040ADV-24-R-0061_RFP combined 10 03 24.pdf

U.S. GOVERNMENT

PUBLISHING OFFICE

KEEPING AMERICA INFORMED

RFP No.040ADV-24-R-0061

Solicitation Issuance Date: October 3, 2024

Phase I: Closing Date/Time for Offeror Questions: October 10, 2024, 11:00 am EDT

Phase I: Closing Date/Time for Receipt of Proposals: October 24, 2024, 05:00 pm EDT

Subject: Request for Proposals RFP No.040ADV-24-R-0061, GPO Armored Transport of Secure Documents

The United States Government Publishing Office (GPO) is seeking proposals to provide the Government Publishing Office (GPO) Security and Intelligent Documents Division (SID) with secure armored transport services. The services must be placed against the contract in accordance with the Material Management Acquisition Regulation (MMAR). The Government Publishing Office was created by Congress in June of 1860 as an agency of the legislative branch of the Federal Government.

GPO anticipates a Firm-Fixed Price (FFP) type contract consistent with the Materials Management Acquisition Regulation (MMAR) 16.202.

The Government intends to award one contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government after evaluation in accordance with the factors as set forth in this solicitation in accordance with MMAR 15. The Government also reserves the right to award more than one contract or not to award a contract in response to this solicitation. The procurement will utilize a Best Value Tradeoff process set forth in MMAR 15.101-1. Offerors must clearly review Sections L and M of this RFP.

Section L, Instructions to Offerors, of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Prospective offerors must submit questions by the deadline identified above, and proposals to Nataliya Holl at email: nholl@gpo.gov and to Lainey Ash at email: lash@gpo.gov.

Prospective offerors must follow the instructions to submit the proposals specified in Section L. Section M states the criteria by which proposals will be evaluated.

This RFP is solicited in two phases:

Phase I Technical Proposal only:

1) the Technical Proposal must address Corporate Capability and Experience to secure transport secure documents only. The Past Performance information must provide performance history and be included as part of the Technical Proposal.

Phase II Technical and Business Proposals:

mailto:abehi@gpo.gov mailto:lash@gpo.gov

1) the Technical Proposal must address technical aspects only without the price elements: Technical Approach: Streamline Solutions, Technical Approach: Mandatory Operations and Personnel Management, and

2) the Business Proposal must present the price for the services and sufficient evidence of responsibility.

Based on evaluation results of Phase I – Corporate capability and experience and past performance criteria, each Offeror will be notified by the Contracting Officer whether or not they will progress to Phase II.

Only Offerors selected based on the evaluation results of Phase I will be invited by GPO to submit a complete proposal for Phase II. Offerors will receive the Phase II RFP with the complete SOW and written instructions from the Contracting Officer.

This is the estimated timeline for Phase II (it is subject to change and will be finalized in Phase II RFP):

Offerors selected based on the results of Phase I will receive the Phase II RFP – estimated date is: o/a November 21, 2024

Phase II: Closing Date/Time for Offeror Questions: o/a December 4, 2024, 11:00 am EDT Phase II: Closing Date and Time for Receipt of Proposals: o/a December 19, 2024, 05:00 pm EDT

This RFP can be viewed and downloaded from www.sam.gov. GPO bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to the solicitation are occasionally issued and will be posted on www.sam.gov. GPO advises interested parties to regularly check the www.sam.gov for amendments.

Failure to comply with submission dates will deem the submission unacceptable, and proposals will not be reviewed or evaluated.

Offerors must be registered in the System for Award Management (“SAM”) database at www.sam.gov prior to the Phase I proposal submission deadline identified above.

This RFP in no way obligates GPO to award a contract, nor does it commit GPO to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal GPO approvals.

Sincerely, Nataliya A. Holl Supervisory Contracting Officer Acquisition Services Division http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

Se e

Pa ge

Se e

Pa ge

SOLICITATION, OFFER, AND AWARD

2. CONTRACT NUMBER

4. TYPE OF SOLICITATION

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

PAGE OF PAGES

1 80

6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY

GPO

732 North Capitol St NW

CODE 8. ADDRESS OFFER TO (If other than item 7)

Washington, DC, 20401, US

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in See Section L Proposal Instructions until 17:00 local time 10/24/2024 (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

