040ADV-26-R-0012.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

040ADV-26-R-0012

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

1 31

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

See Schedule

6. PROJECT NUMBER

7. ISSUED BY CODE GPO 8. ADDRESS OFFER TO

GPO

732 North Capitol St NW Washington, DC, 20401, US

9. FOR

INFORMATION CALL:

a. NAME

WHITE, TROY D

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

This solicitation seeks a qualified firm to design and renovate space on the 5th floor of the US Government Publishing Office-Building B to support the establishment of a new adhesive mixing area and a secure storage room. All work to be completed within 47 weeks (329 days) of the Notice to Proceed (NTP). Submission of Design timeline, safety plans, quality control plan, schedules, pre-construction submittals, etc. shall be required to be submitted within 14 days of the Construction NTP.

11. The contractor shall begin performance within 7 calendar days and complete it within 329 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See SOW ).

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

YES NO

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 17:0 (hour) local time 04/17/2026

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

AMOUNTS

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

See Schedule

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

10 U.S.C. 3204(a) (

27. PAYMENT WILL BE MADE BY

) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY

040ADV-26-R-0012

TABLE OF CONTENTS:

Section B- Supplies or Services and Prices/Costs Section C- Description/Specifications/Work Statement Section D- Packaging and Marking Section E- Inspection and Acceptance Terms Section F- Delivery or Performance Section G- Contract Administration Data Section H- Special Contract Requirements Delivery or Performance Section I – Contract Clauses Section J- List of Documents, Exhibits, and other Attachments Section K – Representations, Certifications, and Other Statements of Offerors Section L – Instructions, Conditions and Notice to Offerors Section M –Evaluation Factors for Award

Section B- Supplies or Services and Prices/Costs

Section B.1

The Government Publishing Office seeks a firm fixed price contract that will finalize and implement a coordinated design to renovate the area on the fifth (5th) floor of Building B, B543 and the connected rooms. The implementation and design to renovate the area must also establish a new adhesive mixing room with enough open space for a new machine, along with creating a dedicated secure storage room.

These renovations are necessary to upgrade the adhesive equipment, which is integral to the production of passports at GPO.

Item

Number Base Item

Number Supplies/Services Quantity Unit

0001 Design Phase-QCIM Rooms B543 1 Each Contract Type: Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions PR-25-GPO-1382

IDC Type: Not Applicable

Item

Base Item Number

Supplies/Services Quantity Unit

0002 Construction Phase-QCIM Room B543

1 Each

Contract Type: Firm Fixed Price

Purchase Requisitions PR-25-GPO-1359

Item Number Base Item

Supplies/Services Quantity Unit

0003 Quality Assurance/Quality Control QCIM Adhesive Room Renovation

1 LT

Contract Type: Firm Fixed Price

Purchase Requisitions

(End of Section B)

Section C- Description/Specifications/Work Statement

Section C.1 Objectives

The current adhesive mixing room has ducts protruding from the ceiling, preventing the installation of a new mixer to replace the old mixer. The surrounding space is also old, and deterioration is prominent. The Contractor shall create and then implement a design for the space, using the tasks detailed in this SOW as specifications. The end result shall be a refurbished area with new fixtures, new room layout, and an overall increase in usable space, effectively turning underutilized space into a new mixing room and storage area for QCIM. This will provide a better working environment, while also allowing new upgrades to be implemented to the adhesive process.

Section C.2 Scope

C.2.1 Site Conditions a.) The space that is proposed for renovating is as follows:

i. B543 is currently used as a storage room and is 278 sq. ft.

ii. B541 is currently used as the adhesive mixing room and is 209 sq. ft.

iii. T251 is currently a nonfunctioning bathroom and is 369 sq. ft.

iv. The hallway flooring immediately outside B543 and B541 is 293 sq. ft.

The total square footage of the proposed space is 1149 sq. ft. See attachment Adhesive Room Layout to view the floorplan of the aforementioned rooms and relevant space.

b.) Lead paint has been detected in all the rooms. See task 4.1 and attachment QCIM B543 Asbestos and Lead Tests for affected areas.

c.) The proposed layout introduces a new secure storage room, B541A. See attachment QCIM Adhesive Room Conceptual Drawings for a conceptual view of the space. This attachment shall be used solely for a conceptual view of space and shall NOT be used to determine the work to perform or for any other purpose.

