05a. RFP_Safety Management Inspection_69319525R000001_SIGNED.pdf

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01/17/2025

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ITEM NO.

00001 Safety Management Inspection (SMI) the contractor will provide senior level transit technical support to the FTA as it assesses the State Safety Oversight Agency (SSOA) and Rail Transit Agency (RTA) during the Safety Enforcement Actions and follow-on support during the corrective phase of the enforcement action.

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Safety Management Inspection (SMI) Program RFP/Solicitation Number 69319525R000001

SECTION B: SUPPLIES OR SERVICES AND PRICES

B.1 Supplies or Services

The Federal Transit Administration (FTA), Office of Transit Safety and Oversight (TSO) within the United States (U.S.) Department of Transportation (DOT), is seeking professional contractor support to provide senior level transit technical support to the FTA as it assesses the State Safety Oversight Agency (SSOA) and Rail Transit Agency (RTA) during the Safety Enforcement Actions and follow-on support during the corrective phase of the enforcement action in accordance with the statement of work (SOW) in section C of this Solicitation.

This is a Small Business Set-Aside procurement for which we anticipate will result in award of multiple Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with labor hour and firm-fixed price (FFP) Contract Line-Item Numbers (CLINs). The period of performance will be a four-year term, one (1) year base period and three (3) one (1) year option periods.

B.2 North American Industry Classification System (NAICS) Code and Small Business Standard

The North American Industry Classification System (NAICS) Code for this acquisition is 541611, Administrative Management and General Management Consulting Services. The small business size standard is $16.5 Million for this NAICS code.

B.3 Contract Line-Item Number (CLIN)

CLIN 0001 Safety Management Inspections CLIN 0002 Development of the Oversight Plan for Corrective Action

Plans and Action Items CLIN 0003 Document Review and Conduct On-Site Inspection and Verifications CLIN 0004 Special Directive(s) (SD) CLIN 0005 Programmatic and Technical Support CLIN 0006 Travel and Per Diem - Not-to-exceed (NTE) CLIN 0007 Other Direct Costs (ODCs) - Not-to-Exceed (NTE)

*NOTE: For each respective year after the base year, the CLIN number will change respectively yet remain the same title etc. For example, in the option year, CLIN 0001 will become CLIN 0101.

B.4 Contract Period of Performance

The contract period of performance is from date of award through a four-year period including a one (1) year base and three (3) one-year option periods. The Federal Acquisition Regulation (FAR) clause 52.217-8 “Option to Extend Services” NOV 1999, shall be incorporated into the resulting contract, as referenced in Section I, in the event the

Government requires continued performance of any services with the limits and at the rates specified in the contract beyond the four-year period of performance term.

B.5 Pricing/Labor Rates Table

Use Attachment Number J-1 Pricing Matrix to input pricing breakout.

*NOTE: The labor categories in the Pricing Template (Attachment Number J-1) shall be used for the total life of this contract. If the labor categories for this requirement change but within scope of the contract, a modification must be executed to clearly reflect this to ensure clarity concerning the labor categories authorized for use. This contract will be awarded to the contractor(s) based within the pre-established labor rates as stated using the CLIN structure in the Pricing Template (Attachment Number J-1).

(END OF SECTION B)

SECTION C: DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 Objective The contractor will provide senior level transit technical support to the FTA as it assesses the SSOA and RTA during the Safety Enforcement Actions and follow-on support during the corrective phase of the enforcement action. This follow-on support includes providing oversight of the activities that the SSOA and RTA are currently engaged in, and those activities that they will undertake to address the findings of a future SMI Final Report, Special Directives, Immediate Action Letters, or other enforcement tools used by the FTA.

Further, FTA requires support to oversee any new deficiencies identified during continued engagement of the SSOA and RTA. This systemic oversight of both SSOA and RTA will require the contractor to oversee identified deficiencies that focus on the following:

• Immediate Safety Deficiencies

• Safety Culture

• Management’s commitment and accountability to safety

• Safety management policy, risk management, assurance, promotion, and employee hazard reporting system(s)

• Policies, procedures, program plans, operating practices, operational rules, and the safety rules of transportation/operations, vehicle maintenance, track, signal, facilities, and power departments

• Transit Operations and Maintenance of both Bus and Rail

• Inadequate Staffing

Activities for continued oversight include coordination and development of meeting materials, tracking, assessment and verification of CAPs, the development of inspection and verification plans and material, on-site inspection and verification activities, processes, and policy development, coordinating approvals and resubmissions, and ongoing technical review of both Bus and Rail submittals.

