04_D100189_BID DOCS.pdf

CITY OF RENO

IDLEWILD PARK FIELD LIGHTING REPLACEMENT

CONTRACT NUMBER D100189 TABLE OF CONTENTS

TC-1

TABLE OF CONTENTS

SECTION SUBJECT PAGES

010 NOTICE TO CONTRACTORS 010-1

015 INSTRUCTIONS TO BIDDERS 015-1 to 015-3

017 BID SUBMITTAL CHECKLIST 017-1

020 PROPOSAL/BID BOND/SCHEDULE OF PRICES 020-1 to 020-10

025 ADDENDA 025-1

030 PRINCIPAL CONTRACTOR 030-1

035 LIST OF PRIME CONTRACTOR AND SUBCONTRACTORS 035-1 to 035-4

040 AFFIDAVIT OF NON-COLLUSION 040-1

045 PREFERENCE IN BIDDING 045-1 to 045-3

050 AFFIDAVIT CONCERING CONFINED SPACE ENTRY 050-1

055 LABOR AND EQUIPMENT RATES 055-1

060 ACKNOWLEDGEMENT OF PREVAILING WAGE REQUIREMENTS 060-1

061 AFFIDAVIT REGARDING DEBARMENT 061-1

065 AFFIDAVIT OF CERTIFICATION FOR DRUG/ALCOHOL POLICY 065-1

066 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS 066-1

067 NEVADA CONTRACTOR’S LICENSE 067-1

067 CITY OF RENO BUSINESS LICENSE 067-2

070 CONTRACT 070-1 to 070-3

075 PERFORMANCE BOND 075-1 to 075-3

080 LABOR AND MATERIALS BOND 080-1 to 080-3

100 SUPPLEMENTAL GENERAL PROVISIONS 100-1 to 100-27

200 SUPPLEMENTAL CONSTRUCTION MATERIALS 200-1 to 200-7

300 SUPPLEMENTAL CONSTRUCTION METHODS 300-1 to 300-21

400 PREVAILING WAGE RATES 400

LIST OF APPENDICES

A CONSTRUCTION PLANS A-1

B ELECTRICAL SPECIFICATIONS B-1

CONTRACT NUMBER D100189 NOTICE TO CONTRACTORS

010 - 1

SECTION 010 – NOTICE TO CONTRACTORS

Proposals Requested By

CITY OF RENO – PUBLIC WORKS DEPARTMENT

IDLEWILD PARK FIELD LIGHTING REPLACEMENTS

CONTRACT NUMBER D100189

PWP WA-2026-057

Proposals via PlanetBids will be received until 2:00 P.M. Local Time on Tuesday, September 22, 2026, for CONTRACT NUMBER D100189. A virtual meeting for opening of bids will be held at 2:15P.M. Local time. To attend, please use the following Microsoft Teams Meeting:

Meeting ID: 266 402 369 376 369 Passcode: 5cb3Gc3J

Call-In Number: +1 312-754-8784,,827864301#

Said Proposal shall include all labor, tools, implements, machinery, materials, and any incidentals necessary to complete the work in the manner and time prescribed, and in strict conformity with the Contract Documents to the satisfaction of the City Engineer. In general, the major work items include:

Removal of existing ball field lights and replacement with new electrical conduit and wiring, lighting upgrades, and light posts with foundations per plans and specifications for a fully functional and operational system, and all other miscellaneous work as outlined in the plans and specifications at Idlewild Park located at 1505 Idlewild Drive, Reno, NV.

The Bidders attention is directed to Nevada Revised Statutes 338.01165 setting forth the requirements for the use of apprentices on public works which requires a contractor or subcontractor to comply with certain requirements relating to the use of apprentices on public works.

Digital copies of the plans, specifications and related documents are available through PlanetBids (Invitation #CP-2026-30) for downloading from the City of Reno’s website http://reno.gov/business/ bids-rfps. Only those bidders who have registered as a vendor and are included in and appear on the prospective bidders list may submit a bid.

The contact person for this project is Diego Villagrana, P.E., Associate Civil Engineer, with the City of Reno, and may be reached at (775) 657-4633, villagranad@reno.gov.

Adv. Reno Gazette-Journal – September 3 & 10, 2026 1 Proof http://reno.gov/business/bids-rfps

CONTRACT NUMBER D100189 INSTRUCTIONS TO BIDDERS

015 - 1

SECTION 015 – INSTRUCTIONS TO BIDDERS

IDLEWILD PARK FIELD LIGHTING REPLACEMENTS

CONTRACT NUMBER D100189

PWP WA-2026-057

Proposals via PlanetBids will be received until 2:00 P.M. Local Time on Tuesday, September 22, 2026, for CONTRACT NUMBER D100189. A virtual meeting for opening of bids will be held at 2:15P.M. Local time. To attend, please use the following Microsoft Teams Meeting:

Meeting ID: 266 402 369 376 369 Passcode: 5cb3Gc3J

Call-In Number: +1 312-754-8784,,827864301#

Said Proposal shall include all labor, tools, implements, machinery, materials, and any incidentals necessary to complete the work in the manner and time prescribed, and in strict conformity with the Contract Documents to the satisfaction of the City Engineer. In general, the major work items include:

Removal of existing ball field lights and replacement with new electrical conduit and wiring, lighting upgrades, and light posts with foundations per plans and specifications for a fully functional and operational system, and all other miscellaneous work as outlined in the plans and specifications at Idlewild Park located at 1505 Idlewild Drive, Reno, NV.

