Questions and Responses to Solicitation - 21 May 25.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- Pueblo Guard Services
- Solicitation number
- 040ADV-25-R-0020
- Issued by
-
Government Publishing Office
About this file
This file is a Questions and Responses document for Solicitation 040ADV-25-R-0020, a security guard services contract for the Government Publishing Office in Pueblo, Colorado. The contract covers a base period from July 1, 2025, to September 30, 2025, with additional option years, focused on providing 24/7 security services for a new 31,750 square foot facility. Key requirements include armed security guards (classified as Guard II - 27102), vehicle patrol services for the initial 90 days, and specific equipment provisions such as radios, firearms (9mm), and three magazines per armed officer.
The solicitation includes detailed specifications for guard qualifications, training (40 hours mandatory), physical fitness standards, and operational protocols. The procurement will be awarded using a best-value tradeoff process, with evaluation factors including technical approach, management plan, and past performance. Proposals are due on 6/4/25 at 1500, with the initial contract period focusing on vehicle patrol services. The government will provide some equipment like raingear and radio equipment, while contractors must supply items like handcuffs, clearing barrels, and mobile phones. The contract is a new requirement with no incumbent, and security personnel will be licensed armed security guards in Colorado.
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Other files
| File | Type | Posted |
|---|---|---|
| 040ADV-25-R-0020-C0004- 5th Amendment to extend to 06-05-2025 10amEST CO Signed.docx | DOCX document | |
| 040ADV-25-R-0020-C0004 -4th Amendment CO Signed JWebb.pdf | ||
| Rev 2 Guard Force SoW Pueblo 21 May 25.docx | DOCX document | |
| 040ADV-25-R-0020-C0003.pdf | ||
| Soliciation 040ADV-25-R-0020 _ Pueblo Guard Srvs_dtd13MAY2025_rev1.pdf | ||
| 040ADV-25-R-0020-C0002_rev1.pdf | ||
| Updated Attachment J.1 Price Sheet_dtd13MAY2025_rev1.xlsx | XLSX spreadsheet | |
| Updated Attachment J.1 Price Sheet.xlsx | XLSX spreadsheet | |
| Security Guard Pueblo 040ADV-25-R-0020-C0001.pdf | ||
| Pueblo Pssprt Dstr.pdf | ||
| Attachment J.1 Price Sheet.xlsx | XLSX spreadsheet | |
| Soliciation 040ADV-25-R-0020 _ Pueblo Guard Srvs.pdf | ||
| Attachment J.3 Wage Determination 15-5427.txt | TXT text file | |
| Attachment J.2 Past Performance Questionnaire.docx | DOCX document |
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Sheet1
| Responses to Question -Security Guard Pueblo | ||||
| 040ADV-25-R-0020 | ||||
| Number | Page | RFP Reference Section | Question | Response |
| 1 | N/A | N/A | Would the Gov’t. please confirm the name of the incumbent contractor? | This is a new requirement there is no incumbent. This is a new building |
| 2 | 4 thru 9 | Section B | CLINs 1004 through 4005 do not include quantities (hours). Would the Gov’t. please provide an updated Section B with quantities for all CLINs? | yes, it has been posted on SAM.gov |
| 3 | 10 | Section C and Price Template | Section C.3.a and the Price Template indicate there is a vehicle patrol 24/7 post requirement for the first 90 days only. There is no defined follow-on requirement for vehicle past the initial 90 days. Would the Gov’t. please confirm / clarify that a vehicle is needed 24/7 for the duration of the contract period? | Vehicle patrol: 24/7 (1 July – 30 September 2025) = (2208 hours) / no follow-on requirement |
| 4 | 10 | Section C | Would the Gov’t. please confirm if the vehicle is GFE? If not, would the Gov’t. please provide the preferred make/model and upfitting, as well as decal requirements? | Small SUV or sedan with Vendor Decal |
| 5 | 11 | Section C | Would the Gov’t. confirm how many visitors are processed daily/monthly/yearly? | Unknown |
| 6 | 11 | Section C | Would the Gov’t. confirm how many contractors are processed daily/monthly/yearly? | Unknown |
| 7 | 11 | Section C | Would the Gov’t. confirm how many employees are processed daily/monthly/yearly? | New Facility and operation, unknown at this time. |
| 8 | 11, 14 | Section C | Would the Gov’t. please confirm what the classification is for the employees (armed guards or SPOs)? | NAICS code 561612 - Security Guards and Patrol Services |
| 9 | 15 | Section C | RFP states “The contractor shall provide a minimum 40-hour training….Each security guard shall complete the 30-hour training requirement prior to GPO-furnished initial training” Would the Gov’t. please clarify if the duration of required training? | 40 hours, typo has been corrected. |
