SOO - FRC-VSAB 1 Restroom Remodel.pdf

Statement of Objectives FRC-VSAB 1 Restroom Remodels

October 17, 2024

PURPOSE

The Purpose of this project is to renovate all restrooms in the Federal Regional Center (FRC) and the Vehicle Storage Administration Building 1 (VSAB-1) located at the Region 6 Denton

Campus. The renovations will align the facilities with recent campus-wide upgrades and ensure full compliance with ADA standards, accommodating individuals with mobility challenges or disabilities.

BACKGROUND

The Vehicle Storage Administration Building 1 (VSAB1) is a two-story structure built in the

1990’s. The building must ensure to provide compliance with Section 504 of the Rehabilitation

Act of 1973, as amended. FEMA must ensure physical access for persons with disabilities.

The Federal Regional Center (FRC) is an underground bunker built in the 1960’s. All bathrooms have original flooring and tiled walls from the 1960s. The janitorial closet was originally a handicap bathroom and now needs to be brought up to ADA compliant standards to ensure physical access for persons with disabilities on the Lower Level of the bunker.

EXISTING CONDITIONS

The existing work area is four separate bathrooms (men’s and women’s) on the second floor of the VSAB1. There is an elevator available to remove old equipment and bring in new equipment.

(Contractor must verify weight limits on elevator). All bathrooms are well lit, and utilities are active. During equipment transitions from the 2nd level, the lobby floor will need to be covered so it’s protected from any damage.

The FRC has three (3) bathrooms on the ground level, five (5) bathrooms on the upper level, and five (5) bathrooms on the lower level. The Ground level will remodel the one handicapped restroom, change the men's restroom into another handicapped restroom and convert the female's restroom into a nursing mother's room. The lower level also has a non-compliant handicap restroom converted to a janitorial closet. This closet needs to be renovated back to its original purpose and to be ADA compliant. The building must ensure to provide compliance with Section

504 of the Rehabilitation Act of 1973, as amended. FEMA must ensure physical access for persons with disabilities. The construction pathway from entrance to exist will need to protect floor by covering to avoid any damage during the project. Also, the elevators will need to be protected during transport of old and new materials for installation.

SCOPE

The scope of the project is to remodel all bathrooms at the Region 6, Denton Campus, in the

Federal Regional Center (FRC) and the Vehicle Storage Administration Building 1 (VSAB1) second (2nd) floor. The entire project will involve remodeling a total of seventeen (17) restrooms. The FRC will include thirteen (13) restrooms and the VSAB 1 second level will include four (4) restrooms. All restrooms will require painting, tile exchange, new toilet installations, measure sink height to ensure they are ADA compliant; toilets and sinks shall

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October 17, 2024 maintain automatic (no touch) sensor options. Install new paper towel dispensers that have the no touch feature. The Contractor shall install new bathroom partitions that are at least 6’ tall with full-length doors in all restrooms for the toilet areas only. The contractor shall install single wall partitions in between each urinal in the men’s restrooms. The contractor shall fur out all walls that have plumbing showing up to 9’, to cover all piping. Everything above 9’ shall be painted flat black like the Jade room, to camouflage all fixtures above 9’. The contractor shall install new toilets (16”-18” comfort height, oblong shaped), new urinals, manmade solid surface counter-tops with new sinks, new faucets and adhere to plumbing regulations within the facility and maintain the no touch options. The Contractor shall remove any damaged appliance, receptacles, hardware and safely dispose of them. There are details listed below to identify where sinks, faucets, and hardware will need to be replaced. The contractor shall install new light fixtures in all bathrooms. The contractor shall install all new feminine dispensers (in women and unisex locations), toilet paper holders, and paper towel dispensers with no touch options in each renovated restroom on campus in both the FRC and VSAB1. The contractor shall remove and independently dispose of old parts and all associated cleanup. The contractor shall provide all labor materials, tools, equipment, and Personal Protective Equipment (PPE) to complete this work. The contractor shall remove, dispose of, and replace the existing tile, to include all management, supervision, labor, personnel, transportation, materials, equipment, and supplies necessary to accomplish the work for the VSAB1 and the FRC.

o Doors are heavy throughout the campus (Interior door should require no more than 5lbs to open); install automatic push buttons and grab handles for all handicap accessible restrooms. Ensure door openings meet ADA standards.

o Contractor will need to remove existing partitions in all restrooms.

o Ensure the men’s and women’s sinks and toilets are ADA accessible on the second floor of the VSAB1 to meet ADA Compliance standards.