C.2 CONTRACT LINE-ITEM NUMBERS (CLINs)

TASK 1 - CONTRACT LINE-ITEM NUMBER (CLIN) 0001 – Safety Management Inspections

FTA’s Safety Management Inspection (SMI) focuses on the SSOA’s and RTA’s safety processes, procedures, and resources for safety decision-making and the role of the SSOA in overseeing safety performance of the RTA. The SMI identifies findings in areas that require continued attention and increased resources by the RTA to prioritize safety and ensure system maintenance.

FTA’s Public Transportation Safety Program regulation (49 Code of Federal Regulation (CFR) Part 670) specifies key FTA authorities in overseeing and supporting transit safety:

• Inspections, audits, examinations, and testing

• Requiring corrective action plans, increased oversight or reporting, and restrictions and prohibitions to address safety concerns.

• Directing the use of, or the withholding of, Federal funds

• General Directives

• Special Directives

• Safety Advisories

• Immediate Action Letter

Kick-Off Meetings and Work Plans

For each SMI, the contractor will meet with FTA virtually to develop a work plan that identifies the schedule for milestones and deliverables under this work plan.

• The contractor will draft and submit to FTA, its work plan to conduct this work. The work plan will identify a schedule for each project deliverable.

• The contractor will present the work plan to the FTA Program Manager during a virtual or in person meeting.

• The contractor is responsible for taking notes during the meeting and must incorporate any changes required by the program manager into a revised work plan.

• The contractor will deliver the final work plan to the FTA.

Development of On-Site SMI Inspection Plan and Activities

The contractor in conjunction with Federal staff, will develop the on-Site SMI Inspection plan and activities. To assist with development of the plan and approach to the activities, the contractor shall use all means at their disposal, including FTA data-systems, to collect and review any necessary information prior to the beginning of the inspection.

• The SMI Inspection Plan shall be specific to the SSOA and the RTA, and include any other oversight required resulting in a further engagement with the SSOA and the RTA.

• The SMI Inspection Plan shall identify tasks to be performed by each team, the structure of each team and a timetable to conduct and complete each task.

• The contractor shall prepare, or direct the preparation of, data analysis tools, templates and other materials that will be needed for the oversight, including but not limited to oversight activities including document review, the development of inspection and verification documents and plans, and on-site inspections of the SSOA and RTA action items, audit findings and other deliverables and process changes.

• The contractor shall update and maintain the data analysis tools and tracking mechanisms for all results, interviews and inspections while conducting the inspection.

• The team will prepare and send any necessary coordination letters and documents to the SSOA and RTA per the processes and requirements set by the FTA as required for the

SMI.

• The team will prepare materials for any interviews/meetings with the SSOA and RTA and as required for coordinated oversight. Interviews and meetings may be conducted in person or virtually.

Development of Safety Management Inspection Draft and Final Report

The contractor in conjunction with Federal staff, will develop a Draft and Final report at the conclusion of the Safety Management Inspection. To assist with development of the plan and approach to the activities, the contractor shall use all means at their disposal, including FTA data-systems, to collect and review any necessary information prior to the beginning of the inspection.

• The Final report will include multiple sections, including background and executive summary of the final report. The Final report will include the results of the SMI, by category and include findings, recommendations, and required actions to address the identified safety conditions.

• The Final report is intended to be issued with several Special Directives and/or Immediate Action Letters (IAL). The contractor will prepare, in coordination with Federal Staff, any necessary Special Directives or Immediate Action Letters required to address safety issues identified during the SMI. Further, if interim Special Directives are necessary prior to the release of the final report, the contractor will work with Federal Staff to draft and release these documents.

• The contractor will prepare and send any necessary coordination letters and documents related to the SSOA and RTA to the SMI Team Lead per the processes and requirements set by the FTA as required for the SMI.

• The contractor will prepare materials for any meetings with the SSOA and RTA as required for coordinated oversight.

• The contractor shall prepare reports as requested by FTA. These reports shall be used to develop briefings, talking points and other materials for FTA leadership.

TASK 2 - CLIN 0002 - Development of the Oversight Plan for Corrective Action Plans and Action Items

The contractor in conjunction with Federal staff, will develop the Oversight Plan for Corrective Action Plans and Action Item Plans. To assist with development of the plan and approach to the activities, the contractor shall use all means at their disposal, including FTA data-systems, and collect and review any necessary information.