| 10 | 28 | Section F | In the Sec. F.1 table, the Period of Performance End Date states “Sixty (60) Months from Date of Award (including option years). However, in Attachment J.1. Price Sheet, the total period of performance is less than 60-months. Would the Gov’t. please confirm the period of performance? | The base year will be shorter due to the need for patrol services from 7/1/25-9/30/25. |
| 11 | 34 | Section C | Would the Gov’t. please confirm the duration for Transition Phase-In period (e.g, 30 / 45 / 60 / 90 days)? | Transition is immediate upon start date, but may be adjusted by CSO or COR |
| 12 | 37 | Section L | Other than the pricing excel file, may Offerors submit PDF files? | yes |
| 13 | 37 | Section L | Is there a file size limit for submission files? | no |
| 14 | 37 | Section L | Is there an email file size limit? | No |
| 15 | 38 | Section L.6 | This section points Offerors to see Section M.2.2 Corporate Capability. Section M.2.2, however, does not address Corporate Capability. Would the Gov’t. please clarify if Section L.(b) 3 Corporate Capability and Experience will be scored, and if so, how? | Please follow the 4 factors outlined in section M2 and the details of each factor in Section M.2.2 In the solicitation |
| 16 | 38 | Section L.6 | Would the Gov’t please confirm the only requirement for this section is to describe our capability and experience? | Correct |
| 17 | 39 | Section M - Evaluation Factors for Award | The rating methodology includes Factor 1 (Technical and Management Approach); Factor 2 (Management Plan); Factor 3 (Past Performance), but not Factor 4 (Price). Would the Gov’t. please provide the rating methodology for Factor 4 (Price)? | SOURCE SELECTION |
(a) The Government intends to evaluate Offerors in accordance with Section M of this RFP and make the contract award to the responsible Offeror whose proposal represents the best value to the U.S.
Government. In accordance with Section L of this solicitation, award will be made by the contracting officer to the responsible Offeror whose proposal represents the best value to the U.S. Government after evaluation in accordance with all factors in this solicitation.
(b) This procurement utilizes the tradeoff process set forth in MMAR 15.101 1. If the contracting officer determines that competing technical proposals are essentially equal, cost/price factors may become the determining factor in source selection. Conversely, if the contracting officer determines that competing price proposals are essentially equal, technical factors may become the determining factor in source selection. Further, the contracting officer may award to a higher priced Offeror if a determination is made that the higher technical evaluation of that Offeror merits the additional cost/price.
| 18 | N/A | Attachment J.1 Price Sheet | Base Year (7/1/25 to 9/30/25) includes data entry for only the Vehicle Patrol CLIN 0001. However, Project Management oversight would be required during this period. How should Offerors capture project management costs in the Base Year? | PM is not requested for the initial period |
| 19 | N/A | Attachment J.1 Price Sheet | The attachment allows for only one hourly amount per CLIN across all periods. However, hourly amounts may vary. Please clarify how Offerors can include hourly amounts for each period. | While hourly rates may vary, the costs provided should be used as a guideline for estimating the average total cost. Please plan accordingly. |
| 20 | N/A | Attachment J.1 Price Sheet | Option Year 3 includes an additional workday (2/29/2028) due to the leap year. Will the Government update Attachment J.1 to include the additional work hours? | Adjustments will be made when that option is exercised. |
| 21 | What is the square footage of the facility? | 31,750 ft | ||
| 22 | 13 | 2.20 Physical Fitness SOW | Does the fitness test have to take place on-site? | No, fitness test can place off site and cleared through CSO or COR and no permanment waivers will be granted. |
| 23 | 8 | 2.15 Training/Cert SOW | Is the training requirement for 40 hours or 30 hours? | 40 Hours |
| 24 | Is 9mm acceptable or must the .38 caliber be used? | 9mm will be used | ||
| 25 | 21 | Sec 2.34 Equipment #6 SOW | Issued Ammo | Ammunition. Each armed SPO and Supervisor entering on duty, including the uniformed on-site Supervisor(s), will be issued three (3) magazines with 17 rounds in each magazine + one (1) in the chamber (52 rounds) of 124-grain jacketed hollow-point. Ammunition will be inspected daily to ensure its safe and effective use. |
| 26 | n/a | n/a | Given that the award date will be within one month of the Vehicle Patrol start date and therefore limit the time in which Guards can be trained and screened, how many of the aforementioned trainings/screenings will be required for this position? Are Vehicle Patrol Officers required to be armed? | The government will conduct mandatory training after contract award. Vehicle patrol is to be armed. |
