03A3789_-_RFQ_Notice.pdf

May 2, 2024 RFQ Number 03A3789

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

REQUEST FOR QUALIFICATIONS NOTICE

NUMBER 03A3789

Read carefully as the following revisions have been made to this document:

• On 02/15/24, GENERAL the Fee & Escalation table has been revised

• On 03/16/23, GENERAL the Fee & Escalation table has been revised

• On 04/01/22, GENERAL, Ukraine-Russian-related Sanctions

Requirement added

• On 04/01/22, SUBMISSION OF STATEMENTS OF QUALIFICATIONS

(SOQs), the electronic submittal time changed to 10:00am

Note: Questions concerning this Request for Qualifications (RFQ) must be submitted in writing to the attention of Lisa Pallesen at lisa.pallesen@dot.ca.gov . Questions must be received no later than seven (7) business days after the RFQ advertisement. Consultants contacting the District or Division directly seeking information about this RFQ will be disqualified from consideration in the selection process.

Proposers are advised that Caltrans has established a federally mandated overall annual DBE goal comprising both race neutral and race conscious elements to ensure equal participation of DBE groups specified in 49 CFR 26.5. In compliance with 49 CFR 26, Caltrans set a contract goal for DBEs participating in this solicitation expressed as a percentage of the total dollar value of the resultant Agreement. The DBE participation goal for this solicitation is twenty-two percent (22%). See section I.H. in this RFQ for requirements.

I. GENERAL INFORMATION

A. Caltrans is soliciting Statements of Qualifications (SOQs) from qualified firms that may lead to the award of a contract for On-Call Right of Way Engineering, Land Surveying and Utility Locating services. In submitting your SOQ, you shall comply with the instructions found herein. In addition to those programs that are specified in this solicitation, prospective consultants are encouraged to consider programs that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, new emerging firms, and other businesses covered by State and Federal programs.

B. The estimated contract amount is $1,201,338,00 - $1,952,174.00.

C. The estimated contract term is three (3) years.

mailto:lisa.pallesen@dot.ca.gov

D. Interviews will be held via WebEx on June 18, 2024. Confirmation letters will be sent to those firms short-listed.

E. The most highly qualified consulting firm will be required to submit an electronic copy of the financial documents listed on the appropriate Financial Documents Submittal Checklist available on the AE Contract Information website. The most highly qualified consulting firm will be notified of their selection and receive instructions for the electronic submission of the financial documents.

The most highly qualified consulting firm must submit a complete financial documents package no later than four (4) days after notification of selection. The prime consultant must submit the complete financial documents package in order for Caltrans to have the information necessary to engage in negotiations. The prime consultant is solely responsible for timely and complete submission of financial documents on behalf of the entire proposed team; financial documents will not be accepted from proposed subconsultant firms. Failure to submit a complete financial documents package by the specified due date may result in termination of negotiations with the most highly qualified consulting firm.

F. Negotiations will be held with the top-ranked firm by teleconference/WebEx during the week of June 24, 2024. The fee for profit shall be 10.5 percent, and the escalation shall be as follows:

Year Period Escalation

1 06/04/24 - 06/30/25 2.08% 2 07/01/25 - 06/30/26 4.17% 3 07/01/26 - 06/30/27 4.17% 4 07/01/27 - 08/13/27 4.17%

Notes:

1. Partial year will only occur on the last year of the contract term. All other periods are full years.

2. Increases to the loaded billing rates after contract execution is not authorized for any reason per Article IV, Section 17 and Article XVI, Section 6 of the California Constitution.

G. The scheduled date to complete cost negotiations and submit final cost proposal is August 6, 2024.

H. Disadvantaged Business Enterprise Program

1. This solicitation and resultant Agreement is financed in whole or in part with federal funds and therefore subject to Title 49, Code of Federal Regulations, Part 26 (49 CFR 26) entitled "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs." To ensure equal participation for https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information

Disadvantaged Business Enterprise (DBE) groups specified in 49 CFR 26.5, Caltrans specifies a contract goal for DBE participation. The required goal for DBE participation in this solicitation is not less than twenty-two percent (22%).