▪ Ensure the restrooms have the required floor clearance for a person that may use a wheelchair to maneuverer.

▪ Ensure there is at least 24 inches of maneuvering clearance beyond the door. There is not enough floor space available for the person in a wheelchair to turn around.

▪ Modify the area where there are exposed pipes under the sink in which a person that uses a wheelchair/scooter could injure themselves.

o The FRC has three (3) floors to include thirteen (13) restrooms total that will need to be renovated.

o Men’s restrooms in the FRC will go from three toilet partitions down to two. The sinks will go from three sinks to two. Each men’s room will have two urinals.

o Remove any asbestos in restrooms and dispose of properly by environmental compliance standards.

▪ The FRC has one (1) private restroom on the lower level located in Room

106 that will need the following:

• Walls need painting.

• Ceiling needs painting.

• Install new Mirror.

• Replace old floor tile with new 12” tile.

• Toilet will need to meet ADA standards.

• Install handicap grab bar for toilet.

• Shower area needs to be painted the same color as the walls.

• Shower needs to be completely restored to include new hardware.

▪ Four (4) restrooms on the lower level will need the following:

• Walls need ceramic tile up to 5’ and selected paint from 5’to 9’

Everything above 9’ shall be painted flat black, ceiling included.

• Install new Mirrors.

• Replace old tile with new 12” tile.

• Toilets will need to meet ADA standards.

▪ The FRC has one (1) janitorial closet on the lower level that was previously used as an ADA capable restroom. This area needs to be renovated back to its original purpose for a handicap restroom.

• Shelving needs to be removed.

• Walls need ceramic tile up to 5’ and selected paint from 5’to 9’

Everything above 9’ shall be painted flat black, ceiling included.

• Replace old floor tile with new 12” tile.

• Toilet will need to meet ADA standards.

• Install handicap grab bar for toilet.

• Install a mirror over the sink.

▪ Four (4) restrooms on the upper level will need the following:

• Walls need ceramic tile up to 5’ and selected paint from 5’to 9’

Everything above 9’ shall be painted flat black, ceiling included.

• Ceiling needs painting.

• Install new Mirrors.

• Replace old tile with new 12” tile.

• Toilets will need to meet ADA standards.

▪ The men's restroom on the ground level in the FRC shall be converted into a handicapped unisex style restroom and converted to a one (1) person use option.

• Remove existing partitions.

• Install locking door hardware with an occupancy indicator.

• Toilet and sink will need to be replaced to meet ADA standards.

• Walls need painting.

• Install new Mirror.

• Ceiling needs painting.

• Replace old tile with new 12” tile.

▪ The female's restroom on the ground level in the FRC shall be converted into a nursing mother's room.

• Remove existing partitions

• Install food-prep sink with hot and cold running water.

• Install locking door hardware with an occupancy indicator.

• Motion light sensor and dimmer switch will also need to be installed which will aid in energy conservation.

• Walls need painting.

• Install new Mirror and light fixture.

• Add coat hooks.

• Ceiling needs painting.

• Replace old tile with new 12” tile.

• Contractor will also be responsible for supplying and installing approved furniture (reclining chair).

• The contractor will add small refrigerator for milk storage.

▪ One (1) restroom on the ground level in the FRC unisex style restroom and needs to be converted into a handicapped unisex style restroom and converted to a one (1) person use option

• Walls need painting.

