificial (break-away and tethered) fence panels.

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Install a 2-piece swinging gate with locking mechanism, spanning a width of approximately 16 feet. Gate should be equivalent to Centurion Gate in Attachment B. Posts should be set in holes 36 inch in depth and 12” in width. Concrete should be pre-mixed and sloped away from the post. Posts should be capped with a standard cap.

Approximate location of gate to be installed:

Demolition and removal of existing concrete post and rail fence. Picture of existing fence below:

Provide an alternative bid for a second style of fence equivalent to Centurion Titan fence in Attachment C and gate in Attachment D. Specifications to remain the same as style #1 for both the fence and gate.

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Appendix B – Bid Submittal Checklist: (To determine validity of Bid)

Appendix B (Pages B-1 though B-3) must be included in the Bid submittal

Pricing Sheet (Public files in Bonfire)

Appendix C Sample Contract (public files in Bonfire)

Offeror Acknowledgement (public files in Bonfire)

Conflict of Interest Questionnaire (public files in Bonfire)

Form 1295 Certificate of Interested Party (Public files in Bonfire) W9 (Public files in Bonfire)

All Bids submitted to the City of Burleson shall include this page with the submitted Bid.

ITB Number:

ITB 2026-004

Project Title: Golf Course Fence Replacement

Submittal Deadline: December 11, 2025 at 2:00 PM (CST) Submit Electronically* to:

https://burlesontx.bonfirehub.com/login

* Requires email account login and password.

Bidder Information:

Bidder’s Legal Name:

Address:

City, State & Zip

Federal Employers Identification Number #

Phone Number:

Fax Number:

E-Mail Address:

Bidder Authorization

I, the undersigned, have the authority to execute this Bid in its entirety as submitted and enter into a contract on behalf of the Bidder.

Printed Name and Position of Authorized Representative:

Signature of Authorized Representative:

Signed this (day) of (month), (year)

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Appendix B – Bid (continued)

1. REQUIRED BID INFORMATION. IN ORDER FOR A BID TO BE CONSIDERED COMPLETE,

AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, BIDDER MUST

SUBMIT ALL OF THE FOLLOWING INFORMATION:

A. Proposed Products and/or Services Bidders should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used.

B. Material Safety Data Sheets (MSDS): If applicable, the successful Bidder shall provide the City with applicable MSDS documentation as required by applicable laws and regulations.

C. Guarantees and Warranties: Each Bidder shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Bidder with the Bid submitted.

D. Project Schedule/Delivery Date: Bidder must provide a project schedule noting all projected delivery dates for goods covered by the ITB. The Bid Document must show the number of days required to deliver the product(s) after the receipt of the City’s Purchase Order.

E. References:

A list of three (3) references must be included in order for the submittal to be responsive. Vendor references must include the following:

Reference #1 Client / Company Name:

Contact Name: Contact Title:

Phone: Email:

Date and Scope of Work Provided:

Reference #2 Client / Company Name:

Contact Name: Contact Title:

Phone: Email:

Date and Scope of Work Provided:

Reference #3 Client / Company Name:

Contact Name: Contact Title:

Phone: Email:

Date and Scope of Work Provided:

3. Federal, State and/or Local Identification Information

A. Centralized Master Bidders List registration number: .

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B. Prime contractor HUB / MWBE registration number: .

C. An individual Bidder acting as a sole proprietor must also enter the Bidder’s Social Security Number: # - - .

4. Emergency Business Services Contact Notice

A. During a natural disaster, or homeland security event, there may be a need for the City of Burleson to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services.

B. For this purpose, a primary and secondary emergency contact name and phone number are required. It is critical the vendor’s emergency contact information remains current. City shall be contacted by E-mail with any change to a contact name or phone number of these emergency contacts.

C. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Burleson procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency opening fee, if applicable.

D. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below.

Business Name:

Contract #:

Description:

Primary Contact (Name):

Primary Contact Phone Numbers: Home: Cell:

Secondary Contact (Name):

Secondary Contact Phone Numbers: Home: Cell:

After Hours emergency opening fee, if applicable: $

5. Offeror Acknowledgements

Compliance with HB 89: Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing products or services to the City of Burleson.

[ ] Yes, we agree [ ] No, we do not agree

Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Burleson.

[ ] Yes, we agree [ ] No, we do not agree

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Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as those terms are defined in the Texas Government Code § 809.001, and will not boycott energy companies during the term of any contract with the City of Burleson.

Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in the Texas Government Code § 2274.001, and that vendor will not so discriminate during the term of any contract with the City of Burleson.

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Appendix C – Sample Contract

1. CONTRACT TERMS AND CONDITIONS. UNLESS THE BIDDER NOTATES SPECIFIC

EXCEPTIONS IN THE SUBMITTED BID, ANY CONTRACT RESULTING FROM THIS

INTENT TO BID (ITB) WILL INCLUDE THE TERMS AND CONDITIONS OUTLINED IN

THE PROVIDED SAMPLE CONTRACT, LABELED APPENDIX C. BY SUBMITTING A

BID, THE BIDDER ACKNOWLEDGES AND AGREES TO THESE TERMS AND

CONDITIONS.