• The Oversight Plan shall be specific to the SMI its Special Directives and/or Immediate Action Letter, and any other oversight required of further engagement with the SSOA and RTA.

• The Oversight Plan shall identify tasks to be performed by each team, the structure of each team and a timetable to conduct and complete each task.

• The contractor shall prepare, or direct the preparation of, data analysis tools, templates and other materials that will be needed for the oversight, including but not limited to oversight activities including document review, the development of inspection and verification documents and plans, and on-site inspections of the SSOA and RTA action items, audit findings and other deliverables and process changes.

• The contractor shall update and maintain the data analysis tools and tracking mechanisms for all CAPs, action items, documents, and other materials necessary for the oversight of the SSOA and RTA.

• The contractor shall maintain consistency of any data analysis tools and tracking mechanisms during transitions to future tracking tools and mechanism to ensure all data is updated into the new tools.

• The contractor will prepare and send any necessary coordination letters and documents related to the SSOA and RTA to the SMI Team Lead per the processes and requirements set by FTA as required for the SMI.

• The contractor will prepare materials for any meetings with the SSOA and RTA as required for coordinated oversight.

• The contractor shall prepare reports as requested by FTA. These reports shall be used to develop briefings, talking points and other materials for FTA leadership.

TASK 3 - CLIN 0003 - Document Review and Conduct On-Site Inspection and Verifications

The contractor shall conduct document reviews and on-site inspection and verification of SSOA and RTA based on FTA safety concerns that may indicate a lack of safety oversight. FTA may issue a Special Directive (SD) in accordance with 49 U.S.C. § 5329, 49 CFR § 670.27, and the authority delegated to the FTA Administrator by the Secretary of Transportation, 49 CFR § 1.91, that directs an SSOA and/or RTA to complete specific actions to address safety concerns or allegations identified by FTA.

Document Review

• Conduct document review of each submittal from the SSOA and RTA and provide assessment of those documents.

• Provide recommendations to the FTA on the effectiveness and thoroughness of the requested documentation from the SSOA and/or RTA, identify any deficiencies, and provide any proposed corrective actions to improve the safety program of the SSOA and/or RTA.

On-site Inspections and Verification

• Conduct comprehensive on-site inspection and verification to identify any potential gaps in safety management practices or deficiencies noted with SSOA and/or RTA practices or procedures.

• Provide a recommendation to the FTA on the implementation and effectiveness of the SSOA and RTA activities that are being inspected and verified by assessing the root cause and safety deficiencies.

Additional Requirements for Review, Inspection and Verification

During the review, and on-site inspection and verification, the contractor shall document, submit, and file within two weeks of its review:

• Records and documents reviewed.

• Management and employees interviewed.

• Any notable findings identified that day.

• Documentation of the reviewed submissions, and recommendation of approval or required resubmittal.

• Documentation of the inspection or verification that occurred, and recommendation or further verification required.

As part of the document review and on-site inspection and verification, the contractor shall prepare reports as requested by FTA. These reports shall be used to develop briefings, talking points and other materials for FTA leadership.

TASK 4 - CLIN 0004 - Special Directive(s) (SD)

FTA has several enforcement tools available to assist in oversight of the SSOA and/or RTA. If an SSOA and/or RTA has demonstrated unsafe practices through the analysis of data, recent safety event(s), or FTA safety concerns that may indicate a lack of safety oversight. FTA may issue a Special Directive (SD) in accordance with 49 U.S.C. § 5329, 49 CFR § 670.27, and the authority delegated to the FTA Administrator by the Secretary of Transportation, 49 CFR § 1.91, that directs an SSOA and/or RTA to complete specific actions to address safety concerns or allegations identified by FTA. The SD shall include the Directive and Required actions associated with findings.

• Kick Off Meeting and Work Plan

• Develop the Special Directive including findings and their corresponding required actions.

• Manage the list of required actions and any corrective action plans developed by the

SSOA and/ or RTA associated findings.

• Corrective Action plan documentation review on-site inspection and verification

• Closure of the SD

Kick-Off Meeting and Work Plan

The contractor will meet with FTA virtually to develop a work plan that identifies the schedule for milestones and deliverables under this work plan.

• The contractor will draft and submit to FTA it’s work plan to conduct this work. The work plan will identify a schedule for each project deliverable.

• The contractor will present the work plan to the FTA SD Lead Manager during a virtual meeting.

• The contractor is responsible for taking notes during the meeting and must incorporate any changes required by the FTA SD Manager into a revised work plan.

• The contractor will deliver the final work plan to the FTA.

