090721 Consulting Services MA Counseling-FINAL.pdf

EASTERN OREGON UNIVERSITY – REQUEST FOR PROPOSALS

Consulting Service Master’s in Counseling

RFP # 2021-22-01

INTRODUCTION

Eastern Oregon University (EOU) is a small, rural, state university offering bachelor’s degrees grounded in liberal-arts essential skills for job readiness and active lifelong career development. EOU is expanding its graduate program portfolio.

Eastern Oregon University and its College of Science, Technology, Mathematics and Health Sciences are seeking proposals to select an individual or company to provide consulting services for the development of curriculum for an online Master’s in Counseling degree program which complies with CACREP accreditation. This project should fulfill the following objective: MS in Counseling Program ready to accept students by Fall 2023. Development will take place during the 2021- 22 Academic Year.

SOLICITATION PROCEDURES

General RFP provisions and EOU's General Terms and Conditions at Eastern Oregon University are available at:

https://www.eou.edu/busserv/purchasing/ It is the proposer’s responsibility to review the provisions and terms & conditions before providing a response.

It will be the responsibility of potential proposers to refer daily to the Oregon Public Universities Shared Resources website (www.orpu.org) to check for any available addenda, response to clarifying questions, cancellations or other information pertaining to this Request for Proposals (“RFP"). There will be a 7-day period for protest of the award that will start immediately after the award date. Services are expected to commence as soon as possible, after the committee decision is announced and contract documents are executed.

PROPOSAL SUBMISSION

All proposals must be received on or before 3pm Pacific Time on Monday, September 27, 2021. Proposals will be publicly opened in the Issuing Office on the Closing Date.

Proposals must be submitted using the following method: Electronic Copy Submission – One original of the proposal response attached (one PDF document is preferred but not required). E-mail subject line must be “Response to RFP 2021-22 - 01.” Proposer must telephone and confirm electronic receipt of the complete emailed document(s) before the above time and date deadline.

Proposals delayed or lost by email system filtering or failures may be considered at EOU’s sole discretion. It is the responsibility of the Proposer to ensure that Proposals arrive by the closing date and time. NO LATE PROPOSALS WILL BE ACCEPTED.

Proposals will be evaluated through a criteria-based selection process overseen by a committee. Please include the following in the proposal:

Any other supplemental items that you feel should be brought to our attention and given consideration in evaluating your qualifications. The quote should elaborate on examples that show ability to provide the expected equipment and services.

Three references, including contact names, similar project types, cost, physical addresses, phone numbers and email addresses

ISSUING OFFICE

All correspondence regarding proposals should be in writing to the contact person below, they are the sole point of contact regarding this RFP:

Peter Geissinger, Dean College of Science, Technology, Mathematics and Health Sciences Eastern Oregon University https://www.eou.edu/busserv/purchasing/ pgeissinger@eou.edu

(541) 962-3638 Eastern Oregon University Badgley Hall # 234 One University Blvd La Grande, OR 97850

SCHEDULE OF EVENTS

September 7, 2021 Issue Date September 13, 2021 Notice of Interest Due September 15, 2021 Clarifying Questions Due September 17, 2021 Request for Changes Due September 27, 2021 - 3pm Closing Date

VENDOR REQUIREMENTS

Include Proposer’s Federal tax identification number and Secretary of State Corporation Division Business Registry number. Provide an explanation if Proposer is not required to be registered with the Business Registry in Oregon. This information can be submitted by completing EOU’s Bidder/Proposer Tax Laws and Non-discrimination Certification Form (Exhibit A) and submitting a copy with your proposal.

PROJECT SCOPE, SPECIFICATIONS, EXPECTATIONS

Proposals from Contractors must address all of the following features:

Demonstrate how you will provide services relating to the development of a Master’s Degree in Counseling to be offered online at Eastern Oregon University in La Grande, Oregon.

Demonstrate your knowledge of accreditation requirements from CACREP and protocols needed to implement a new program.

Include details relative to required teaching and administrative personnel management and requirements

Demonstrate your knowledge of MS in Counseling program administration, processes and protocols, particularly the ability to meet the needs of faculty and students

Dean will set interim check points to review progress and work performance. If goals are not met and performance is not satisfactory, services may be cancelled.

Provide names and contact information for three (3) references who can speak to your performance in the development of a similar program.

DELIVERABLES – Additional information is provided below

Curriculum to meet CACREP Standards and licensure requirements in most states, which courses, which content, coverage of counseling sub-areas, need for low residency component

Program check sheet with all required courses

Syllabi for program courses identified by the Dean of STMHS, with learning outcomes

Preparation of documentation required for both EOU and statewide program approvals

Provide assessment methods and procedures

Provide rollout schedule with proper course sequencing (identify pre-requisites)

Provide expertise in the selection of assessment and accreditation software

Document pathway to licensure in most states

Evaluation of staffing needs (both faculty and administrative) to meet CACREP guidelines

Development of timeline and required milestones to be met for submission of application for CACREP accreditation

EVALUATION AND SELECTION CRITERIA – TOTAL POINTS 120

If the proposal is unclear, proposers may be asked to provide written clarification.