Section C.3 Tasks

C.3.1. Abatement

The Contractor shall abate the detected lead paint found in the designated areas. The locations of lead paint in B543:

brick wall, block wall, flooring, ceiling, and wood door casing.

a.) Locations of lead paint in B542: flooring, wall, and ceiling.

b.) Locations of lead paint in T521: ceramic tile, radiator, and flooring.

C.3.2 Demolition

The Contractor shall demolish and remove any walls, flooring, doors, and furnishings that do not align with the final design of the space, including but not limited to:

a.) Flooring in B543, B541, T521, and the hallway outside of B541 and B543.

b.) The wall between B541 and T521.

c.) Furnishings in T521, such as urinals and bathroom stalls.

d.) Exhaust line from B541 to east wall of B543.

e.) The sliding doors of B543 and B541, along with the door to T521.

f.) Any items from the walls and ceilings that do not adhere to the final design.

C.3.3 Architecture

The Contractor shall install the appropriate infrastructure according to the final design, including but not limited to:

a.) Replacing the demoed floors with leveled concrete and providing it with a polished finish to prevent wear and damage.

b.) New 1.5 in. doors for B541 and the new secure storage room B541A that are compatible with wall-mounted card readers. Both doors have height requirements to allow forklift access to spaces.

c.) Mechanical sliding door for the new mixer room with a wall-mounted card reader. It must match existing height of opening to allow forklift access.

d.) Floor drain for a shower and eye wash station in B543.

e.) Installing B541A wall.

C.3.4 Mechanical

The Contractor shall install all of the appliances that adhere to the final design, including but not limited to:

a.) Exhaust fan in B543.

b.) Sink in B543.

c.) Stainless steel exhaust ducts and exhaust hood, connected to existing ducts located in B520.

C.3.5 Electrical

The Contractor shall install and ensure that power is connected to the appliances that adhere to the final design, including but not limited to:

a.) 120V strip outlets.

b.) Pendent ceiling-hung LEDs throughout the entire space.

c.) Laboratory Fume Hood, along with all of its required fixtures.

d.) Security cameras that adhere to GPO Physical Security’s standards.

C.3.6 Fire and Safety

The Contractor shall install and ensure that the entire space is adequately equipped with fire safety according to the final design, including but not limited to:

a.) Smoke detectors and sprinklers, consistent with the building’s present EST3 standard.

i. The Contractor is not responsible for independently supplying the smoke detectors to be used in the space and will instead coordinate with GPO’s Fire Guard to fulfill this need.

ii. The Contractor shall establish connections between the smoke detectors and the databox. The Contractor must ensure that all the hardware is functional and in good condition.

iii. The Contractor shall leave the smoke detectors as a dead dataline. The Contractor is not responsible for programming the fire detectors into the fire detection network.

iv. The Contractor shall replace sprinkler head with new upright heads.

(End of Section C)

Section D- Packaging and Marking

(End of Section D)

Section E- Inspection and Acceptance Terms

(End of Section E)

Section F- Delivery or Performance

Section F.1 Miscellaneous

The Contractor shall paint all of the walls, ceilings, and sprinkler pipes in the space according to the final design.

Task

Work Milestones Projected Completion Date

F.1 Entire space has been abated 1 week after abatement process begins

F.2 Entire demolition of space according to the final design 2 weeks after demolition process begins

F.3 New concrete is poured and leveled over the entire space 3 days after concrete pouring begins

New concrete flooring has been polished with a finish 6 weeks after concrete has been poured and leveled

F.4 Exhaust ducts and hood are installed and connected to relevant existing ducts

2 weeks after installation process begins

F.5 New lighting is installed and connected to power for the entire space 2 weeks after installation process begins

F.6 Smoke detectors are installed for the entire space 1 week after installation process begins

F.7 All ceilings, walls, and sprinklers are painted 2 weeks after painting process begins

Section F. 2 Place of Performance The services shall be performed at GPO building B’s 5th floor, located at 732 N. Capital St. NE, Washington, DC 20002.

Section F.3 Period of Performance During the process of the work, the CO and COR will conduct periodic reviews with The Contractor to review progress.

The Contractor must perform and submit the work required within the limits of the following schedule.