Development of the Special Directive

• The contractor in conjunction with Federal staff, will use FTA data-systems, to collect and review any necessary information to develop a Draft Special Directives (SD). If required, the contractor should support the FTA to conduct on-site visit to the SSOA and/or RTA.

• The contractor will work with Federal Staff to draft the Special Directive, prepare materials, and coordinate meetings with the SSOA and/or the RTA to issue the SD. The SD will include Findings and Required Actions to address the identified safety conditions.

Management of the Special Directive

The contractor shall develop an SD Oversight Plan specific to the Special Directive to the SSOA and/or RTA.

• The contractor oversight activities include but are not limited to document review, the development of inspection and verification documents and plans, and on-site inspections of the SSOA and/or RTA action items and other SD deliverables and process changes.

• The contractor shall update and maintain data tools, and/or tracking mechanisms for all CAPs, action items, documents, and other materials necessary for the oversight of the SSOA and/or RTA.

• The contractor shall prepare any necessary coordination letters and documents related to the SSOA and/or RTA.

• The contractor shall prepare materials and support meetings with the SSOA and/or RTA.

Meetings may be conducted in person or virtually.

Document Review and Conduct On-Site Inspection and Verifications

The contractor shall conduct document reviews and on-site inspection (as needed) and verification of SSOA and/or RTA. The review of documents and the inspection and verification activities shall meet the following requirements:

Document Review

• Conduct document review of each submittal from the SSOA and/or RTA and provide assessment of those documents per the requirements of the CAPs and action items.

• Provide a recommendation to the FTA on its effectiveness and thoroughness to address the deficiencies of the SD Findings, CAP or Action Items. These reviews will use the methodology and tools developed under this task order.

On-site Inspections and Verification

• Conduct comprehensive on-site inspection and verification for each SD action item if necessary and identify any potential gaps in safety management practices or deficiencies noted with RTA practices or procedures.

• Perform inspections of transit agency facilities and infrastructure such as track and power systems when needed.

• Provide a recommendation to the FTA on the implementation and effectiveness of the RTA activities that are being inspected and verified assessing if the root cause and safety deficiency will be corrected for the Finding, CAP or Action Item. These reviews will use the methodology and tools developed under this task order.

Closure of a Special Directive

The contractor shall develop at the direction of the FTA SD Manager required documentation to support the closure of the SD.

As part of the SD, the contractor shall prepare reports as requested by FTA. These reports shall be used to develop briefings, talking points and other materials for FTA leadership.

TASK 5 - CLIN 0005 - Programmatic and Technical Support

In implementing the Bipartisan Infrastructure Law (BIL), the FTA is expanding its direct oversight of the public transportation industry, including the nation’s largest rail transit systems.

This continuous evaluation usually begins with regular phone calls with each RTA and SSOA program. Regular calls sometimes evolve into more complex inquiries and investigations. We occasionally require a contractor to support this process by providing context, data analysis, or other forms of subject matter expertise. TSO may occasionally undertake other finite projects that require contractor support.

TSO will require contractor support in the following task areas:

• Assist in development or improvement of procedural manuals and guidance documents,

• Assist in development of presentations and training,

• Assist in developing new policies, procedures, and practices,

• Give presentations and training,

• Attend training, workshops, and conferences,

• Provide context and analysis,

• SMI, SD and IAL related activities such as interviews and inspections

• Investigate accidents and incidents when needed.

This support may be directed toward the FTA, SSOAs, RTAs, or the public transit industry at large. Anticipated Level of Effort: When awarding task orders, the Government may award hours for specific projects and may also award hours under this CLIN for un-planned assistance to be used on an ‘as-needed’ basis within scope of the SOW. The Government’s needs in this CLIN will vary from year to year.

Interim Reports as Directed

The contractor shall complete interim reports that details the status of the SMI, Corrective Actions, technical reviews, and other activities accomplished during the SMI corrective phase.

These reports shall be used to develop briefings, talking points and other materials for FTA leadership.

Closure of a SMI

• The contractor shall develop at the direction of the FTA SMI Team Lead required documentation to support the closure of the SMI.

Anticipated Level of Effort: The level of effort will be determined based on the anticipated projects implemented withing the period of performance. There is no guarantee that we will require any work at all under this CLIN for the entire POP of resulting contracts. Because of that uncertainty, the Government does not expect the contractor to maintain personnel on staff waiting to perform this work. If the Government were to require support for such an event, we would expect the contractor to acquire the necessary expertise using existing personnel, short-term hires, subcontractors, or other means. The contractor must include in their proposal a plan for making these personnel adjustments. All personnel adjustments must be in accordance with the qualifications and experience specified in the respective approved labor categories.

