Attachment J4_DiscGov-Combined Appendices.pdf

U.S. Government Publishing Office

Integrated Library System Functional Requirements Documentation

Revision 3 11-19-2025

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

Functional Requirements Documentation

Contents Introduction

Background

Objective

Acronyms, Initialisms, and Names

Integrated Library System Components

Glossary

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

Functional Requirements Documentation

Introduction U.S. Government Publishing Office (GPO), Library Services & Content Management business unit (Superintendent of Documents), seeks to obtain information to acquire, implement, configure, maintain, and support an integrated, high performance, library system. The current ExLibris’s Aleph Integrated Library System (ILS) is vital to GPO’s Library Services & Content Management in meeting its stated mission goals of providing enhanced services to the Federal Depository Libraries and the general public. We seek to modernize and update our library system, which back our Catalog of U.S. Government Publications (CGP).

This Request for Information (RFI) describes LSCM’s needs for a more modern system that would support our current and future workflow needs, while maintaining and providing support of Library Services & Content Management’s mission.

Background Library Services & Content Management’s (LSCM) mission is to generate an informed American public through the administration and support of four statutorily mandated programs, ensuring Federal Government information lifecycle management in multiple publishing formats.

These programs are the:

• Federal Depository Library Program

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

• Cataloging and Indexing Program

• International Exchange Service

• By-Law distribution services

In efforts to meet the goals of ensuring accessibility to federal information to the American public, GPO seeks to acquire, customize, and implement a more modern Integrated Library System (ILS) or Library Platform Service (LPS) solution.

The existing ILS enables GPO to operate and deliver enhanced services to the Federal Depository Libraries and the general public in an online government information environment.

Government Publishing Office (GPO) is the federal government’s primary resource for producing and preserving governmental published information in all its forms. GPO is responsible for the production and distribution of information products and services for all three branches of the federal government. GPO offers Congress, the courts, and government agencies centralized services to enable them to easily produce printed documents according to a uniform set of specifications. In addition, GPO has offered these publications for sale to the public and made them widely available at no cost through the Federal Depository Library Program.

In order to enhance the public access to the government published information, the U.S.

Government Publishing Office (GPO) implemented an integrated, high performance, library information management environment. This system, named, the Integrated Library System (ILS), enables GPO to operate and deliver new and enhanced services to Federal Depository Libraries and the general public. It also enhances GPO’s ability to perform the statutorily authorized functions of the Federal Depository Library Program (FDLP) and the Cataloging and Indexing Program (C&I).

The ILS helps to facilitate many of GPO’s goals including:

to create a database to serve as the National Bibliography of U.S. Government publications;

provide more timely access to Government publications in all formats;

replace the legacy platform of the Catalog of U.S. Government Publications (CGP) with a Web-based Online Public Access Catalog (OPAC);

provide a means to replace labor-intensive production of the printed Monthly Catalog, Serials Supplement and United States Congressional Serial Set Catalog;

allow GPO staff, depository library staff and the public to determine which publications GPO has identified, acquired, and cataloged;

provide a centralized location that will be a point of access to the dynamic variety of online electronic resources that are available in the Government information environment and on the Web;

create MARC bibliographic and authority records for government publications in our own database while continuing a long-standing partnership with Online Library Computer Center (OCLC); etc.

GPO contracted out the implementation of the Integrated Library System effort. As a part of this contract, GPO has acquired Ex-Libris developed ILS software constituting Aleph, MetaLib, and SFX application modules.

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

The current ILS system and associated architecture has been hosted at a third-party facility on a FedRAMP certified platform with geographic separation of backup snapshot copies for COOP recovery. The ILS offers remote Internet users access to its library catalog through a web application. Current architecture supports simultaneous access to the ILS Web Catalog by approximately 500 Internet users with internet access modulated by GPO’s Information Technology support unit’s Cloudflare implementation. These public users access the web application to search and browse the catalog titles and publications’ availability.

The ILS searching and data entry software, Aleph interfaces with the data hosted in an Oracle database. The data manipulation is performed by several application servers, and the processed data is made available to a web server for consumption by the users. The current ILS network consists of three environments (Test, Production, and Disaster Recovery) all running on a Red Hat Enterprise Linux (RHEL) platform.

GPO staff must also access the applications and database(s) for management and manipulation of the application and data (such as uploading new titles or modifying existing data). These management functions are performed with a Windows-based 64-bit client management application, run on client computers local to the GPO facilities. Current Aleph software does not offer a browser-based connectivity needed by the GPO Metadata staff.

The current ILS contains over one million bibliographic records, plus Item/Holding and Authority records. It is updated daily through data entry and record ingest.

The Catalog of U.S. Government Publications (CGP) is the publicly accessible finding tool for electronic and print publications from the legislative, executive, and judicial branches of the U.S.

government. These publications make up the National Bibliography of U.S. Government Publications. The CGP contains descriptive records for historical and current publications and provides direct links to those that are available online. The CGP continues grow including records for publications dating back to the late 1800s, making the it the central point for locating new and historical Government publications.