ASH, LAINEY M

B. TELEPHONE (NO COLLECT CALLS) C. EMAIL ADDRESS

lash@gpo.gov

AREA CODE NUMBER EXTENSION

11. TABLE OF CONTENTS

(X) SECTION DESCRIPTION PAGE(S) (X) SECTION DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 2 X I CONTRACT CLAUSES 2

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXTENSION

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

GPO

5. DATE ISSUED3. SOLICITATION NUMBER

040ADV-24-R-0061

RATING 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

PR-24-GPO-3276

Nataliya Holl

GPO

732 North Capitol St NW Washington, DC, 20401, US mailto:lash@gpo.gov

Contents

PART I THE SCHEDULE

SECTION B SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D PACKAGING AND MARKING

SECTION E INSPECTION AND ACCEPTANCE

SECTION F DELIVERIES OR PERFORMANCE

SECTION G CONTRACT ADMINISTRATION DATA

SECTION H SPECIAL CONTRACT REQUIREMENTS

PART II CONTRACT CLAUSES

SECTION I CONTRACT CLAUSES

PART III LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J LIST OF ALL ATTACHMENTS

PART IV REPRESENTATION AND INSTRUCTIONS

SECTION K REPRESENTATION, CERTIFICATION, AND OTHER STATEMENT OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Attachment J.1 Past Performance Questionnaire

PART I THE SCHEDULE

SECTION B SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide the Government Publishing Office (GPO) Security and Intelligent Documents Division (SID) with the GPO Armored Transport of Secure Documents services. The services must be placed against the contract in accordance with the Material Management Acquisition Regulation (MMAR). The Government Publishing Office was created by Congress in June of 1860 as an agency of the legislative branch of the Federal Government.

B.2 CONTRACT TYPE

This is a Firm Fixed Price (FFP) type contract consistent with the Materials Management Acquisition Regulation (MMAR)

16.202. The Contractor shall perform the services as described at Section C, according to prices consistent with Section B of the contract, the deliverables as described in Section F, and Inspection and Acceptance as described in Section E in accordance with all terms and conditions stated herein.

B.3 PRICE AND OBLIGATED AMOUNT

[To be inserted at the time of Award]

B.4 FIRM-FIXED-PRICE (FFP)

The Contractor must provide all services needed to perform all requirements set forth in this solicitation. Prices must include all costs associated with providing all required services. The services must be provided in accordance with the terms and conditions set forth herein.

Price is inclusive of all Contractor’s Overhead, General and Administrative Costs, and Profit. Complete Section B in terms of U.S. dollars.

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Transition Period Secure Transport Services, Location 1

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0002 Transition Period Secure Transport Services, Location 2

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item

Number Supplies/Services Quantity Unit

0003 Transition Period Secure Transport Services, Location 3

Contract Type:Firm Fixed Price

Supplies/Services Quantity Unit

1001 0001 Base Year Secure Transport Services, Location 1

1 EA

Contract Type:Firm Fixed Price

Option: 1 Option Time Date: 10/1/25 Option Time Duration: 364 Option Time Units: Days

