040ADV-24-R-0035 RFP final 06 04 24.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

PR-24-GPO-2648

DATE

06 04 24

Same as Issuing Office

Nataliya Holl

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Contents

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D: PACKAGING AND MARKING

SECTION E: INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G-CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

PART III- LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ALL ATTACHMENTS INCLUDED AND REFERENCED BY LINK

PART IV- REPRESENTATION AND INSTRUCTIONS

SECTION K - REPRESENTATION, CERTIFICATION, AND OTHER STATEMENT OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M EVALUATION FACTORS FOR AWARD

Attachment J.1 Price Template

Attachment J.2 Past Performance Questionnaire

Attachment J.3 MMAR Travel Regulations

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to purchase Uniforms, Lab Coats, and Supplies, to include laundering with pick-up and delivery services to support the Security and Intelligent Documents Division (SID) of the Government Publishing Office (GPO) customers. The products, supplies and services must be placed against the contract in accordance with the Material Management Acquisition Regulation (MMAR).

B.2 CONTRACT TYPE

This is a Firm-Fixed-Price (FFP) type contract consistent with the Materials Management Acquisition Regulation (MMAR II) 16.202. The contractor shall provide Uniforms services as described in Section C, the deliverables as described in Section F, and Inspection and Acceptance as described in Section E in accordance with all terms and conditions stated herein.

B.3 PRICE AND OBLIGATED AMOUNT

[To be inserted at the time of Award]

B.4 FIRM-FIXED-PRICE (FFP) with EPA

The Contractor must provide all services and supplies needed to perform all requirements set forth in this solicitation. Prices must include all costs associated with providing all required products, supplies and services.

The products, supplies and services must be provided in accordance with the terms and conditions set forth herein.

GPO’s Washington, DC Location:

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Base Year 1

Contract Type: Firm Fixed Price Unit Price Extended Price TBD

Description:

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID in Washington DC in accordance with Section C - SOW.

Purchase Requisitions

IDC Type: Not Applicable

Supplies/Services Quantity Unit

1001 Option Year 1 1

Contract Type: Firm Fixed Price

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID

Supplies/Services Quantity Unit

2001 Option Year 2

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID

3001 Option Year 3

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID

IDC Type: Not Applicabl3

4001 Option Year 4

Contractor shall provide weekly laundering, pickup and delivery services for uniforms and floor mats for GPO/SID

Price is inclusive and includes all Contractor Overhead, General and Administrative Costs, and Profit.

Complete Section B in terms of U.S. dollars.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF

WORK

C.1 GENERAL

This Statement of Work (SOW) defines the requirements for supplying the uniform requirement for the Government Publishing Office (GPO) located in Washington DC. The Government shall not exercise any supervision or control over the contract service providers supplying uniforms herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

C.2 BACKGROUND

The Security and Intelligent Documents Division (SID) of the Government Publishing Office (GPO) located in Washington DC is responsible for the production of Security and Intelligence Documents for the Department of State as well as other US Government agencies. SID/GPO utilizes specialized equipment to produce said documents and the specialized equipment requires a very stringent and reliable uniform which meets the set forth criteria.

C.3 SCOPE

The contractor will provide reliable uniforms and lab coats, install new lockers to store uniforms and will remove the old lockers, will provide rolling racks for uniforms and floor/extraction mats, provide the Laundering & Pick-up and Delivery Services for uniforms, lab coats and mats. The contractor will offer laundry services that offer pick-up and delivery for the uniforms on a weekly basis and for the floor mats on a bi-weekly basis.

Contractor must be located within 100- Mile Radius of Washington, DC.

C.4 MAIN SERVICES

The Contractor will provide the following supplies and services - uniforms and lab coats, install new lockers to store uniforms and will remove the old lockers, will provide rolling racks for uniforms and floor/extraction mats, provide the Laundering & Pick-up and Delivery Services for uniforms, lab coats and mats. The specific requirements are below:

1. The Contractor will purchase the following quantities of the new uniforms, cargo style pants, shirts, jackets and mats. And will replace them if they are beyond normal wear and tear.

a. The fabric for these garments shall be non-shedding and made out of lint resistant fabrics.

b. The contractor will provide a garment control identification tag for each employee. All garments shall be individually barcoded for the highest level of accountability, tracking and cleaning of those individual garments.