2. Only participation by certified DBEs will count toward the contract goal for this solicitation. In order to count toward a contract goal, a firm must be certified as a DBE by the California Unified Certification Program (CUCP) and possess the NAICS and work codes applicable to the type of work the firm will perform on the Agreement by the SOQ submittal due date. NAICS and Work codes are provided by the Office of Civil Rights website.

3. It is the proposer’s responsibility to verity that the DBE firm is certified as a DBE by the specified SOQ submittal due date and time. The list of DBEs certified by the CUCP are located on the Office of Civil Rights website.

4. A DBE must perform a commercially useful function (CUF) for the type of work it will perform on the Agreement as provided in 49 CFR 26.55I(1)-(4). A DBE performs a CUF when it is responsible for the execution of a distinct element of the work of the Agreement and is carrying out its responsibilities by actually performing, managing, and supervising the work involved.

5. See “Statement of Qualifications Submittal Instructions and General Contract Process Information” for detailed information and references to the required forms. Required forms will be made a part of the Agreement. Failure to meet the DBE goal or Good Faith Effort requirements and provide required DBE participation at due date and time of SOQ submittal may result in the SOQ submittal being rejected as non-responsive.

I. Federal and/or State prevailing wage rates may apply. This requirement, if applicable, will be specified in the draft Agreement. See SOQ Submittal Instructions, Section I., H. regarding the California Department of Industrial Relations (DIR) Consultant/Contractor Registration Program on the AE Contract Information website.

J. Caltrans does not guarantee, either expressly or by implication, that any work or services will be required under any contract issued as a result of this RFQ.

K. A Pre-award or Post-award Audit will be performed on any contract issued as a result of this RFQ.

L. Contract boilerplate can be obtained on the AE Contract Information website.

M. Pursuant to Executive Order (EO) N-6-22 issued March 4, 2022, persons identified in the list established by the US Department of the Treasury are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for any goods and/or services.

https://dot.ca.gov/programs/civil-rights https://dot.ca.gov/programs/civil-rights https://dot.ca.gov/programs/civil-rights

Any person who submits a bid or proposal to Caltrans certifies that it is not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions.

If applicable, any person who submits a bid or proposal to Caltrans certifies that its subcontractors are not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

II. SCOPE OF WORK/DELIVERABLES

The work to be performed for this RFQ is described in the Scope of Work/Deliverables and is hereby incorporated as Attachment 1.

III. CONFLICT OF INTEREST

A. Conflicts of interest may occur due to direct or indirect financial or business interests in the work to be performed or in any real property acquired for such project. Conflicts of interest can include, but are not limited to, past, existing or planned activities or because of relationships with other persons or firms. If there is a conflict of interest, the proposed team, including both the prime consultants and subconsultants, and individual employees of team members would actually or potentially be unable to render impartial assistance or advice to Caltrans. The proposer’s objectivity or availability in performing the contract work may be impaired due to actual or potential conflicts of interest.

B. If the proposed team determines that any actual or potential conflicts of interest exists, it must identify and describe in detail each conflict of interest to Caltrans, using the Disclosure of Potential Conflict of Interest Form, which can be found on the AE Contract Information website. Along with the description of the actual or potential conflicts of interest, the proposed team shall also offer measures to avoid, neutralize, or mitigate all listed conflicts. The list of conflicts, including conflicts that apply to individuals as well as firms, and the mitigation measures on the Disclosure of Potential Conflict of Interest Form must be submitted as a separate section in the Statement of Qualifications.

Disclosure of information will not disqualify a proposed team from competing for a contract. The existence of actual or potential conflicts of interest will be used as a criterion to evaluate team availability during the evaluation and selection process. Caltrans reserves the right to terminate negotiations with the first selected firm and begin negotiations with the next selected firm or to cancel the procurement prior to execution if Caltrans learns that the selected team failed to disclose any actual or potential conflicts, which it knew or should have known about, or if the proposed team provided or omitted information on the disclosure form that results in the information being false or misleading.

https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

C. After award, conflict of interest guidelines and policies shall continue to be monitored and enforced by the Caltrans Contract Manager.