Digital copies of the plans, specifications and related documents are available through PlanetBids (Invitation # CP-2026-30) for downloading from the City of Reno’s website http://reno.gov/business/ bids-rfps. Only those bidders who have registered and are included in and appear on the planholder list and may submit a bid.

The contact person for this project is Diego Villagrana, P.E., Associate Civil Engineer, with the City of Reno, and may be reached at (775) 657-4633, villagranad@reno.gov.

All Proposals shall be subject to, and must be uploaded using the City of Reno Proposal Forms provided in the Contract Documents. Failure to submit the Proposal on the forms or without all forms in the Proposal completed will be grounds for the Proposal being rejected.

Some errors in printing have been observed from contractors printing from Apple or Mac computers.

Please check your documents to ensure that documents are displaying correctly prior to submittal.

All bidders shall appear on the official prospective bidders list.

The City reserves the right to reject any or all Proposals.

The attention of Bidders is directed to the State Contractor’s License Law (NRS Provision 624.700 as amended to date).

A certified check, cashier’s check, bid bond or cash, in the amount of five percent (5%) of the total bid must accompany each Proposal, as a guarantee that if awarded the Contract, the Bidder will execute the Contract, give the two (2) bonds required, and present evidence of the required liability insurance and being licensed under the provisions Chapter 4.04 of the Reno Municipal Code. Said check shall be

CONTRACT NUMBER D100189 INSTRUCTIONS TO BIDDERS

015 - 2 made payable to the City of Reno, and said bond shall be executed by an approved surety, if used. The provision of any such bond, check, or cash is conditioned to the effect that should the Bidder to whom the Contract is awarded fail to enter into the Contract in accordance with the Proposal, give the two (2) bonds required by said Contract, present sufficient evidence of required liability insurance and being licensed under the provisions of Chapter 4.04 of the Reno Municipal Code within ten (10) calendar days after notice of such award, the surety company shall forthwith pay the City of Reno the sum set forth in the bid bond, and the City shall be entitled to deposit the cash or check as liquidated damages.

The Bidder’s attention is especially directed to NRS 338.125, NRS 338.130 and NRS 613.250.

For projects which are estimated to exceed $2.5 million in accordance with the engineer’s estimate, Bidders must be prequalified pursuant to NRS 338.1382(1)(a) to bid on the project. Bidders at the time of submission of the bid must be qualified by the State of Nevada Public Works Board and be on the State Public Works Board Qualified Bidder List. A bidder not prequalified is not an eligible bidder.

In order to claim the benefits of NRS 338.147 or 338.1389, the bidder must attach a Certificate of Eligibility at the time of the proposal submittal and complete and submit the Affidavit Regarding Preference in bidding within 2 hours after completion of the opening of the bids.

Contractors who appear on the Nevada State Office of the Labor Commissioner’s Disqualified Contractor list or the Federal Government General Services Administration (GSA) System for Award Management (SAM) with an exclusion will not be eligible for award of the contract.

Bidders shall hold a valid State of Nevada Contractor’s License of a class corresponding to the work to be performed at the time the Proposal is submitted to the City of Reno. Failure to possess the appropriate contractor’s license at the time the Proposal is submitted will result in the Proposal being rejected.

The successful Bidder must possess a valid City of Reno Business License prior to the award of any Contract. RMC 4.04.020 applies to subcontractors as to Business License requirements.

NRS 338.072 provides that any subcontractor of the successful bidder who is awarded the contract must also hold a state business license issued pursuant to Chapter 76 of the Nevada Revised Statutes.

Bidders are advised that they must have in place a drug and alcohol policy applicable to workers who will be employed on this project. The policy must be an approved Federal drug and alcohol policy/program which provides, at a minimum, that the use of alcohol, and use, possession, transfer, and sale of illegal drugs, narcotics, or other unlawful substances are prohibited while working on any site in connection with work performed under this contract and assurances that the contractor’s subcontractors are required to cooperate with the contractor’s policy. Each contractor shall demonstrate compliance by submitting with its bid the certification form found within this document under penalty of perjury that the policy is in place, that it will be actively enforced and that workers who will be employed on the project will be subject to this policy.

The successful Bidder shall furnish to the City of Reno, the appropriate insurance certificates and bonds as outlined hereinafter, prior to execution of the Contract as set forth in Section 100.14 - Insurance.

Bidders must execute the Acknowledgement of Insurance Requirements. Bidders are to submit any requests for information as to insurance requirements prior to submitting a bid.

If the Unit Bid Item prices and/or schedule of values of a prospective bidder’s bid are determined by the City to be unbalanced, either in excess or below the reasonable cost analysis values, the Bid may be rejected. A bid may be rejected if the City of Reno determines that the lack of balance poses an unacceptable risk to the City of Reno.

CONTRACT NUMBER D100189 BID SUBMITTAL CHECKLIST

017 - 1

SECTION 017 – BID SUBMITTAL CHECKLIST

BID SUBMITTAL CHECKLIST

The following must be completed and submitted by Contractor at time of bid.

Proposal

Bid Bond Certificate 5% bid Bond, Certified Check, or Cashier’s Check - (Digital Copy included with PlanetBids/ Hard Copy shall be mailed to City postmarked the date of the bid opening.)

Schedule of Prices

Executed Addenda

Principal Contractor Form

List of Prime Contractor and First Tier Subcontractors (5% List)

Affidavit of Non-Collusion

Certificate of Eligibility to Receive Preference in Bidding

Affidavit Concerning Confined Space Entry Compliance

Acknowledgement of Prevailing Wage Requirements

Affidavit Regarding Debarment

Affidavit of Certification for Drug and Alcohol Policy

Acknowledgement of Insurance Requirements

Nevada Contractor’s License

The following must be completed and submitted by the three lowest bidders within 2 hours after the completion of the opening of the bids.