c. Soiled garments shall be are scanned when leaving GPO and when they are returned.

d. A Garment Pickup Report shall be provided on a weekly basis.

e. The contractor will replace all irreparably damaged, and/or permanently stained, or worn-out uniforms with brand new ones within seven (7) calendar days of pick up. There will be no damage fees or replacement costs by the offeror except for loss by employee or deliberate misuse of garment beyond normal wear and tear. Offerors shall price these replacements accordingly.

f. Mats shall be durable, high quality and resistant to high foot traffic.

g. Contractor will purchase all new supplies at a minimum on the annual basis.

h. The Contractor will ensure the delivered uniforms are grouped together by employee and department and delivered to the correct location according to the garment control identification to each GPO building at Washington DC. There are two GPO building across the street from each other.

Item

Number Description Quantity -

Base Quantity -

OY 1

Quantity -

OY 2

Quantity -

OY 3

Quantity -

OY 4 TOTAL

1 Cargo Style Pant - Charcoal Gray 88 88 88 88 88 440

Long sleeved button down Uniform shirt - Charcoal Gray 88 88 88 88 88 440

3 Blue Lab Coats - Lint Free 165 165 165 165 165 825

Lined Service Jackets - Dark Colored 6 6 6 6 6 30

5 4x3 extraction mats 4 4 4 4 4 20 6 8x3 extraction mats 2 2 2 2 2 10 7 10 x 3 extraction mats 2 2 2 2 2 10 8 4x6 traffic mats 6 6 6 6 6 30 9 Rolling Racks 2 2 2 2 2 10

New Lockers to install and remove the old lockers 14 14

2. Weekly laundering and pickup and delivery for the:

Eighty- Eight (88) pairs Cargo Style Pants – Charcoal Gray Eighty- Eight (88) Long sleeved button-down Uniform Shirts – Charcoal Gray One-hundred Sixty-Five (165) Lab Coats – Navy Blue

3. Bi-Weekly laundering and pickup and delivery for the:

Six (6) Lined Service Jackets – Navy Blue or Black Four (4) 4x3 extraction mats - Black Two (2) 8x3 extraction mats - Black Two (2) 10 x 3 extraction mats - Black Six (6) 4x6 traffic mats – Black

4. The contractor will provide Two (2) Rolling Racks to support the service delivery.

5. The Contractors will install new Lockers for uniforms for fourteen (14) employees and will remove the old lockers.

*SID/GPO has a requirement that Uniforms and Lab Coats must consist of lint resistant fabric.

Note: The quantity is an estimate based on the current usage. These estimates are for acquainting the offeror with probable quantities to be expected during the contract period. Proposed quantities are estimates and may be subject to additions or deletions prior to award.

The contractor will provide rental pickup services for uniforms on a weekly basis, to include weekly pick up of soiled uniforms and delivery of new uniforms.

The contractor will provide cleaned floor mats (size, type and qty provided by GPO above). The contractor will clean and replace floor/extraction mats on a bi-weekly basis.

The contractor will provide on a bi-weekly basis pickup of service jackets and floor/extraction mats and delivery of new jackets and floor/extraction mats.

The contractor will provide new laundry lockers at both the GPO Washington DC locations – there are two different buildings across the street from one another. Laundry locker condition shall be maintained in serviceable condition by the contractor. The contractor will provide two (2) rolling hanging racks for clean uniforms for GPO building #2.

The contractor will also provide individual fittings of uniforms for current employees within five (5) business days of the contract award.

The contractor will deliver the uniforms to the Washington DC GPO location within the five (5) days after fitting measurements have been taken.

The contractor, when issuing uniforms whether at start of contract or to new employees during contract term, shall be of quality and processing which must be comparable to both the generally accepted standard of the industry and to SID/GPO guidelines.

The contractor, during the first two weeks of service, shall make any necessary adjustments to the uniforms, jackets and pants and lab coats, and provide necessary replacements at no additional cost.

SID/GPO, with notification, reserves the right to change the number of uniforms due to additions and deletions of employees, and/or mats at our discretion.

The contractor will replace all irreparably damaged, and/or permanently stained, or worn-out uniforms with brand new ones within seven (7) calendar days of pick up. There will be no damage fees or replacement costs by the offeror except for loss by employee or deliberate misuse of garment beyond normal wear and tear. All damaged garments must be made available for examination by the Contracting Officer Representative to make final determination as to the damage or replacement cost.