CGP Scope:

- Bibliographic information for new and historic Government Publications dating back to the late 1800s

- Over one million bibliographic records generated since July 1976

- Over 275,000 links to official full-text electronic titles

- Updated daily

CGP Features:

The staff at GPO are committed to providing access to government documents while ensuring the intellectual integrity of the materials. Some of the features provided by the CGP are:

Direct links to the official digital version of a publication when available via PURLs (Persistent Uniform Resource Locators)

A robust search engine with extensive search features including:

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023 o Multiple search types: Basic, Advanced, Browse, or Expert Boolean Quoted Truncated Parenthetical Common Command Language (CCL) o Instructions for maximizing the effectiveness of each search type Catalogs to Search: curated subsets such as the Congressional Serial Set and Electronic

Titles New Titles with dedicated Dynamic Searches and Monthly Archive Reports An integrated email feature that enables sending up to 20 records at a time for future use Federal Depository Library Coordinators have access to Z39.50, CGP logged in features such as special views, special services such Selective Dissemination of Information (SDI), saving and managing records, as well as others.

GPO PURLs:

Since March 1998, the U.S. Government Publishing Office (GPO) has used Persistent Uniform Resource Locators (PURLs) to provide stable links to online Federal resources. If a user clicks on a PURL, the request will be routed to the Federal publication. GPO staff modify PURL entries as the location of the Federal information changes, and GPO’s PURL server will route traffic to the appropriate Web site. GPO staff in our Office of Archival Management (OAM) and Library Technical Services (LTS) performs routine maintenance on PURLs and their bibliographic records.

GPO Metadata Standards:

GPO is the authoritative source for descriptive and subject cataloging for Federal Government documents. GPO’s Library Technical Services (LTS) creates bibliographic records that adhere to the national and international standards, as well as local GPO guidelines and practices:

- Resource Description and Access (RDA)

- Library of Congress-Program for Cooperative Cataloging Policy Statements (LC-PCC PS)

- Library of Congress Subject Headings Manual

- MARC 21 Format for Bibliographic Data

- MARC 21 Format for Authority Data

- ANSI/NISO Z39.71-2006 (R2011) Holdings Statements for Bibliographic Items

- MARC 21 Format for Holdings Data

- OCLC Bibliographic Formats and Standards

- Program for Cooperative Cataloging (PCC) guidelines (including BIBCO, CONSER, NACO, and SACO)

- GPO Cataloging Guidelines

- Other standards as appropriate

- Also working towards using BIBFRAME

In October 2017, GPO started posting cataloging records on its GitHub repository. The CGP on GitHub is a location where users may freely download record sets extracted from the CGP. MARC record files are offered in UTF-8, MARC-8, and MARCXML formats.

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

Through 2021, the ILS integrated with our Federal Depository Library Directory (FDLD), which was managed as a service of the CGP as an independent MySQL database that interfaces with the CGP to create and maintain accounts for the over 1,000 FDLs. It also, provided the ability to Locate Libraries via an integrated link contained within the bibliographic record which opens a search interface that imports the title and GPO Item Number from the bibliographic record allowing the user to search by City or State to locate their nearest FDL. The "Locate a Library" feature within each record allowed users to find a nearby Federal depository where a particular publication or expert assistance could be found.

Objective The objective of this Request for Information (RFI) is to seek solutions to modernize and upgrade to a more current, innovative library system. Furthering GPO’s goals and objectives to continue to improve processes, security, and eliminate vulnerable legacy systems in a cost-effective manner.

The desired system is an online, real-time library system that supports a graphical user interface to an online catalog that provides access to all types of print and non-print materials (e.g., monographs, serials, audio-visual, manuscripts) found in library collections, and to other remotely-hosted bibliographic and text-based and multimedia electronic databases and information resources that are of interest to users, as well as interoperability with other internal and external systems.

Hosted on a FedRAMP certified platform and/or FedRAMP certified SaaS solution, with geographic separation for backup snapshots, and that supports multiple environments: Test, Development, Production, and Disaster Recovery.

Acronyms, Initialisms, and Names

AACR Anglo-American Cataloging Rules

AACR2 Anglo-American Cataloging Rules, Second Edition

ACSIS Acquisitions Classification and Shipping Information System

API Application Programming Interface

ASCII American Standard Code for Information Exchange

BIBCO [monographic] Bibliographic Record Cooperative Program

BIBFRAME Bibliographic Framework

C&I Cataloging and Indexing program

CCL Common Command Language

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

CCO Cataloging Cultural Objects

CD-ROM Compact Disc Read-Only Memory

CGI Common Gateway Interface

CGP Catalog of U.S. Government Publications

COTS Commercial Off-the-Shelf

CIP Cataloging in Publication

CONSER Cooperative Online Serials Program

COOP Continuity of Operations

CRDP Cataloging Record Distribution Project

CGP Catalog of U.S. Government Publications

CSV Comma Separated Value (file extension .csv)

DC Dublin Core

DDC Dewey Decimal Classification

DR Disaster Recovery

DSIMS Depository Management System

EAD Encoded Archival Description

ECIP Electronic Cataloging in Publication

EL Electronic (often used at GPO to refer to Electronic records)

FDL Federal Depository Library

FDLD Federal Depository Library Directory

FDLP Federal Depository Library Program

FedRAMP Federal Risk and Authorization Management Program

FIPNet Federal Information Preservation Network

FTP File Transfer Protocol

FISMA Federal Information Security Management Act

FRBR Functional Requirements for Bibliographic Records

GPO U.S. Government Publishing Office (formerly U.S. Government Printing Office)