| 27 | Regarding Section C.3.20 Colorado does not regulate PFPS. Will this curriculum have to be created by the offerer and submitted for approval? | Yes | ||
| 28 | C3.4 | Can Can the agency please clarify what a weekend posting would reflect. As weekday postings already reflect four 24/7 Posts (Super, 3, 3A & 1). | Any post that is followed by 24/7 is a weekend post. | |
| 29 | A holiday observance is on a weekday, can the agency please advise the post schedule for that day. | Operations may be necessary on holidays. The government will adjust as necessary when the time comes. Offerors should bid for normal work when holidays fall on the week day. | ||
| 30 | C.3.8 Supervisors | Can the agency clarify, the SCA wage determination occupation Code/Title for supervisors (Guard II – 27102, Alarm Monitor- 27004, etc.) | 27102 | |
| 31 | C.3.8 Supervisors | Confirming that the supervisor will be armed | Supervisor will be armed. | |
| 32 | C.3.9 SPOs SCA Classification | Will the SPOs assigned to the command center (Post 1) be under the occupation code of Guard II – 27102 or Alarm Monitor- 27004 under SCA? | All will be 27102 | |
| 33 | C.3.9 SPOs SCA Classification | Confirming all armed guards will be classified under Guard II for SCA. If other, please clarify by27012 post/position. | 27102 | |
| 34 | C.3.15 Training | #2 GPO Furnished training: for the specified contract, how many hours of GPO furnished training is anticipated? | 40 | |
| 35 | C.3.15 Training | Clarification if agency wants GPO furnished training included in submittal price, or if GPO furnished training hours are billable to the agency. | GPO furnished training will be billed to CLIN 4 | |
| 36 | C.3.19 – Personnel Qualifications | #5 – Minimum Medical Qualification. SOW reflects SPO medical clearances are required once every two years. Would the agency change this to once every five years, which is standard medical clearance for DHS FPS and other agencies. As this would reflect a considerable cost savings to the agency. | Yes | |
| 37 | C.3.21 Suitability | Can the agency clarify the suitability levels that will be held on this contract. If more than one, please clarify by post | All positions will require a suitability | |
| 38 | C.3.34 Equipment | #1 Radio Equipment – GPO is providing radio equipment. | Yes | |
| 39 | C.3.34 Equipment | Will the contractor need to provide any mobile phones? If yes, please provide number | Yes, for the PM; so one (1) | |
| 40 | C.3.34 Equipment | Confirming that Government will be providing raingear and reflective vest for all posts. | Yes | |
| 41 | C.3.34 Equipment | No clearing barrel is noted (used to safely load/unload firearm) and is typical on guard contracts. Will a clearing barrel be a contractor or GPO/Government provided item? | Contractor expense | |
| 42 | 52.222-44 – Clarification if FAR 52.222-44 price adjustments will be applicable on this contract. | MMAR 52.222-44 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT |
ACT—PRICE ADJUSTMENT (FEB 2002) will be applicable for this contract
| 43 | Page 9 SOW C.1, page 10 C.3.1, page 11 C.3.5, page 14 C.3.9 | The SOW refers to guards as "Special Police Officers." However, Colorado does not have a SPO classification or license (page 15 SOW C.3.15.2.a). Colorado does have a POST certification (Peace Officer Standards and Training). Therefore, should the guards for this contract be licensed armed security guards through the City/County of Pueblo or have a POST certification? | Security guards, while licensed to carry firearms | |
| 44 | 10 | Page 10 SOW C3.a | What comprises the 500 hours listed in the total? | Additional Services |
| 45 | 10 | Page 10 SOW C3.a | How are rest and meal breaks being handled? For example: 1) provide relief guards; 2) supervisors and/or patrol officers provide relief; 3) posts self-relieving, etc.? | Supervisors and/or patrols are acceptable to the government |
| 46 | 14 | SOW C.3.10 | states that administrative support must be provided? Should this be a contract dedicated person who is onsite? | Administrative duties are for the PM. |
| 47 | 14 | SOW C.3.11 | describes the required quality control program. Is a Quality Control Plan required to be provided? If so, when would it be due? | Yes, from the PM no later than 1 November 2025 |
| 48 | 14 | SOW C.3.12 | describes the required safety program. Is a Safety Plan required to be provided? If so, when would it be due? | There is no mention of a safety program or plan |