Predesign Meeting with GPO staff Day 0

Technical Kickoff Meeting +7 days, Day 7

Design Submit 35% Conceptual Design Development (DD) Review Package

+45 days, Day 52

GPO Review +7 days, Day 59

Design Submit 65% DD Review Package +30 Days, Day 89

GPO Review +7 Days, Day 96

Design Submit 95% DD Review Package +30 days, Day 126

GPO Review +7 days, Day 133

Submit 100% Construction Document (CD) Review Package

+15 days, Day 148

Administrative NTP for contracts, submittals and long lead items

+60 days, Day 208

Construction NTP and Multi-Phased Construction

+100 days, Day 308

QA/QC of Construction, Substantial Completion, and Punchlist Review

+21 Days, Day 329

Section F.4 Timeline All work to be completed within 47 weeks (329 days) of the Notice to Proceed (NTP). Submission of Design timeline, safety plans, quality control plan, schedules, pre-construction submittals, etc. shall be required to be submitted within 14 days of the Construction

NTP.

Section F.5 Completion Upon completion of work, the Contractor is responsible for any punch list items accrued during the final walkthrough by the COR. This contract will not be fulfilled until all items are addressed in a timely manner, inspected by the COR, and have written approval.

Section F.6 Before Notice to Proceed (NTP) Contractor shall submit a Critical Path Method (CPM) schedule for both the Design and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before NTP. An updated schedule is required to be included in the monthly invoices. The Contractor must provide 100% drawings in AutoCAD/Revit and pdf.

Section F.7 Work Hours

Work will be performed during normal business hours, 7:00 AM until 3:00 PM. Coordinate working schedule with the COR prior to beginning construction. Any work to be performed outside of normal business hours and on weekends or holidays will need to be coordinated with the COR three (3) days prior.

Federal Holidays in 2026:

New Year’s Day January 1

Martin Luther King’s Birthday January 19 President’s Day February 16 Memorial Day May 25 Juneteenth June 19 Independence Day July 3 Labor Day September 7 Columbus Day October 12 Veteran’s Day November 11 Thanksgiving Day November 26 Christmas Day December 25

(End of Section F)

Section G- Contract Administration Data

CONTRACT MANAGEMENT

Notwithstanding the Contractor s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND CONTRACTING OFFICER S REPRESENTATIVE (COR)

Troy White, Contracting Officer U.S. Government Publishing Office Agency Acquisition Room: A530 Address: 732 North Capitol St NW Washington DC 20401 twhite@gpo.gov

Brittany Freeman, Contract Specialist U.S. Government Publishing Office Agency Acquisition Address: 732 North Capitol St NW Washington DC 20401 bfreeman@gpo.gov

Contracting Officer’s Representative (COR): Chrisitan Clarke cclarke@gpo.gov

Technical Point of Contact: TBD

GPO will designate one or more persons as the Contracting Officer's Technical Representative (COR). The COR may be changed at any time by GPO without prior notice to the Contractor, through a unilateral modification to the contract.

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor.

CONTRACTING OFFICER S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer s. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

CONTRACTING OFFICER S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all products, services, reports, and such other responsibilities as may be specified in this contract. The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All requests for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor. Invoices shall be paid in accordance with the contract terms and conditions, following receipt of a proper invoice under Part 3 of these instructions. Please note that the Prompt Pay Act (31 USC Chapter 39) does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information and mailto:twhite@gpo.gov mailto:bfreeman@gpo.gov mailto:cclarke@gpo.gov questions please send an email to InvoiceGPO@gpo.gov.

The Contractor shall submit each invoice electronically via email to the following address invoicegpo@gpo.gov.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions. For mailing in invoices, use the following GPO s address:

US Government Publishing Office (GPO) Office of Finance Mail Stop FMCE North Capitol & H Streets, NW Washington, DC 20401, Phone (202) 512 0874

I. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference Materials Management Acquisition Regulation (MMAR) 52.232 34 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

II. To constitute a proper invoice, each invoice must include the following information and/or attached documentation.

a. Name, address and telephone of the Contractor, and

b. Date of invoice and invoice number

c. Contract number (Delivery or Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) and also modification number, if applicable. All relevant information to the invoice that the contract contains must be reflected on the invoice.

d. Description (quantity, unit of measure, unit price, and extended price) of the supplies or services rendered (including hours incurred and billing rate, as applicable to the contract). All relevant information that the contract contains must be reflected on the invoice.

e. Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

f. A schedule depicting the following information.