List of Prime Contractor and First Tier Subcontractors (1% List)

Labor and Equipment Rates

Affidavit Regarding Preference in Bidding

CONTRACT NUMBER D100189 PROPOSAL/BID BOND/SCHEDULE OF PRICES

020-1

SECTION 020 –PROPOSAL/BID BOND/SCHEDULE OF PRICES

CITY OF RENO – PUBLIC WORKS DEPARTMENT

PROPOSAL

Proposal of to Company Name furnish and deliver all materials except those specified to be furnished by the City of Reno and to do and perform all work for:

IDLEWILD PARK FIELD LIGHTING REPLACEMENTS

CONTRACT NUMBER D100189

PWP WA-2026-057

together with incidental items necessary to complete the work to be constructed in accordance with these Contract Documents, Improvement Plans and "Standard Specifications for Public Works Construction” and revisions to date.

TO THE HONORABLE MAYOR AND THE CITY COUNCIL OF RENO, NEVADA:

The undersigned as Bidder, proposes and agrees, if this bid is accepted, to enter into an agreement with City of Reno in the form included in the bid documents to perform and furnish all work as specified or indicated in the bid documents for the bid price and within the bid times indicated in this bid and in accordance with the other terms and conditions of the bid documents. Bidder shall provide all necessary machinery, tools, apparatus and other means of construction to perform all work, furnish all materials as specified in the bid documents. Bidder acknowledges the quantities shown herein are approximate only and are subject to increase or decrease, and that they will accept in full payment, the unit prices as reflected in the "Schedule of Prices" .

Bidder accepts all terms and conditions of the “Notice to Contractors” and “Instructions to Bidders,” including without limitation those dealing with the disposition of bid security. Bidder will sign and deliver the required number of counterparts of the agreement with the bonds and other documents required by the bid requirements within ten (10) days after the date of City Notice of Award.

Bidder declares that the only persons or parties interested in this Proposal as principals are those named herein; that this Proposal is made without collusion with any other person, firm or corporation; is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any person, firm or corporation to refrain from bidding; Bidder has not sought collusion to obtain for itself any advantage over any other Bidder or over the City of Reno. Bidder declares they have carefully examined all locations of proposed work, is familiar with all Proposal requirements and has examined this Contract Proposal, Improvement Plans, Specifications and Conditions referenced herein.

Bidder declares this bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and in submitting this bid, Bidder represents, as more fully set forth in the agreement, that Bidder has examined and carefully studied the bidding documents and the following Addenda all of which are hereby acknowledged (list Addenda by addendum number):

020-2

ADDENDUM NUMBER DATE SIGNATURE

Bidder declares they have visited and examined all sites, has become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the work. Bidder is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, performance and furnishing of the work. Bidder has carefully studied all Improvement Plans and drawings of in-situ conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities). Bidder acknowledges that such Improvement Plans are not bid documents and may not be complete for Bidder’s purposes. Bidder acknowledges that the City of Reno does not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Improvement Plans with respect to underground facilities at or contiguous to the site. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Bidder and safety precautions and programs incident thereto. Bidder does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the determination of this bid for performance and furnishing of the work in accordance with the times, price and other terms and conditions of the bid documents.

Bidder declares they have correlated the information known to Bidder, information and observations obtained from visits to the site, reports and drawings identified in the Contract documents and all additional examinations, investigations, explorations, tests, studies and data with the bid documents.

Bidder declares they have given the City of Reno written notice of all conflicts, errors, ambiguities or discrepancies that Bidder has discovered in the bid documents and the written resolution thereof by the City of Reno is acceptable to Bidder, and the bid documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the work for which this bid is submitted.

The Proposal submitted shall remain in effect for ninety (90) calendar days after the opening of bids.

If this proposal shall be accepted and the undersigned fail to contract as aforesaid and to give a Performance Bond in the amount not less than the full contract amount, one-hundred percent (100%), and a Payment Bond of not less than one-hundred percent (100%) of the contract amount with surety satisfactory to the City of Reno and present evidence of required liability insurance and licensed under the provisions of Chapter 4.04 of the Reno Municipal Code within ten (10) calendar days after the bidder has received notice the contract has been awarded, the City of Reno may, at its option, determine that the bidder has abandoned the contract, and thereupon this proposal and acceptance thereof shall be null and void, and the forfeiture of such security accompanying this proposal and the same shall be the property of the City of Reno.

020-3

Accompanying this Proposal is a deposit in the form of (Insert words – Certified Check, Cashier’s Check, Bid Bond, or Cash) in the amount of $ which amount is not less than five percent (5%) of the total bid.

The undersigned holds valid Nevada State Contractor’s License Number with Classification(s)

BIDDER

Contractor Name

Address City, State Zip Code

Phone Fax E-Mail

Print name of person authorized to sign this bid Title

Contractor Signature

CERTIFIED PAYROLL

(Name of Person Submitting Certified Payroll) (Email address)

(Phone Number + extension) (Fax Number)

020-4

IDLEWILD PARK FIELD LIGHTING REPLACEMENTS

ATTENTION BIDDERS

BID BOND

BIDDER SHALL MAIL THE 5% BID BOND, CERTIFIED CHECK, CASHIER’S CHECK, OR CASH WITH SIGNED BID BOND CERTIFICATE TO THE CITY OF RENO. THE BID BOND/CERTIFICATE SHALL BE

POSTMARKED BY THE DATE OF THE BID OPENING

City of Reno Attn: Public Works 8th Floor CONTRACT NUMBER D100189 P.O. Box 1900 Reno, NV 89505

A SCANNED COPY OF THE 5% BID BOND, CERTIFIED CHECK, OR CASHIER’S CHECK, WITH SIGNED BID

BOND CERTIFICATE, MUST BE INCLUDED IN THE VIRTUAL BID SUBMITTAL

020-5

BID BOND CERTIFICATE

PWP WA-2026-057

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, hereinafter designated as “Principal” and hereinafter designated as “Surety”, are hereby held and firmly bound onto the City of Reno, hereinafter designated “City”, in the sum of Dollars

($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.