GUI Graphical User Interface

IES International Exchange Service

ILS Integrated Library System

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

ISBN International Standard Book Number

ISO International Organization for Standardization (name not an acronym)

ISSN International Standard Serial Number

JCP Joint Committee on Printing

JSON JavaScript Object Notation

LC Library of Congress

LCC Library of Congress Classification

LCGFT Library of Congress Genre/Form Terms

LCRI Library of Congress Rule Interpretations (interprets AACR/2/ and RDA cataloging standards)

LCSH Library of Congress Subject Headings

LoC List of Classes

LOE Level of Effort

LSCM Library Services and Content Management

LSP Library Service Platform

LSS Library Services System

MADS Metadata Authority Description Schema

MARC Machine-Readable Cataloging

MARC 21 Machine-Readable Cataloging (current MARC standard name)

MARCXML Machine-Readable Cataloging extendible Markup Language

MeSH Medical Subject Heading

METS Metadata Encoding and Transmission Standard

MoCat Monthly Catalog of U.S. Government Publications

MODS Metadata Object Description Schema

MRC Machine Readable Cataloging format (file extension .mrc)

NACO Name Authority Cooperative Program

NARA National Archive and Records Administration

NASA National Aeronautics and Space Administration

N&O Needs and Offers

NET New Electronic Titles

OAI-PMH Open Archives Initiative Protocol for Metadata Harvesting

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

OAIS Open Archival Information System Reference Model

OCLC (Name no longer initialization; formerly: Online Computer Library Center, etc.)

OPAC Online Public Access Catalog

ONIX Online Information eXchange

PCC Program for Cooperative Cataloging (umbrella for BIBCO, CONSER, NACO, and SACO)

PDF Portable Document Format

POD Print on Demand

PPA Permanent Public Access

PREMIS Preservation Metadata: Implementation Strategies

PURL Persistent Uniform Resource Locator

RD Requirements Document

RDA Resource Description and Access

RDA 3R Resource Description and Access Toolkit Restructure and Redesign Project

RDF Resource Description Framework

RFI Request for Information

RFP Request for Proposal

RHEL Red Hat Enterprise Linux

SACO Subject Authority Cooperative Program

SF1 Standard Form 1

SOW Statement of Work

SuDoc Superintendent of Documents (implies classification number)

SuDocs Superintendent of Documents

TCP/IP Transmission Control Protocol/Internet Protocol

TDR Trustworthy Digital Repository

UAT User Acceptance Testing

UTF-8 Unicode Transformation Format – 8-bit

URI Uniform Resource Identifier

URL Uniform Resource Locator

URN Uniform Resource Name

USC/U.S.C. United States Code

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

USMARC Machine-Readable Cataloging (previous MARC standard name)

VIAF® Virtual International Authority File

WTN WebTech Notes

XML extendible Markup Language

XSL extendible Stylesheet Language

Integrated Library System Components

1.0 Major Components

General Area

1.0 General

Priority New

Feature/ Function

1.0.1 The system shall support 508 compliances across all

modules and interfaces

Must NF

1.0.2 The system shall support responsive design for use

on mobile devices such as cell phones or tablets

Must NF

1.0.3 The system shall support responsive design for use

on mobile devices such as cell phones or tablets across all data entry modules

Must NF

1.0.4 The system shall support responsive design for use

on mobile devices such as cell phones or tablets across internal interfaces

Must NF

1.0.5 The system shall support responsive design for use

on mobile devices such as cell phones or tablets across external interfaces

Must NF

1.0.6 The system shall support a mobile app with

customizable functions across data entry modules for multiple user classes

Must NF

1.0.7 The system shall support single sign-on across all

modules and interfaces based on user class

Must NF

1.0.8 The system shall support printing records from any

data entry module from user workstations

Must

1.0.9 The system shall support printing records from any

internal interface from user workstations

Must

1.0.10 The system shall support printing records from any

external interface from user workstations

Must

1.0.11 The system shall support printing reports from any

module or view from user workstations

Must

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.0.12 The system shall support the ability to make global

changes across all data entry modules

Must

1.0.13 The system shall support union catalog capabilities Must NF

1.0.14 The system shall support searching any data

element across all data entry modules Must

1.0.15 The system shall have full Boolean search capability

on all MARC fields across all data entry modules

Must

1.0.16 The system shall not restrict the number of

bibliographic, holdings, or item records that can be added to the system across all data entry modules

Must

1.0.17 The system shall not restrict the number of

bibliographic, holdings, or item records that can be viewed in the system across all data entry modules

Must NF

1.0.18 The system shall not restrict the number of

bibliographic, holdings, or item records that can be viewed in the system any internal interfaces

Must NF

1.0.19 The system shall not restrict the number of

bibliographic, holdings, or item records that can be viewed in the system any external interfaces

Must NF

1.0.20 The system shall allow for the migration of all data

elements including notes fields and local fields to future systems

Must

1.0.21 The system shall support allow for the migration of

the current "system number" as the unique identifier for bibliographic data system wide

Must NF

1.0.22 The system shall have equal functional capability if

accessed from either a client or web-based system

Must NF

1.0.23 The system components, record database, search

engine, client interface, and web interface shall be designed as an integrated system

