Draft SOO - Nursing Mothers Room.pdf

Statement of Objectives

Nursing Mothers Room

PURPOSE:

The objective of this project is to provide a functional space where employees can comfortably, conveniently, and privately express baby feeding options while at work. The fair standard act

(FLSA) requires employers to provide reasonable break time and a private place shielded from view and free from intrusion of others; for nursing mothers to pump. Nursing mothers’ room will also provide significant benefits to the nursing mothers including increased productivity, fewer distractions, absenteeism, and mothers’ overall heath.

SCOPE:

Contractors will be responsible for the removal and disposal of all designated items/materials which may include light fixtures etc. Contactors will install food-prep sink with hot and cold running water for handwashing and washing pumping parts and bottles. This allows women to avoid any awkward kitchen moments with colleagues while washing up after pumping. Painting of the walls will also be required. The contractor will add small refrigerator for milk storage.

This means that breast milk stays out of the communal kitchen refrigerator. Locking door hardware with an occupancy indicator allows women to feel safe from intrusion. Motion light sensor and dimmer switch will also need to be installed which will aid in energy conservation.

Contractor will also be responsible for supplying and installing approved furniture (single sofa chair), mirror, light fixtures, hardware (such as coat hooks), and any electrical upgrades that may be required.

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BACKGROUND:

The Affordable Care Act added a new subsection (r) to section 7 of the Fair Labor Standards Act (FLSA), requiring employers to provide nursing mothers with:

1) a reasonable break time to express milk for one year after her child’s birth each time such employee has need to express breast milk; and

2) a private space, other than a bathroom, that is shielded from view and free from intrusion of others, to express breast milk.

Subsection (r) applies only to employees who are non-exempt from Section 7 of FLSA.

However, on December 20, 2010, President Obama delegated his authority to regulate the conduct of Executive Branch employees (see 5 U.S.C. 7301) with reference to this topic to the

U.S. Office of Personnel Management (OPM), to provide appropriate workplace accommodations for Executive Branch civilian employees who are nursing mothers. In accordance with this authority, Director John Berry, in a memorandum dated December 22, 2010, established that it is the policy of the Federal Government to apply the same procedures specified in subsection 7(r) of the FLSA to Executive Branch civilian employees who are exempt from section 7 of the FLSA, as well.

BENEFITS:

Supportive breastfeeding policies and practices in the workplace not only benefit the working mother but also provide several benefits to the baby and the employer. Listed below are some of the benefits for each of the three groups.

For Agencies

Supportive breastfeeding policies and practices in the workplace can positively impact an agency’s mission. Some benefits agencies may experience include the following:

• Productivity – Agencies that support their employees’ use of this program facilitate greater workplace productivity. When such support is established, employees who breastfeed tend to have fewer absences and fewer instances of tardiness (than mothers who do not nurse their infants) because their infants are more resistant to sickness.

• Organizational Loyalty – Employees often feel increased loyalty to the agency because the implementation of an effective support program demonstrates that the agency supports the employee, her family, and her health.

• Recruitment and Retention – Worksite support programs serve as an attractive recruitment tool for employing top-notch candidates. These programs can facilitate positive public relations, which improve the agency image and its ability to recruit employees of the highest caliber. Agencies that offer effective programs often have higher retention rates of female employees. Such agencies have demonstrated a 94.2 percent retention rate of female employees, compared to the national average of 59 percent (Gartner, Morton, Lawrence, Naylor, O’Hare, Schanler, & Eidelman)

Location:

Address is as follows; 800 North Loop 288 Denton, Texas 76209.

The Federal Regional Center (FRC) is an underground bunker-type facility built in the 1960’s during the cold war. The facility has a ground floor and two underground floors. The nursing mother room will be located on the lower level.

BUILDING WORKING HOURS:

Work shall be conducted during the operational hours of the FEMA Denton Campus, which are

7:30 AM-4:30 PM, Monday through Friday, excluding Federal holidays. Any deviations from these hours require prior approval from the Contracting Officer (CO) or Contracting Officer’s

Representative (COR).

GENERAL:

The contractor shall provide all necessary management, labor, materials, tools, and equipment to complete the project. This includes cleaning all areas where work is conducted to maintain the facility’s appearance.

MINIMUM REQUIRED SERVICES:

1. Replace light fixtures with new dimmable light fixtures.

2. Dispose of waste/disposable materials off-site in compliance with environmental regulations.

3. Install sink with running cold and hot water, light fixtures, motion light sensor with dimmer switch, door lock, occupancy indicator for door, electrical upgrade and carpet if deemed necessary. Provide approved furniture and refrigerator.

4. Inspect furniture, appliances (refrigerator), lighting, electrical and plumbing as it relates to the installation of sink to ensure quality and proper working condition.

5. The Contractor shall perform the final clean up, removing all excess waste material.

PLANNING AND PREPARATION:

• The Contractor shall coordinate with FEMA project plan and schedule.

• The Contractor shall check measurements prior to installation, .

• The Contractor shall do a site visit to bid the project. This ensures the contractor has a full understanding of the security and safety aspects involved in this project.

INSTALLATION/CONNECTIONS:

• The Contractor shall give a one-year warranty on parts and labor after final acceptance by the government.

CLEANUP:

• The Contractor shall thoroughly clean the area daily, and properly dispose of all debris and surplus materials from FEMA grounds.

