08 15BRRC25R00000030 Sample Client Notification Letter.pdf
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- Solicitation number
- 15BRRC25R00000030
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This is a sample template letter for notifying past performance references during a Federal Bureau of Prisons (BOP) Request for Proposals (RFP) response for Residential Reentry Center services. The letter serves as authorization for clients identified in the proposing organization's Business Proposal Section L to participate in the BOP's evaluation process and provide candid feedback on the organization's prior performance.
The letter notifies recipients that the BOP emphasizes past performance as a significant source selection factor under the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, and that client references will be contacted during evaluation. The letter identifies specific points of contact within the client organization who possess relevant knowledge of the contractor's work and authorizes them to respond to inquiries. The letter also advises recipients that while information provided may be released to the responding organization, Federal Acquisition Regulation provisions prohibit disclosure of the names of individuals providing reference information, thereby encouraging honest and candid responses regarding performance.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
W e are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP)
Request for Proposals (RFP) ___________________ for the procurement of Residential
Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The
BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and
15.506(e)(4) prohibits the release of the names of the persons providing the reference information. W e therefore request that honest and candid information about our performance be provided.
W e have identified Mr./Ms. ____________________ and Mr./Ms. __________________ of your organization as the points of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________________.
Sincerely,
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