Must

1.0.24 The system shall support the ability to have local

customized settings across all modules and interfaces

Must NF

1.0.25 The system shall support the ability to be updated

without or with minimal impact to local customized settings

Must

1.0.26 The system shall support the ability to retain local

customized settings after vendor updates

Must

1.0.27 The system shall support the ability to restore local

customized settings after vendor updates

Must

1.0.28 The system shall support the ability to enable users

to customize toolbars

Must NF

1.0.29 The system shall support the capability to manage

eresources, such as online databases

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.0.30 The system shall log and maintain the date/time

stamp when new records are added across all data entry modules

Must

1.0.31 The system shall log and maintain the date/time

stamp when changes are made to the data across all data entry modules

Must

1.0.32 The system shall log and maintain user information

when new records are added across all data entry modules

Must

1.0.33 The system shall log and maintain user information

when changes are made to data across all data entry modules

Must

1.0.34 The system shall provide the capability to search for

and retrieve content from the system

Must

1.0.35 The system shall provide the capability to search and

retrieve unstructured content such as text

Must

1.0.36 The system shall provide the capability to match

character strings such as search exact phrases

Must

1.0.37 The system shall provide the capability to search and

retrieve structured content such as fielded text/data

Must

1.0.38 The system shall provide the capability to search by

any indexed field

Must

1.0.39 The system shall provide the capability to search

across multiple internal content simultaneously and separately

Must

1.0.40 The system shall allow users to the ability to search

without any case sensitive operators

Must

1.0.41 The system shall provide a search interface that

allows users to submit queries to the system and receive results across all data entry modules

Must

1.0.42 The system shall provide a search interface that

allows users to submit queries to the system and receive results in all interfaces

Must

1.0.43 The system shall have the capability to receive and

record existing data from sources external to the system

Must

1.0.44 The system shall have the capability to automatically

record system data information about the actions performed by the system on content

Must

1.0.45 The system shall log all additions, deletions, and

changes to content within the system

Must

1.0.46 The system shall have the capability to perform

accessibility assessments

Must NF

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.0.47 The system shall have the capability to allow users to manually perform 508 accessibility assessments on content

Must NF

1.0.48 The system shall provide the capability to assign

deadlines for system jobs

Must

1.0.49 The system shall provide the capability to assign

deadlines for system activities

Must

1.0.50 The system shall provide the capability to suspend

system activity/job instances

Must

1.0.51 The system shall provide the capability to resume

system activities/jobs

Must

1.0.52 The system shall provide the capability to cancel

system activities/jobs

Must

1.0.53 The system shall support the capability to change the

key parameters affecting the operation of the system without redesigning the system

Must

1.0.54 The system shall support the capability to

accommodate changes in hardware technologies without requiring major reengineering or design changes

Must

1.0.55 The system shall support the capability to

accommodate changes in processes without requiring major reengineering or design changes

Must

1.0.56 The system shall support the capability to

accommodate changes in policies without requiring major reengineering or design changes

Must

1.0.57 The system shall support the capability to

accommodate changes in personnel without requiring major reengineering or design changes

Must

1.0.58 The system shall support a staging area for metadata Must

1.0.59 The system shall allow for customizable notes across

all data entry modules Must

1.0.60 The system shall allow for customizable internal

notes across all data entry modules

Acquisitions Component Area

1.1 Acquisitions

Function

1.1.1 The system shall have an integrated acquisitions

data entry module

Must

1.1.2 The system shall allow for acquisitions processes Must

1.1.3 The system shall allow for acquisitions data Must

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.1.4 The system shall allow for Agencies as vendors Must

1.1.5 The system shall allow for Bureaus as vendors Must

1.1.6 The system shall allow creation of vendor records Must

1.1.7 The system shall allow editing of vendor records Must

1.1.8 The system shall allow deleting of vendor records Must

1.1.9 The system shall allow viewing of vendor records Must

1.1.10 The system shall allow for monograph orders Must

1.1.11 The system shall allow for serials orders Must

1.1.12 The system shall allow for serials subscriptions Must

1.1.13 The system shall allow for the ability to change order types such as from monograph to serials Must

1.1.14 The system shall allow for the ability to get statistics for orders

Must

1.1.15 The system shall allow for the ability to get statistics for orders types

Must

1.1.16 The system shall allow for the ability to get statistics for subscriptions

Must

1.1.17 The system shall allow for the ability to display data types across all data entry modules

Must

1.1.18 The system shall allow for flexibility in relinking

orders to bibliographic records of any type such as monograph or serials

Must

1.1.19 The system shall allow for customizable open orders

report

Must

1.1.20 The system shall allow for customizable open orders

notifications

Must NF

1.1.21 The system shall allow claims to be set up Must

1.1.22 The system shall allow claims to be set up with the

ability to indicate frequency Must

1.1.23 The system shall have the ability to batch close

orders

Must

1.1.24 The system shall support the ability to check for

order receipts

Must

1.1.25 The system shall track arrivals of orders Must

1.1.26 The system shall search/report order arrival data Must

1.1.27 The system shall report open orders Must

1.1.28 The system shall report past due orders Must

1.1.29 The system shall support the ability to allow for

creation of special blanket orders Must

1.1.30 The system shall support the ability to allow for

editing of special blanket orders

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.1.31 The system shall support the ability to create custom