C.5 ITEM MAINTENANCE

The contractor shall maintain the following inventory of uniforms:

GPO’s employees must have a clean uniform, pants, jacket and lab coat every week and the contractor is responsible to ensure there are enough inventory on hand to support this requirement.

All garments procured and serviced as part of this contract and other items shall be cleaned, in good condition and maintained by the contractor.

C.6 GARMENT CONTROL IDENTIFICATION

The contractor will provide a garment control identification tag for each employee uniform and location as follows: Employee name, department, location, date uniform was placed into service, and service record of pick up, delivery, and repairs.

The contractor shall establish a garment control inventory listing by individual employee along with type, size and pieces issued. Contractor shall adjust uniform allocations based on employee turnover by removing uniforms when an employee leaves and outfitting new employees as they are hired. The outfitting of any new employees must be coordinated through the COR or Government representative.

The contractor ensures that the garment control identification permits the grouping together of uniforms by each employee and are delivered to the correct building and floor locations at GPO. The bar-coded identification label should be affixed to each garment and clean and soiled garments should be scanned to verify the completeness and accuracy of each delivery. A weekly report should be supplied to the internal point of contact.

C.7 UNIFORM PICK UP AND DROP OFF

The contractor shall conduct pickup and delivery as schedule by the COR or Government representative after award for uniforms on a weekly basis and for floor/extraction mats & service jackets bi-weekly.

Any deviations to the schedule, due to holiday, weather, etc. shall be coordinated and agreed upon with the COR or Government representative with at least 24 hours advanced notice prior to delivery of uniforms.

The contractor shall conduct pick-up and delivery at the following locations:

Government Publishing Office:

735 North Capitol Street, NW Building #1 Washington DC, 20401, 1st Floor & 2nd Floor delivery locations

732 North Capitol Street, NW Building # 2 Washington DC 20401 5th Floor delivery location

C.8 UNIFORM DELIVERIES

The contractor will provide hangers, and if necessary, plastic bags for all uniforms to be delivered to ensure that all garments are dry, clean, wrinkle-free, and ready to wear.

The Contractor will ensure the delivered uniforms are grouped together by employee and department and delivered to the correct location according to the garment control identification to each GPO building at Washington DC.

All garments shall be individually barcoded for the highest level of accountability, tracking and cleaning of those individual garments. Soiled garments are scanned when leaving GPO and when they are returned. A Garment Pickup Report shall be provided on a weekly basis.

C.9 UNIFORM CLEANING

The contractor will provide the laundry services on a weekly basis, pick up of soiled uniforms for laundering. The contractor will ensure that all uniforms and items are cleaned in a manner that is appropriate to remove all soils, dirt, grease, and oils without damaging the material to the point of detracting from the appearance of the uniform.

The Contractor will use, whenever possible, “Green” cleaning agents and never use cleaning agents that are potentially hazardous or harmful to health, property, environment, or finishes of any items being serviced.

Uniforms which retain an offensive smell or residual odor, or excessive stains will not be acceptable and should be replaced at no additional cost.

The Contractor will ensure that all delivered uniforms are wrinkle-free and lint free; GPO/SID may reject or not pay for any uniforms delivered with wrinkles and/or lint.

Any special orders for persons allergic to soaps, cleaning solutions, starches will be handled on an individual basis at no additional cost.

C.10 UNIFORM REPLACEMENT

Uniforms that are worn out, dingy in color, damaged, or stained from cleanings or exchanges will be replaced at vendor’s sole expense and SID/GPO has the right to request these uniforms be replaced.

Uniforms that are damaged beyond repair, permanently visibly stained, or lost due to employee’s misuse, will be replaced at the uniform cost.

C.11 LOCKERS

The Contractor will install new lockers to store uniforms and will remove the old lockers in GPO Building #1. The measurements and specifications are: overall 80h x 48w and the individual lockers themselves are 10w by 35h.

Please see the picture below.

C.12 CONTRACTOR TRAVEL:

Transportation/Delivery to GPO’s Washington DC location shall be included in the firm fixed price of the services.

There is no anticipated travel beyond delivery to GPO.

[END OF SECTION C]

SECTION D: PACKAGING AND MARKING

D.1 GENERAL

Unless otherwise specified in the solicitation, the following paragraph(s) shall be applicable to this Contract.

