08 15BRRC25R00000031 Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC25R00000031
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This is a sample client notification letter template for use by contractors responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter is intended to be issued to all prospective past performance references identified in the contractor's Business Proposal, Section L. The letter informs references that they may be contacted by the BOP for evaluation purposes and authorizes them to respond to inquiries regarding work performed by the contractor.
The letter explains that the BOP places substantial emphasis on past performance as a source selection factor per the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, and that reference clients must be identified and their participation in the evaluation process requested. The letter assures references that while their information may be released to the contractor's organization, Federal Acquisition Regulation Subparts 15.306(e)(4) and 15.506(e)(4) prohibit disclosure of the reference providers' names, thereby enabling candid performance feedback. The letter identifies specific points of contact within the reference organization based on their knowledge of the contractor's work and provides a contact for any questions. This is a template document with blank fields for customization by individual contractors.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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