• Amount Invoiced the Total Amount of Invoice and this Invoice Period separated by each CLIN Number (if applicable)

• Total contract Price and price for each CLIN

• Cumulative Amount Invoiced and Authorized Value of Contract Balance Remaining on

Contract

• If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

g. Add all payment terms and related discount items on the invoice per the contract payment method and clauses.

h. Name of Contracting Officer’s Representative (COR) and

i. Signature of authorized representative of the firm with the following invoice certification

The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid or to the extent allowed under the applicable payment clause will be paid by the Contractor when due in the ordinary course of business, the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME

TITLE

DATE

III. In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

IV. Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov mailto:InvoiceGPO@gpo.gov mailto:invoicegpo@gpo.gov mailto:invoicegpo@gpo.gov

MERGERS, ACQUISITIONS, NOVATIONS, AND CHANGE-OF-NAME AGREEMENTS

In accordance with MMAR 42.12, if a contractor merges, is acquired, or recognizes a successor in interest to Government contracts when contractor assets are transferred; or, recognizes a change in a contractor’s name; or, executes novation agreements and change-of-name agreements, the contractor shall notify the CO and provide a copy of the novation or other any other agreement that changes the status of the contractor.

Title 41 U.S.C. 6305 prohibits the transfer of Government contracts from an awardee to a third party. However, the Government may, when in its interest, novate an awardee’s contract to a third party when there is a transfer of all of the awardee’s assets or the entire portion of the assets involved in the performance of the contract.

For a novation to be approved by the CO, the following elements shall occur:

a. The company shall submit a novation agreement with all the required legal elements in accordance with MMAR 42.12.

b. The novation agreement shall include the transfer of personnel performing work under the contract and any awarded delivery orders, as applicable.

c. The novation agreement shall be determined by the CO to be in the best interest of the Government.

(End of Section G)

Section H- Special Contract Requirements Delivery or Performance

H.1 KEY PERSONNEL

Certain experienced professionals and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. Such personnel are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the proposal. The contractor agrees that such personnel shall not be removed from the contract or replaced without compliance with the following:

a) The personnel specified under this contract are essential to the work the contractor agrees to perform hereunder be essential to the work. The contractor agrees that personnel may not be removed from the contract work or replaced without compliance with paragraphs (b) and (c) of this section.

b) If one or more of the key personnel, for whatever reason, becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the Contracting Officer and shall, subject to the concurrence of the contracting officer, promptly replace the personnel with personnel of at least substantially equal ability and qualifications. Personnel must be replaced within 30 days of the contractor leaving the Agency. This substitution must be pre-vetted and able to pass through our background check by our Security Services unit. Incumbents must be able to obtain a public trust clearance.

c) Each request for approval of substitutions must be in writing and contain a detailed explanation of the circumstances necessitating the proposed substitutions. The request must also contain a complete resume for the proposed substitute and other information requested or needed by the contracting officer to evaluate the proposed substitution. The Contracting Officer and the Contracting Officer’s Representative shall evaluate the contractor's request, and the contracting officer shall promptly notify the contractor of his or her decision in writing.

d) If the Contracting Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming, or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the service order, the contract may be terminated by the contracting officer for default or for the convenience of the Government, as appropriate. If the Contracting Officer finds the contractor at fault for the condition, the contract price or profit/fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage.

The Key Personnel Positions under this contract are:

Key Personnel Positions

Quantity

Names

Project Manager

TBD

Superintendent

Quality Control Lead

Safety Lead

CONTRACTOR’S EMPLOYEES’ IDENTIFICATION AND GOVERNMENT CONTRACTOR RELATIONS

a. All contractor personnel, when attending meetings, sending emails, or participating on telephone calls shall identify themselves as contractor personnel. Identification in meetings and on Microsoft Teams shall be at the beginning of the call or meeting to allow government personnel to excuse contractors if appropriate.

b. Contractor personnel shall identify themselves with their company name in the signature block of emails.

c. Pursuant to MMAR 7.5, the contractor shall not perform any inherently governmental actions under this contract. No contractor employee shall hold him or herself out to be a government employee, agent, or representative. No contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. No Employer-employee relationship exists of will exist under this Contract. Contractor’s employees shall not:

i. Be placed in a position where they are under the supervision, direction, or evaluation of a government employee.

ii. Be placed in a position of command, supervision, administration or control over Government personnel, or over personnel of other contractors under other GPO’s contracts or become a part of the Government organization.

iii. Be used in administration or supervision of Government procurement activities.

d. The services to be performed under this contract do not require the contractor of his employees to exercise personal judgment and discretion on behalf of the Government. Rather, contractor personnel will act and exercise personal judgment and discretion on behalf of the contractor.