Additional information about Conflict-of-Interest issues can be found in the SOQ Submittal Instructions and General Contract Process Information document (Section V. Post Government Employment Restrictions and Section VI. Conflict of Interest Concerning Consultant(s)) found on the AE Contract Information website (see link below). The State and Federal contract boilerplates on DPAC’s website also contain information on conflict-of-interest issues (Exhibit D) and can be found on the AE Contract Information website (see link below).

D. The prime consultant and subconsultants may be proposed on SOQs for other Caltrans A&E on-call contracts; however, the Caltrans Contract Manager may prohibit work on specific project(s) where Caltrans determines that a conflict of interest exists.

IV. SUBMISSION OF STATEMENTS OF QUALIFICATIONS (SOQs)

A. IMPORTANT: Download “Statement of Qualifications Submittal Instructions and General Contract Process Information” from the AE Contract Information website (Dated Rev. 10/07/2020) .

Failure to follow these instructions may result in rejection of your SOQs.

B. SOQ Package Submittal Instructions

Read instructions below carefully. You will be required to submit an electronic SOQ file to Sacramento.

1. The electronic submission of a single unprotected (i.e. not password protected) PDF file of the SOQ is required. The electronic submittal will be accepted until 10:00 a.m. on 06/04/2024. Hard copies of the SOQs are NOT required. Fax copies or copies transmitted by email will not be allowed.

2. You will be required to create a Novell Filr account with Caltrans.

Send an email message to the Contract Analyst, Lisa Pallesen, at lisa.pallesen@dot.ca.gov containing the information listed below for a link and instructions to complete the self-registration page and submit the SOQ electronically.

• Your firm’s name

• Your email address

• The solicitation number for which you would like to submit a SOQ The file name shall include the contract number, consultant name (max. 25 characters) separated by an underscore (_), ending with the “.pdf” extension.

Example A: 50A0694_JohnDoeConsulting.pdf Example B: 50A0694_aaa1234engineer.pdf mailto:lisa.pallesen@dot.ca.gov

3. SOQ submittals will be considered non-responsive if the electronic submittal is not received by the date and time specified in this RFQ.

C. Request for RFQ Copies

Copies of this RFQ may be obtained on the CaleProcure website.

https://www.caleprocure.ca.gov/pages/index.aspx

Attachment 1

SCOPE OF WORK/DELIVERABLES

Land Surveying, R/W Engineering, and Sub-Surface Utility Location Services for Caltrans, Division of Project Development, North Region Office of

Surveys, District 2 On-Call Contract

LAND SURVEYING1, Right of Way ENGINEERING, and Sub-surface Utility Location SERVICES

A. Purpose of Work

The Consultant must perform Land Surveying, Right of Way Engineering, and Subsurface Utility location services to include quality levels QL D, QL C, and QL B, as defined by the American Society of Civil Engineers (ASCE) in CI/ASCE 38-22, on an “as-needed” basis to support the California Department of Transportation (Caltrans), Division of Project Development, North Region Office of Surveys, District 2. The Caltrans contract manager will assign specific work to the consultant to augment the Caltrans work force through issuing task orders describing the services to be performed.

The consultant must only perform work assigned in an authorized task order. This contract does not guarantee that a task order will be issued.

B. Exclusion of Work The following activities will be performed by Caltrans’ staff or its other Consultants and are excluded from this Contract. Consultant must include the excluded activities in the project schedule to be submitted to Caltrans for approval. Consultant further agrees to provide the necessary information in a timely manner to facilitate the successful completion of the excluded tasks listed below:

1. The Consultant must not perform QL A level of Subsurface utility location as defined by the ASCE in CI/ASCE 38-22 on any projects, and the consultant will not be reimbursed for any QL A level of Subsurface utility location work performed.

