093-25 Bid Document.pdf

ITB 093 STATEWIDE REST AREA BUCKEYE TREE PLANTING BEDS

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this request is to establish pricing for the procurement, site preparation, and installation of planting beds in twenty one (21) rest area locations around the State of Ohio, all in accordance with the enclosed terms, conditions, and specifications. Vendor shall provide all labor, equipment, material, and incidental items necessary to perform the contracted services.

Section 2: Contract Duration The effective duration of this agreement shall be from the date of the award through December 31, 2024. Planting shall be completed not later than September 15, 2024, unless otherwise agreed by the vendor and Department.

Section 3: Award Award will be made to the lowest responsive and responsible bidder based on the lump sum cost for each region for the work to be performed.

Section 4: Service Locations Beds will be installed at the following rest area locations throughout the State:

Site Code Rest Area Address City Zip County

NORTH REGION

ALL31 RRA 1-31 US 30 EB 2264 US 30 EB Cairo 45820 Allen

ALL32 RRA 132 US 30 EB 2267 US 30 WB Cairo 45820 Allen WYA33 RRA 1-33 US 30 EB 3125 US 30 EB Nevada 44849 Wyandot

WYA34 RRA 1-34 US 30 WB 3376 US 30 WB Nevada 44849 Wyandot

OTT04 RRA 2-04 SR 2 WB SR 2 WB MM 114.57 Fremont 43452 Ottawa ATB42 RRA 4-42 SR 11 SB SR 11 SB MM 73.29 Williamsfield 44093 Ashtabula

AUG33 RRA 7-33 US 33 EB US 33 EB MM 29.85 Saint Marys 45885 Auglaize

AUG34 RRA 7-34 US 33 WB US 33 WB MM 29.94 Saint Marys 45885 Auglaize LOG29 RRA 7-29 US 33 EB US 33 EB MM 64.97 Wapakoneta 45895 Logan

LOG30 RRA 7-30 US 33 WB US 33 WB MM 65.11 Wapakoneta 45895 Logan

SOUTH REGION

BRO04 RRA 9-04 SR 32 EB SR 32 EB MM 33.97 Sardinia 45171 Brown

JAC30 RRA 9-30 US 35 WB US 35 WB MM 131.26 Ray 45672 Jackson

PIK03 RRA 9-03 SR 32 EB SR 32 EB MM 71.33 Piketon 45661 Pike SCI23 RRA 9-23 US 23 SB US 23 SB MM 15.88 Lucasville 45648 Scioto

ATH34 RRA 10-34 US 50 WB US 50 WB MM 165.25 Albany 45710 Athens

ATH37 RRA 10-37 US 50 EB US 50 EB MM 197.58 Torch 45723 Athens GAL22 RRA 10-22 SR 7 NB SR 7 NB MM 47.40 Gallipolis 45631 Gallia

GAL35 RRA 10-35 US 35 EB US 35 EB MM 163.18 Bidwell 45614 Gallia

GAL36 RRA 10-36 US 35 WB US 35 WB MM 163.17 Bidwell 45614 Gallia MEG31 RRA 10-31 US 33 EB US 33 EB MM 214.78 Pomeroy 45769 Meigs

JEF02 RRA 11-02 SR 7 NB SR 7 NB MM 230.29 Irondale 43932 Jefferson

Section 5: ODOT Point of Contact ODOT will have one point of contact for anything associated with the execution of this project.

Todd Efkeman ODOT Facilities Program Administrator 1980 W. Broad Street Columbus, OH 43223 Todd.Efkeman@dot.ohio.gov 614-398-8470

Section 6: General Requirements All work must be performed in compliance with the Occupational Safety and Health Act and any revisions thereto. Any citations issued by OSHA shall be the responsibility of the Vendor.

• The contractor shall be responsible for any act or neglect of their employees when performing work under this contract. The contractor’s employees shall observe the rules and regulations of the facility when engaged in work under this contract on the facility’s premises and those adjacent private or public properties.

• The vendor shall bring all tools, chemicals, and materials, etc., with them to each site visit and take all items with them when finished. No on-site storage shall be provided by ODOT.

• All work shall be performed to not interfere with building operation or if such interference is kept to a minimum. The vendor shall leave all areas neat and clean when finished.

• The contracted services provided must be performed in a workmanlike manner by properly trained personnel and shall conform to the highest professional standards.

• Communication must be maintained between all parties in a continual, prompt, and respectful manner during the entirety of the effective duration of the resulting contract.

