1-01-24252300 Solicitation.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Invitation to Bid Standard Low Bid Procurement for Construction Services

Project budgets up to $3.5M

October 28, 2025

Farmington Regional Center Furniture Package DFCM / Multi Agency

Farmington, Utah

DFCM Project #24252300 U3P Reference # DA26016

Project design provided by AJC Architects

DFCM Standard Low Bid for Construction Services, 4.8.2025 2 DFCM Form 1a

Solicitation Summary The State of Utah Division of Facilities Construction and Management (DFCM) is requesting bids for Construction services for the following project:

Farmington Regional Center Furniture Package DFCM / Multi Agency Farmington, Utah DFCM Project #24252300 | U3P Reference # DA26016

Communication during the selection process shall be directed to the DFCM Representatives below only.

DFCM Project Manager: Rob Robinson rdrobinson@utah.gov 801-706-5966 Brief Project Description: Provide the furniture and installation for the Farmington Regional Center.

Substantial Completion Date: October 30, 2026 Liquidated Damages: $500 per day Construction Budget: $850,000.00 Tax Exempt: Yes ☐ No ☒ Energy Incentives: Yes ☐ No ☒

Solicitation Schedule Event Date Time Location

Solicitation Posting Tuesday, October 28, 2025 3:00 PM U3P - Bonfire

Mandatory Meeting N/A

Questions Deadline Tuesday, November 4, 2025 3:00 PM U3P - Bonfire

Addendum Deadline Thursday, November 6, 2025 3:00 PM U3P - Bonfire

Bid & Bid Bond Deadline Thursday, November 13, 2025 3:00 PM U3P - Bonfire

Subcontractor Lists Deadline N/A https://utah.bonfirehub.com/portal/?tab=openOpportunities

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Project Details Detailed Project Description/Base Bid:

Provide an itemized bid with units and unit costs broken out.

All costs related to freight, shipping, delivery, and offloading to the final installation site must be fully incorporated into the submitted price. No separate charges for delivery will be accepted.

Bidder will work with the Designer and Agencies after awarded the contract to confirm the design and materials meet the design requirements prior to placing the final order.

Bidder must provide all the furniture in the design or an approved equivalent that is a submitted and approved during the question and addendum period.

The construction will be completed by September 30th 2026. The bidder must install the furniture during the month of October 2026.

Additive Alternates:

N/A

Mandatory Bidder Qualification Requirements (if applicable):

N/A

Project Requirements:

- DFCM Approved Fabricator List

- DFCM Design Management Documents

- DFCM Roofing Design Requirements

- State of Utah High Performance Building Standard and all appendixes https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/roofing-program/ https://dfcm.utah.gov/construction-management/high-performance-building-program/

DFCM Standard Low Bid for Construction Services, 4.8.2025 4

Solicitation Documents The solicitation documents consist of all documents listed below and referenced within this solicitation.

Solicitation Documents and Forms The following project specific documents and forms can be accessed in the U3P - Bonfire project for this solicitation.

Project specific documents:

- Invitation to Bid Solicitation

- Drawings

- Furniture Design Package

Standard documents and forms:

- DFCM General Conditions

- DFCM Subcontractor List Form & Instructions

DFCM Construction Management Standard Reference Documents All DFCM standard documents referenced in this solicitation can be accessed by visiting the DFCM Construction Management – Standard Documents page of the DFCM website.

DFCM General Conditions The DFCM General Conditions (“General Conditions”) and all Supplemental General Conditions (“also referred to as General Conditions”) are available on the DFCM Construction Management – Standard Documents page of the DFCM website and made part of this solicitation by reference.

https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ http://www.dfcm.utah.gov/

DFCM Standard Low Bid for Construction Services, 4.8.2025 5

Procurement Process

1. Mandatory Meeting A mandatory meeting will be held on the date and time and at the location specified on the Solicitation Schedule. All prime Contractors wishing to bid on this project must attend and sign in. Contractors not in attendance at this meeting are ineligible to bid on this project. Subcontractors and suppliers are invited to attend this meeting, but it is not mandatory.

During the mandatory meeting, a presentation will be made describing the overall scope of work and intended project schedule. Interested Contractors may ask questions and request clarification about the project and the procurement process.