reports with granular permissions based on user class

Must NF

1.1.32 The system shall allow for the ability to transfer

orders

Must

1.1.33 The system shall allow for the ability to allow for

creation of standing orders

Must

1.1.34 The system shall allow for the ability to allow for

editing of standing orders

Must

1.1.35 The system shall allow for orders be grouped by

material format such as CD-ROM

Must NF

1.1.36 The system shall allow for the ability to change a

previous tangible order to a print on demand or digitized conversion order

Must NF

1.1.37 The system shall allow for the ability to create a

new/duplicate order for a different format

Must

1.1.38 The system shall allow for the creation of multiple

internal acquisitions notes

Must NF

1.1.39 The system shall allow for editing of internal

acquisitions notes

Must

1.1.40 The system shall allow for the ability to notify

internal user classes of specific notes

Must NF

1.1.41 The system shall allow for the ability to expand note

field view/window

Must NF

1.1.42 The system shall allow for the ability to configure

specific notes to trigger an alert to popup for applicable materials

Must NF

1.1.43 The system shall allow for the ability to configure

specific notes to trigger an alert to popup for applicable materials when viewing a record

Must NF

1.1.44 The system shall allow for the ability to configure

specific notes to trigger an alert to popup for applicable materials when editing a record

Must NF

1.1.45 The system shall allow for the ability to track serials order information

Must

1.1.46 The system shall allow for the ability to track serials order information including financial information

Must

1.1.47 The system shall allow for the ability to track

monograph order information

Must

1.1.48 The system shall allow for the ability to track

monograph order information including financial information

Must

1.1.49 The system shall allow for recording shipping list

data at item level

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.1.50 The system shall allow for creation of Shipping Lists

customized reporting

Must NF

1.1.51 The system shall allow for customizable reports for

all items on a given shipping list to be generated (e.g., can generate customizable reports from the shipping list data field)

Must NF

1.1.52 The system shall allow for a customizable list of all

items on a given shipping list, including title, SuDoc, item number to be generated (e.g., will generate a shipping list from item-level data)

Must NF

1.1.53 The system shall allow for a list of libraries

subscribed to a specific item number to be generated

Must NF

1.1.54 The system shall allow for the ability to store

depository library account information

Must NF

1.1.55 The system shall allow for the ability to store library depository number

Must NF

1.1.56 The system shall allow for the ability to store library depository type

Must NF

1.1.57 The system shall allow for the ability to store

depository library name

Must NF

1.1.58 The system shall allow for the ability to store

depository library selection profile

Must NF

1.1.59 The system shall allow for the ability to store

depository library mailing address

Must NF

1.1.60 The system shall allow for notes about issues with

distribution

Must NF

1.1.61 The system shall allow for notes about issues with

distribution at the item level

Must NF

1.1.62 The system shall allow for customizable fields to

record distribution information

Must NF

1.1.63 The system shall allow for customizable fields to

record distribution information at the item level

Must NF

1.1.64 The system shall allow for the ability to record

distribution status

Must NF

1.1.65 The system shall allow for the ability to record

distribution date

Must NF

1.1.66 The system shall allow for the ability to record date

received

Must NF

1.1.67 The system shall allow for the ability to record copies received

Must NF

1.1.68 The system shall allow for the ability to record

cartons received

Must NF

1.1.69 The system shall allow for the ability to record

quantity of overage

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.1.70 The system shall allow for the ability to record

quantity of shortage

Must NF

1.1.71 The system shall allow for the ability to generate

reports of distribution information

Must NF

1.1.72 The system shall allow for the ability to generate

custom reports of distribution information

Must NF

1.1.73 The system shall allow for the ability to generate

statistics for distribution information

Must NF

1.1.74 The system shall allow for the ability to generate

custom statistics for distribution information

Must NF

1.1.75 The system shall allow for order creation date Must

1.1.76 The system shall allow for order sending date Must

1.1.77 The system shall allow for order updated date Must

1.1.78 The system shall allow for the ability to record

verification of quantity Must

1.1.79 The system shall allow for the ability to generate

reports of archival disposition information

Must NF

1.1.80 The system shall allow for the ability to batch mark

all items on a shipping list as distributed

Must NF

1.1.81 The system shall allow for the ability to batch mark

all items on a shipping list as distributed at the item level

Must NF

1.1.82 The system shall have a serial issue check in screen Must

1.1.83 The system shall have a serial issue check in screen

that displays the expected quantity Must

1.1.84 The system shall have a serial issue check in screen

allows the user to enter the quantity received

Must

1.1.85 The system shall have a serial issue check in screen

that allows the user to enter other check in information such as arrival dates

Must

1.1.86 The system shall have a serial issue check in screen

that allows for custom note fields

Cataloging Component Area

1.2 Cataloging

Function

1.2.1 The system shall have an integrated cataloging data

entry module

1.2.2 MARC21

Function

1.2.2.1 The system shall support MARC21 formatted data Must

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.2.2.2 The system shall support

https://www.loc.gov/marc/bibliographic/bd245.html:

Second Indicator - Nonfiling characters: 0 - No nonfiling characters: “Diacritical marks or special characters at the beginning of a title field that does not begin with an initial article are not counted as nonfiling characters.”