Additional requirements may be specified if applicable.

D.2 PACKAGING AND MARKING

Unless otherwise specified, all items shall be delivered and packed in accordance with normal commercial and industry practices, as defined in the applicable commodity specification.

The deliveries shall be marked with the following information:

All uniforms shall have the individual barcodes and linked to the logged reports to track the uniforms.

D.3 REMOVAL OF SHIPPING MATERIALS

The Contractor shall be responsible for the removal of all shipping materials after installation of lockers and at the Government facility.

[END OF SECTION D]

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at MMAR 52.252-2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the clauses is available at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf

NUMBER DATE TITLE

52.246-2 Aug-96 Inspection of Supplies - Fixed Price

52.246-4 Aug-96 Inspection of Services - Fixed-Price

52.246-16 Apr-84 Responsibility For Supplies

E.2 RESPONSIBLE OFFICIAL

In accordance with the clauses of this contract entitled:

• 52.246-2 Inspection of Supplies—Fixed-Price;

• 52.246-4 Inspection of Services—Fixed-Price;

Inspection of equipment or other deliverables required by the contract will be made by the cognizant COR.

Acceptance of equipment and services and reports or other deliverables by the cognizant COR must form the basis for payments to the contractor and will form the basis of the contractor’s permanent performance record with regard to this contract.

E.3 INSPECTION AND ACCEPTANCE

Inspection and acceptance of Services and Supplies to be furnished hereunder shall be performed at place of performance or destination, by the COR or his designated representative, in accordance with Section E.2, and any other provisions specified in this contract.

All deliverables will be inspected for content, completeness and conformance to the requirements of the SOW (including any applicable standards). The supplies shall be packaged and packed in accordance with the best commercial practice to assure delivery in good condition.

[END OF SECTION E]

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at MMAR 52.252-2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the clauses is available at:

https://gpointranet.gpo.gov/docs/default-source/acquisition-services/materials-management-acquisition-regulation-mmar-ii.pdf

NUMBER TITLE DATE

52.242-15 Stop-Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984) 52.247-34 F.o.b. Destination (NOV 1991)

F.2 PERIOD OF PERFORMANCE

The period of performance is base year and four (4) one (1) year options for a total five (5) years:

Base Year: one year from the date of award

OY 1: TBD

OY 2: TBD

OY 3: TBD

OY 4: TBD

F.3 PLACE OF DELIVERY AND PERFORMANCE

F.3.1 The Contractor shall deliver, install and configure all supplies and services for this contract to the following locations:

Government Publishing Office 735 North Capitol Street, NW Building #1 Washington DC, 20401 and

Government Publishing Office 732 North Capitol Street, NW Building # 2 Washington DC 20401

F.4 REPORTS AND DELIVERABLES

https://gpointranet.gpo.gov/docs/default-source/acquisition-services/materials-management-acquisition-regulation-mmar-ii.pdf https://gpointranet.gpo.gov/docs/default-source/acquisition-services/materials-management-acquisition-regulation-mmar-ii.pdf

All reports and other deliverables must be in the English language. Unless noted otherwise below, narrative reports must be submitted in Microsoft Word and in Excel. The Contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impairs the Contractor’s ability to meet the reporting requirements of the contract. For the purposes of this section, all days are to be considered calendar days. In the event the due date is on a U.S. federal holiday, the due date will be the next working day.

In addition to the items to be provided by the contractor in Section B above, the contractor shall also provide the following deliverables during the performance of the contract.

The Contractor must provide weekly reports for pickup and delivery outlining the details such as how many uniforms and the type of uniforms that were picked up and delivered and linked to the individual barcoded items.

Repairs, damages, and unreturned uniforms must be detailed in the report.

It is the responsibility of the Contractor to ensure that the reports are delivered to the COR. The COR will review the logged reports in its entirety and the COR must sign off on the report stating they are in concurrence with the claims/findings of what was submitted as repaired/damaged/unreturned when cost is being incurred. If the COR is out of the office a designated signee will in place to receive and upon the COR returning, they will provide electronic signed copy to the Contractor.

GPO’s Washington, DC Location:

Description Quantity Final Due Date Submission to Requirements

Weekly pickup and delivery reports that includes uniforms list that need repairs, are damaged or unreturned

1 Weekly COR

Other ad hoc reports as required 1 Weekly COR

F.5 PLACE OF PERFORMANCE

There will be two primary places of performance: first at the contractor’s site(s) and the second will be at the GPO locations at Washington, DC.