• Install locking door hardware with an occupancy indicator.

• Ceiling needs new ceiling tile.

• Install new Mirror.

• Replace old tile with new 12” tile.

• Toilet and sink will need to be replaced to meet ADA standards.

▪ Four (4) restrooms on the VSAB1 second floor will need the following:

• Walls need painting.

• Ceiling needs painting.

• Replace old tile with new 12” tile.

• Toilets will need to meet ADA standards.

CONSTRUCTION WASTE DISPOSAL

All demolition/waste materials because of these projects are the sole responsibility/ownership of the selected contractor and must be removed from the job site upon completion. Final site conditions shall be left in as good or better condition as when work commences. All construction waste material/debris will be disposed of by Contractor. The preferred method is to divert from landfill and recycle/reuse. Least preferred option is to dispose of in a landfill.

PROJECT DECRIPTION and OVERARCHING OBJECTIVES

The project consists of five main functional objectives: planning and preparation, demolition/removal of old equipment, installation, cleanup, and final review and inspection. The tasks below are some of the minimum tasks required to complete the project. The Contractor shall provide a Performance Work Statement to describe how they will approach the activities listed below. The Contractor shall provide a Quality Assurance Plan to describe how they will complete the activities listed below. The government expects that a following deliverable schedule (or better) will be followed in delivering this SOO – where completion dates extend beyond what is listed here, Contractor shall provide a brief explanation. The cumulative days mentioned below are business days, not calendar days. Any suggested revision to the below schedule must be submitted in writing in the Performance Work Statement.

Planning and Preparation

• The Contractor shall prepare the drawings and schematics needed for the project

• The Contractor shall coordinate with FEMA project plan and schedule

• The Contractor shall make sure there is enough room to install the new equipment and check measurement prior to installation.

• The Contractor shall do a site visit to bid, prepare the drawings and schematics needed for the project.

• The Contractor will provide a written Quality Assurance Plan (QASP) to FEMA

• The Contractor will provide a written Performance Work Statement (PWS) to

FEMA.

• Identify vehicle and dumpster staging space requirements upon site visit.

Demolition/Replacement

• The Contractor shall demo any existing parts that will not be in compliance with the ADA Rehabilitation Act of 1973.

• The Contractor shall be responsible for all correct measurements.

• The Contractor shall do all work to ADA standards and manufacture specifications.

• The Contractor shall remove extra material, waste, and dispose of extra material off government property.

• The Contractor is responsible for repairing any damage caused by the vendor during the entire project from start to finish.

Installation/Connections

• The Contractor shall check bathrooms before work and ensure appropriate installation for automated doors to enter the bathrooms as well as all handicap bars.

• The Contractor shall install new equipment following best practices.

• The Contractor shall give a one-year warranty on parts and labor after final acceptance by the government.

Cleanup

• The Contractor shall remove and dispose of old parts and all associated connections.

• The Contractor shall cover and protect floors to all areas of construction.

• The work areas, interior/exterior debris transport locations are free of dust

• The Contractor shall thoroughly clean the area daily, and properly dispose of all debris and surplus materials on FEMA grounds.

• The Contractor shall perform the final clean up.

• The Contractor shall recycle metal waste from project and give a report to COR.

Final Review and Inspection

• The selected contractor is responsible for obtaining any and all necessary permits and inspections required by local, state, or federal offices.

• The Contractor and FEMA will do a joint inspection of the work, area, and the operation of the new equipment

• The Contractor provides all required reports to FEMA

• Upon project completion, the FEMA Project Officer is responsible to certify completion of project.

DELIVERABLE SCHEDULE

The government expects that a following deliverable schedule (or better) will be followed in delivering this Statement of Objectives. The cumulative days mentioned below are business days, not calendar days.

Task Deliverables Expected

Completion

Timeframe

Planning and Preparation The plan shall include drawings and schematics.

Plans to detail how

Contractor will manage health and safety of crew on site.