Must

1.2.2.3 The system shall support corrections to the 245 2nd

indicator according to the presence or absence of initial articles and/or diacritical marks or special characters

Must

1.2.2.4 The system shall support corrections to the 245 1st

indicator depending on whether or not a 1XX field is present in the same record

Must

1.2.2.5 The system shall support generation of reports of

initial articles (a, the, an) in the 246 field

Must

1.2.2.6 The system shall support corrections according to

MARC 21 punctuation and spacing

Must

1.2.2.7 The system shall support corrections according to

MARC 21 punctuation and spacing by allow for adding or deleting terminal periods to various fields

Must

1.2.2.8 The system shall support corrections according to

MARC 21 punctuation and spacing by allow for correcting punctuation between subfields of various fields

Must

1.2.# Cataloging Continued…

Priority New Feature/ Function

1.2.3 The system shall support BIBFRAME (Bibliographic

Framework)

Must NF

1.2.4 The system shall support multiple character

encoding levels

Must

1.2.5 The system shall support ISO 8859-1 (Roman

character sets)

Must

1.2.6 The system shall support Unicode (non-Roman

character sets)

Must

1.2.7 The system shall support UTF-8 (non-Roman

character sets)

Must

1.2.8 The system shall support ASCII characters Must

1.2.9 The system shall allow creation of bibliographic

records Must

1.2.10 The system shall allow editing of bibliographic

records

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.2.11 The system shall allow importing of bibliographic

records

Must

1.2.12 The system shall allow importing of bibliographic

records from OCLC

Must

1.2.13 The system shall allow exporting of bibliographic

records

Must

1.2.14 The system shall allow exporting of bibliographic

records to OCLC

Must

1.2.15 The system shall allow for customization of match

points when importing records from OCLC

Must

1.2.16 The system shall allow for matching points with

OCLC number fields 035 and 019

Must

1.2.17 The system shall allow viewing of bibliographic

records

Must

1.2.18 The system shall allow spell check of bibliographic

data

Must NF

1.2.19 The system shall allow spell check of bibliographic

data of designated fields

Must NF

1.2.20 The system shall allow for macro creation Must NF

1.2.21 The system shall allow for macro editing Must NF

1.2.22 The system shall allow for constant data template

editing Must

1.2.23 The system shall support the Z39.50 protocol to

access GPO's bibliographic data

Must

1.2.24 The system shall allow for access to other libraries

data via Z39.50

Must

1.2.25 The system shall allow for selection of SuDoc

number as the primary/default Classification Number for bibliographic records

Must

1.2.26 The system shall allow for multiple library

collections

Must

1.2.27 The system shall allow for multiple library

collections with no limitation on the number that can be created

Must NF

1.2.28 The system shall allow for multiple library branches Must

1.2.29 The system shall allow for multiple library branches

with no limitation on the number that can be created Must NF

1.2.30 The system shall allow for shipping list data Must

1.2.31 The system shall allow for shipping list data at the

Item Record level Must

1.2.32 The system shall allow for customizable Item Record

data fields

1.2.33 The system shall allow for customizable display Must NF

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.2.34 The system shall allow for customizable display font

size

Must NF

1.2.35 The system shall have accessibility tools for vision Must NF

1.2.36 The system shall support the most current Resource

Description & Access (RDA) format Must

1.2.37 The system shall support RDA Tool Kit Must NF

1.2.38 The system shall integrate local cataloging

documentation into data entry interface Must NF

1.2.39 The system shall support bibliographic field help

data

Must

1.2.40 The system shall support standard copy and paste

functions

Must

1.2.41 The system shall support standard copy and paste

functions for entire fields

Must

1.2.42 The system shall support standard copy and paste

functions for specific subfields

Must

1.2.43 The system shall allow for validation of subscription

data

Must NF

1.2.44 The system shall allow for synchronization of

subscription data with bibliographic record and holdings data

Must NF

1.2.45 The system shall allow process for record deletion Must

1.2.46 The system shall allow process for record deletion

with review and recovery options Must

1.2.47 The system shall allow records deleted to be held for

review

Must

1.2.48 The system shall allow records deleted to be held for

review with option to restore

Must

1.2.49 The system shall allow for users to save records in

data entry modules

Must

1.2.50 The system shall allow for users to save searches in

data entry modules

Must

1.2.51 The system shall allow for customized searching

within data entry modules

Must

1.2.52 The system shall allow for the ability to expand item

information into bibliographic record when exporting records (expand routines)

Must

1.2.53 The system shall allow for error reporting Must NF

1.2.54 The system shall allow for error reporting with

customized parameters Must NF

1.2.55 The system shall allow for error reporting for records without 086

Must

1.2.56 The system shall allow for error reporting for records without 086 standard formatting

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.2.57 The system shall allow for error reporting for records with a comma in 086

Must

1.2.58 The system shall allow for error reporting for records without 074 based on custom parameters

Must

1.2.59 The system shall allow for error reporting for records with EL data missing 85640 $u

Must

1.2.60 The system shall allow for error reporting for records with 85640 missing $u

Must

1.2.61 The system shall allow for error reporting for records with 85640 $u that do not contain GPO standard PURLs

Must

1.2.62 The system shall allow for error reporting for records with 85640 $u that contain GPO standard PURLs starting with http rather than https