Signed this day of , 2026. The condition of the above obligation is such that whereas Principal has submitted to the City a Bid Proposal attached hereto and hereby made a part hereof, to enter into a Contract for the above mentioned Contract.

Now, therefore, if said Bid Proposal shall be rejected, or in the alternative, if said Bid Proposal shall be accepted and Principal shall execute and deliver a Contract in the form of Contract attached hereto, and properly completed, and shall furnish a Bond for Principal’s faithful performance of said Contract, and a Bond for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid Proposal, then this obligation shall be void.

Otherwise, the same shall remain in force and effect, and the sum herein specified paid over to the City, it being expressly understood and agreed that the liability for Surety for any and all claims hereunder shall, in no event, exceed the amount of this obligation as herein stated.

Surety, for value received, hereby stipulates and agrees that the obligations of surety and its bond shall be in no way impaired or affected by an extension of the time within which City may accept such Bid;

and Surety does hereby waive notice of such extension.

In Witness whereof, Principal and Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their officers, the day and year set forth above.

Principal: By:

Surety: By:

020-6

BID SUBMISSION

The Bidder’s Proposal shall be submitted through PlanetBids. Only the unit price will be entered.

PlanetBids will calculate the totals for the “Schedule of Prices” based on the provided “unit price”. Unit prices for all items, must be included.

In the event the total amount for an individual bid item does not agree with the product of the estimated quantity and unit price bid for that item, unit price stated for the individual item shall govern and the incorrect total amount for that item shall be corrected. In the event the total bid price does not agree with the sum of the total amounts bid for the respective bid items, the total amounts for the respective bid items shall govern and the incorrect total bid price shall be corrected.

The successful bidder will be the lowest responsible and responsive bidder based on the Base Bid.

NOTE: After the bidder is determined to be responsive and responsible, then, depending on the budget available, the City of Reno may add a Force Account to be recommended as the total bid award amount.

The Contractor shall anticipate the Force Account to range between 5% and 10% of the total base bid price. The Contractor will be responsible for meeting the bonding and insurance amount required for the total bid award amount including the force account.

(THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK)

020-7

BID ITEMS

IDLEWILD PARK FIELD LIGHTING REPLACEMENTS – BASE BID

BID

ITEM

APPROX

QUANTITY UNIT BID ITEM DESCRIPTION

A-1

1 LS

SITE PREPERATION, MOBILIZATION, DEMOLITION, ROUGH

GRADING, AND CLEAN UP: Includes mobilization, construction fencing, demolition of existing features, rough grading, earthwork, clean up and all other preparation necessary for installation of lighting system per plans and specifications.

A-2 1 LS

ELECTRICAL CONDUIT AND WIRE: Includes all labor, equipment, materials, and incidentals necessary to excavate, backfill, furnish and install electrical wires and conduit, sweeps, raceways, GFI receptacles as specified per plans as necessary, and final surface restoration for a complete and working system, complete in place.

A-3 6 EA

ELECTRICAL PULLBOXES: Includes all labor, equipment, materials, and incidentals necessary to excavate, backfill, furnish and install electrical pull boxes as specified per plans as necessary, and final surface restoration for a complete and working system, complete in place. (Contingent Item)

A-4 7 EA

INSTALLATION OF EQUIPMENT (LIGHT POLES): Shall include (but not limited to) all equipment, personnel, tools, site amenities, and all other items necessary for successful completion and installation of light pole equipment as shown. Scope of work to include, furnish, receiving of equipment, unloading equipment, inventory of all equipment prior to acceptance from delivery/shipping company, storage, delivery to the site, layout, footing excavation, erection/installation of equipment, leveling of equipment and concrete footings, complete in place. The light pole equipment shall be installed in accordance with the manufacturer's directions and specifications.

A-5 1 LS

MISCELLANEOUS ELECTRICAL COMPONENTS: Includes all labor, equipment, materials, components, connections, and incidentals necessary to furnish and install all electrical improvements shown on the plans or required by the specifications that are not specifically included for payment under another bid item. This item shall include all miscellaneous electrical work necessary to provide a complete, fully functional, and operational electrical system, complete in place.

020-8

SECTION 020 – SCHEDULE OF PRICES

“PROJECT SCHEDULE OF PRICES”

CITY OF RENO TO ATTACH THE FINAL BID

SCHEDULE OF PRICES FROM PLANETBIDS

020-9

DO NOT WRITE BELOW THIS LINE

TO BE COMPLETED BY THE CITY OF RENO

BASE BID

Item description / general scope of work included in base bid.

FORCE ACCOUNT $

TOTAL AWARD AMOUNT $

TOTAL AMOUNT

The successful bidder will be the lowest responsible and responsive bidder based on the Base Bid.

NOTE: After the bidder is determined to be responsive and responsible, then, depending on the budget available, the City of Reno may add a Force Account to be recommended as the total bid award amount. The Contractor shall anticipate the Force Account to range between 5% and 10% of the total base bid price. The Contractor will be responsible for meeting the bonding and insurance amount required for the total bid award amount including the force account.