Supplies/Services Quantity Unit

1002 0002 Base Year Secure Transport Services, Location 2

1 EA

Contract Type:Firm Fixed Price

Option Time Duration: 364

Supplies/Services Quantity Unit

1003 0003 Base Year Secure Transport Services, Location 3

1 EA

Option Time Duration: 364

Supplies/Services Quantity Unit

2001 0001 Option Year 1 Secure Transport Services, Location 1

1 EA

Contract Type:Firm Fixed Price

Option: 2 Option Time Date: 10/1/26 Option Time Duration: 364

Supplies/Services Quantity Unit

2002 0002 Option Year 1 Secure Transport Services, Location 2

1 EA

Contract Type:Firm Fixed Price

Option Time Duration: 364

Supplies/Services Quantity Unit

2003 0003 Option Year 1 Secure Transport Services, Location 3

1 EA

Contract Type:Firm Fixed Price

Option Time Duration: 364

Supplies/Services Quantity Unit

3001 0002 Option Year 2 Secure Transport Services, Location 2

1 EA

Contract Type:Firm Fixed Price

Option: 3 Option Time Date: 10/1/27 Option Time Duration: 365

Supplies/Services Quantity Unit

3002 0001 Option Year 2 Secure Transport Services, Location 1

1 EA

Contract Type:Firm Fixed Price

Option Time Date: 10/1/27 Option Time Duration: 365

Supplies/Services Quantity Unit

3003 0003 Option Year 2 Secure Transport Services, Location 3

1 EA

Contract Type:Firm Fixed Price

Option Time Date: 10/1/27 Option Time Duration: 365

Supplies/Services Quantity Unit

4001 0001 Option Year 3 Secure Transport Services, Location 1

1 EA

Contract Type:Firm Fixed Price

Option: 4 Option Time Date: 10/1/28 Option Time Duration: 364

Supplies/Services Quantity Unit

4002 0002 Option Year 3 Secure Transport Services, Location 2

1 EA

Option Time Duration: 364

Supplies/Services Quantity Unit

4003 0003 Option Year 3 Secure Transport Services, Location 3

1 EA

Contract Type:Firm Fixed Price

Option Time Duration: 364

Supplies/Services Quantity Unit

5001 0001 Option Year 4 Secure Transport Services, Location 1

1 EA

Contract Type:Firm Fixed Price

Option: 5 Option Time Date: 10/1/29 Option Time Duration: 150

Supplies/Services Quantity Unit

5002 0002 Option Year 4 Secure Transport Services, Location 2

1 EA

Contract Type:Firm Fixed Price

Option Time Duration: 150

Supplies/Services Quantity Unit

5003 0003 Option Year 4 Secure Transport Services, Location 3

1 EA

Contract Type:Firm Fixed Price

Option Time Duration: 150

[END OF SECTION B]

SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

GPO Secure Armored Transport Services

1. Background

US Government Publishing Office (GPO) has the responsibility of producing secure credentials to include the US Passport, for the Department of State and other federal entities. The secure credentials are manufactured by GPO and then transported and delivered to forty Department of State Passport Agencies, U.S. Coast Guard, and Department of Homeland Security facilities located throughout the US.

2. PURPOSE

The purpose of this procurement is to provide GPO with the Secure Armored Transport Services. Contractor shall pick up and deliver secure credentials in armored vehicles. All personnel will be United States citizens and have successfully gone through criminal and other suitability background checks. All vehicles shall be equipped with radio/phone with routine check in procedures.

The work performed shall be in conformance with all Government regulations and policies including the Materials Management Acquisition Regulation (MMAR)1, and other agency supplemental regulations and policies, as appropriate.

3. SCOPE OF WORK

C.3.1. Carriage Requirements

The Contractor shall transport the property by secured airplane transportation, in addition to one or more of the following:

1. Armored Vehicles.

2. Fully enclosed armored trailers that can withstand 7.62 caliber small arms fire and are drawn by armored tractors.

C.3.2. Security

The GPO relies upon the expertise of the Contractor engaged in transporting items of unusual value to plan adequate protection for specific movements. Compliance with the protection requirements of this contract shall not be construed as relieving the Contractor and/or its insurers, in any manner of or to any degree from the loss liability specified under "Contractor Liability" of this Statement of Work.

Minimum Adequate Protection requirements are listed below. Contractor may propose additional security measures in writing.

The contractor shall be a full-service armored car company that is fully insured, with the ability to ship secure using air transportation.

1 https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf

C.3.3. Liability and Insurance

1. Assumption of Risk and Liability

a) Contractor accepts full responsibility for the product transported from the point of pick-up in Washington, D.C. or Stennis, MS (SPF) to delivery at final destination under the Contract.

b) Contractor is responsible for all passports lost, stolen, or damaged while in the Contractor's possession and shall reimburse the GPO for replacement. Contractor shall not be liable for loss or damage caused by or resulting from war, invasion, or hostilities of any sovereign power or rebellion or insurrection against the U.S. Government; weapons for war employing atomic fission, atomic fusion, radioactive force, whether in peace or war; seizure, destruction, or confiscation by order of any Government; or for loss (except for fire resulting there from) by nuclear reaction or nuclear radiation or radioactive contamination; or from inherent defects in the property shipped hereunder.

