09 15BRRC25R00000031 Sample Bank Notification Letter.pdf
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- 15BRRC25R00000031
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This is a template for a sample bank notification letter for federal contract proposals.
The letter is designed to be sent to bank references cited in a business proposal's Section L in response to a Department of Justice Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter notifies the bank that the offeror has included information about the bank's institution in the proposal submission and authorizes the bank to respond to inquiries from BOP contracting officers regarding the offeror's financial capability and standing. The letter explains that the Federal Acquisition Regulation requires the Contracting Officer to determine whether the apparent successful offeror possesses sufficient financial capability to complete an awarded contract. The letter designates a specific point of contact at the bank institution based on that person's knowledge of the offeror's financial status and requests the bank's cooperation in providing general financial information only when contacted by authorized BOP contracting staff. The template includes blank spaces for the bank name, RFP number, location, designated point of contact name, and the offeror's contact information for any questions.
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Text version
SAMPLE BANK NOTIFICATION LETTER
(This letter or a similar letter should be issued to any bank references as outlined in your
Business Proposal, Section L.) Dear _______________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) __________ for the procurement of Residential Reentry Center services in ____________________.
The Federal Acquisition Regulation requires that prior to award of a Federal contract, the
Contracting Officer determine if the apparent successful offeror has the financial capability of completing an awarded contract.
W e have included information pertaining to your institution to the BOP as part of our proposal.
In the event you are contacted for information on our financial standing you are hereby authorized to respond to those inquiries.
You are advised that the information requested is general in nature and will only be requested by authorizied contracting staff from the BOP.
W e have identified Mr./Ms. ____________________ of your institution as the point of contact based on their knowledge concerning our financial status. Your cooperation is appreciated.
Any questions may be directed to ____________________.
Sincerely,
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