CONTRACT NUMBER D100189 ADDENDA

025 - 1

SECTION 025 – ADDENDA

As a holder of Specifications and Improvement Plans for the above referenced project the Bidder shall acknowledge receipt of any and all Addenda. The bidder shall acknowledge any indicated change(s) that have been incorporated and/or new pages that have been inserted and/or replaced.

FAILURE TO ACKNOWLEDGE RECEIPT OF ANY/ALL ADDENDA MAY BE

GROUNDS FOR THE PROPOSAL BEING REJECTED

PLEASE AFFIX ALL EXECUTED ADDENDA

TO THIS PAGE

CONTRACT NUMBER D100189 PRINCIPAL CONTRACTOR

030 - 1

SECTION 030 – PRINCIPAL CONTRACTOR

Principals:

Name: Title:

The following principal(s) is/are authorized to enter into contract

For: ________________________________________________________________________ (Prime Contractor Company Name)

Principals not listed above:

Name: Title:

CHECK ONE: ____ CORPORATION ____ PARTNERSHIP ____ INDIVIDUAL-OWNED

I, ________________________________________________________, certify that the above list includes all owner and financial partners of the above-mentioned company-corporate structure to the best of my knowledge.

Contractor’s Signature Date

TOTAL VALUE OF THE WORK TO BE COMPLETED BY THE PRIME CONTRACTOR

MUST BE 30% OR GREATER OF THE TOTAL BASE BID WITHOUT FORCE ACCOUNT.

CONTRACT NUMBER D100189 LIST OF PRIME AND SUBCONTRACTORS

035 - 1

SECTION 035 – LIST OF PRIME CONTRACTOR AND FIRST TIER SUBCONTRACTORS (5% LIST)

Per NRS Provision 338.141, each bid submitted must include the name of the prime contractor and each first tier subcontractor who will provide labor or a portion of the work on the public work in an amount exceeding five percent (5%) of the Prime Contractor’s total bid.

If a Contractor fails to provide a complete list his bid shall be deemed not responsive. Subcontractors must not be on disqualified status with the State Public Works Board.

Any bidder whose proposal is accepted shall not substitute any person or subcontractor who is named in the proposal, nor shall sublet any portion of the work not so indicated in their proposal, without complying with NRS 338.141. Consent to sublet, assign, or otherwise dispose of any portion of the contract shall not be construed to relieve the bidder of their liability under the contract and bonds.

Listed hereinafter is the list of the Prime Contractor and first tier Subcontractors who will be employed and the segregation of the work each will perform if the contract is awarded to the party or parties listed herein.

First tier subcontractor is defined as a contractor who contracts with a prime contractor to provide labor, materials or services for a construction project. NRS 338.141(7)(a).

THE PRIME CONTRACTOR MUST BE LISTED IF THEY WILL PERFORM ANY OF THE WORK IN

EXCESS OF 5%.

PRIME CONTRACTOR NAME

Description of the Labor or a portion of the Work To Be Performed By Prime Contractor pursuant to NRS 338.141(3)(a) or a statement pursuant to NRS 338.141(3)(b).

035 - 2

SUBCONTRACTORS (5% LIST)

Work To Be Performed by Subcontractors

Name, Address, & Phone Number

Classification & License Number

(ATTACH ADDITIONAL PAGES IF NECESSARY)

Submitted By:

(Name of Individual, Partnership, or Corporation)

Name and Title: /

Signed By:

035 - 3

SECTION 035 – LIST OF PRIME CONTRACTOR AND FIRST TIER SUBCONTRACTORS (1% LIST)

Within 2 hours of the bid opening, the three lowest bidders must submit a list containing the name of each first tier subcontractor who will provide labor or a portion of the work on the public work to the prime contractor meeting either of the following criteria:

a) Any first tier subcontractor which will be paid an amount exceeding $250,000,

b) Any first tier subcontractor which will be paid one percent (1%) of the prime contractor’s total bid or $50,000, whichever is greater.

If a contractor fails to provide a complete list his bid shall be deemed not responsive. Subcontractors must not be on disqualified status with the State Public Works Board.

Any Bidder whose Proposal is accepted shall not substitute any person or Subcontractor who is named in the Proposal, nor shall sublet any portion of the work not so indicated in their Proposal, without complying with NRS 338.141. Consent to sublet, assign, or otherwise dispose of any portion of the contract shall not be construed to relieve the bidder of their liability under the contract and bonds.

First tier subcontractor is defined as a contractor who contracts with a prime contractor to provide labor, materials or services for a construction project. NRS 338.141(7)(a).

THE PRIME CONTRACTOR MUST BE LISTED IF THEY WILL PERFORM ANY OF THE WORK IN

EXCESS OF 1%.

INFORMATION PROVIDED ON THE 5% LISTS SHALL AUTOMATICALLY BE DEEMED

INCORPORATED INTO THE 1% LISTS AND NEED NOT BE RE-LISTED BELOW.

PRIME CONTRACTOR NAME

Description of the Labor or a portion of the Work To Be Performed By Prime Contractor pursuant to NRS 338.141(3)(a) or a statement pursuant to NRS 338.141(3)(b).

035 - 4

SUBCONTRACTORS (1% LIST)

Description of the Work To Be Performed by

Subcontractors Name, Address, & Phone Number

Classification & License Number

(ATTACH ADDITIONAL PAGES IF NECESSARY)

Submitted By:

(Name of Individual, Partnership, or Corporation)

Name and Title: /

Signed By:

CONTRACT NUMBER D100189 AFFIDAVIT OF NON-COLLUSION

040 - 1

SECTION 040 - AFFIDAVIT OF NON-COLLUSION

State of

County of

I, (Name of party signing this affidavit & Proposal Form) (Title) being duly sworn do depose and say that (Name of person, firm, association, or corporation) has not, either directly or indirectly, entered into agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this contract.