2. Right of way or real property valuation and acquisition is excluded.

3. Caltrans Headquarters photogrammetry services are excluded from this contract.

4. The Consultant shall not perform work on project(s) in the planning phase (K-Phase) and will not be reimbursed for any work performed during this phase of a project.

5. All Department agreements with utility agencies is excluded.

6. Utility relocations is excluded.

7. Excludes determining utility conflicts for project development

1 Defined in section 8726 of the California Business and Professions Code

8. Excludes the development of PS&E work

C. Location of Work

The work must be performed on projects to improve the State transportation system throughout the counties of Lassen, Modoc, Plumas, Shasta, Siskiyou, Tehama, and Trinity in California. The specific location within the above-described geographical limits of the work to be performed must be identified in each task order. It may become necessary for Caltrans, Division of Project Development, North Region Office of Surveys, District 2, to obtain project related data extended into another adjoining Division of Project Development, North Region Office of Surveys, District 2, 1, & 3/County line. Certain Division of Project Development, North Region Office of Surveys California County projects may also require studies/work that extends into adjacent counties adjoining Caltrans' District 2 outside of the boundary of Caltrans’ District 2. In such instances, the project related work must not extend more than a 30-mile radius from the District/County, Division of Project Development, North Region Office of Surveys, District 2 geographic boundary.

D. Required Services

1. Under an authorized task order, the consultant must provide Land Surveying services within the geographical jurisdiction of this contract set forth in the “Location of Work” section, including all necessary personnel, material, transportation, lodging, instrumentation, Geographic Information System data products, and the specialized facilities and equipment to satisfy all appropriate agencies and required to ensure compliance with all federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the consultant's services and work product.

2. Under an authorized task order, the consultant must provide Right of Way Engineering services within the geographical jurisdiction of this contract set forth in the “Location of Work” section, including all necessary personnel, material, transportation, lodging, instrumentation, Geographic Information System data products, and the specialized facilities and equipment to satisfy all appropriate agencies and required to ensure compliance with all federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the consultant's services and work product.

3. Right of Way Engineering Services may include but not limited to preparation and maintenance of Right of Way Engineering documents, such as preparation and recordation of various types of recorded maps, Land Net Maps, Appraisal Maps, Deeds, and all activities related to Right of Way Monumentation, Condemnation, Deeds, Right of Way Record Maps and other property acquisition and disposal documents.

4. Under an authorized task order, the consultant must provide Subsurface Utility location services to include quality levels QL D, QL C, and QL B, as defined by the ASCE in CI/ASCE 38-22 (minus any project engineering work) within the geographical jurisdiction of this contract set forth in the “Location of Work” section, including all necessary personnel, material, transportation, lodging, instrumentation, Geographic Information System data products, and the specialized facilities and equipment to satisfy all appropriate agencies and required to ensure compliance with all federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the consultant's services and work product.

a. For Quality Level D Subsurface including Aerial or Ground-Mounted

Facilities Utility Tasks

i. Records and Information Research.

• Conduct appropriate investigations (e.g., owner records, Caltrans records, RNC records, County records, personal interviews, and visual inspections), to help identify utility owners that may have facilities within the project limits or that may be affected by the project.

ii. Records Collection.

• Collect applicable records (e.g., utility owner base maps, “as built” or record drawings, permit records, field notes, geographic information system data, and oral histories) on the existence and approximate location of existing involved utilities

iii. Records Review.

• Review records for: evidence or indication of additional available records; duplicate or conflicting information;

need for clarification.

iv. Aerial or Ground-Mounted Facilities.

• Include records research, identification, and depiction of aerial or ground mounted utility facilities in QL D tasks if specified.

v. Compilation and Presentation of Data.

• Provide all information on all involved utilities including electronic files, and/or other documents as required or directed by Caltrans.

• For information depicted, indicate utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, or out of service); line size and condition; number of jointly buried cables; and encasement.

b. For Quality Level C Subsurface Utility Tasks

i. Inclusive of QL D Tasks, perform tasks as described for QL D.