(H.2) INSURANCE

Neither GPO nor the US Government shall in any event be liable or responsible for any damage or injury to any person or property occasioned by the actions of the Contractor or Contractor’s employees in performing under this contract. The Contractor must maintain adequate insurance with the proper coverage limits, including general liability and professional liability insurances, and others if needed, during the term of this contract, insuring the contractor against any claims for injury or damage.

(H.3) DISSEMINATION OF INFORMATION

There shall be no dissemination or publication, except within and between the Contractor and any Subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer and Contracting Officer’s Representative(s). Language similar to this provision shall be included in all subcontracts to this contract. This provision includes news releases: blogs, posts, and published papers.

(H.4) NOTIFICATION OF DEBARMENT/SUSPENSION STATUS

The Contractor shall provide written notice to the Contracting Officer within ten (10) calendar days of being suspended, debarred, or declared ineligible by any Department or other Federal Agency, or upon receipt of a notice of proposed debarment during the performance of this contract.

(H.5) CONSENT TO SUBCONTRACTS (if applicable)

In accordance with Contract MMAR clause 52.244 2, Subcontracts, the Contracting Officer consents to award of subcontracts as proposed in the Contractor’s proposal, which resulted in the award of this Contract to the following firms for the products or services specified here:

Contractor Name Services to be Performed: TBD

The Contractor must request Contracting Officer consent and submit the information required by the aforementioned clause for any subcontracts requiring consent not listed here. If the Contractor has an approved contracting system, they must follow MMAR 52.244 2 requirements for a Contractor with an approved contracting system after providing evidence of their approved contracting system to the Contracting Officer.

Subcontract means any contract, as defined in FAR Subpart 2.1, entered into by a subcontractor to furnish supplies or services for performance of the prime contractor a subcontract. It includes but is not limited to: awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.

(H.6) CONTRACTOR S PERSONNEL BUSINESS ETHICS AND CONDUCT

In accordance with MMAR 52.203 13, the Contractor shall exercise due diligence on personnel to be engaged under this contract.

(H.7) CONFLICTS OF INTEREST

a. It is understood and agreed that some of the work required hereunder may place the Contractor, or its personnel or its subcontractors or their personnel (hereinafter referred to collectively as Contractor), in the position of having a potential personal or organizational conflict of interest (OCI), i.e., because of other activities or relationships with other persons, (1) the Contractor is unable or potentially unable to render impartial assistance or advice; or (2) the Contractor objectivity in performing the Contract is or might be impaired; or (3) the Contractor may receive an unfair competitive advantage; or (4) the Contractor may have a financial or other personal interest which would or potentially would impair his/her objectivity and/or from which he/she would improperly benefit. Further discussion of OCIs may be found in MMAR 9.5.

The performance/actions of personnel under this Contract will be imputed to the Contractor (or subcontractor) by whom they are employed or retained, and the performance/actions of any subcontractor will be imputed to the Contractor, unless the Contractor, on a case-by-case basis, can demonstrate otherwise and satisfy the Contracting Officer that such imputation is unreasonable.

b. If it is discovered that the Contractor engaged in any activities which constitute a potential or actual conflict without having first obtained the Contracting Officer s approval to undertake such activities; or if it is subsequently discovered that, notwithstanding the Contracting Officer s authorization to undertake the activity based on his/her initial determination that no significant potential conflict existed or appeared to exist, a conflict did, in fact exist or arise, restrictions, as permitted by MMAR 9.5, on the Contractor future activities may be placed unilaterally by the Contracting Officer for this contract or the Contracting Officer for such other contract as may be involved in the conflict, and other remedies (including termination of this contract for default, debarment or suspension, and those permitted by the clauses of this contract entitled Cancellation, Rescission and Recovery of Funds for Illegal or Improper Activity (MMAR 52.203 8) and Price or Fee Adjustment for Illegal or Improper Activity [MMAR 52.203 10]), may be taken by GPO.