(Signature)

(Printed Name)

(Title)

Sworn to before me this day of , 2026.

(Notary Public)

(Stamp/Seal)

CONTRACT NUMBER D100189 CERTIFICATE OF ELIGIBILITY PREFERENCE IN BIDDING

045 - 1

SECTION 045 - CERTIFICATE OF ELIGIBILITY/PREFERENCE IN BIDDING

IN ORDER TO CLAIM A PREFERENCE IN BIDDING,

CONTRACTOR MUST PROVIDE THE CERTIFICATE OF

ELIGIBILITY AT THE TIME OF SUBMITTAL OF THE BID.

PLEASE AFFIX “CERTIFICATE OF ELIGIBILITY TO RECEIVE

PREFERENCE IN BIDDING”

DO NOT SIGN OR SUBMIT THE AFFIDAVIT REGARDING PREFERENCE

IN BIDDING UNLESS YOU SUBMITTED A CERTIFICATE OF ELIGIBILITY

TO RECEIVE PREFERENCE IN BIDDING WITH YOUR BID. THIS

AFFIDAVIT IS ONLY FOR BIDDERS CLAIMING A PREFERENCE IN

BIDDING UNDER NRS 338.0117 AND 338.147.

CONTRACT NUMBER D100189 AFFIDAVIT REGARDING PREFERENCE IN BIDDING

045 - 2

SECTION 045 - AFFIDAVIT REGARDING PREFERENCE IN BIDDING

To be submitted within 2 hours after completion of the opening of the bids.

being duly sworn do depose and say that (Name of person, firm, association, or corporation) swear and affirm that in order to be in compliance with Chapter 338.0117 and 338.147 of the Nevada Revised Statutes to receive a preference in bidding on:

certify that the following requirement will be adhered to, documented and attained through the duration of the contract. Upon submission of this affidavit I recognize and accept that failure to comply with any requirements entitles the public body to recover a penalty as set forth in NRS 338.0117.

1. The undersigned shall ensure at least 50 percent of the workers on the public work collectively and not on any specific day possess a Nevada driver’s license or identification card; I hereby certify the percentage to be % for this contract;

2. The undersigned shall ensure all vehicles used primarily for the public work will be registered and (where applicable) partially apportioned to Nevada pursuant to the International Registration Plan as adopted by the Department of Motor Vehicles pursuant to NRS 706.826;

or registered in this State.

3. The undersigned shall ensure payroll records related to this project are maintained and available within the State of Nevada.

CONTRACT NUMBER D100189 AFFIDAVIT REGARDING PREFERENCE IN BIDDING

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Subsequent record keeping and reporting by the Prime Contractor is required in the instance that the preference is used for determining the results of the bid. These requirements are applicable to contractors who qualify and receive a preference in bidding.

CONTRACT NUMBER D100189 AFFIDAVIT CONCERNING CONFINED SPACE ENTRY COMPLIANCE

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SECTION 050 - AFFIDAVIT CONCERNING CONFINED SPACE ENTRY COMPLIANCE

being duly sworn do depose and say that (Name of person, firm, association, or corporation) have, and shall continue during the course of this Contract, comply with the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) regulations, as outlined in the 29 CFR Parts 1910; “Permit-Required Confined Spaces for General Industry; Final Rule”.

CONTRACT NUMBER D100189 LABOR AND EQUIPMENT RATES

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SECTION 055 – LABOR AND EQUIPMENT RATES

PLEASE AFFIX LABOR AND EQUIPMENT RATES

SUBMIT WITHIN 2 HOURS OF THE BID OPENING

CONTRACT NUMBER D100189 ACKNOWLEDGEMENT OF PREVAILING WAGE REQUIREMENTS

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SECTION 060 – ACKNOWLEDGEMENT OF PREVAILING WAGE REQUIREMENTS

ACKNOWLEDGEMENT AND STIPULATION OF BIDDER REGARDING PENALTIES FOR

NONCOMPLIANCE WITH NEVADA PREVAILING WAGE REQUIREMENTS

The undersigned Bidder acknowledges and stipulates that:

1. This Contract is for a public work as set forth in Nevada Revised Statutes Chapter 338.

2. A contractor engaged on public works shall forfeit, as a penalty to the public body on behalf of which the contract has been made and awarded to the contractor, not less than $20 nor more than $50 for each calendar day or portion thereof that each person employed on the public work is paid less than the designated rate for any work done under the contract, by the contractor or any subcontractor under them, unless waived by the Labor Commissioner for good cause shown.

3. A contractor engaged on a public work shall forfeit, as a penalty to the public body on behalf of which the Contract has been made and awarded to the contractor, not less than $20 nor more than $50 for each calendar day or portion thereof for each person employed on the public work for which the contractor or subcontractor willfully included inaccurate or incomplete information in the monthly record required to be submitted to the public body pursuant to subsection 5 of NRS 338.070, unless waived by the Labor Commissioner for good cause shown.

4. A contractor engaged on a public work shall forfeit, as a penalty to the public body on behalf of which the contract has been made and awarded to the contractor, not less than $20 nor more than $50 for each calendar day or portion thereof that each person employed on the public work is not reported to the public body awarding the contract by the contractor or any of their subcontractors as required pursuant to subsection 5 of NRS 338.070, unless waived by the Labor Commissioner for good cause shown, up to a maximum amount of:

a. For the first failure to comply during the term of the contract for public work, $1,000;

and

b. For each subsequent failure to comply during the term of the contract for public work, $5,000.