CLIN 0006 - Travel - Not-to-Exceed (NTE)

Travel is anticipated and listed as a reimbursable cost for performance of this requirement. The Contractor shall be responsible for monitoring their budgeted versus actual, planned travel expenses and alerting the FTA Contracting Office Representative (COR) immediately if planned and actual expenses might exceed the budget. The Contractor will travel as needed to review documentation and conduct on-site inspections and verifications when this work cannot be done virtually. The amount for this task order is and shall not exceed total approved travel costs billed and paid to the contractor. Payment will be based on actual travel receipts presented in the Contractor’s monthly invoice and only when those travel receipts are consistent with the scope and timing concerning the performance of this requirement. The Contractor shall also include this information in the Contractor’s weekly progress reports.

All travel requirements (including plans, agenda, itinerary, or dates) must be pre-approved by the Government (subject to local policy procedures) and is on a strictly cost reimbursable basis and must be conducted in conformance with the Joint Travel Regulations (JTR). *Note: If the contractor is located within the local traveling distance for the event, which is normally within a 50-mile radius, the contractor cannot invoice and will not be reimbursed for travel expenses concerning this requirement.

The Contractor shall: (1) utilize per diem rates and (2) make every effort to secure lodging at the Federal Government rate. A travel authorization form will be provided by the Government. The Contractor shall secure written permission from the COR prior to incurring lodging costs at a rate more than the Federal Government rate. Failure to do so may result in such lodging costs not being reimbursed. For air travel and car rental, economy is the only approved class of travel. The Government will not pay for business class or first-class travel.

CLIN 0007 - Other Direct Costs (ODCs) - Not-to-Exceed (NTE)

Occasionally, the contractor may incur other direct costs not associated with travel. This may include printing or shipping materials or paying a conference entrance fee if considered authorized, allowable, and reasonable. These costs will be reimbursed directly according to the FAR and must be within scope of the base contract and issued/awarded task orders. All ODCs must be pre-approved by the Contracting Officer Representative (COR) and documented as such prior to incurring costs and seeking payment for them.

Deliverables and Schedule

The contractor shall provide the following deliverables:

TASK 1 – CLIN

0001 Safety Management Inspections

Task deliverables Acceptance Criteria

Delivery Date

SSOA and RTA Safety Management Inspection

Safety Management Inspection

Kick-Off Meeting and Work Plan

Delivered in Word and .pdf format

Within 1 week after Notice to Proceed (NTP)

Development of On- Site SMI Inspection Plan and Activities

Delivered in Word and .pdf format at direction of

FTA

Within 2 weeks after

NTP

Development of Safety Management Draft and Final Report

Delivered in Word and .pdf format at direction of

FTA

First Submission within 2 weeks of final on-site activities

TASK 2 – CLIN

0002 Oversight Plan

Development of Oversight Plan for Corrective Action Plans and Action Items

Delivered in Word and .pdf format at direction of

FTA

First Submission as directed

TASK 3 – CLIN

0003 Document Review and On-site Inspection and Verifications

Document Review and Conduct On-Site Inspection and Verifications

Conduct per FTA direction

Ongoing – Documentation of oversight activities due within 1 week of the document review or on-site inspection and verification according to schedule

Additional Requirements for Review, Inspections, and verifications.

Conduct per FTA direction.

Delivered in Word and .pdf format

Ongoing – delivered to FTA NLT the 5th day after request

TASK 4 – CLIN

0004 Special Directives(s) (SD)

Kick-Off Meeting and Work Plan

Delivered in Word and .pdf format

Within 1 week after NTP

Task deliverables Acceptance Criteria

Delivery Date

Development Special Directive Plan and Activities

Delivered in Word and .pdf format at direction of

FTA

Within 2 weeks after

NTP

Development of Special Directive Draft and Final

Delivered in Word and .pdf format at direction of

FTA

First Submission within 2 weeks of SD Pan and Activities

Management of the Special Directive

Delivered in Word and .pdf format at direction of

FTA

Ongoing

Document Review and Conduct On-Site Inspection and Verification as needed.

