04 TECH Submittal Security,Surveillance,Fire Systems Maintenance Services Technical Submittal.docx

Security, Surveillance, Fire System Maintenance ITQ Request for Quote Technical Submittal I-1. Statement of the Project. [Agency will to provide detailed narrative of the project]

I-2. Term of the Project. The term of this Project shall commence upon issuance of a Contract or Purchase Order to the selected Contractor (“Effective Date”) and shall expire [specify number of years/months] after the Effective Date, unless it is terminated earlier pursuant to the terms of the Contract or Purchase Order. The term of this Project may be extended by and at the sole option of the Commonwealth for up to 90 days upon the same terms and conditions where a continued needed exists for the services of the selected Contractor and there has been no termination under the terms of the Contract or Purchase Order.

I-3. Qualifications.

A. Requirements. In response to this RFQ, contractor is required to upload all relative licensures, accreditations, narratives etc., specified below, under Buyer Attachments located in the JAGGAER. [Agency can build upon this criterion]

1. Contractors must provide documentation showing two (2) years of experience in the appropriate commodity code selected under Service Categories.

2. The awarded Contractor shall be responsible for meeting the requirements identified within this RFQ. Contractor must adhere to all Policies and Procedures of the Commonwealth of Pennsylvania, Department of General Services Bureau of Procurement provided within Title 62, The Commonwealth Procurement Code, 62 Pa. C.S. § 101 et seq. and the Procurement Handbook. Information regarding the Commonwealth’s Policies and Procedures can be viewed at:

· DGS Materials & Services Procurement Link

· Procurement Handbook

· Management Directives

3. Workers’ Compensation Insurance. Suppliers must provide a copy of their most current and valid certificate for Workers’ compensation Insurance in accordance with the Terms and Conditions of the Security, Surveillance and Fire Maintenance ITQ Contract.

Contractor Response B. Experience. Contractor must provide three (3) detailed examples of projects that your company performed that are similar in nature and scope to the services stated in this RFQ. Contractor should provide a detailed narrative that includes the following:

A. Project Name;

B. Scope and Size of Project;

C. Project Start and End Dates;

D. Company Name;

E. Company Address;

F. Contact Person;

G. Contact Phone Number; and

H. Contact Email Address.

Contractor Response C. Personnel. Contractor must provide the names and resumes of the individuals who will be assigned to this project showing a minimum of two (2) years of experience and demonstrating the qualifications and skills required to successfully implement the project. It is very important that the proposed individuals have all proper and current certifications. The proposed personnel must have demonstrated skills and technical background and experience to appropriately perform the functions of the project. Ensure resumes contain no personal information as these may become public documents. [Agencies can build upon this criteria] Contractor Response D. Subcontracting. If applicable, Contractor shall provide a subcontracting plan for all subcontractors, including small and small diverse business subcontractors, who will be assigned to the Project. Subcontractors, under this RFQ, do not need to be a qualified ITQ Contractor since the prime contractor assumes responsibility for all services whether or not it provides them directly. A Contractor cannot sub-contract more than 49% of the services. Upon award of the contract resulting from this RFQ, subcontractors included in the quote submission are deemed approved. For each position to be subcontracted provide:

1. Name of subcontractor;

2. Primary contact name and email;

3. Address of subcontractor;

4. Description of services to be performed;

5. Number of employees by job category assigned to this project; and

6. Resumes (if appropriate and available).

Contractor Response I-4. Project Work Plan. Contractor will be responsible for performing the following tasks as outlined by the descriptions of the service categories. Contractor shall describe in narrative form its approach for accomplishing the tasks.

A. Acceptance Testing/System Commissioning: A thorough review, inspection and testing of the performance of an entire Security, Surveillance, fire Detection, fire Suppression, and/or other life protection system to make sure it meets all specification, intent of the design operation and functional requirements, and the requirements of the end user/owner, along with any necessary, supporting documentation. This includes testing of a new installation (done outside of the contract) or a major renovation of an existing contract.

B. Training: On-site training of Commonwealth employees or designated third party employees in the operation and/or maintenance of the renovated or newly installed and constructed system. This includes providing operation and maintenance manuals, formal training classes and demonstration of operation of all equipment, as specified by the using agency.

C. Repair: Repairs are work performed on existing security, surveillance and fire suppression systems for the purposes of a break/fix nature and include the replacement of like/parts/components to return to the systems to working order. This work cannot include replacement of the entire system or change or alter the system as it relates to its size, type, and capability., This includes repairs needed on an emergency basis. Parts or components that must be replaced with an updated part or component if the original part or component is no longer available.

Replacement Parts that are provided in accordance with repair or preventative maintenance work under this ITQ must be equal to or better than O.E.M. specifications. Any permanent replacement of parts must be warranted per O.E.M. specifications. Due to the nature of some repairs included within this ITQ Contract the Prevailing Wage Act may apply.

D. Preventative Maintenance: Preventative Maintenance services are performed on a routine basis, such as cleaning and testing of all systems and component parts to allow the systems or equipment to continue operating in the expected manner. Due to the nature of some preventative maintenance included within this ITQ Contract the Prevailing Wage Act may apply.

E. Testing: Routine testing of systems and all component parts to the level and frequency stipulated by the Contracting Agency. Each Contracting Agency shall stipulate maximum response time.

F. Monitoring: On or Off-premise, central station monitoring of system alarms, troubles, or other events. Monitoring includes reporting of incidents by calling individuals on designated call lists and/or dispatching fire, police, or other emergency responders.

G. Upgrades: Upgrades to existing, security, surveillance and fire suppression systems are permitted to update the existing equipment. All upgrades are limited to exterior wall, floor, and ceiling installations. This includes software upgrades, installation of new cameras to existing cabling/wiring, replacement of outdated control panels and other similar work. Due to the nature of some upgrades included within this ITQ contract the Prevailing Wage Act may apply.

Union Labor: the contractor must quote Prevailing Wage Rates and use Union Labor for installation in areas/building that require Union Labor.

H. Equipment and/or Accessories w/o Installation: This category is limited to equipment and/or accessories related to the following system types which are covered under this ITQ: Fire Detection, Fire Suppression, Security Detection, CCTV, Access Control, Security Communication, Material/Substance Detection, Mass Notification, and special (covert security) Surveillance Equipment.

[Agencies shall list the tasks associated with the project]

Contractor Response

I-5. Funds Commitment. [Agencies shall remove if not applicable]

In the event an agency receives approval to make payment for services via a Funds Commitment rather than an agency PO, all references to “purchase order” or “purchase orders” in the CONTRACT TERMS and CONDITIONS shall be replaced with the term “Contract.” A formal written notice to proceed issued by the agency will constitute the Contractor’s authority to make delivery and shall evidence the existence of an executed contract.

REV 11.20.19