2. Damage and Injury (other than cargo).

a) In addition to the requirements listed in “Assumption of Risk and Liability,” the Contractor shall assume responsibility for all damage or injury to persons or property (other than the Passports and pallets transported under this Contract) occasioned through the use and operation of vehicles by, or the action of, the Contractor, its employees and agents. The Contractor, at its own expense, shall maintain general and automobile bodily injury and property damage liability insurance during the continuance of the contract insuring itself against all claims for injury or damage Worker's Compensation, and other legally required insurance with respect to its own employees and agents. The GPO and Department of State, its members, officers, directors or employees shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use or operation of any vehicle by, or the action of, the Contractor, or its employees and agents, in performing under the Contract.

b) The Contractor shall also be responsible for loss or damage (due to the fault, neglect, or dishonesty of the Contractor, its agents or employees) to any property of the GPO or its agents, or other agency of the U.S. Government.

c) The Contractor shall save and keep harmless and indemnify the GPO against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property (GPO or otherwise) occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operations, or performance of work in connection with the contract, resulting in whole or in part from the negligent acts, fault, or omissions of Contractor, or any employees, agents, or representatives of the Contractor or any subcontractor.

d) The Contractor shall carefully examine any GPO furnished fixtures and equipment and become familiar with its conditions and manner of operation prior to use. If the Contractor claims there is any defect in any such fixture or equipment, written notice shall be given. Failure to give such notice shall be construed as a waiver of such conditions or defect. The Contractor agrees to be solely liable for all damages arising out of personal injury and/or damages to property that may result from its use of GPO-furnished equipment.

3. Insurance:

a) For the duration of the contract as may be modified, the Contractor shall obtain and maintain, at its expense, insurance under which the shipments shall be covered. All such insurance shall be written with companies acceptable to the GPO, and insurance policies shall be in form and substance satisfactory to the GPO. The Contractor shall furnish certifications of insurance prior to commencing contract performance. This documentation shall be sent to "Government Publishing Office, Attention: Acquisition Services, 732 N. Capitol St., Washington, D.C. 20401." If the Contractor obtains indemnity insurance covering the shipments, such policies shall name the GPO as the insured. If the Contractor obtains cargo liability insurance, a Guarantee of Payment Policy shall be provided and the GPO shall be named as the insured. All insurance shall be for the loss or damage, except as otherwise excluded in the "Assumption of Risk" provisions. Each policy shall include provisions providing that in the event of loss or damage, the claim will be settled on the basis of the full provisions of the policy, and payments for loss or damage shall be made to the GPO. In case of loss or damage, the Contractor shall immediately notify the GPO.

Full disclosure of any warranties, provisions, and exclusions or any that would prohibit payment in the event of a loss must be provided with the insurance certification. The list of insurance companies include:

• Marquee Insurance Group (MIG)

• Cottingham & Butler

• McGriff Insurance Services, Inc.

• HUB International Limited

• Reliance Partners

b) All insurance policies furnished shall include the following provision:

i. "It is a condition of this policy that the Company will furnish written notice to the GPO, thirty

(30) days in advance of the effective date of the modification, reduction in or cancellation of this policy." This notice shall be sent to the:

Government Publishing Office, Attention: Acquisition Services, 732 N Capitol Street, Washington, DC 20401

ii. The Contractor shall provide, at a minimum, insurance in the following amounts: [Amount TBD at the time of award].

iii. Special Service Shipments – [Amount TBD at the time of award] of passports being shipped as a Special Service that is priced separately from this agreement from one specified office or facility to another.

iv. The Contractor shall not be required to and is expressly directed not to accumulate at any one place, shipments having an aggregate declared value in excess of [Amount TBD at the time of award] for shipments from GPO to specified offices or [Amount TBD at the time of award] if for a shipment as a Special Service. If a need arises to exceed this aggregate declared value, the Contractor may request, in advance and in writing to the GPO, a higher aggregate declared value. The term "declared value" shall mean the value of each shipment as stated in the manifest.

v. The GPO will review the Contractor's insurance policy prior to awarding the contract.

C.3.4. Personnel requirements Armored truck drivers must be U.S. citizens and hold a valid, clean driver’s license from the state in which they live. A clean driving record is defined as a motor vehicle record (MVR) with no violations, at-fault accidents, or traffic-related convictions for a set amount of time. The length of time required to have a clean driving record varies by state and the purpose of the check. Those who drive armored trucks which are over 2,600 pounds that require Commercial Drivers License, must additionally have a Commercial Driver's License (CDL). They must also hold a firearms permit. Some states require state registration or licensing. ASIS International, a trade association for security professionals advocates yearly re-training and courses in firearms use.

Each armored vehicle crew member, escort vehicle crew member, and common carrier courier performing under this contract must be a U.S. citizen.

The minimum educational requirement for armed truck drivers is a high school diploma or a GED.