Conduct per FTA direction

Ongoing – Documentation of oversight activities due within 1 week of the document review or on-site inspection and verification according to schedule

Monthly Status Reports

Delivered in Word and .pdf format

By 15th of each month

Closure of a Special Directive

Delivered in Word and .pdf format

Whiting 2 weeks after request

TASK 5 – CLIN

0005 Programmatic and Technical Support

Task deliverables Acceptance Criteria

Delivery Date

Written and formal documents

Delivered in Word and .pdf format

As determined by FTA

Interim Reports Delivered in Word and .pdf format

As determined by FTA

Closure of an SMI Delivered in Word and .pdf format

Whiting 2 weeks after request

C.3 Personnel Qualifications: See the information listed below:

Program Manager (Key Personnel)

Functional Responsibility: Responsible for managing and overseeing work performance of multiple projects and serves as principal liaison to the Government on business and technical matters for program and project implementation. Directs, prepares, and oversees program development proposals; develops, plans, organizes, coordinates, and allocates staffing resources to contracted task plans and sub-task plans; and selects, directs, supervises, trains, monitors and evaluates program personnel.

Minimum Education and experience qualifications: Minimum Bachelor’s in any field.

Preferred relevant fields include transportation, government, engineering, business, law.

Additional education is advantageous.

Relevant experience – at least 20 years. Additional experience is advantageous.

Management and leadership experience – at least 10 years. Additional is advantageous.

Experience in safety risk management in a rail environment and familiarity with SSO program requirements, including 49 USC 5329 and 49 CFR Part 674 are advantageous.

Senior Investigator (Key Personnel)

Functional Responsibility: Generally regarded as an expert in their industry or field. Can lead audit, investigation, inspection, and review teams. Provides technical, managerial, and administrative direction for problem-definition, analysis, requirements-development, and implementation for complex to extremely complex systems in the subject matter area. Makes recommendations and advises on organization-wide improvements or optimization. The Senior Investigator is knowledgeable of the various stakeholders within the transit safety management community, and their complex interrelationships.

Minimum Education and experience qualifications: Minimum Bachelor’s in any field.

Preferred relevant fields include transportation, government, engineering, business. Post-graduate degree is advantageous.

Training and certifications – Completion of Transportation Safety Institute (TSI) Transit Safety and Security Audit Course within the past 5 years is preferred. Other audit or investigative training and certifications are advantageous based on the relevance and quality of the content.

Relevant experience – at least 20 years. Additional experience is advantageous.

Management or leadership experience – at least 10 years. Additional is advantageous.

Minimum of 5 years’ experience in the field of safety and risk management in a rail environment.

Must have experience with SSO program requirements including 49 USC 5329 and 49 CFR Part 674.

Investigator (Key Personnel)

Functional Responsibility: Serves on audit, investigation, inspection, and review teams. May lead teams in some cases. Utilizes extensive, relevant, industry knowledge to support management of project tasks and deliverables. Provides technical oversight as needed.

Minimum Education and experience qualifications: Minimum Bachelor’s in any field.

Preferred relevant fields include transportation, government, engineering, business. Master’s degree is advantageous.

Training and certifications – Completion of Transportation Safety Institute (TSI) Transit Safety and Security Audit Course within the past 5 years is preferred. Other audit or investigative training and certifications are advantageous based on the relevance and quality of the content.

Relevant experience – at least 10 years. Additional experience is advantageous.

Management and leadership experience are advantageous.

Minimum of 3 years’ experience in the field of safety and risk management in a rail environment.

Must have experience with SSO program requirements including 49 USC 5329 and 49 CFR Part 674.

The contractor must provide signed letters of commitment for all individuals who will serve as KEY personnel on a resultant contract or task order from the solicitation when posted.

The contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer (CO) within 90 days after contract award.

Non-Key Personnel must meet the following requirements:

Analyst Functional Responsibility: Conducts interviews and research, provides data and document analysis, creates documents, reports, and presentations.

Minimum Education and experience qualifications: Associate’s degree minimum. Bachelor’s preferred.

Relevant experience – at least 5 years. Additional experience is advantageous. Must have experience in safety risk management in a rail environment and familiarity with SSO program requirements, including 49 USC 5329 and 49 CFR Part 674.

Additional Requirements for all key and non-key personnel

All personnel who will work on this contract must meet the requirements of FTA’s Safety and Certification Training Rule, (49 § CFR Part 672).

All contractors and employees that conduct safety audits, reviews, inspections, examinations, and other safety oversight activities on behalf of FTA must participate in the requirements of the Public Transportation Safety Certification Training Program. Contractors and employees need to complete within a three-year time frame from the start of the contract and are NOT required to possess at the time of contract award.

