08DOA-S2288 Q and A Answered.xls
XLS spreadsheet 38 KB Posted
- Attached to
- RFQ Statewide Nevada Library Database
- Solicitation number
- 08DOA-S2288
- Issued by
- Nevada
About this file
This document is a Q&A document for an RFQ (Request for Quotes) issued by the Nevada Department of Administration's Nevada State Library Archives and Public Records (NSLAPR) Division for a statewide Nevada library database. The RFQ seeks proposals from qualified vendors to provide an online full-text and graphical multidisciplinary electronic database. The RFQ includes requirements around customer support, search and interface functionality, linking technology, social networking features, and compliance with Nevada Academic Content Standards, Nevada Prekindergarten Standards, and Nevada System of Higher Education (NSHE) General Education requirements. Vendors are asked to provide pricing for statewide access as well as itemized pricing for academic, public, and K-12 school libraries. No trial site is required as part of the solicitation.
Regarding pricing, the state will evaluate all vendor bids and pricing options for the individual groups against the posted evaluation rubric. The state is not intending to implement an administrative fee as part of this contract. The state prefers statewide resources but will consider all vendor bids. The contract term and any renewal options are not specified in the provided documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| 08DOA-S2288 RFQ Satewide NV Library Databases~1.docx | DOCX document | |
| 2023 Populations.docx | DOCX document | |
| Quote Instructions.pdf | ||
| 08DOA-S2288 Cost Schedule.docx | DOCX document | |
| 08DOA-S2288 Insurance Requirements.docx | DOCX document | |
| 08DOA-S2288 Letter Of Intent.pdf | ||
| Proposed Staff Resume~14.docx | DOCX document | |
| Reference Questionnaire~15.docx | DOCX document | |
| Standard Form Contract~6.docx | DOCX document | |
| 08DOA-S2288 Technical Proposal Requirements.docx | DOCX document | |
| Attachments for Signature~14.pdf | ||
| Terms and Conditions for Services~17.pdf |
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Bid Q&A for Export Report
| 08DOA-S2288 RFQ Statewide Nevada Library Database Bid Q&A | |||||
| QUESTION_NBR | CREATED_BY | QUESTION_SUBJECT | QUESTION_TEXT | ANSWER_TEXT | |
| 1 | RFPTEAM | RFQ pg. 8, section 10, Submission Checklist | Can you please confirm if you'd like narrative responses to sections 3, 8 and 9 of the main RFQ document (the Scope of Work, Mandatory Minimum Requirements and Critical Items)? | Confirmed | |
| 2 | RFPTEAM | RFQ, pg. 8, section 9.7, Vendor Financial Information | In lieu of the requested profit/loss statements and balance sheets, would it be acceptable to provide letters of financial stability from independent auditors for the last three years? | Yes. | |
| 3 | RFPTEAM | Technical Proposal Requirements, pg. 9, section 9.4 | Section 9.4 appears to be blank. Is this an error or is a Requirement missing? | 9.4 is not blank. Its states: | |
| 9.4. | VENDOR BACKGROUND |
| 9.4.1. | Company background/history and why vendor is qualified to provide the services described in this solicitation. | ||||
| 9.4.2. | Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public and/or private sector. | ||||
| 4 | SIRSIDYNIX | Technical Proposal Requirements | The RFQ, Section 5.3, says this is to be returned. Do you prefer that vendors submit this document online as a separate file, or would you rather it was included as part of the Technical Proposal? | Separate | |
| 5 | SIRSIDYNIX | Proposed Staff Resume | 5.3 says to return this document; 10.2 says to include it as part of the Technical Proposal. Do you prefer that it be uploaded separately or incorporated into our Technical Proposal document? | Include in Technical proposal | |
| 6 | SIRSIDYNIX | Terms and Conditions for Services | How do vendors identify any exceptions they wish to take on these terms? | The state expects our Terms and Conditions to be accepted as is. If a vendor absolutely cannot accept our terms and is still interested in bidding, they can submit a redlined version of the document but the state makes no guarantee regarding willingness to negotiate | |
| 7 | BIDTEAM@CENGAGE.COM | 1. Will there be an opportunity to demonstrate the resources in our proposal (ie ? vendor presentations)? |
| Is a trial site requested as part of the solicitation? | Vendor presentations are not scheduled. A trial site is not required. | ||
| 8 | BIDTEAM@CENGAGE.COM | Will proposed resources for single markets be considered? |
Is a trial site requested as part of the solicitation?