5. If a violation of more than one provision of subsections 1, 2 and 3 involves the same persons, the contractor shall forfeit the penalty set forth in each subsection that was violated, unless waived by the Labor Commissioner for good cause shown.

6. If a penalty is imposed pursuant to this section, the costs of the proceeding, including investigative costs and attorney’s fees, may be recovered by the Labor Commissioner.

(Name of Company)

(Name and Title of Authorized Representative)

(Signature) (Date)

CONTRACT NUMBER D100189 AFFIDAVIT REGARDING DEBARMENT

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SECTION 061 – AFFIDAVIT REGARDING DEBARMENT

being duly sworn do depose and say that (Name of person, firm, association, or corporation) has not, either directly or indirectly, been debarred from receiving contracts from the Federal Government pursuant to 48 CFR §§ 9.400 et seq. (NRS 338.017 (2) & (3)).

CONTRACT NUMBER D100189 ACKNOWLEDGMENT OF DRUG & ALCOHOL POLICY

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SECTION 065 - AFFIDAVIT OF CERTIFICATION FOR DRUG AND ALCOHOL POLICY

being duly sworn do depose and say that (Name of person, firm, association, or corporation) has in place a drug and alcohol policy that will be actively enforced and that all workers who will be employed on the City of Reno Public Works Construction Project will be subject to the policy.

CONTRACT NUMBER D100189 ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS

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SECTION 066 - ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS

The undersigned bidder acknowledges and agrees to comply with the insurance requirements set forth in Section 100.14 – Insurance.

The bidder acknowledges that they can acquire the required coverage and that this has been verified by their insurance company prior to submitting a bid.

Any requests for clarification regarding insurance requirements must be made prior to submitting a bid.

CONTRACT NUMBER D100189 CONTRACTOR’S LICENSE

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SECTION 067 – NEVADA CONTRACTOR’S LICENSE

PLEASE AFFIX “CONTRACTOR LICENSE”

CONTRACT NUMBER D100189 CITY OF RENO BUSINESS LICENSE

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SECTION 067 – BUSINESS LICENSE

“CITY OF RENO BUSINESS LICENSE”

CITY OF RENO BUSINESS LICENSE IS REQUIRED BY DATE OF AWARD,

NOT AT TIME OF BID

CONTRACT NUMBER D100189 CONTRACT

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SECTION 070 – CONTRACT

CONTRACT

This agreement, made and entered into this _____________ day of____________________, 2026 in

Reno, Nevada, by and between the City of Reno, hereinafter called the City, and

, hereinafter called the Contractor.

Witnesseth, that the Contractor agrees with the City, for the consideration and agreements hereinafter mentioned and contained to be made and performed by the City, and under the conditions expressed in two (2) bonds bearing even date with these presents, approved by the City Attorney and hereunto annexed, that they, the Contractor, shall and will at their own proper cost and expense, do all the work and furnish all the materials, necessary for the substantial construction and completion and to the satisfaction of the City, IDLEWILD PARK FIELD LIGHTING REPLACEMENTS

CONTRACT NUMBER D100189

PWP WA-2026-057

together with incidental items necessary to complete the work in strict conformity, in every part and particular, with the annexed plans, special provisions and technical specifications which are made a part hereof (Contract Documents), and in full compliance with the terms of this agreement.

And the Contractor hereby further agrees to receive and accept the unit prices set forth in the “Schedule of Prices” forms hereto annexed and hereby made a part of this agreement, as full compensation for furnishing all materials and labor, and the doing of all work, to the satisfaction of the City and in the manner and under the conditions hereinafter specified.

The City hereby promises and agrees with the Contractor, to employ, and does hereby employ, the Contractor to provide the materials and to complete all the work according to the terms and conditions herein contained and referred to, for the prices in the Proposal Schedule of Prices Bid form, and hereby contracts to pay the said Contractor at the time, in the manner, and upon the conditions set forth in the Contract Documents, and the said parties themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

The Contractor further agrees that no monies payable under this contract shall be assigned by power of attorney, or otherwise, except upon written consent of the City.

The Contractor covenants and agrees to conform to and comply with all requirements contained in Wage and Equal Opportunity requirements hereto annexed and hereby made a part of this Agreement. The Contractor further agrees that they shall promptly repair, replace, restore or rebuild, as the City may determine, any finished work in which defects of materials or workmanship may appear or to which damage may occur, because of such defects, during a one-year period subsequent to the date of final acceptance.

It is further expressly agreed, by and between the parties hereto, that should there be any conflict between the Contract Documents and the Proposal of said Contractor, then Contract Documents shall

070 - 2 control and nothing herein shall be considered an acceptance of the said terms of said proposal conflicting therewith.

Furthermore, the components of the Contract Documents shall be assigned the following hierarchy, with the items listed in order of decreasing control as follows:

Executed Change Orders Contract Addenda Special Provisions or Technical Specifications Supplemental General Provisions Proposal City of Reno Standard Detail Drawings Standard Specifications for Public Works Construction

In the event of a conflict between the Specifications and the Drawings, the more restrictive shall prevail.

The Contractor hereby further agrees to receive and accept the Contract Sum of

Dollars

($ ), as full compensation for furnishing all materials and labor, and the doing of all work, to the satisfaction of the Owner, and in the manner and under the conditions specified in the Contract Documents.