(END OF SECTION C)

SECTION D: PACKAGING AND MARKING

All packing, packaging and mailing of reports or submittals shall be accomplished in the most economical and efficient manner and in accordance with the best commercial practices.

All information submitted to the Contracting Officer and the Contracting Officer's Representative shall be clearly marked with the legal name of the organization/contractor, the contract number, and/or modification number as appropriate and the identification of the submission. Additional packaging and marking requirements will be specified, as necessary, in the resulting contract.

(END OF SECTION D)

SECTION E: INSPECTION AND ACCEPTANCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address: http://www.acquisition.gov.

52.246-4 INSPECTION OF SERVICES- FIXED PRICE (AUG 1996)

52-246-6 INSPECTION-TIME-AND-MATERIAL AND LABOR-HOUR (MAY 2001)

E.1 Inspection/Acceptance

The Contracting Officer or the COR, at the U.S. DOT, FTA Headquarters, Washington, DC, will perform final inspection and acceptance of all items and services called for in the resulting contract. The Contracting Officer reserves the right to designate other Government agents as authorized representatives upon unilateral written notice to the Contractor, which may be accomplished in the form of a transmittal of a copy of the authorization.

E.2 Government Contract Quality Assurance

The Government intends to do quality assurance to monitor the quality of the contractor’s performance. The oversight provided for in the order and by the Government’s monitoring, will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the Government’s quality assurance monitoring will provide the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. Thus, the contractor must ensure that deliverables meet the Government’s acceptance.

E.3 Standards of Work Contractors are required to meet these standards/measures in the performance of their work:

• Adherence to Direction – Contractor shall follow all contract requirements and technical direction from the delegated COR.

• Customer Service – Contractor shall act with professionalism and be respectful and courteous at all times.

• Deadline Adherence – Time is of the essence in the performance of all grant accrual activities. Contractor shall meet deadlines for all tasks and deliverables. As required, the necessary approvals or responses prior to submission of deliverable or completion of task shall be received and documented. If any party fails to respond to contractor in a timely manner, possibly affecting their adherence to deadline, the contractor shall elevate that failure to respond to the COR. The contractor shall request an adjustment of deadline for cause from the COR, in advance of deadline.

• Written Deliverable Typographical Accuracy and Formatting – Written deliverables shall be: spelled correctly, grammatically correct, free of typographical errors, formatted http://www.acquisition.gov/ correctly and consistently, accurate in the use of professional salutations, and provided in a software type/version that meets the needs of the receiving office.

• Precision in Written Deliverables – Written deliverables shall be: thorough, accurate, clear, concise, professional, consistent, and thorough in their use of citations of relevant requirements or materials.

• Quality Assurance/Quality Control – Contractor shall employ adequate quality assurance/quality control methods to ensure all activities and deliverables meet the performance requirements.

(END OF SECTION E)

SECTION F: DELIVERIES OR PERFORMANCE

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

These standards define performance for each individual CLIN, as specified in the Statement of Work (SOW). The offeror will provide a Performance Work Plan in response to the SOW concerning deliverables requested concerning this requirement.

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.242-15 Stop-Work Order (AUG 1989)

F.2 Place of Performance

The contractor must provide all resources necessary for the support of this requirement. The primary work site for this effort is at the Government location.

F.3 Period of Performance

The period of performance is for one 12-month base period with three (3) twelve

(12) month option periods. Exercise of the option periods is solely based on the contractor's performance and the Contracting Officer’s discretion.

F.4 Interim and Post Award Evaluation Contractor Performance

1. Contractor Performance Evaluations

Interim and final evaluations of contractor performance will be prepared on this contract in accordance with FAR 42.15. The final performance evaluation will be prepared as soon as possible after completion of all required work.

Interim and final evaluations will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor may elect to review evaluation and submit additional information or a rebuttal statement within thirty days. Any contractor response is voluntary. Any disagreement between the parties regarding an evaluation will be referred to an individual one level above the Contracting Officer, whose decision is final.

Copies of the evaluations, contractor responses and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

2. b. Electronic Access to Contractor Performance Evaluations and the Contractor Performance Assessment Reporting System (CPARS).

Effective September 30, 2010, the U.S Department of Transportation started to utilize the Department of Defense’s CPARS to record and maintain interim and final past performance information. CPARS allows contractors to electronically submit comments regarding the Government’s assessment to indicate concurrence or non-concurrence with the overall evaluation. For more information on CPARS, please go to www.cpars.gov. Past Performance Information Retrieval System (PPIRS) data has been merged into the Contractor Performance Assessment Reporting System (CPARS).