Classes in English and writing will be helpful when writing reports. Armored truck driver shall have at least two years of practical experience. Armored truck drivers shall undergo driving and vehicle training to help them keep control of their truck and avoid interference from other vehicles. They must know how and be trained to use firearms. Certain states require continuing training to retain licensing.

Individuals must meet the specific state's minimum age requirement and be in good physical shape. It is essential that armored truck drivers have no history of criminal activity. Prior to being hired, individuals must go through an extensive background check as well as getting fingerprinted and being drug tested and go through a mental evaluation. Physical strength is necessary to lift and carry mid-size boxes.

Each armored vehicle crew member, escort vehicle crew member, and common carrier courier used under this contract shall have met commonly accepted standards of qualification within the last six (6) months for all types of handguns and heavier weapons made available by the contractor for use.

C.3.5 Additional Specifications.

Additional Specifications will be provided to the contractors who will be selected in Phase I to continue and submit a complete proposal for Phase II. Selected Offerors will receive RFP with the complete SOW and written instructions from the Contracting Officer.

C.3.6 Transition period

The current contractor for the GPO’s services is BRINKS GLOBAL SERVICES USA INC. GPO included a transition period of 6 months in this contract from March 1, 2025 to September 30, 2025 to ensure the incumbent contractor will meet all regulatory, licenses and certifications required for operations in all US airports and the Netherlands.

The Offeror shall include in the proposal a detailed transition plan with the timelines of obtaining all licenses, registrations and certifications.

[END OF SECTION C]

SECTION D PACKAGING AND MARKING

D.1 GENERAL

Contractor’s personnel shall adhere to GPO’s Branding resources and Templates and adhere to the GPO’s Branding Strategy (will be provided at the time of award).

D.2 SPECIFIC REQUIREMENTS.

1. All products will be inspected by both parties for damage, correct packaging, and accounting before loading. A signed receipt for the manifest will be given to both parties.

2. All quantities for weight and volume are estimates based on historical data. However, it should be noted, that weight and volume are subject to change.

3. There are two main configurations of cartons:

a. The first is 13-3/8" x 10-5/8" x 7-3/8" weighing 26.00 or 29.00 lbs depending on the stock this configuration represents less than 98% of total volume shipped.

b. The other carton is 17-1/2" x 11-1/2" x 7" weighing 23.60 lbs and comprise 2% of all shipments.

[END OF SECTION D]

SECTION E INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at MMAR 52.252 2 CLAUSES INCORPORATED BY REFERENCE in Section I of this Contract. Full text of the clauses is available at: https://www.gpo.gov

Number Title Date

52.246 4 Inspection of Services Fixed Price Aug 96

E.2 RESPONSIBLE OFFICIALS

In accordance with the clauses of this contract entitled:

52.246-4 Inspection of Services—Fixed-Price

Inspection and acceptance of services required by the contract will be made by the cognizant COR at Washington, DC. Acceptance of services by the cognizant COR must form the basis for payments to the contractor and will form the basis of the contractor’s permanent performance record with regard to this contract.

E.3 INSPECTION AND ACCEPTANCE

3.1 Scope of Inspection

All deliverables will be inspected for content, completeness, accuracy, and conformance with contract requirements by the COR. The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

3.2 Basis of Acceptance

The basis for acceptance shall be compliance with the requirements and relevant terms and conditions of set forth in the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

3.3 Specific Requirements and Acceptance Criteria

Specific requirements and acceptance criteria will be provided to the contractors that will be selected in Phase I to continue and submit a complete proposal for Phase II.

E.4 INSPECTION AND APPROVAL OF WRITTEN DELIVERABLES

E.4.1 Delivery of Written Deliverables

E.4.1.1 All monthly reports and deliverables shall be submitted in accordance with the delivery requirements in Section F of this solicitation.

E.4.2 Approval of Written Deliverables

E.4.2.1 Unless otherwise specified in the contract, or by mutual agreement in writing, the GPO will have ten (10) business days to determine if written deliverables are satisfactory. Any deficiencies shall be corrected by the Contractor and incorporated into the final deliverable for resubmission to the GPO within three (3) business days after notification.

E.5 Specific Requirements

E.6. Carriage Requirements

The Contractor shall transport the property by secured airplane transportation, in addition to one or more of the following:

a. Armored Vehicles

b. Fully enclosed trailers that can withstand 7.62 caliber small arms fire and are drawn by armored tractors.