2. Requests for Information, Questions and Addendum All project related requests for information, clarifications, and questions must be submitted to DFCM via the U3P - Bonfire website no later than the time and date specified on the Solicitation Schedule. An addendum in response will be posted on the U3P - Bonfire website no later than the time and date specified on the Solicitation Schedule. All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s proposal and/or bid.

a) Interpretation of Drawings and Specifications If any person or entity contemplating submitting a proposal or bid is in doubt as to the meaning of any part of the drawings, specifications or other contract documents, such person shall submit a request for an interpretation to DFCM via the U3P - Bonfire website no later than the time and date specified on the Solicitation Schedule. Any interpretation of the proposed documents will be made only by addenda posted on the U3P - Bonfire website. Neither DFCM nor A/E will be responsible for any other explanations or interpretations of the proposed documents. The A/E is deemed to be the architect or engineer hired by DFCM as the A/E or Consultant for the project.

b) Product Approvals Where reference is made to one or more proprietary products in the contract documents, but restrictive descriptive materials of one or more manufacturer(s) is referred to in the contract documents, the products of other manufacturers will be accepted, provided they equal or exceed the standards set forth in the drawings and specifications and are compatible with the intent and purpose of the design, subject to the written approval of the A/E. Such written approval must occur prior to the time and date specified on the Solicitation Schedule for the final addendum. The A/E’s written approval will be issued in an addendum. If the descriptive material is not restrictive, the products of other manufacturers specified will be accepted without prior approval provided they are compatible with the intent and purpose of the design as determined by the A/E.

3. Bidding, Bid Deadline, and Bid Bonds (Bonding requirements waived.

Bids must be submitted via the U3P - Bonfire website no later than the time and date specified on the Solicitation Schedule. Contractors attempting to submit a bid through U3P - Bonfire website after the bid deadline has passed will not be successful and therefore disqualified from consideration of award of this project. It is the sole responsibility of the Contractor to confirm their bid is successfully submitted into U3P - Bonfire prior to the bid deadline. Technical questions related to bidding in U3P - Bonfire should be directed to u3padmin@utah.gov.

After the bid deadline listed on the Solicitation Schedule has passed, the bid tabulation will be available in U3P - Bonfire and the Contract award will go to the Contractor submitting the lowest responsive and responsible bid.

Before submitting a bid, the Contractor shall carefully examine the solicitation; shall visit the site of the Work; shall fully inform themselves as to all existing conditions and limitations; and shall include in their bid the cost of all items required by the solicitation. If the Contractor observes that portions of the Contract Documents are at variance with applicable laws, building codes, rules, regulations or contain obvious erroneous or uncoordinated information, the Contractor shall promptly notify the DFCM Project Manager, and the necessary changes shall be accomplished by addendum.

By submitting a bid, in any format, the Bidder / Offeror / Vendor certifies that: (1) no product to be supplied by the Bidder / Offeror / Vendor in connection with this Solicitation is a “forced labor product” as that term is defined in Utah https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov

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Code 63G-6a-121; and (2) to the extent, if any, that this Solicitation involves technology, or technology services, networks or systems, the Bidder / Offeror / Vendor is not a “restricted foreign entity” as that term is defined in Utah Code 63G-6a-121.

a) Bid Bonds A bid bond properly signed by the Contractor and a qualified surety and submitted on the AIA Document A310 – 2010 Bid Bond form, or equivalent, in the amount of 5% of the bid, must accompany the bid submitted within U3P - Bonfire. If the bid bond is not provided with the bid, the bid is nonresponsive, and the Contractor may be disqualified from the selection process.

The bid bond must be submitted on the AIA document A310 – 2010 Bid Bond Form, or equivalent, to be accepted unless only one bid is received by DFCM, or the failure to comply with the bid bond requirements is determined by the Director of DFCM to be immaterial based on the following:

1. the bid bond is submitted on a form other than the AIA Document A310 – 2010 Bid Bond form, or equivalent, and the bid bond meets all other requirements including being issued by a surety firm authorized to do business in the State of Utah and be listed in the U.S. Department of the Treasury Circular 570, Companies Holding Certificates of Authority as Acceptable Securities on Federal Bonds and as Acceptable Reinsuring Companies for an amount not less than the amount of the bond to be issued. A co-surety may be utilized to satisfy this requirement; and

2. the Contractor provides a bid bond properly signed by a qualified surety and on the AIA Document A310 – 2010 Bid Bond form, or equivalent, by the close of business of the next business day after DFCM notifies the Contractor of the defective bid bond.