Users will now have one location and one account to perform all functionality. Federal users with a Common Access Card (CAC) or a Personal Identity Verification (PIV) card or a contractor with a Public Key Infrastructure (PKI) certificate, will log in using the Accept/Login with PKI button. Federal users who don’t use PKI/PIV or a contractor who doesn’t have a PKI certificate will log in using their email address and a password. Upon using CPARS.gov for the first time, users are required to reset their password to securely log on to the merged system. To help prevent unauthorized access, a one-time access code is needed when using a password to log in.

(END OF SECTION F)

SECTION G: CONTRACT ADMINISTRATION DATA

The Government will establish regular periods for contract level program reviews. Conflict of Interest shall be addressed by the COR and/or CO prior to the initial contract award. If potential conflicts of interest come up after contract award, the contractor must submit an Organizational Conflict of Interest (OCI) Mitigation Plan to the Government for review and approval.

Senior Contracting Officer (CO) Stephanie Cooke-Nwadibia U.S. Department of Transportation Federal Transit Administration (FTA) Headquarters Office of Acquisition Management (TAD-40) Operations Division (TAD-42) 1200 New Jersey Avenue, SE (E41-313) Washington, D.C. 20590 Phone number: 202-366-7072 Email address: stephanie.cooke-nwadibia@dot.gov

Contract Specialist (CS) Crystal Elliott U.S. Department of Transportation FTA Headquarters - Off-Site http://www.cpars.gov/

Office of Acquisition Management (TAD-40) Operations Division (TAD-42) Washington, D.C. 20590 Phone number: 202-366-3434 Email address: crystal.elliott@dot.gov

Contracting Officer’s Representative (COR)

TBD

The Contracting Officer (CO) holds the contractual authority for the resulting contracts. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, and requirements. The CO may delegate certain other responsibilities to the Contracting Officer’s Representative (COR). The CO is the only individual who can legally commit or obligate the Government or authorize any changes that affect the contract price, delivery schedule, period of performance or other terms and conditions.

In accordance with the Transportation Acquisition Regulation (TAR) 1252.201-70 (b) Dissemination of Contract Information (See Section I), the Contracting Officer cannot authorize the COR or any other representative to sign documents (i.e., contracts, contract modifications, appointments, conflict resolutions, etc.) that require the signature of the Contracting Officer.

In accordance with TAR 1252.201-70 (See Section I), Contracting Officer’s Representative TAR Clause (NOV 2022), (a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Representative (COR) to perform functions under the contract such as review and/or inspection and acceptance of supplies, services, including construction and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COR under the contract. (b) The Contracting Officer cannot authorize the COR or any other representative to sign documents (i.e., contracts, contract modifications, etc.) that require the signature of the Contracting Officer.”

G.1 COR Assignment

Upon contract award, the Contracting Officer’s Representative will be designated.

The COR has the authority to monitor the technical progress of the services that are required under the resulting contracts. This includes visits to the contractor’s place of performance, meetings, and telephone conversations with the contractor’s personnel, inspection, acceptance, or rejection of the contracted items and other duties that may be authorized by the contracting officer. The COR cannot authorize or order the cessation of contract work nor delete, change, or waive any of the technical requirements or other terms and conditions of the resulting contracts. If a change (monetary or otherwise) to the contract is desired, the contractor must submit a written request to the contracting officer for consideration. If appropriate, the change will be effected by a contract modification, after discussions and/or negotiations.

Whenever a difference of opinion between the contractor and the COR occurs, the contracting officer or contract specialist should be contacted immediately for resolution. The contractor should also contact the Contracting Officer or Contract Specialist when the COR cannot be contacted on a technical matter and for assistance on all other matters pertaining to the resulting contracts.

G.2 Billing Instructions

The Contractor's failure to comply with the billing instructions below and/or in the invoice template will render the invoice as improper, and resubmission of the invoice shall be required to obtain invoice payment.

FTA’S METHOD OF INVOICE TRANSMITTAL-eInvoicing

The Contractor shall submit the invoice through the Delphi eInvoicing System.

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically per the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices to the Federal Transit Administration (FTA) electronically via the Delphi eInvoicing web-portal which is accessed via https://einvoice.esc.gov and is authenticated via www.login.gov. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and be credentialed through login.gov. See www.login.gov for instructions.

(d) In order to receive payment and in accordance with the Prompt Payment…