E.7. Security of Air Cargo Shipments

As of right now GPO passport shipments now fall under a TSA-approved Security program amendment.

Since U.S. blank passports stock is considered high value and requires such a high level of security when being transported, the same alternative security measures set forth in section 8.3.6.5. of the AOSSP for cargo accepted from the Federal Reserve or U.S. Treasury may be applied to the GPO passport shipments in order to achieve the same or a commensurate level of security. If GPO loses this designation, then the offeror shall adhere to all safety/security protocols set forth below by TSA.

As of August 1, 2010, all cargo traveling on passenger aircraft on domestic flights is inspected prior to loading per the recommendations presented in the 9/11 Commission Act of 2007. This currently applies to shipments of blank passports.

The contractor is advised that they may be required post-award to enroll in the Transportation Security Administration (TSA)’s Certified Cargo Screening Program (CCSP) and designate a site as a Certified Cargo Screening Facility (CCSF) according to the requirements of the program. More information on the program can be obtained by visiting the CCSP website:

https://www.tsa.gov/for-industry/cargo-screening-program#ui-id-11

[END OF SECTION E]

https://www.tsa.gov/for-industry/cargo-screening-program#ui-id-11

SECTION F DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at MMAR 52.252 2 CLAUSES INCORPORATED BY REFERENCE in Section I of this Contract. Full text of the clauses is available at:

https://gpointranet.gpo.gov/docs/default source/acquisition services/materials management acquisition regulation mmar ii.pdf

NUMBER TITLE DATE

52.242 15 Stop work order (APR 1989)

52.242 17 Government Delay of Work (APR 1984)

F.2 PERIOD OF PERFORMANCE

I. Period of Performance

The period of performance for this contract is:

F.3 PLACE OF PERFORMANCE

The place of Performance for this contract is Washington DC, GPO Headquarters (HQ), Stennis, MS and at Contractor’s Site or at personnel’s own facilities.

CLINS Period of Performance 0001 Transition Period: March 1, 2025 – September 30, 2025 0002 1001 Base Year: October 1, 2025 – September 30, 2026 2001 Option Year 1: October 1, 2026 – September 30, 2027 3001 Option Year 2: October 1, 2027 – September 30, 2028 4001 Option Year 3: October 1, 2028 – September 30, 2029 5001 Option Year 4: October 1, 2029 – February 28, 2030 https://gpointranet.gpo.gov/docs/default-source/acquisition-services/materials-management-acquisition-regulation-mmar-ii.pdf https://gpointranet.gpo.gov/docs/default-source/acquisition-services/materials-management-acquisition-regulation-mmar-ii.pdf

Specific delivery locations and addresses will be provided to the contractors that will be selected in Phase I to continue and submit a complete proposal for Phase II.

The GPO addresses are:

Location 1: US Government Publishing Office 732 North Capitol Street, NW Washington DC 20401;

Location 2: US Government Publishing Office 9101 Leonard Kimble Road Stennis Space Center, MS 39529

F.3 REPORTS AND DELIVERABLES

Contractor will not use, release to others, reproduce, distribute, or publish any nonpublic data except as required for performance of the contract, or as approved in writing by the Contracting Officer.

All reports and other deliverables must be in the English language. Unless noted otherwise below, narrative reports must be submitted in Microsoft Word or PDF, Budgets in Excel. The Contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impairs the Contractor’s ability to meet the reporting requirements of the contract. For the purposes of this section, all days are to be considered calendar days. In the event the due date is on a U.S. federal holiday, the due date will be the next working day.

The contractor must deliver the following supplies and deliverables that apply to all CLINS in Section B:

N/N Reports and Deliverables Final Due Date Submission to Requirements

1 Monthly reports (including weekly invoices)

The last day of each month COR

2 Shipment schedule Weekly COR 3 Contingency Planning and Preparedness

Plan 15 calendar days after the award start date

COR

4 Other ad hoc reports, documentation and or additional information as required

Two weeks after receiving COR’s comments

COR

5 Quarterly status meetings via Microsoft Teams or in person meetings to discuss shipments and complete inspections of facilities and shipping operations

Quarterly COR/CO

1. Monthly reports shall include: summary of deliveries and weekly invoices.

2. Shipment schedule: Shipment dates days from the time of the shipment request to send the pickup and delivery dates – two weeks for shipment and delivery and schedules.