There is no prescribed order in which QL D and C tasks must be performed.

ii. Identification of Surface Utility Features.

• Using project topographic data (if available) and from field observations, identify surface appurtenances of underground utilities.

iii. Aerial or Ground-Mounted Facilities.

• Include survey and correlation of aerial or ground-mounted utility facilities in QL C tasks if specified.

iv. Surveys.

• Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a licensed professional. If previously surveyed, check survey data for accuracy and completeness.

• The survey shall include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities furnished by utility owners.

v. Confined Space Procedures.

• Whenever the work requires the entry of personnel into confined spaces (including but not limited to manholes, vaults, and pipes), comply with applicable Cal-OSHA and

OSHA (Occupational Safety and Health Administration, U.S. Department of Labor) procedures and requirements.

vi. Provide all information on all involved utilities including electronic files, and/or other documents to reflect the integration of QL D and QL C information; as appropriate, amend the indicated quality level of depicted information.

c. For Quality Level B Subsurface Utility Tasks

i. Shall be inclusive of QL C Tasks as described in this SOW. There is no prescribed order in which QL C and B tasks must be performed.

ii. Utility Detection and Marking.

• Select and apply appropriate geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system.

• Based on an interpretation of data, field mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable to Caltrans for marking of lines.

• Utilize the uniform color code of the American Public Works Association to field mark the indications of utilities on the ground surface.

• Unless otherwise directed, field mark centerline of single-conduit lines, and outside edges of multi-conduit systems.

• As an alternative to the field marking of lines, Consultant may, with Caltrans approval, utilize other means of data collection, storage, retrieval, and reduction that enables the correlation of surface geophysical data to the project’s survey control.

iii. Surveys.

• Survey all markings that indicate the presence of a subsurface utility.

• Perform surveys to a horizontal accuracy consistent with applicable Caltrans survey standards. Reference surveys to the project’s survey control.

• If requested, record depth information as may be indicated by the particular geophysical method used.

• Provide all information on all involved utilities including electronic files, and/or other documents to integrate QL D, QL C, and QL B information; as appropriate, amend the indicated quality level of depicted information.

5. Provided in Attachment 1A is a list of proposed Caltrans projects; Division of

Project Development, North Region Office of Surveys, District 2, however, this list is not exclusive, and it constitutes no commitment that the projects will be initiated or completed, or work assigned to the consultant. Caltrans reserves the right to add or delete from this list of projects that are within the geographical jurisdiction of this contract set forth in “Location of Work” section within the Division of Project Development, North Region Office of Surveys, District 2’s jurisdiction.

6. Caltrans intends to utilize this contract to complete a specific piece of work if it is within the geographical jurisdiction of this contract set forth in the “Location of Work” for each of the projects in this contract utilizing the services described in this Scope of Work (SOW) and as described in a task order. Caltrans may find it necessary to create a separate contract (or contracts) that involves a specific project in this contract and includes part of the work in this contract. Caltrans reserves the right to procure A&E services involving the listed projects or unlisted projects (within the geographical jurisdiction of this contract set forth in “Location of Work” Section) involving in whole or in part the same work using a project-specific agreement if the schedule to complete performance of the specific project extends beyond the term of this contract or the cost exceeds the dollar balance remaining in the contract after accounting for amounts due to the consultant for work previously performed and for work scheduled to be performed in executed task orders.

Should a project-specific agreement be procured under these provisions, the parties mutually agree that, under Exhibit D, Section III, Termination of this Contract, Caltrans must terminate for convenience the portion of the contract that includes the common SOW identified in the project specific agreement per Exhibit D, Section III, Termination of this Contract. Such partial termination for convenience must be processed by amendment to this contract. Unless otherwise required by law, regulation, or Caltrans policy or procedure, the consultant may compete for these project specific contracts.

7. In this contract is a list of proposed personnel classifications for which services are anticipated to be needed by Caltrans during the term of this contract; however, this list is not exclusive of the classification performing Land Surveying Services.