And the said Contractor hereby further agrees that the payment of the final amount due under this Contract shall release the City from any and all claims or liability on account of work performed under this Contract other than such claims, if any, as may be specifically excepted by the Contractor in writing at the time final payment is made.

In witness whereof, the parties to these presents have hereunto set their hands and seals the year and date first above written.

ATTEST: City of Reno, Nevada

City Clerk, City of Reno Hillary L. Schieve, Mayor

I hereby certify that I have examined the written contract and find the same to be in accordance with the Reno Municipal Code.

By:

(Deputy City Attorney)

CONTRACTOR’S SIGNATURE FOLLOWS ON NEXT PAGE

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CONTRACTOR’S ACKNOWLEDGEMENT

(Company Name)

(Principal Signature)

(Principal Printed Name)

CONTRACTOR’S NOTARY:

State of

County of

(Name of party signing this affidavit & Proposal Form) known to me to be the of (Title) acknowledged to me that he executed the above instrument.

CONTRACT NUMBER D100189 PERFORMANCE BOND

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SECTION 075 - PERFORMANCE BOND

BOND NO. ________________

KNOW ALL MEN BY THESE PRESENTS:

That WHEREAS, the City of Reno in the State of Nevada has awarded to

_____________________________________________________hereinafter designated as the "Principal", a Contract for construction of the IDLEWILD PARK FIELD LIGHTING REPLACEMENTS, CONTRACT NUMBER D100189, and WHEREAS, said Principal is required under the terms of said Contract to furnish a Bond for the faithful performance of said Contract, which Contract in its entirety by this reference is made a part hereof;

NOW, therefore, we the Principal and as surety, are held and firmly bound unto the City of Reno in the State of Nevada, in the penal sum of

Dollars

($ ), lawful money of the United States, being not less than one hundred percent (100%) of the estimated Contract cost of the work for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounden Principal, their heirs, executors, administrators, successors, or assigns, shall in all things abide by, and well and truly keep and faithfully perform the covenants, conditions and agreements in the said Contract and any alterations made as therein provided, on his or its part to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning; and shall indemnify and save harmless the City of Reno in the State of Nevada, its officers and agents, as therein stipulated; then this obligation shall become null and void. Otherwise, it shall be and remain in full force and virtue.

As a condition precedent to the satisfactory completion of the said contract, the above obligation shall hold good for a period of one (1) year after the completion and acceptance of the said work, during which time if the above bounden principal, their heirs, executors, administrators, successors or assigns shall make full, complete and satisfactory repair and replacements or totally protect the said City of Reno in the State of Nevada from loss or damage made evident during said period of one (1) year from the date of acceptance of said works, and resulting from or caused by defective materials or faulty workmanship in the prosecution of the work done.

Further, the above obligation shall hold good by the above bounden Principal, his heirs, executors, administrators, successors or assigns during the one (1) year warranty period if any defect is found to exist and efforts to rectify the defect cannot be executed during the one (1) year warranty period, the warranty period shall extend until the defect is remedied to the full and complete satisfaction of the City of Reno in the State of Nevada. If this defect causes additional defects during this extended warranty period, the additional defects shall also be remedied by the above bounden Principal, his or its heirs, executors, administrators, successors or assigns to the full and complete satisfaction of the City of Reno in the State of Nevada. The above obligation shall remain in full force and effect; otherwise the above obligation shall be void.

And the said surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, or to the work to be performed hereunder, or to the specifications accompanying the same, shall in any way affect its obligations on this bond, and

075 - 2 it does hereby waive notice of any such change, extension of time, alteration to the terms of the contract, or to the work, or to the specifications.

And the said surety, for value received, stipulates and agrees, if requested to do so by the City of Reno, to perform and fully complete the work in said Contract, pursuant to the terms and conditions therein, if for any cause, the Principal fails or neglects to perform and complete the work; surety further agrees to commence the work within twenty (20) days after notice from the City of Reno, and to fully complete the work with due diligence according to the Contract documents.

The Bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under NRS Chapter 339, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

CONTRACTOR:

CONTRACTOR NOTARY:

State of

County of

(Name of party signing this affidavit & Proposal Form) known to me to be the of (Title)

APPROVED AS TO LEGAL FORM:

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SURETY:

(Surety Company Name)

(Surety Authorized Signature)

(Surety Printed Name)

SURETY NOTARY:

State of

County of

(Name of party signing this affidavit & Proposal Form) known to me to be the of (Title)

Countersigned by Licensed Agent (Signature)

On for (Date) (Licensed Agent Company Name)

(Street Address)

(City, State & Zip Code)

(Phone Number)

CONTRACT NUMBER D100189 LABOR AND MATERIALS BOND

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SECTION 080 - LABOR AND MATERIALS BOND

BOND NO. ________________

KNOW ALL MEN BY THESE PRESENTS:

That WHEREAS, the City of Reno in the State of Nevada has awarded to hereinafter designated as the "Principal", a Contract for construction of the IDLEWILD PARK FIELD LIGHTING REPLACEMENTS, CONTRACT NUMBER D100189, and WHEREAS, said Principal is required under the terms of said Contract to furnish a Bond for the faithful performance of said Contract, which Contract in its entirety by this reference is made a part hereof;

NOW, therefore, we the Principal and as surety, are held and firmly bound unto the City of Reno in the State of Nevada, in the penal sum of

Dollars

($ ), lawful money of the United States, being not less than one hundred percent (100%) of the estimated Contract cost of the work for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounden Principal, their heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, supplies, implements or machinery used in, upon, for, or about the performance of work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Compensation Law with respect to such work or labor, as required by the provisions of NRS Chapter 612, and provided that the claimant shall have complied with the provisions of said law, the…