3. Contingency Planning and Preparedness Plan shall address: all emergencies types, weather delays and cancellations, unplanned last minute urgent deliveries and requests, POC who will be operational 24/7 for any phone calls and emails.

F.4 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this requirement, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.5 CONTINGENCY PLANNING AND PREPAREDNESS

Due to unusual and unexpected circumstances, the Contracting Officer may request that the contractor exercise alternative means, methods, or places of performances to fulfill the requirements of the contract. This could include but not is not limited to working from alternate locations in the event of building closures or evacuations or other circumstances. If these alternative methods and locations of performance result in changes to the contract, all contract adjustments will be processed in accordance with the Part 43 of MMAR.

F.6 DELIVERIES

There are currently 40 locations for delivery; their addresses are located in Section C. GPO DC will generate approximately 54% of the volume of shipments and GPO SPF will generate approximately 46% of the volume of shipments. Passport Agencies are subject to change, and the contractor will be given 30-day notice prior to any additional or change in agency addresses.

GPO will e-mail/phone/fax the planned deliveries at least 5 days in advance, after receiving orders from Department of State, Department of Homeland Security, or U.S. Coast Guard. The contractor will have 3-5 days after notification from GPO to provide their schedule for pick-up.

Please note: Shipments to APC and TPC facilities must be transported by tractor-trailer – all pallets must remain intact and air transportation is prohibited.

[END OF SECTION F]

SECTION G CONTRACT ADMINISTRATION DATA

G.1 CONTRACT MANAGEMENT

The Contractor will assume full responsibility for managing personnel during the performance of the contract, and the administration of the contract will require maximum coordination with the GPO’s COR during performance of the contract.

G.2 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER S REPRESENTATIVE (COR)

Contracting Officer:

Nataliya Holl U.S. Government Publishing Office Acquisition Services Room: A530 732 North Capitol St NW Washington DC 20401 E mail: nholl@gpo.gov

Contracting Officer s Representative (COR) [TBD To be completed inserted at time of award.]

At the award, the GPO will designate one or more persons as the Contracting Officer s Representative (COR). The COR may be changed at any time by the GPO without prior notice to the Contractor by a unilateral modification to the Contract.

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor at the time of award.

G.3 CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor's risk.

G.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all products, services, reports, and such other responsibilities as may be specified in this contract. The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant

COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

G.5 INVOICE SUBMISSION, ACCEPTANCE AND APPROVALS

Contracting Officer (CO) Nataliya Holl E mail: nholl@gpo.gov

Contracting Officer’s Representatives (COR)

To be provided at the time of award

Invoice email submission & mailing address:

US Government Publishing Office (GPO) Office of Finance Mail Stop: FMCE North Capitol & H Streets, NW Washington, DC 20401 Phone: (202) 512-0874 invoicegpo@gpo.gov

In order to receive payment, deliverables must be accepted and approved by the Contracting Officer s Representative (COR).

INVOICE INSTRUCTIONS

I. Invoices shall be paid in accordance with the contract’s terms and conditions, following receipt of a proper invoice under Part #3 of these instructions. Please note that the Prompt Pay Act (31 USC Chapter 39) does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information and questions please send an email to: InvoiceGPO@gpo.gov.

The Contractor shall submit each invoice electronically via email to the following address:

invoicegpo@gpo.gov.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions2. For mailing in invoices, use the following GPO’s address:

2 https://www.dol.gov/general/business-ccr mailto:nholl@gpo.gov mailto:invoicegpo@gpo.gov mailto:InvoiceGPO@gpo.gov mailto:invoicegpo@gpo.gov https://www.dol.gov/general/business-ccr

US Government Publishing Office (GPO) Office of Finance Mail Stop: FMCE North Capitol & H Streets, NW Washington, DC 20401 Phone: (202) 512-0874

I. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR) 52.232-34 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

II. To constitute a proper invoice, each invoice must include the following information and/or attached documentation:

(1) Name, address and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (Delivery/Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) and also modification number, if applicable. All relevant information to the invoice that the contract contains must be reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies/services rendered (including hours incurred and billing rate, as applicable to the contract). All relevant information that the contract contains must be reflected on the invoice.

