Questions and Answers 05 27 20.docx

Questions and Answers

1. Can you provide incumbent contract info? There is no incumbent

2. Can you provide proposal information on what needs to be contained in the technical, past performance, price volumes? Please see Attachment D

3. Can you provide estimated level of effort for each position to be used to determine the pricing volume? 2080 hours per year for each position

4. For the Project Manager Key personnel, can an MBA education be replaced in lieu of a PMP certification? Yes, an MBA or a minimum of 10 years of applicable project management experience can be offered in lieu of PMP certification.

5. Can you please provide an update to the period of performance? We anticipate a POP of 8/1/2020-7/31/2021 with 4 option years

6. In reference to the past performance requirement, can individual past performance be substituted for company past performance? Part of the comparative evaluation for past performance states “The company’s specific past performance on prior similar efforts specified within this SOW.” You can include the information as additional, but you must include the company information or annotate there is none.

7. Is this solicitation a GSA Schedule or if the solicitation is full and open? This is full and open with a set-aside for Women Owned Small Businesses. If you are utilizing a GSA schedule to prepare your response, please annotate the GSA contract number in your documents.

8. Do you have an estimate for the number of personnel required for each labor category? 1 each but this is an IDIQ and could vary order to order.

9. For the onsite supervisor, we assume this position will be held by the most senior level personnel at a given location, is that correct? Yes.

10. Can you explain any special security requirements for personnel working at the Government site? Please read Attachment A - Statement of Work

11. Will the government consider an extension to the response time? Yes.

12. Is there any page limitations for different volumes? Yes. Past Performance – 5 pages. Price – 3 pages. Technical – 20 pages

13. Is there any acceptable format for all the proposal volumes (paper size, specific font etc.)? Standard 8.5 x 11 pages is preferred, no smaller than 11 pt font, no specific font but it should look professional.

14. Do we need to provide key personnel resume? Not at this time. If we need to review resumes, we will reach out to the contractor directly.

15. Can you please confirm the labor categories? Project Manager, Financial Analyst, Administrative Assistant (I, II, III), Program Analyst (I, II, III).

16. Are there multiple work location? RFQ says Contractor shall be able to provide staffing for the listed labor categories in SBA offices in Washington, DC. Given the current pandemic situation, we can be flexible about telework and SBA office locations in the Greater DC Metro area.

17. Price/Cost: Do we need to provide fully loaded labor hourly rates for required labor categories or yearly firm fix price? Yes

18. Is there any acceptable format for the cost proposal? There is not a standard template. Please make it clear and easy to understand and see the fully burdened rate per hour per position.

19. How many SBA office locations will this contract cover and what are the locations? This contract covers a critical OCRM activity. It is not location specific.

20. What is the expectation for local travel? None.

21. Will the project manager be required to meet all the requirements of the On-Site Supervisor as outlined on page 4, including servicing the contract on a full time basis? Yes, except as noted above in #4.

22. Given the nature of this contract as Staff Augmentation, will the Government be willing to reduce the requirement for years of experience after obtaining PMP certification and either substitute other qualifications (eg. MBA) or increase the requirement for the overall years of Project Management experience? For example, Can two (2) of the five (5) years of Project Manager experience (after obtaining PMP certification) be substituted for a Master's degree and or direct managerial experience? See the changes in #4 above.

23. Please clarify the requirement for "experience with successful contractor 10+." 10+ years

24. Is this contract subject to Department of Labor Wage Determination requirements or do the GS levels reflect the desired salary levels? The GS levels reflect the comparable training and experience.

25. Is the Statement of Work of the task order to be issued equal to the description of the work required of the labor categories, at a level of effort of 1 FTE per labor category, and over the period of performance of the IDIQ? The task order size and need will depend on the project.

26. Is there incumbent staff presently meeting the requirements of the potential personnel needs? There is no incumbent.

27. PWS, page 2 states an on-site supervisor is required for each SBA office in which the contractor has placed three or more contractor employees. Can the government confirm that there will be three or more contractor employees at each SBS office and we are to price an on-site supervisor in addition to the Project Manager? The amount of staffing required will based on the project needs. If three employees are required, the Project Manager can serve as the On-Site Manager. This is not a location specific activity. Refer also to #16 above.

28. If any of the contractor positions falls under the SCA, can the government please provide the SCA Wage Determination number? WD 15-4281

29. Are the personnel required onsite? Is telework acceptable? Yes, but the contractors will work with their COR to determine if it is safe to work in the office due to the COVID-19 pandemic.

30. Will the government accept a WOSB prime and SDVOSB subcontractor for this effort, providing the woman-owned concern garners greater than 51% of the revenues? Yes

31. Please clarify each SBA office location where services will be performed. Services will be perfromaed at SBA Headquarters, 409 3rd Street, SW, Washington, DC 20416 or an alternate SBA office in the Greater DC-Baltimore Metro area.

32. Regarding the position descriptions in Appendix A, can the government clarify which SBA positions are assigned to each of those SBA office locations? There is no incumbent for the contract.

33. In the SOW, it is unclear if the “On-Site Supervisor” is a Key Person. Please clarify. On Site Manager and Project Manager can be the same person.

34. Will government be providing an SF1449? No

35. Will government be providing SF30 for Amendments? No

36. Please confirm with this is a Best Value or LPTA solicitation? Best value

37. Due to the current pandemic, would the SBA be willing to interview candidates via zoom or other virtual services? We will do our best to be virtual.

38. Price/Cost: Do we need to provide fully loaded labor hourly rates for required labor categories or yearly firm fix price? Fully loaded labor hourly rates

39. How many offices (satellites) will the contract be servicing? One, SBA Headquarters

40. Is there a minimum personnel that SBA estimates will be required in each location? 3

41. If the personnel provided is less than 3, the PM is the onsite supervisor, will the PM have to be full time on site as well? See response to question 40.

42. What training should personnel have before beginning work? Personnel should meet qualifications as described in Statement of Work.

43. Contractor Clearance: What are the criminal background check requirements? What classifies as a "serious misdemeanor"? Please read the Statement of Work as it states where to find the regulations.

44. Given the impact of COVID-19 on government and SBA operations and the need for extensive teleworking by government employees as well as contracting support and since no one knows how long this will last, would you consider amending the solicitation to remove the on-site requirements and/or making the on-site requirements optional. Work is being performed very effectively through virtual and telecommuting and we anticipate that to be the case for the foreseeable future. At the time, we are flexible with teleworking but we are working toward getting employees working in the office again. Full time telework will not be permanent.

45. Attachment A refers to the solicitation as being full and open and under GSA Schedule. This was previously updated. Confirming that this has moved instead to a WOSB solicitation not under a GSA Schedule. Yes.

46. Is this a new solicitation or is there an incumbent for this work? There is not an incumbent.

47. When do you anticipate awarding the IDIQ? July 1, 2020.