Must

1.2.63 The system shall allow for error reporting for records recently created with 85641

Must

1.2.64 The system shall allow for error reporting for records with duplicate 086 fields in monograph records

Must

1.2.65 The system shall allow for error reporting for records where the 086 and Item/Holding SuDoc Numbers do not match for monographs

Must

1.2.66 The system shall allow for error reporting for records where the 086 and Item/Holding SuDoc Number stems do not match for serials

Must

1.2.67 The system shall allow for error reports to contain

system numbers, error, 955 $a codes, last date updated

Must

1.2.68 The system shall allow for custom error reports Must

1.2.69 The system shall allow for error report notifications

to be sent to specific user classes

Authority and Authority Control Component Area

1.3 Authority/Authority

Control

Function

1.3.1 The system shall support Library of Congress

Subject Headings (LCSH)

Must

1.3.2 The system shall support Medical Subject (MeSH)

Headings

Must

1.3.3 The system shall support NASA Headings Must

1.3.4 SuDoc Authority

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.3.4.1 The system shall support SuDoc Authority Must NF

1.3.4.2 The system shall support SuDoc Authority validation

against bibliographic record data Must NF

1.3.4.3 The system shall support SuDoc Authority validation

against bibliographic record data to indicate duplicate SuDoc Numbers

Must NF

1.3.4.4 The system shall support SuDoc Authority validation

against bibliographic record data to indicate duplicate SuDoc Numbers including record type

Must NF

1.3.4.5 The system shall support SuDoc Authority validation

against bibliographic record data to indicate duplicate SuDoc Numbers including record number(s)

Must NF

1.3.4.6 The system shall not validate SuDoc numbers

containing commas

Must NF

1.3.4.7 The system shall provide in a popup window the

precise reason why validation has failed

Must

1.3.4.8 The system shall allow any failed validation to be

overridden

Must

1.3.4.9 The system shall allow any failed validation to be

overridden based on user class

Must

1.3.4.10 The system shall support Item Number Authority Must NF

1.3.4.11 The system shall support Library of Congress Call

Number Must

1.3.4.12 The system shall support Dewey Decimal Class

Number

Must

1.3.4.13 The system shall support standard MARC Language

Codes

Must

1.3.4.14 The system shall support standard MARC Country

Codes

Must

1.3.4.15 The system shall support standard MARC

Geographic Codes

Must

1.3.4.16 The system shall support Library of Congress

Genre/Form Headings

Must

1.3.4.17 The system shall support Library of Congress Name

Headings

Must

1.3.4.18 The system shall support Library of Congress

Geographic Headings

Must

1.3.4.19 The system shall support FAST headings Must

1.3.5 Validation-

Internal

Function

1.3.5.1 The system shall support validation against all

authority data

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.3.5.2 The system shall support validation against all

heading classes

Must NF

1.3.5.3 The system shall support synchronization of

bibliographic headings with authority file headings with options to protect local fields

Must NF

1.3.5.4 The system shall support synchronization of

bibliographic headings with authority file headings during off hours as a chron job

Must NF

1.3.5.5 The system shall support synchronization of

bibliographic headings with authority file headings during off hours as a chron job after any updates from external authority files updates

Must NF

1.3.5.6 The system shall support the ability to reflect

changes in authority record headings in all associated bibliographic records having that access point

Must NF

1.3.5.7 The system shall not allow unauthorized

[unvalidated] access points against the authority data to be added to bibliographic records automatically during validation

Must NF

1.3.5.8 The system shall not add to any bibliographic record

an access point which corresponds to a name authority record coded 008/12 = c

Must NF

1.3.6 Validation-

External

Priority New Feature/ Function

1.3.6.1 The system shall support validation against

externally accessible authority files

Must NF

1.3.6.2 The system shall support validation against

https://id.loc.gov/

Must NF

1.3.6.3 The system shall support validation against

externally accessible authority tools

Must NF

1.3.6.4 The system shall search authority records Must

1.3.6.5 The system shall search all fields within authority

records including access points and supplementary data fields

Must NF

1.3.6.6 The system shall search all fields Must

1.3.6.7 The system shall browse authority records Must

1.3.6.8 The system shall support multi-lingual text in

authority records Must

1.3.6.9 The system shall support Roman characters in

authority records

Must

1.3.6.10 The system shall support non-Roman characters in

authority records

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.3.6.11 The system shall have the ability for internal users to retrieve customized statistics/metrics

Must NF

1.3.6.12 The system shall have the ability for internal users to retrieve customized reports

Must NF

1.3.6.13 The system shall have the ability for internal users to retrieve tailored customized statistics/metrics

Must NF

1.3.6.14 The system shall have the ability for internal users to retrieve tailored customized reports

Must NF

1.3.6.15 The system shall have the ability to provide reports for unmatched headings following synchronization

Must NF

1.3.6.16 The system shall have the ability to provide reports for partially matched headings following synchronization

Must NF

1.3.6.17 The system shall have the ability to provide reports for changed authority headings following synchronization

Must NF

1.3.6.18 The system shall have the ability to provide reports for changed bibliographic headings following synchronization