Caltrans reserves the right to add/or delete personnel classifications from this list.

i. Project Surveyor

ii. Land Surveying Assistant

iii. Land Surveying Technician

iv. Instrument Person

v. Party Chief

vi. Rod Person

vii. Journeyman Chainman

8. When any of these positions are needed, the approximate range for the number of positions are:

a. Project Surveyor - 1 to 4.

b. Land Surveying Assistant; Land Surveying Technician; Instrument

Person; Party Chief; Rod Person; Journeyman Chainman - 1 to 4.

The numbers shown above are approximate. The exact number and classification of consultant staff used for augmentation is specified in the task order.

9. At the sole discretion of Caltrans, the consultant may have to provide the required services on safety projects, emergency projects, emergency storm damage projects, excess parcel assessments, mitigation sites, or other current/future transportation projects, including minor projects not listed above, except for those specially excluded above, within the geographical jurisdiction of this contract set forth in “Location of Work” Section.

10. The potential projects may vary in scope and size and may encompass any improvement for the State transportation system including, but not limited to, roadway rehabilitation, widening and/or realignment of existing facilities, maintenance and/or relocation of existing facilities, and construction of new facilities. The project location, project limits, purpose, expected results, project deliverables, period of performance, project schedule, and SOW to be performed must be described in each task order.

11. Consultant must be available, on two days’ written notice:

a. To meet with Caltrans; to participate in internal Project Development

Team (PDT) meetings or other Caltrans meetings.

b. To provide technical expertise on an “as-needed” basis.

c. To provide construction support office and field services.

12. Maintaining a stable work force is essential to the successful completion of Caltrans, Division of Project Development, North Region Office of Surveys, District 2, work. The consultant must implement a personnel retention plan.

13. The consultant may be expected to spend time for extended assignments to perform support functions at Caltrans offices. Caltrans may provide the office space at various Caltrans offices assigned as "home base", when required by a task order including, but not limited to, all utilities, office equipment, and office supplies typically used by the Caltrans personnel, to the consultant personnel providing services under this contract. The consultant, including its sub-consultants, must include the Office Indirect Cost Rate (OICR) in its cost proposals and use the OICR in billing Caltrans for those personnel utilizing Caltrans’ office facilities. If the consultant, including its sub-consultants, has no OICR, it will develop and use an OICR to reflect an equitable distribution of allowable costs to the contract (as specified in 48 CFR 31.203(f)). The Consultant may be required to work on-site in a Caltrans facility. The Consultant shall adjust its hours to meet the business needs of Caltrans and shall be available during Caltrans regular business hours, between 8:00 a.m. and 5:00 p.m. Any variance in schedules shall be detailed within each task order.

E. Workplan Standards Guide (WSG) Codes

Task orders are based on the Caltrans WSG. The latest WSG is found in the Guide to Project Delivery WSG, which is available from the Caltrans’ Publication Unit and on the Internet at http://www.dot.ca.gov/hq/projmgmt/guidance.htm.

The WSG references the WBS categories, which are potential and related work activities applicable to this contract. The WSG references WBS categories which present the potential and related work activities that the consultant may have to perform. All revisions to the current version of the WBS must apply during the life of this contract.

The WBS activities below applicable to this Contract are limited to those set forth below:

160.10.40 Updated Right of Way Data Sheet (Cost Estimate Mapping)

160.10.45 Utility Locations Determined for Preliminary Engineering (See

Note 3)

160.10.65 Right of Way Relinquishment and Vacation Study

160.20.25 Existing Records

160.20.30 Land Net Surveys

160.20.35 Land Net Map

160.20.40 Right of Way Engineering Products

http://www.dot.ca.gov/hq/projmgmt/guidance.htm

160.20.50 Control Surveys

160.20.55 Photogrammetric Maps and Products (See Note 1)

160.20.60 Engineering Surveys

160.20.65 As-Built Centerline Surveys

160.20.70 Pavement Surveys

160.30.10 Surveys and Mapping for Environmental Studies

160.30.15 Property Access Rights for Environmental/Engineering Studies

(Land Survey Support Services)