(H.8) RESTRICTIONS AGAINST DISCLOSURE

The Contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the Contractor in performance of the contract and designated by the Contracting Officer or Contracting Officer s Representative, in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor’s possession, to those employees needing such information to perform the work described herein, i.e., on a need to know basis. The Contractor agrees to immediately notify the Contracting Officer in writing in the event that the Contractor determines or has reason to suspect a breach of this requirement has occurred.

All Contractor staff working on any of the described tasks may, at Government request, be required to sign formal non-disclosure and/or conflict of interest agreements to guarantee the protection and integrity of Government information and documents.

The Contractor shall insert the substance of this special contract requirement, including this paragraph (c), in all subcontracts when requiring a restriction on the release of information developed or obtained in connection with the performance of the contract.

(H.9) PROTECTION OF PROPERTY

Contractor Responsibility. If due to the default, negligence (whether of action or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the

Contractor’s performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government at its option, may, in lieu of payment therefore, require the Contractor to replace at its own expense, all property lost or damaged. The Contractor shall protect materials in his custody against the transportation, fire, theft, weather, and other hazards avoidance in the exercise of the “highest degree of care.”

(H.10) STANDARDS OF CONDUCT

a. When the Contractor is onsite at a federal building, the Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. Each employee or supervisor of the Contractor is expected to adhere to the rules associated with that federal building, and to adhere to standards of behavior that reflect credit on themselves, their employer, and the Federal Government.

b. The Contractor shall be responsible for taking such disciplinary action, including suspension without pay or removal from the worksite, with respect to its employees, as may be necessary to enforce those standards.

c. Where applicable, the requirements of this clause shall be expressly incorporated into subcontract(s) and shall be applicable to all Sub-Contractor employees who may perform services or work at the federal building and grounds of this contract.

(H.11) COOPERATION WITH OTHER ON-SITE CONTRACTORS

When the Government undertakes or awards other contracts for additional work at the facilities, the Contractor shall:

a. Fully cooperate with the other Contractors and Government employees, and

b. Carefully fit its own work to such other additional contracted work as may be directed by the Contracting

Officer's Representative (COR). The Contractor shall not commit or permit any act which shall interfere with the performance of work awarded to another Contractor or with the performance of other Government employees.

c. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor shall restore such disturbed work to a condition satisfactory to the COR and guarantee such restored work to the same extent as it was guaranteed under the applicable other contract.

(H.12) WORK ON A GOVERNMENT INSTALLATION

In performing onsite work under this contract on a Government installation or in a Government building, the Contractor shall:

a. Conform to the specific safety requirements established by the contract.

b. Comply with the safety rules of the Government installation that concern related activities not directly addressed in this contract.

c. Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel connected in any way with performance under this contract.

d. Take such additional immediate precautions as the Contracting Officer or Contracting Officer's Representative

(COR) may reasonably require for safety and accident prevention purposes.

e. Conform to all required security requirements.

(H.13) CONTRACTOR ACCESS AND SECURITY REQUIREMENTS FOR THIS CONTRACT

The performance of this contract requires employees of the prime contractor or its subcontractors, affiliates, consultants, or team members (“contractor employees”) to have access to and to the extent authorized, mobility within, a GPO facility.

GPO may close and or otherwise deny contractor employees access to a GPO facility for a portion of a business day or longer for various reasons including, but not limited, to the following events:

a. Federal public holidays for Federal employees in accordance with 5 U.S.C. 6103; Fires, floods, earthquakes, and unusually severe weather, including but not limited to snowstorms, tornadoes, and hurricanes; Occupational safety or health hazards; Lapse in Appropriations; or Federal Statute, Executive Order, Presidential Proclamation, or any other unforeseen reason. In such events, the contractor employees may be denied access to a GPO facility that is ordinarily available for the contractor to perform work or make delivery, as required by the contract.

b. In all instances where contractors are denied access or required to vacate a GPO facility, part or in whole, the contractor shall be responsible for ensuring contractor personnel working under the contract comply. If the circumstances permit, the contracting officer will provide direction to the contractor, either directly or through the Contracting Officer’s Representative (COR), which could include continuing on-site performance during the GPO facility closure period; however, if Government oversight is required and is not available, on-site performance shall not be allowed. In the absence of such direction, the contractor shall exercise sound judgment to minimize unnecessary contract costs and performance impacts, for example, performing required work off-site if possible or reassigning personnel to other activities if appropriate.