Must NF

1.3.6.19 The system shall allow for linking from bibliographic records to authority records for internal staff

Must

1.3.6.20 The system shall allow for linking from bibliographic records to authority records for external users

Must

1.3.6.21 The system shall allow for display of entire Authority record

Must

1.3.6.22 The system shall allow for display of tailored views of Authority records based on user class

Must NF

1.3.6.23 The system shall allow for seamless interfiling of

authority access points (1XX, 4XX, 5XX) with bibliographic access points, referring users from references (4XX, 5XX) to authorized headings (1XX)

Must NF

1.3.6.24 The system shall display when an access point in a

search result or browse display is from a 4XX field

Must

1.3.6.25 The system shall whenever a user is redirected from

a reference (4XX, 5XX) to an authorized heading (1XX), by clicking on the See ____ reference, that user is next placed in the browse index that corresponds with the 1XX heading

Must NF

1.3.6.26 The system shall allow for indexing of all authority access points

Must

1.3.6.27 The system shall allow for searching of all authority access points

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.3.6.28 The system shall allow for indexing of all authority record access points: 1XX, 4XX, 5XX, including name/title combinations that include subfield $t

Must

1.3.6.29 The system shall allow for searching of all authority record access points: 1XX, 4XX, 5XX, including name/title combinations that include subfield $t

Must

1.3.6.30 The system shall allow for browsing of all authority record access points: 1XX, 4XX, 5XX, including name/title combinations that include subfield $t

Must

1.3.6.31 The system shall allow for display of all authority

record access points: 1XX, 4XX, 5XX, including name/title combinations that include subfield $t

Must

1.3.6.32 The system shall search MARC tag for corporate

name = X10

Must

1.3.6.33 The system shall browse by MARC tag for corporate

name = X10

Must

1.3.6.34 The system shall search by MARC tag for conference

name = X11

Must

1.3.6.35 The system shall browse by MARC tag for conference

name = X11

Must

1.3.6.36 The system shall search MARC tag for geographic

name = X51 or $z

Must

1.3.6.37 The system shall browse by MARC tag for geographic

name = X51 or $z

Must

1.3.6.38 The system shall search MARC tag for title = X30 or

$t

Must

1.3.6.39 The system shall browse by MARC tag for title = X30

or $t

Must

1.3.6.40 The system shall search MARC tag for personal name

= X00

Must

1.3.6.41 The system shall browse by MARC tag for personal

name = X00

Must

1.3.6.42 The system shall search MARC tag for topical term =

X50 or $x

Must

1.3.6.43 The system shall browse by MARC tag for topical

term = X50

Must

1.3.6.44 The system shall search MARC tag for genre/form

term = X55

Must

1.3.6.45 The system shall browse by MARC tag for genre/form

term = X55

Must

1.3.6.46 The system shall search MARC tag for topical

subdivision = 180 or $x

Must

1.3.6.47 The system shall browse by MARC tag for topical

subdivision = 180 or $x

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.3.6.48 The system shall search MARC tag for chronological

subdivision = 182 or $y

Must

1.3.6.49 The system shall browse by MARC tag for

chronological subdivision = 182 or $y

Must

1.3.6.50 The system shall search MARC tag for form

subdivision = 185 or $v

Must

1.3.6.51 The system shall browse by MARC tag for form

subdivision = 185 or $v

Must

1.3.6.52 The system shall search MARC tag for cataloger code

= 955

Must

1.3.6.53 The system shall search by MARC tag for name/title

combinations = XXO + $t

Must

1.3.6.54 The system shall browse by MARC tag for name/title

combinations = XXO + $t

Must

1.3.6.55 The system shall provide a search link from an

authority record 1XX to retrieve bibliographic records which contain that heading for internal staff

Must

1.3.6.56 The system shall provide a search link from an

authority record 1XX to retrieve bibliographic records which contain that heading for external users

Must

1.3.6.57 The system shall allow for linking from authority

records to related authority records (via 5XX field) for internal staff

Must

1.3.6.58 The system shall allow for linking from authority

records to related authority records (via 5XX field) for external users

Must

1.3.6.59 The system shall allow for the ability to undo certain changes

Serials/Continuing Resources Component Area

1.4 Serials

Must New

Function

1.4.1 The system shall have an integrated

serials/continuing resource data entry module

Must

1.4.2 The system shall support summary statements Must

1.4.3 The system shall support managing bibliographic

records Must

1.4.4 The system shall support managing Item records Must

1.4.5 The system shall support managing Holding records Must

U.S. Government Publishing Office Integrated Library System Requirements 2/23/2023

1.4.6 The system shall support moving Item Records

between bibliographic records with a drag and drop function

Must

1.4.7 The system shall support MARC holding records Must

1.4.8 The system shall support collapsing [binding] Item

Records for serial/continuing resources Must

1.4.9 The system shall support unlimited number of item

records

Must NF

1.4.10 The system shall support unlimited number of

holding records

Must NF

1.4.11 The system shall support display of unlimited

number of holding records

Must NF

1.4.12 The system shall support display of unlimited

number of item records

Must NF

1.4.13 The system shall support collapsing [binding] of

records

Must

1.4.14 The system shall support warning before creating a

duplicate holding record

Must NF

1.4.15 The system shall require approval before creating a

duplicate holding record

Must NF

1.4.16 The system shall allow for custom label printing Must

1.4.17 The system shall allow for custom label printing in

multiple formats for standards label Must

1.4.18 The system shall allow for bulk of data record editing…