04 Special Conditions.pdf
PDF 167 KB Posted
- Solicitation number
- 147423
- Issued by
- Riverside County, California
About this file
This is a Special Conditions document for the City of Beaumont's Citywide Sidewalk Improvements project (CIP R25-02) in California. The document establishes eleven special conditions governing contractor responsibilities and project execution. Key requirements include phased project coordination with advance public notification at least three weeks prior to work in each area, with the contractor responsible for confirming property owner awareness before commencing work at any location. The contractor must account for removal of existing landscape obstructions including decorative rock, irrigation systems, fences, and concrete elements, with no additional compensation provided beyond the bid price. The contractor is responsible for coordinating utility relocations with the Beaumont Cherry Valley Water District for hydrants and water services, and with Southern California Edison for guy wire pole relocations, with all coordination costs included in the bid price. Additional requirements mandate obtaining a City encroachment permit at no cost to the City, providing preconstruction photographs and video documentation, securing an off-site staging and material storage area, and scheduling monthly progress meetings at City Hall with a three-week look-ahead schedule.
The document does not specify pricing terms, funding sources, set-asides, incumbent contractors, or contract duration. No bid amounts, payment schedules, or financial conditions are detailed in this special conditions document. The contractor bears all costs associated with public notification, landscape removal, utility coordination, permit preparation, preconstruction documentation, staging area acquisition, and project meetings. The document clarifies that referenced standard drawings and detailed provisions from the City, County, Caltrans, and other agencies are considered part of the contract documents, and that the contractor is not entitled to additional compensation for missing referenced documents. Steel plates placed within existing pavement must be recessed and flush with the surrounding pavement surface.
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Other files
| File | Type | Posted |
|---|---|---|
| 08 Appendix B - Prevailing Wage Determination.pdf | ||
| 08 Appendices.pdf | ||
| 06 Contract Drawings.pdf | ||
| 07 Public Works Agreement.pdf | ||
| 08 Appendix A - Work Descriptions by Address.pdf | ||
| 05 Technical Specs.pdf | ||
| 09 Bid Plans - Elm Street.pdf | ||
| 02 General Conditions.pdf | ||
| 001 IFB.docx | DOCX document | |
| 03 Special Federal Provisions.pdf |
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Text version
City of Beaumont Special Conditions
Citywide Sidewalk Improvements
CIP R25-02
SPECIAL CONDITIONS
TABLE OF CONTENTS
SC-01
SC-02
SC-03
SC-04
SC-05
SC-06
SC-07
SC-08
SC-09
SC-10
SC-11
SC-01. Project Phasing and Coordination with the Public. This project will have an impact on the residents and property owners where the work will be performed. The City will be doing community outreach and having direct communications with the property owners for this project. The Contractor will also be responsible for public notification as described in the Technical Provisions. Under no circumstances shall work begin in front of a property until the contractor has performed their public notification responsibilities, and also confirmed with the City that the property owners have been contacted and are aware of the work that will be performed. The contractor shall continuously notify the City at least three weeks in advance of each area they plan to work. The contractor shall phase the project in such a way that the City and the contractor shall have sufficient time to notify the public.
If the City receives complaints from individuals or agencies affected by the project; the Contractor shall take immediate action to correct the situation as directed by the City. If the Contractor receives complaints directly, the Contractor shall immediately notify the City Inspector. Thereafter, the Contractor shall take immediate action to correct the situation as directed by the City.
SC-02. Landscape Obstructions. Many sections of sidewalk will require removal of existing landscaping, including but not limited to decorative rock, bricks, block walls, bushes, shrubs, grass, irrigation, concrete steps, pavers, wooden fences, chain-link fences, and other similar obstructions. Work descriptions by address are provided in the Appendices for each address on this project. These have brief descriptions of potential landscape obstructions, potential cuts and fills, and other items not detailed in the Drawings. These are only provided for reference, and the Contractor shall walk the project thoroughly to verify and account for anything not detailed in the work descriptions.
The Contractor’s bid price shall account for this work as described in the Technical Provisions, and no additional compensation shall be provided.
SC-03. Coordination with Beaumont Cherry Valley Water District. The Contractor shall coordinate with the Beaumont Cherry Valley Water District for the relocation of any hydrants, blow-offs, air-vacs, or water services that conflict with the installation of the new sidewalk. Necessary relocations are noted in the Drawings. All costs for coordination with the Water District shall be included in the Contractor’s Bid Price.
SC-04. Coordination with Southern California Edison (SCE). Near the intersection of Elm and 8th Street there is an SCE guy wire pole that conflicts with the proposed sidewalk. The City has submitted a permit application to SCE to relocate the pole. The contractor will be responsible for coordinating with SCE for the timely relocation of the guy wire pole.
There are four (4) additional guy wire poles located in front of properties along the project alignment. Ideally, the contractor will be able to go in front of or behind these poles with the new sidewalk. If any of these poles need to be relocated/adjusted, the contractor will be responsible to coordinate with SCE for the timely relocation/adjustment of these poles.
The contractor shall establish their construction schedule in such a manner to allow for the time required for SCE to relocate/adjust the poles. If permit fees are required, the city will pay the permit fees. However, the contractor is responsible for coordinating the effort, and all costs associated with timely coordination with SCE shall be included in the contractor’s bid price.
SC-05. City of Beaumont Encroachment Permit. All proposed work within the City’s existing rights-of-way requires an encroachment permit from the City. The Contractor shall obtain from the City a no-cost encroachment permit for the project. The Contractor shall prepare and submit a permit application and all applicable data to the City prior to construction activities. All costs associated with obtaining and maintaining this permit shall be included in the applicable bid item(s) on the Bidding Sheet, and no additional compensation shall be made therefore.
SC-06. Preconstruction Photos and Video. The Contractor shall take preconstruction photos of the entire project site and shall prepare a full color pre-construction video recording of the project site with the Inspector present prior to mobilizing. Photos and video shall be submitted to the City.
SC-07. Contractor Staging Area. No equipment or material can be stored within the right-of-way for this project. It is the Contractor’s responsibility to locate a suitable staging area, material storage area and/or contractor yard in order to effectively execute the Contract work. All costs for this task shall be included in the bid proposal and no additional compensation will be allowed.
SC-08. Inspectors Field Office. No Inspector’s Field Office is required for this project. The requirements of GC-29 shall be deleted.
SC-09. Progress Meetings. The Contractor will schedule monthly progress meetings for the project for the duration of the project. The Contractor’s project manager and project superintendent or qualified representative shall attend all progress meetings.
As warranted, a representative from the Contractor’s sub-consultants or suppliers shall attend. The Contractor shall provide a three week look ahead schedule based on the approved and updated master contractor schedule at each progress meeting. The progress meetings will be held at the City Hall offices. At the Engineer’s sole option, the progress meetings may be held at other locations or online.
From time to time as project conditions warrant, the Engineer may call for additional field meetings. The meetings will be held at the job site. The Contractor’s field superintendent shall attend all field meetings.
SC-10. Referenced Drawings and Detailed Provisions. Any and all referenced Standard Drawings and Detailed Provisions, including City, County, Caltrans, or any other details or standards referenced in the contract documents shall be considered part of the contract drawings and specifications. The Contractor shall not be entitled to any compensation due to referenced documents not included in the Specifications and Contract Drawings.
SC-11. Recessed Plates. Any steel plates placed on the job within existing pavement shall be recessed and flush with existing pavement.
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