14 days after award date

Roster Submission Upon award provide a list of employees that will need access to the facility during the Period of Performance of the contract.

2 days after award date

Demolition/Removal

Disconnect and removal of old parts and preparation for the install of the new parts.

120 days after planning and preparation

Installation

Installation and connection of new parts for repair.

120 days after demolition/removal

Cleanup

Old associated parts are removed and/or recycled from site. All connections are in place and area is free of hazards.

3 days after completion of installation

Review and Inspection Contractor provides associated reports:

Recycled product and reclaimed refrigerant report; construction debris disposition report; accident reporting (if applicable).

1 day after cleanup

CONSTRAINTS

Need to schedule work to keep at least one functional men and women’s restrooms on each floor accessible to staff as much as possible during the work. It is possible the work needs to be done during weekends.

PERIOD OF PERORMANCE

The period of performance for this task order will be 260 days from award for the base period.

There are no option periods. The Contractor must begin on-site work within 14 calendar workdays (14) days from award.

PLACE OF PERFORMANCE

The place of performance is:

VSAB1 FRC

800 N. Loop 288 800 N. Loop 288

Denton, TX 76209 Denton, TX 76209

GOVERNMENT FURNISHED EUIPMENT (GFE)/GOVERNMENT FURNISHED

INFORMATION

There is no GFE with this project.

CONTRACTOR STAFFING PLAN AND KEY PERSONNEL

Contractor will submit a name of key personnel and anyone who will work in the facility no later than two (2) days after the award date. All personnel must be able to obtain a favorable adjudication from the Office of Chief Security Officer (OCSO) prior to commencing work. Note:

if a contractor employee is found unsuitable by our Security, this does not excuse delays in the service because of lack of personnel. The list of key personnel needs to be submitted at least two

(2) days after the award date to ensure all personnel are cleared to work in our facility.

SAFETY REQUIREMENTS

FEMA requires the submittal and “acceptance” by FEMA’s safety representative of a written Site Safety

Plan for projects that involve activities covered under the OSHA Construction standard (29 CFR 1926) and OSHA General Industry standard (29 CFR 1910). The selected vendor(s) shall be responsible for identifying all reasonably anticipated job and activity hazards associated with the project and address the identified hazards with precautions, training, and PPE that would be considered at a minimum “industry standard”. The Site Safety Plan should address at a minimum:

▪ Site Specific Safety Rules

• Smoking in designated areas on worksite

• Daily “toolbox” safety meetings (required)

• Pre-project safety meeting (required)

▪ Job Hazard and Activity Hazard Analysis for the project. Examples of hazards that should be addressed include, but are not limited to:

• Chemical Hazards

• Physical Hazards

• Biological Hazards (ex. Mold) (if applicable)

• Radiological Hazards (if applicable)

▪ Hazard Communication requirements including Safety Data Sheets (SDS) for materials brought onsite. All chemicals shall be accepted at least two (2) days in advance by

FEMA’s safety representative.

▪ Training

• Proof of current training for all equipment that requires operator certification under regulation or has recommended/required training from the manufacturer.

• Proof that personnel are trained in accordance with regulation for activities identified (ex. OSHA 30 Hour course)

• Respiratory Protection (if applicable)

• Hearing Conservation (if applicable)

▪ Accident Reporting - The Contractor shall include a description of their accident reporting and prevention program to include:

• Reporting of injuries, near-misses, reports of unsafe/unhealthful acts.

• Policy of assistance with any accident investigations, either internal, FEMA requested, or 3rd party requested.

▪ PPE – Describe the use of PPE as it relates to the Job Hazard and Activity Hazard

Analysis

• Emergency Contact Information

• Subcontractor Site Safety Plan (if applicable)

Note: The FEMA Safety & Occupational Health Specialist Safety Officer will write a strong justification to the COR for corrective action and/or suggest stopping work until issues have been resolved when life safety and health is at risk.

PROJECT OFFICER

The project officers for this work:

This information will be distributed to the company that wins the award.