The contractor shall be responsible for monitoring the Office of Personnel Management at opm.gov, the local radio, television stations, GPO web sites, and other communication channels. Once the facility is accessible, the contractor shall resume contract performance as required by the contract.

For the period that GPO facilities were not accessible to contractors who required access in order to perform the services, the contracting officer may—Adjust the contract performance or delivery schedule for a period equivalent to the period the GPO facility was not accessible; Forego the work; or reschedule the work by mutual agreement of the parties.

Notification procedures of a GPO facility closure, including contractor denial of access, are as follows:

The contractor shall be responsible for notification of its employees of the GPO facility closure to include denial of access to the GPO facility. The dismissal of GPO employees in accordance with statute and regulations providing for such dismissals shall not, in itself, equate to a GPO facility closure in which contractors are denied access. Moreover, the leave status of GPO employees shall not be conveyed or imputed to contractor personnel. Accordingly, unless the GPO facility is closed and the contractor is denied access to the facility, the contractor shall continue performance in accordance with the contract.

a. Access to Government facilities and resources, including equipment and systems, will be limited and personnel necessary to administer contract performance may not be available. Generally, supply and service contracts that are funded beyond the date of the lapse in appropriation and do not require access to Government facilities, active administration by Government personnel or the use of Government resources in a manner that would cause the Government to incur additional obligations during the lapse in appropriation may continue. If a delivery date for a contract falls during the period of a lapse in appropriations, Government personnel may not be available to receive delivery.

Contractors are directed to consult with a contracting officer before attempting to make a delivery. Contracting officers will be available throughout the lapse in appropriation period to provide guidance.

b. Once OMB guidance is given, CORs, in consultation with the contracting officer, will notify those contractors that are deemed by the Program Office to be performing excepted work and identify the contractor personnel requiring access to GPO facilities. CORs will also coordinate directly with facility management or physical security personnel at respective locations to ensure that the names of contractor personnel requiring access to Government facilities during the lapse in appropriations are provided to physical security personnel.

c. Contractors who are not designated as performing excepted work are not allowed access to Government facilities or to utilize Government resources in a manner that would incur any additional obligation of funding on behalf of the Government during the lapse in appropriation.

d. All contractors working on this contract must undergo fingerprinting and background checks. This includes all subcontractors.

e. All contractors will be required to pass through metal detectors and all backpacks, toolboxes/bags, lunch boxes etc.

will be subject to inspection.

f. All contractors will be required to exchange their government approved ID badge for a contractor access badge at the beginning of their work shift. Contractors will not be allowed to leave the building with their access badges under any circumstances. Contractors will exchange their access badges for their personal IDs at the end of their workday or any time a contractor leaves the building.

(End of Section H) Section I – Contract Clauses

REGULATIONS GOVERNING PROCUREMENT

The U.S. GPO is a legislative branch of the United States Government. Accordingly, the Federal Acquisition Regulations (FAR) in not applicable to this and all GPO procurements. The Contractor should note that only those provisions of the Materials Management Acquisition Regulations (MMAR) which are specifically incorporated by reference into this solicitation are applicable.

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at MMAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this Contract.

Full text of incorporated MMAR clauses may be accessed electronically at:

https://www.gpo.gov/docs/default source/forms and standards files for vendors/mmar.pdf?sfvrsn=2

Clauses incorporated by reference:

Article Number Reference Text 52.216-4 52.216-4 Economic Price Adjustment-Labor and Material (JAN 2017) 52.223-18 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While

Driving (AUG 2011) 52.223-6 52.223-6 Drug-Free Workplace (MAY 2001) 52.242-15 52.242-15 Stop-Work Order (AUG 1989) 52.222-6 52.222-6 Construction Wage Rate Requirements (MAY 2014) 52.211-5 52.211-5 Material Requirements (AUG 2000) 52.236-5 52.236-5 Material and Workmanship (APR 1984) 52.245-1 52.245-1 Government Property (Jan 2017)

Clauses incorporated by full text:

52.212-4 Contract Terms and Conditions - Commercial Items (FEB 2002)

(a) Inspection / Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at MMAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at MMAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.

The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall http://www.gpo.gov/docs/defaultsource/formsandstandardsfilesforvendors/mmar.pdf?sfvrsn=2 remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices.

An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;Terms of any discount for prompt payment offered;

(vi) Name and address of official to whom payment is to be sent;

(vii) Name, title, and phone number of person to notify in event of defective invoice; and

(vi…