The following selection criteria will be used to evaluate the written proposals based on a weighted scoring method totaling 120 points:

Responses to this solicitation will be screened according to the following metrics (Max. 120 points)

(1) Respondent qualifications and relevant experiences (20 points)

(2) Description of services provided (20 points)

(3) Knowledge of operational and administrative aspects of a MS Counseling program (20 points)

(4) Knowledge of and experience with programs requiring CACREP accreditation (20 points)

(5) Remuneration expectations (20 points)

(6) Ability to meet milestones as provided (20 points)

SCHEDULED DELIVERABLES/TIMELINE/MILESTONES

The preliminary timing and sequence of events required by this RFP as determined by the EOU College of Science, Technology, Mathematics and Health Sciences are as follows. This schedule below is illustrative of optimal timing goals, but may be revised as needs are identified:

# What When Why

1 Develop Curriculum to meet CACREP Standards and licensure requirements in most states, which courses, which content, coverage of counseling subareas, need for low residency component

October 31, 2021 Dean Review

2 [if necessary, map semester-based program onto quarter-based program]

October 31, 2021 Dean Review

3 Document how CACREP standards are met (e.g., in which courses, by which activities, etc.)

October 31, 2021 Dean Review

4 Determine need for low residency component (confer with EOU’s OPM

- WES)

October 31, 2021 Dean Review

5 Integrate required practical components into program

November 15, 2021 Dean Review

6 Write learning outcomes for each course

November 15, 2021 For College Approval in December 2021

7 Write syllabi for each course November 15, 2021 for EPCC basic syllabus approval requirements

For College Approval in December 2021

8 Prepare EPCC documents (program and courses)

November 15, 2021 For College Approval in December 2021

9 Write Program Check sheet November 15, 2021 For College Approval in December 2021

10 Attend in person (preferred) or via video conferencing and present curriculum proposal, if needed, at College, EPCC, Faculty Senate, ASA Committee, BOT, SPC, and HECC meetings

December 2021 College

January 2022 EPCC

February 2022 FS

March 2022 ASA

May 2022 BOT

June 2022 SPC

July 2022 HECC

Present program for Approvals

11 Write HECC document December 15, 2021 For EPCC Approval in January 2022

12 Provide assessment methods and procedures

December 15, 2021 Dean Review

13 Provide rollout schedule with proper course sequencing (pre-requisites)

January 15, 2022 Dean Review

14 Write position description, job posting and advertisement for Director.

[Position starts July 1, 2022]

January 31, 2022 Recruitment should commence after internal approvals (EPCC, FS) are obtained

15 Determine where Director position and other program positions advertisements should be posted/placed

January 31, 2022 Prepare for position postings

16 Write position description, job posting and advertisement for Field Coordinator.

[Position Starts Fall 2022]

March 15, 2022 Dean Review for Recruitment to commence according to timetable

17 Assist in preparation for administrative staff position to identify program specific requirements for APA position.

[Position Starts Fall 2022]

March 15, 2022 COM & Dean Review for mid- 2022 hire

18 Document how contracting with providers has to occur to be acceptable to CACREP

March 15, 2022 Dean Review

Document pathway to licensure in different states

May 15, 2022 Dean Review

19 Select assessment and accreditation software

May 15, 2022 Dean Review

20 Develop timeline/action items for EOU to apply for CACREP accreditation

May 15, 2022 Dean Review

21 Develop application process for students (what to submit and how)

May 15, 2022 – could be deferred for Director

Dean Review

22 Develop process for evaluating student applications

May 15, 2022 – could be deferred for Director

Dean Review

23 Review all documentation with newly hired Director

July 31, 2022 Director Review

24 Review all documentation with newly hired Field Placement Coordinator

October 15, 2022 Director and Field Placement Coordinator Review

GLOSSARY

CACREP The Council for the Accreditation of Counseling and Related Educational Programs EOU Eastern Oregon University STMHS College of Science, Technology, Mathematics and Health Sciences at EOU COM College Operations Manager EPCC Educational Policies and Curriculum Committee of EOU FS Faculty Senate of EOU BOT Board of Trustees of EOU ASA Academic and Student Affairs Committee of the BOT SPC Statewide Provost Council of Oregon Public Universities HECC Higher Education Coordinating Commission of the State of Oregon NWCCU Northwest Commission on Colleges and Universities OPM Online Program Manager WES Wiley Education Services

PRICING

Proposals must be submitted to include everything necessary for the prosecution and completion of the Agreement. The University will evaluate the total price for the basic requirements with any options(s) exercised at the time of award.

Evaluation of options will not obligate the University to exercise the option(s). Any unspecified costs shall be borne by the Contractor.