F.6 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this requirement, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

[END OF SECTION F]

SECTION G-CONTRACT ADMINISTRATION DATA

G.1 CONTRACT MANAGEMENT

Notwithstanding the Contractor’s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

G.2 CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND CONTRACTING OFFICER S

REPRESENTATIVE (COR)

Nataliya A. Holl U.S. Government Publishing Office Acquisition Services Room: A530 732 North Capitol St NW Washington DC 20401 E-mail: nholl@gpo.gov

Shawnita Hamm U.S. Government Publishing Office Acquisition Services Room: A530 732 North Capitol St NW Washington DC 20401 E-mail: shamm@gpo.gov

Contracting Officer’s Representative (COR)-[TBD-To be completed inserted at time of award.]

At the award, the GPO will designate one or more persons as the Contracting Officer's Representative (COR). The COR may be changed at any time by the GPO without prior notice to the Contractor by a unilateral modification to the Contract.

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor at the time of award.

G.3 CONTRACTING OFFICER S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officers. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor’s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

mailto:nholl@gpo.gov mailto:shamm@gpo.gov

G.4 CONTRACTING OFFICER S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all equipment, services, reports, and such other responsibilities as may be specified in this contract.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

G.5 INVOICE SUBMISSION, ACCEPTANCE AND APPROVALS

Contracting Officer (CO) Nataliya A. Holl E-mail: nholl@gpo.gov

Contract Specialist (CS) Shawnita Hamm E-mail: shamm@gpo.gov

Contracting Officer s Representatives (COR)

To be provided at award

Invoice email submission and mailing address:

US Government Publishing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCS Washington, DC 20401 invoicegpo@gpo.gov

(202) 512-0874

In order to receive payment, deliverables must be accepted and approved by the Contracting Officer’s Representative (COR).

G.6 PAYMENT METHOD

mailto:nholl@gpo.gov mailto:invoicegpo@gpo.gov

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information please contact Michelle Gibbs at phone: 202-512-0864.

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR)

NUMBER DATE TITLE

52.232.34 May 1999

Payment by Electronic Funds Transfer Other Than Central Contractor Registration

Effective January 1, 1999 payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer.

1. Invoices shall be paid in accordance with the contract’s terms and conditions, following receipt of a proper invoice. The Prompt Pay Act (31 USC Chapter 39) requires Federal agencies to pay proper and valid invoices on time. If not paid on time, the Act requires most agencies to include the payment of interest. The Prompt Pay Act does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information please contact Michelle Gibbs at phone: 202-512-0864.

The Contractor shall submit each invoice electronically via email to the following address: invoicegpo@gpo.gov.

GPO will payments to the Contractor using the EFT information contained in the System for Award Management (SAM). In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to SAM.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions1. For mailing in invoices, use the following GPO’s address:

US Government Publishing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCE Washington, DC 20401 Phone: (202) 512-0874

2. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

1 https://www.dol.gov/general/business-ccr https://www.dol.gov/general/business-ccr

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR) 52.232-34 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

3. To constitute a proper invoice, each invoice must include the following information and/or attached documentation:

(1) Name, address and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (Delivery/Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) also modification number, if applicable. Make sure that all relevant information to the invoice that the contract contains is reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies/services rendered (including hours incurred and billing rate, as applicable to the contract). Make sure that all relevant information that the contract contains is reflected on the invoice.

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information:

• Amount Invoiced: The Total Amount of Invoice and this Invoice Period separated by each CLIN #XX (if applicable)

• Total contract’s Price and price for each CLIN

• Cumulative Amount Invoiced Authorized Value of Contract Balance Remaining on Contract

• If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer's Representative (COR); and

(9) Signature of authorized representative of the firm with the following invoice certification:

"The undersigned hereby certifies to the best of my knowledge and belief that: the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, will be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME:______________________________________

TITLE:___________________________________

DATE: ___________________________________

4. In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

5. Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov

G.7 REQUEST FOR WAIVER/CONTRACTOR CERTIFICATION

I certify that I do not have an account with a financial institution or an authorized payment agent.

