05. Site Visit Form.doc

This is a Site Visit Form for the Pennsylvania State Police, Troop R, Gibson Station, which requires prospective bidders on a lawn care maintenance contract to complete a mandatory site visit. The work involves furnishing all labor, equipment, and materials for monthly lawn care maintenance at the station located at 2856 State Route 848, New Milford, PA 18834, with an estimated start date of July 1, 2026. The bid number is 6100065241. Prospective bidders must arrange an appointment with the Division Director or designated representative prior to visiting the site. The completed and signed Site Visit Form must be returned before bid opening, with failure to do so resulting in bid rejection. The form certifies that the vendor has been escorted to all work areas, understands all aspects of the work, has made independent observations regarding existing conditions, and acknowledges that no additional compensation will be awarded due to unfamiliarity with site conditions.

Written questions regarding the bid must be submitted to RA-SPPSPBIDS@PA.GOV no later than February 10, 2026 at 11:00 a.m. All bids must be submitted electronically through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Required bid documents include a completed cost matrix, the signed proof of visit form, a Worker Protection and Investment form BOP-2201, current proof of insurance listing PSP as certificate holder with additional insured language, and current Pennsylvania small business certification. Vendors must be registered in the PA Supplier Portal to obtain a vendor number and submit bids. Bidders are responsible for monitoring the DGS eMarketplace website for any change notices that become incorporated into the bid requirements.