• The Contractor shall perform the final clean up.

• The Contractor shall recycle waste from project and give report to COR.

FINAL REVIEW AND INSPECTION:

• The Contractor and FEMA will do a joint inspection of the work, area, and the operation of the new equipment.

• The Contractor provides all required reports to FEMA.

DELIVERABLE SCHEDULE:

The government expects that a following deliverable schedule (or better) will be followed in delivering this SOO. The cumulative days mentioned below are business days, not calendar days.

Task Deliverables Expected

Completion

Timeframe

Planning and Preparation Plans to detail how

Contractor will complete all tasks and manage health and safety of crew on site.

3 Days from Award

Date

Demolition/Removal

Preparation: removal of carpet (if necessary), light fixtures and all other designated items materials.

5 Days after

Planning and

Preparation

Installation

Installation of required item listed in project scope and minimum requirements section.

30 Days after

Demolition is complete

Clean-up

Old materials, associated waste items are removed from site and area is free of hazards.

2 Days after

Installation is complete

Seamlessness of Service Contractor is responsible to provide replacement personnel immediately if any personnel cannot complete the work assigned. There shall be no instances where work is not performed.

PERIOD OF PERORMANCE:

40 Days from date of contract award and notice to proceed.

PLACE OF PERFORMANCE

FEMA Denton Campus

800 N. Loop 288

Denton, TX 76209

GOVERNMENT FURNISHED EQUIPMENT (GFE)/GOVERNMENT FURNISHED

INFORMATION:

There is no GFE with this project.

CONTRACTOR STAFFING PLAN AND KEY PERSONNEL:

Will submit a name of maintenance personnel who will work in the facility no later than 2 days after award date. All personnel must be able to obtain a favorable adjudication from the Office of Chief Security Officer (OCSO) prior to commencing work.

SECURITY

All personnel require access to information up to the sensitive but unclassified, for official use only (FOUO) levels. Contractor must ensure contractor employees receive a favorably adjudicated public trust suitability prior to entry on duty (EOD). All individuals will be U.S.

citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Unauthorized Disclosure of Classified or Unclassified Information:

Contractors and Subcontractors who are working on this contract shall receive Unauthorized

Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

Send the certificate of completion to the FEMA Contracting Officer Representative no later than

30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

OPSEC Training:

Contractors and Subcontractors who are working on this contract shall receive the OPSEC

Awareness Brief.

Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec

30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

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Insider Threat Training:

Insider Threat training for Contractors can be found at:

http://cdsetrain.dtic.mil/itawareness/index.htm.

Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA

Contracting Officer Representative, before the Contractor or Subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract.

All cleared contractor personnel are required to recertify Insider Threat training annually thereafter. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

For Official Use Only (FOUO) Information:

In accordance with DHS Management Directive 11042.1 contractors, consultants and others to whom access is granted will abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities.

The contractor will:

1. Be aware of and comply with the safeguarding requirements for “For Official Use

Only” (FOUO) information as outlined in this directive.

2. Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding FOUO and other sensitive but unclassified information.

3. Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified

Information Non Disclosure Agreement (NDA), as a condition of access to such information.

Other individuals not assigned to or contractually obligated to DHS, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the NDA shall be effective upon date of the DHS

Policy and not applied retroactively.

Unauthorized Disclosure of Classified or Unclassified Information

Contractors and Subcontractors who are working on this contract shall receive the Unauthorized

Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

http://cdsetrain.dtic.mil/itawareness/index.htm

30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

OTHER CLAUSES

HSAR 3052.204-71 Contractor employee access.

As prescribed in (HSAR) 48 CFR 3004.470-3(b), insert a clause substantially the same as follows with appropriate alternates:

Contractor Employee Access (SEP 2012)

(a) Sensitive Information, as used in this clause, means any information, which if lost, misused, disclosed, or, without authorization is accessed, or modified, could adversely affect the national or homeland security interest, the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an

Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure

Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Pub. L. 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal

Regulations, part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of

Homeland Security (including the PCII Program Manager or his/her designee);

(2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, part 1520, as amended, Policies and Procedures of Safeguarding and Control of SSI, as amended, and any supplementary guidance officially communicated by an authorized official of the

Department of Homeland Security (including the Assistant Secretary for the Transportation

Security Administration or his/her designee);

(3) Information designated as For Official Use Only, which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person's privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and

(4) Any information that is designated sensitive or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

(b) Information Technology Resources include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer.

Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All Contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to sensitive information. Therefore, the

Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those Contractor employees authorized access to sensitive information, the Contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance.

(f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources.

(End of clause)

Alternate II (JUN 2006) When the Department has determined contract employee access to sensitive information or Government facilities must be limited to U.S. citizens and lawful permanent residents, but the contract will not require access to IT resources, add the following paragraphs:

(g) Each individual employed under the contract shall be a citizen of the United States of

America, or an alien who has been lawfully admitted for permanent residence as evidenced by a

Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's

Chief Security Officer or designee.

(h) Contractors shall identify in their proposals, the names and citizenship of all non-U.S.

citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

(End of clause)

[71 FR 25773, May 2, 2006, as amended at 71 FR 48802, Aug. 22, 2006; 77 FR 50636, Aug. 22, 2012; 77 FR 54836, Sept. 6, 2012]

PROJECT OFFICERS

The project officer for this work : Everett Mathis (Contact # 940-231-2784).