Signature and Date

G.8 COMPLIANCE WITH REGULATIONS

The Contractor shall meet all applicable local and federal regulations associated with this requirement.

G.9 GPO’s ADDRESSES

Requesting Office Address

GPO

732 North Capitol St NW

Washington DC 20401

Phone: Fax:

Contact Details:

Property Administration Office Address

GPO

732 North Capitol St NW Washington DC 20401

Phone: Fax:

Contact Details:

COR Office Address

732 North Capitol St NW Washington DC 20401

Phone: Fax:

Contact Details:

NICHOLSON, REBECCA L

rnicholson@gpo.gov

Issuing Office Address

732 North Capitol St NW Washington DC 20401 Phone: Fax:

Contact Details:

HAMM, SHAWNITA D

shamm@gpo.gov

[END OF SECTION G]

mailto:rnicholson@gpo.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LOGISTIC SUPPORT

The Contractor shall be responsible for furnishing all logistic support in the United States.

H.2 POINT OF CONTACT

The Contractor s Main Point of Contact is:

1. TBD

H.3 CONTRACTOR’S PERSONNEL BUSINESS ETHICS AND CONDUCT

In accordance with MMAR 52.203-13, the Contractor shall exercise due diligence on personnel to be engaged under this contract.

H.4 Standards of Conduct When the Contractor is onsite at a federal building, the Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. Each employee or supervisor of the Contractor is expected to adhere to the rules associated with that federal building, and to adhere to standards of behavior that reflect credit on themselves, their employer, and the Federal Government.

The Contractor shall be responsible for taking such disciplinary action, including suspension without pay or removal from the worksite, with respect to its employees, as may be necessary to enforce those standards.

Where applicable, the requirements of this clause shall be expressly incorporated into subcontract(s) and shall be applicable to all Sub-Contractor employees who may perform services or work at the federal building and grounds of this contract.

H.6 Cooperation with other On-Site Contractors

When the Government undertakes or awards other contracts for additional work at the facilities, the Contractor shall: (1) fully cooperate with the other Contractors and Government employees and (2) carefully fit its own work to such other additional contracted work as may be directed by the Contracting Officer's Representative (COR).

The Contractor shall not commit or permit any act which shall interfere with the performance of work awarded to another Contractor or with the performance of other Government employees.

In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor shall restore such disturbed work to a condition satisfactory to the COR and guarantee such restored work to the same extent as it was guaranteed under the applicable other contract.

H.7 Work on a Government Installation

In performing onsite work under this contract on a Government installation or in a Government building, the Contractor shall;

Conform to the specific safety requirements established by the contract.

Comply with the safety rules of the Government installation that concern related activities not directly addressed in this contract.

Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel connected in any way with performance under this contract.

Take such additional immediate precautions as the Contracting Officer or Contracting Officer's Representative (COR) may reasonably require for safety and accident prevention purposes.

Conform to all required security requirements.

H.8 Protection of Property

Contractor Responsibility. If due to the default, negligence (whether of action or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor’s performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government at its option, may, in lieu of payment therefore, require the Contractor to replace at its own expense, all property lost or damaged.

Protection. The Contractor shall protect materials in his custody against the transportation, fire, theft, weather, and other hazards avoidance in the exercise of the “highest degree of care.”

H.9 MMAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997)

The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required for this Government contract.

Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

For such period as the laws of the State in which this contract is to be performed prescribe; or

Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require Subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all Subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

H.10 Supervision of Contractor s Employees

Personnel assigned to render services under this contract shall be at all times under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services required under this contract.

If the Contractor finds clarification necessary with respect to the scope of the services to be performed hereunder, he/she shall request in writing such clarification from the Contracting Officer.

Contractor personnel shall not at any time during the contract period be employees of the U.S. Government.

H.11 Removal of Contractor Personnel

It is understood that all personnel assigned by the Contractor to the performance of work hereunder shall be acceptable to the GPO in terms of personal and professional conduct. Any person in the Contractor’s organization, or in any Subcontractor’s organization, who is deemed by the Contracting Officer or the COR to conflict with the interest of the GPO, shall be immediately removed from this contract. The reason for removal shall be fully documented in writing by the Contracting Officer.

H.12 DISSEMINATION OF INFORMATION

There shall be no dissemination or publication, except within and between the Contractor and any Subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer and COR. Language similar to this provision shall be included in all subcontracts to this contract. This provision includes news releases: blogs, posts, and published papers.