| 49 | 14 | SOW C.3.13 | describes the required COOP program. Is a COOP required to be provided? If so, when would it be due? | No COOP Plan required. |
| 50 | 15 | SOW C.3.15.1 | states a Training Plan must be provided with the offeror's quote. However, RFP L.6 on pages 37-39 and RFP M.2.2 on pages 40-41 do not mention this plan. | Yes, a training plan is required with proposal |
| 51 | 15 | SOW C.3.15.1 | a. Please verify that the Training Plan is due with the proposal. | Yes, a training plan is required with proposal |
| 52 | 15 | SOW C.3.15.1 | And, if so, is it excluded from the required page limit | No required page limit |
| 53 | 15 | SOW C.3.15.1 | Can the government provide a copy of the Colorado Municipal Regulations and Colorado Register 6-A11? Or, direct us to a website where it can be downloaded? | This should be security guards licensed to carry firearms in Colorado. |
| 54 | 16 | SOW C.3.16 | Is the PM armed? | The PM does not have to be armed, but must maintain weapons qualifications |
| 55 | 19 | C.3.20 | states, "ensure all SPOs pass all physicians [sic] as required by the COLORADO Municipal Regulations and COLORADO register." After researching these publications, nothing is found on any Physical Fitness Performance Standards. Can the government provide the details of what the guards must pass for physical fitness (i.e., PAT, offeror's choice)? | Physical fitness standards may be accomplished by the contractor and provided to the government for review/approval. |
| 56 | 25 | SOW C.3.34.1. | States that the government will be providing raingear. However, SOW C.3.35.4 indicates that the contractor is providing the raingear. Please advise who should provide the raingear. | Yes, this is covered by the government. |
| 57 | 38 | RFP L.6.(b).4 | Indicates that offerors must use mandatory template in Attachment J.2 and, if offeror has both J.2 and CPARS, the offeror should submit both. However, Attachment J.2 has a section that must be completed by the "evaluating organization representative." | You can submit either the J2 or CPARS, This shoulld be completed by the client and forwarded to tmizelle@gpo.gov or jwebb@gpo.gov |
| 58 | Is there a union with this contract, If so can the Government provide a copy of the CBA | |||
| 59 | Is there a specific type of vehicle required for the vehicle patrol duties (e.g., 4WD, SUV, truck), or are contractors free to select the vehicle type so long as it meets patrol functionality? | Small SUV or sedan with Vendor Decal | ||
| 60 | Page 9 | Sec C 3rd Para | This section states that “All Special Police Officers (SPOs) performing under this contract will be qualified to perform duties at the GPO facility covered by this contract.” Would the Government confirm that SPOs are a specific guard license required in Washington, DC, and that this solicitation requires personnel that qualifies in Colorado as 27102 - Guard II per the WD provided with the solicitation? Or does the USG want the Security Officers to qualify as 27131 – Police Officer I? | Security guards, while licensed to carry firearms, 27102 |
| 61 | Page 13 | Sec C 1st Para | 12:1 Supervisor Ratio clarification | that was an example ratio |
| 62 | page37 | Section L | The solicitation states, “the Technical Proposal must address technical aspects only…Technical Approach, Corporate Capability and Experience to transport secure waste.” Since transporting secure waste is mentioned only in this section and not in the scope of work, would the Government confirm that transporting secure waste is not a requirement for this solicitation? | The information about waste is a typo. Please refer to: [See Section M.2.2 Technical Approach] - |
| 63 | Since this is new work, would the Government confirm that there are no active CBAs for this contract currently? | No active CBAs | ||
| 64 | 10 | C3.1 | The solicitation mandates that the PM’s hours will not exceed 8 hours daily but does not provide for any Guard II Security Officer limitations. Are Security Officers limited to 8-hour shifts, or can they work up to 12 hours (with a minimum of 8 hours between shifts)? | Officers may work up to 12 hours a day, provided they get 8 hours between shifts. |
| 65 | 24 | C.3.26 | The solicitation does not identify the Transition period. Would the Government please provide the number of days in the transition period for this contract? | There is no contract in place so the transition is immediate |
| 66 | 36 | . Section K | The Section K Reps & Certs is blank. Is this intentional? Does this contract have any Reps and Certs clauses? | disregard |
| 67 | 37-38 | L6 | The instructions require a Summary Statement that includes (1) the key points of the specific technical approach to providing timely Guard Force services, & (2) highlight the proposed solutions specified in the technical approach, and discuss associated implementation risks. | This is not a question |