| Are Test prep resources part of this RFQ? | Statewide resources are preferred but all vendor bids will be evaulated against the posted evaluation rubric. A trial site is not required. The Scope of Work does include test prep resources. | ||||||
| 9 | BIDTEAM@CENGAGE.COM | Are Test prep resources part of this RFQ? | The Scope of Work does include test prep resources. | ||||
| 11 | BIDS@INFOBASE.COM | 1. | Mandatory Requirement ? Support: Customer Support must be available 24/7 | Does live person support Mon ? Fri with a searchable self-help resource center and the ability to submit an online technical support ticket available 24/7/365 meet this requirement? | Yes. | ||
| 12 | BIDS@INFOBASE.COM | 2. | Search & Interface Functionality - List and describe any apps that are currently available for th | Does this question only refer to mobile apps? | This question refers to all types of apps, including mobile and desktop | ||
| 13 | BIDS@INFOBASE.COM | 3. | Linking Technology - Describe your capability of providing links to catalog entries and library h | Can NV libraries accept MARC records for linking content to their catalog(s)? | Nevada libraries will determine locally if they will accept MARC records that link content. | ||
| 14 | BIDS@INFOBASE.COM | 4. | Search & Interface Functionality - Describe any social networking functionality or features inclu | a. | IS the NV state looking for specific integrations regarding social networking functionality or features? | No. | |
| 15 | PROPOSAL.OPPS@EB.COM | Stateside Data | Regarding 08DOA-S2288 RFQ Statewide NV Library Databases, Page 6, Section 8.8 states: ?STATESIDE DATA. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.? |
| Question: Is it allowable for the vendor to store data in AWS Cloud U.S. regions with copies for backup purposes in Singapore and Brazil? | No. | ||||
| 16 | BIDS@INFOBASE.COM | ADA - Compliance | Would products submitted that partially support Accessibility with an outlying remediation timeline be considered? | The state would need to see the remediation documentation. | |
| 17 | BIDS@INFOBASE.COM | SaaS - Mobile Responsive | Do you require mobile responsiveness or will mobile-friendly be accepted based on the type of resource and optimal end-user experience. | Yes. | |
| QUESTION_NBR | CREATED_BY | QUESTION_SUBJECT | QUESTION_TEXT | ANSWER_TEXT | |
| 18 | BIDS@INFOBASE.COM | Mandatory Requirement - Academic Content standards | Is there a guide or rubric that identifies what types of resources are required to align with the each of the standards listed below? 1.) Nevada Academic Content Standards; 2.) Nevada Prekindergarten Standards; and 3.) Nevada System of Higher Education (NSHE) General Education requirements (Title 4, Chapter 14, Section 20) | The Academic Content Standards question, on Page 2 of the Technical Requirements document, has active links to the each of the Content Standards listed. | |
| 19 | PROPOSAL.OPPS@EB.COM | Cost Schedule User Groups | Regarding the Cost Schedule Pricing Matrix, the state asks for pricing for "all statewide members (public, academic, and K-12)" and "itemized pricing for the individual groups including (2) Academic, (3) Public, and (4) K-12 School Libraries." Additionally, the state requests pricing for "Local School, Public, Academic, Special, and Tribal Library Purchase." |
Question 1: Is it possible the state will purchase statewide licenses for just one user group type (e.g., just k-12 Libraries) and not the others? Or is the purpose of providing itemized pricing just to show the price breakdown of the total ?all statewide members cost? by user group type?
| 2) Is the state requesting vendors provide pricing for local purchase so as to establish a contracted pricing agreement for local use (i.e., Is this pricing to be used locally in case statewide licensing for a product is not purchased by the state? | 1) Statewide resources are preferred but all vendor bids and pricing options for the individual groups will be evaulated against the posted evaluation rubric. A secondary purpose is to document cost savings. 2) No. | ||||
| 20 emailed | dtsilifonis@ebsco.com | Terms and Conditions for Services, pg. 4, section 3.2 | Within the Terms and Conditions for Services, pg. 4, section 3.2, Administrative Fee – it is our understanding that this is a new term / an administrative fee has not applied to our service in the past. Can you please confirm the circumstances under which this fee “may” be implemented, or if this would continue to not apply? | There will be no fee. |
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