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information:

• Amount Invoiced: The Total Amount of Invoice and this Invoice Period separated by each CLIN #XX (if applicable)

• Total contract Price and price for each CLIN

• Cumulative Amount Invoiced and Authorized Value of Contract Balance Remaining on Contract

• If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add all payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer's Representative (COR); and

(9) Signature of authorized representative of the firm with the following invoice certification:

"The undersigned hereby certifies to the best of my knowledge and belief that: the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid or to the extent allowed under the applicable payment clause will be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME:______________________________________

TITLE:___________________________________

DATE: ___________________________________

III. In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

IV. Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov

G.6 PAYMENT METHOD

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information please contact Michelle Gibbs at phone: 202 512 0864.

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR)

NUMBER DATE TITLE

52.232.34 May 1999

Payment by Electronic Funds Transfer Other Than Central Contractor Registration

Effective January 1, 1999 payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer.

G.7 REQUEST FOR WAIVER/CONTRACTOR CERTIFICATION

I certify that I do not have an account with a financial institution or an authorized payment agent.

Signature and Date

G.8 COMPLIANCE WITH REGULATIONS

The Contractor shall meet all applicable local and federal regulations associated with this requirement.

mailto:invoicegpo@gpo.gov

G.9 MERGERS, ACQUISITIONS, NOVATIONS, AND CHANGE-OF-NAME AGREEMENTS

In accordance with MMAR 42.12, if a contractor merges, is acquired, or recognizes a successor in interest to Government contracts when contractor assets are transferred; or, recognizes a change in a contractor’s name; or, executes novation agreements and change-of-name agreements, the contractor shall notify the CO and provide a copy of the novation or other any other agreement that changes the status of the contractor.

Title 41 U.S.C. 6305 prohibits the transfer of Government contracts from an awardee to a third party.

However, the Government may, when in its interest, novate an awardee’s contract to a third party when there is a transfer of all of the awardee’s assets or the entire portion of the assets involved in the performance of the contract.

For a novation to be approved by the CO, the following elements shall occur:

a. The company shall submit a novation agreement with all the required legal elements in accordance with MMAR 42.12.

d. The novation agreement shall include the transfer of personnel performing work under the contract and any awarded delivery orders, as applicable.

e. The novation agreement shall be determined by the CO to be in the best interest of the Government.

G.10 COMPLIANCE WITH REGULATIONS

The Contractor shall meet all applicable local and federal regulations associated with this requirement.

G.11 NON DISCLOSURE

All contractor’s personnel engaged in this contract must provide a non-disclosure agreement before the award and start date of employment.

NON-DISCLOSURE AGREEMENT

A. The U.S. Government Publishing Office (GPO) expressly prohibits the improper use and unauthorized disclosure of confidential, sensitive, or non-public information or documents.

I, _______________________, agree to be bound by the prohibitions of this agreement and to the terms set forth herein. I agree not to divulge to any unauthorized person any non-public or confidential documents or information to which I have access (direct or inadvertent) in the performance of my duties under GPO contract number _________________.

B. In accordance with this agreement, I agree not to divulge to any unauthorized person or release in advance of authorization for its release, any non-public GPO document or any information contained in any such document or any confidential information: (1) protected from disclosure under federal laws or regulations, including but not limited to the Freedom of Information Act and the Privacy Act; or (2) in circumstances where the GPO has determined to accord such information confidential treatment, unless the GPO authorizes the disclosure of such information.

C. For purposes of this agreement, an "unauthorized person" is anyone other than an officer or employee of the U.S. Government Publishing Office, or any co-worker on the contract who has also executed a non-disclosure agreement under the contract or a subcontract pertaining thereto.

D. If there is doubt as to whether a document or information provided under the contract is non-public or confidential, the contractor must request clarification from the Contracting Officer or other GPO point of contact.

E. No GPO data or information shall be divulged to any unauthorized person for any purpose. The contractor shall clear with the Contracting Officer (CO), Contracting Officer Representative (COR) and the Public Relations Office (PRO) any public release of information on this contract/purchase order, to include news stories, articles, sales literature, advertisements, radio-TV spots, blogs, etc. Any request for public release of information shall be addressed to:

Government Publishing Office Attn: Gary Somerset Public Relations Office 732 North Capitol Street, NW, Washington, D.C. 20401-0001

F. Violation of this agreement may result in civil or criminal penalties or termination of services, or other applicable penalties under the contract.

Signature: _____________________________ Date: ______________________

Contractor shall ensure that each employee performing under the contract completes this form prior to performance start date, and forward a completed copy via email to the Contracting Officer…