| 68 | 37-38 | L6 | Is this information to be included in the 3-page cover letter (see also Q11)? Or is the Summary Statement exempt from page count? Is this information to be included in the 3-page cover letter (see also Q11)? Or is the Summary Statement exempt from page count? | Exempt |
| 69 | 37-38 | L6 | The Cover letter has a 3-page limit in Sec b), Content of the Technical Proposal, para 1, but right before it, in Sec a) Organization of the Technical Proposal, the cover letter is listed as not part of the page limitations. Please clarify if the Cover Letter is included in the page count. | Cover letter not included in the page count |
| 70 | 38-39 | Section M - Evaluation Factors for Award | Sec M - Evaluation Factors are not the same as those provided in Sec L. Sec M grades subfactors not requested in Sec L. Should the offeror follow the title names/content requirements in section L or M? Please clarify the RFP | Please follow Section M |
| 71 | Please confirm Sec. M’s Evaluation Criteria, with Factor 1’s Sub factors being equally important and being rated vs. Factor 2’s Sub factors being equally important but not being rated. | [Sub factors are of equal importance. Subfactors will be rated] is a typo please disregard | ||
| 72 | 38 | Att J2 | The Past Performance Questionnaire does not have a submission deadline. When are PPQs due? | The same time as the proposals 6/4/25 @ 1500 |
| 73 | 41 | The solicitation file only has 41 pages, but it is numbered throughout as “page # of 42,” the file is missing page 42. Would the Government please clarify and/or provide an updated/complete solicitation with the missing page? | There are only 41 pages. Please disreagard type | |
| 74 | 38 | Att J2 | Would the Government accept a CPAR in place of the Past Performance Questionnaire? The CPAR often contains more information than required by the PPQ so may be more helpful to the evaluators. | Yes |
| 75 | 19-20 | Section C | What Clearance level is required for personnel? | Suitability |
| 76 | Does the contract require a Top Secret Facility Clearance? | No | ||
| 77 | Will the USG allow for deferment on adjudications while waiting for them to be processed? | Yes, based on a clear NCIC check | ||
| 78 | 10 | C3 | Would the Government specify what type of vehicle is required during the three-month period? For example, golf cart, static two-wheel drive sedan, 4x4? | Small SUV or sedan with Vendor Decal |
| 79 | 10 | C3 | What accessories are required for the vehicle during the three-month period? | None in particular |
| 80 | 16 | C3.16 | Would the Government clarify whether or not the Secondary Use of Force weapon is a Baton or OC Spray? | ASP Baton |
| 81 | 15 | C3.14 | Would the Government advise what qualifies as a certified Training Instructor in Colorado? Does an NRA Firearms Instructor qualify as a certified instructor for Colorado? If so, does it require Law Enforcement level or standard NRA Firearms Instructor? | Provide training for government approval |
| 82 | For clarity, is the initial contract only for the patrol services through the month of September? | The base year will be 7/1/25 to 9/30/25 for patrol only the option years will be for security servcies IAW the SOW | ||
| 83 | Is it the intention of awarding the option year business to the company that is selected to perform the initial base year patrol work? | There will only be one contract awarded | ||
| 84 | Please confirm whether dedicated relief officers are required to cover breaks for security personnel? | No relief guard is required to cover breaks | ||
| 85 | Please confirm that the base period of performance is only from July 1, 2025, to September 30, 2025, and that only one (1) vehicle control post (CLIN 0001) is required during this period. | confirmed | ||
| 86 | Please clarify the pricing structure requirements for the price sheet submission. Are contractors required to use a blended hourly rate across all periods of performance, or is it permissible to submit separate hourly rates for each contract year (base period and each option year)? | For the price sheet submission, contractors may use separate hourly rates for each contract year, including the base period and option years, if appropriate. A blended hourly rate across all periods of performance is also acceptable, particularly if the contract is based on adequate price competition. | ||
| 87 | 26 | C.3.34 Equipment | Are handcuffs a requirement for this contract? While listed on the equipment lists, they are not mentioned outside of these. | Yes |
File details come from the government source that posted it. Updated .