• The contactor shall guarantee its workmanship and materials for a period of one (1) year from the date of acceptance by the facility and shall promptly remedy, at the contractor’s expense, all defects due thereto which becomes evident during the guarantee period and pay all expenses for any damages to other systems or structures resulting from work the awarded contractor performed.

• The Vendor shall always provide and utilize Personal Protective Equipment (PPE) for their employees as appropriate. PPE includes but is not limited to substantial footwear, eye and face protection, hearing protection, and gloves.

Section 7: Scope of Service Vendor shall procure plantings identified in the attached drawings, prepare planting beds as described, plant tree, and native Ohio plantings in each of the rest area facilities identified in Section 4 above. Work shall take place between 6:30 AM and 6:30 PM Monday through Friday with the least possible amount of disruption to motorists utilizing the facilities. A site plan identifying the area where the planting beds are to be installed in each rest area follows these specifications.

7.1: Bed Locating The attached images show locations for each planting bed with measurements detailing the center of the planting circle for each site.

7.2: Bed Construction All planting beds shall be constructed like the example shown in the Typical Landscape Bed – Section detail on page one of the drawings.

7.2.1: Soil Amendments All planting beds shall receive the soil amendments identified in Section 2.0 of the landscape notes on page 2 of the drawings.

7.2.2: Tree Planting All trees shall be planted in the center of each circular shaped bed in accordance with the planting detail for a balled and burlapped tree on page one of the drawings.

mailto:Todd.Efkeman@dot.ohio.gov

Vendor shall furnish and install a tree watering bag with a minimum capacity of 14 gallons on each tree, filled with water upon completion of the work at each site.

7.2.3: Perennial Plantings Perennial plantings shall be spaced equally in a five (5) foot diameter circle around the tree in the amended soil using industry standard planting methods.

7.2.4: Install Red Hardwood Mulch Vendor shall furnish and install red colored hardwood mulch, applied at a depth of 2-3 inches in all beds.

At the end of mulch installation, walks and curbs adjacent to work areas that are used for bulk storage are to be swept or blown clean.

7.3: Post-Completion Photo Documentation Following completion of each location, the vendor shall take a minimum of three photos of the completed bed that will be submitted with their invoicing to verify successful completion of the work being billed by the vendor.

Section 8: Permits Any permits required for work executed in accordance with this contract by the authority having jurisdiction shall be obtained by the vendor and will be reimbursed by the Department at cost.

Section 9: Billing All work performed in conjunction with this contract shall be subject to the invoicing requirements contained herein.

To ensure timely invoice processing, the vendor shall submit an original, proper invoice by standard mail or electronically to the designated point of contact identified in Section 5 above. To be a proper invoice, the invoice must include the following information:

• Vendor name, address and contact information

• The ODOT purchase order number authorizing the delivery of products and/or services

• Contract number pursuant to the deliverable

• A description of what the Vendor delivered, including, as applicable, the time, serial number, unit price, quantity, and total price of the products and/or services

• Attach photos of completed work for each location.

Vendors shall not charge for any items outside of the contract including but not limited to shop supplies, driving time and per diem. The Department will not pay any additional charges for such items.

Section 10: Right to Audit The Ohio Department of Transportation reserves the right to audit all invoices submitted by a Vendor. In addition, when discrepancies arise, the vendor will be required to pay the difference of the amount quoted in the contract and the amount charged on the invoice, plus the twenty percent (20%) of the amount invoiced or fifty dollars ($50.00), whichever is less.

Section 11: Public Liability Insurance The bidder shall furnish with their bid, proof that they carry public liability insurance with limits of not less than three hundred thousand ($300,000) dollars for any one person and one million ($1,000,000) dollars for any one occurrence.

All insurance policies required under this section shall include an endorsement requiring the insurance company to give thirty (30) days prior written notice to ODOT before any change of cancellation becomes effective. All insurance policies shall be through insurance companies licensed to conduct business in the State.

Section 12: Pricing Vendors shall submit pricing F.O.B. the locations provided, all in accordance with the specifications, terms, and conditions. Pricing shall be guaranteed firm for the contract duration.

• Vendors shall enter unit pricing for services requested by individual site. The unit price shall include all plantings, mulch, soil amendments, labor, materials, equipment, and travel to the site.

All Line Item Total costs will be added together to determine the lump sum price for all services to be completed during the term of the contract.

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