H.13 NOTIFICATION OF DEBARMENT/SUSPENSION STATUS

The Contractor shall provide written notice to the Contracting Officer within ten (10) calendar days of being suspended, debarred, or declared ineligible by any Department or other Federal Agency, or upon receipt of a notice of proposed debarment during the performance of this contract.

H.14 Warranty

Notwithstanding inspection and acceptance by the Government of the equipment furnished under this contract, or any provisions of this contract concerning the conclusiveness thereof, the Contractor warrants that for a period of one year all materials and supplies furnished under this contract will be free from defects in workmanship or material and will conform to the specifications and all other requirements of the contract, and that upon written notice from the Contracting Officer issued within the warranty period he shall promptly furnish all labor and material to replace or correct the defective equipment, all without cost to the Government. All transportation charges and responsibility for the equipment while in transit shall be borne by the Contractor.

Within 72 hours after receipt of notice from the Contracting Officer, the Contractor shall advise the Contracting Officer concerning the correction, replacement or disposition of the defective materials or supplies.

If the Contractor fails or refuses to correct or replace the nonconforming equipment within a period of 3 days from receipt of notice (or such longer period as the Contracting Officer may authorize in writing) the Contracting Officer may, by contract or otherwise, correct or replace them with similar equipment and charge the Contractor with all costs occasioned the Government thereby.

All labor and material furnished pursuant to this clause shall be subject to all of the provisions of this clause to the same extent as the material originally delivered.

The rights and remedies of the Government provided in this clause are in addition to a do not limit any rights afforded to the Government by any other clause of this contract.

Failure to agree upon any determination to be made under this clause shall be a dispute concerning a question of fact within the meaning of the "disputes" clause of this contract.

H.15 SAFEGUARDS AND INSURANCE AGAINST PRODUCT LOSS

(a) The Contractor must ensure there are appropriate safeguards against the loss of equipment procured pursuant to this contract while such products are in the Contractor’s custody, care, or control, including while the equipment are being warehoused or transported by a third party. This includes, but is not necessarily limited to, loss due to damage, leakage, and diversion.

(b) Except as otherwise approved by the Contracting Officer, the Contractor must maintain insurance coverage for product loss in an amount and on terms and conditions that will fully cover a potential equipment loss, with the exception of any losses that are incurred under the deductible provisions of the insurance in keeping with sound business practices.

(c) The Contractor must submit for the Contracting Officer’s written approval the insurance that is maintained by the Contractor in accordance with this provision and for which the Contractor seeks reimbursement.

(d) The Contracting Officer may waive or relax the requirement to obtain insurance, including in the event that, notwithstanding the Contractor’s best efforts, the Contractor is unable to obtain insurance required by this provision at a reasonable cost.

(e) The cost of insurance required by this provision is reimbursable in accordance with MMAR 31.205-19.

H.16 CONSENT TO SUBCONTRACTS

In accordance with Contract MMAR clause 52.244-2, Subcontracts, the Contracting Officer consents to award of subcontracts as proposed in the Contractor’s proposal, which resulted in the award of this Contract to the following firms for the products or services specified here:

Contractor Name Services to be Performed

TBD TDB

The Contractor must request Contracting Officer consent and submit the information required by the aforementioned clause for any subcontracts requiring consent not listed here. If the Contractor has an approved contracting system, they must follow MMAR 52.244-2 requirements for a Contractor with an approved contracting system subsequent to providing evidence of their approved contracting system to the Contracting Officer.

H.17 DISCLOSURE OF INFORMATION

(a) Contractors are reminded that information furnished under this solicitation may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when the U.S. Office of Personnel Management (OPM or The Government) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed to be releasable.

(b) Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the provisions of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

(c) In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and must ensure that all work performed by its subcontractors must be under the supervision of the Contractor or the Contractor's responsible employees.

(d) Each officer or employee of the Contractor or any of its subcontractors to whom any Government record may be made available or disclosed must be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 19 U.S.C. 641. That section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the United States or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, must be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.18 RESTRICTIONS AGAINST DISCLOSURE

(a) The Contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the Contractor in performance of the contract and designated by the Contracting Officer or Contracting Officer's Representative, in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor's possession, to those employees needing such information to perform the work described herein, i.e., on a “need-to-know” basis.