4. Termination and Debarment By submitting a bid, the Contractor certifies that neither it nor its principals, including project nor site managers, have been, or are under consideration for, debarment or suspension, or any action that would exclude such from participation in a construction Contract by any governmental department or agency. If the Contractor cannot certify this statement, provide a detailed written explanation to dfcmcontracts@utah.gov by the time and date specified as the bid deadline on the Solicitation Schedule. DFCM reserves the right to reject the Contractor’s explanation and disqualify them from the selection process.

5. Listing of Subcontractors All Contractors are required to submit their DFCM Subcontractors List Form to dfcmcontracts@utah.gov by the time and date specified on the Solicitation Schedule. The DFCM Subcontractors List Form & Instructions can be found on the DFCM website – Construction Management - Standard Documents page and is also posted in U3P - Bonfire.

If the DFCM Subcontractors List Form is not provided by the time and date specified on the Solicitation Schedule, the bid is nonresponsive, and the Contractor may be disqualified from the selection process.

DFCM retains the right to audit or take other steps necessary to confirm compliance with requirements for the listing and changing of subcontractors. Any Contractor who is found incompliant with these requirements is subject to a debarment hearing and may be debarred from consideration for award of DFCM contracts for a period not to exceed three years.

6. Withdrawal of Bids Bids may be withdrawn on written request received from bidder prior to the time fixed for opening. Negligence on the part of the bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened.

7. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to reject any or all proposals or bids or to waive any formality or technicality in any proposal or bid in the best interest of the State.

8. Contract and Bonding Requirements DFCM intends to enter into a Construction Contract with the Contractor submitting the lowest responsive and responsible bid. A copy of the Construction Contract can be found on the DFCM website – Construction Management - Standard Documents page.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:dfcmcontracts@utah.gov mailto:dfcmcontracts@utah.gov https://dfcm.utah.gov/construction-management/standard-documents/ https://utah.bonfirehub.com/portal/?tab=openOpportunities

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The Contractor is required to provide performance and payment bonds on the AIA Document A312 - 2010 Performance and Payment Bond Forms (or equivalent) in the amount of 100% of the Contract Sum and secured from a company that meets the requirements specified in UAR 23-1-1102. The bonds are to be emailed to dfcmcontracts@utah.gov within ten

(10) business days of receipt of the Contract for signature. The Contract Notice to Proceed will not be issued until the bonds have been received by DFCM.

9. Health Insurance Statement of Compliance Form The Health Insurance Statement of Compliance Form applies to: (i) a prime Contractor (and design professional) if the prime contract (or design professional contract) is in the aggregate amount of $2,000,000 or greater; and (ii) applies to a subcontractor (and subconsultant of design professional) if the subcontract is in the aggregate amount of $1,000,000 or greater. For benchmark information, please visit Health Insurance Statement of Compliance Benchmark Information.

If applicable to this project, the awarded Contractor must submit the Health Insurance Statement of Compliance Form to DFCM via email at dfcmcontracts@utah.gov before the Construction Contract Notice to Proceed will be issued. The form can be found on the DFCM website – Construction Management - Standard Documents page and is also posted in U3P - Bonfire.

10. Licensure The Contractor shall comply with and require all subcontractors to comply with the license laws as required by the State of Utah.

11. Permits In concurrence with the requirements for permitting in the General Conditions, it is the responsibility of the Contractor to obtain the fugitive dust plan requirements from the Utah Division of Air Quality and the SWPPP requirements from the Utah Department of Environmental Quality, submit the completed forms, and pay any permit fee that may be required for this specific project. Failure to obtain the required permit may result in Work stoppage and fines from the regulating authority that will be the sole responsibility of the Contractor. Any delay to the project because of failure to obtain the permit, or noncompliance with the permit, shall not be eligible for extension in the Contract Time.

12. Financial Responsibility of Contractors, Subcontractors and Sub-subcontractors Contractors shall respond promptly to any inquiry in writing by DFCM to any concern of financial responsibility of the Contractor, Subcontractor or Sub-subcontractor.

mailto:dfcmcontracts@utah.gov http://www.health.utah.gov/chip/PDF/2016Benchmark.pdf mailto:dfcmcontracts@utah.gov https://dfcm.utah.gov/construction-management/standard-documents/ https://utah.bonfirehub.com/portal/?tab=openOpportunities