185.10.50 Control Surveys

185.10.55 Photogrammetric Maps and Products (See Note 1)

185.10.60 Engineering Surveys

185.10.65 As-Built Centerline Surveys

185.10.70 Pavement Surveys

185.20.40 Utility Locations Determined for Design (See Note 3)

200.30 Utility Close Out (Land Survey Support Services)

220.05.05 Existing Records

220.05.10 Land Net Survey

220.05.25 Monumentation Perpetuation Record of Survey

220.10 Land Net Map

220.15 Right of Way Maps

220.15.05 Appraisal Maps

220.15.95 Other Maps

220.20 Acquisition Documents

220.20.05 Deeds

220.20.15 Resolution of Necessity Package

220.25 Documents to convey property rights

220.25.05 Director’s deed package

220.25.95 Other deeds and documents

220.35.05 Flagged Right of Way (Includes Staking Utilities)

220.35.10 Staked Right of Way

235.05.20 Environmental Mitigation Right of Way Work

235.10.10 Hazardous Waste Sites Survey

255.35.10 Construction Staking Package

255.35.20 Project Control for Construction

255.70 Right of Way Engineering Products

270.10.10 Construction Staking Package

270.10.20 Project Control for Construction

270.10.30 Existing Monument Perpetuation (See Note 2)

270.15.15 Slope Stakes

270.15.25 Rough Grade Stakes

270.15.30 Final Grade Stakes

270.15.35 Drainage and Minor Structure Stakes

270.15.50 Miscellaneous Stakes (Includes Staking Utilities)

270.15.55 Photogrammetric Product for Construction (See Note 1)

270.15.60 Ground Stakes for Major Structure

270.15.65 Superstructure Stakes for Major Structure

270.66 Technical Support

285.10.05 Field Surveys for Change Order

285.10.10 Staking for Change Order

285.10.15 Other Functional Support

295.15 As-Built Plans (Land Survey Support Services)

300.05.05 Right of Way Monumentation Survey

300.05.10 Filed Monumentation Record of Survey

300.10 Trial Exhibits and Testimony

300.25 Relinquishment and Vacation Maps

300.30 Deed Package for Excess Land Transactions

300.35 Right of Way Record Map

Note 1: The anticipated work for WBS code 160.20.55, 185.10.55 and 270.15.55 must be limited to field surveys and related office processing for aerial mapping control placement and positioning.

Note 2: This WBS code is to be used only for projects with no two (2) phase work.

Note 3: Consultant work limited to only providing survey data of existing Subsurface utilities including existing aerial or ground-mounted facilities.

F. General Personnel Requirements

1. The consultant’s personnel must be capable, competent, and experienced in performing the work in this contract with minimal instruction. Personnel skill level must match the specific job classifications, as set forth or in the consultant’s cost proposal, Attachment 2 and task complexity. The consultant’s personnel must be knowledgeable about, and comply with, all federal, state, and local laws and regulations.

2. The consultant must submit a written request and obtain the Caltrans CM’s prior written approval for any substitutions, additions, alterations, or modifications to the consultant’s originally proposed personnel and project organization, as depicted on the proposed consultant’s organization chart or the consultant’s cost proposals. The substitute personnel must have the same job classification, as set forth or in the consultant’s cost proposal, Attachment 2, not exceed the billing rate, and meet or exceed the qualifications and experience level of the previously assigned personnel, at no additional cost to Caltrans.

3. In responding to Caltrans’ task order and in consultation with the Caltrans contract manager and the Caltrans task order manager, the consultant contract manager must identify the specific individuals proposed for the task and their job assignments. The consultant must provide documentation that proposed personnel meet the minimum qualifications as required by this contract.

4. The consultant’s personnel must typically be assigned to and remain on specific Caltrans projects/deliverables until completion and acceptance of the project/deliverables by Caltrans. Personnel assigned by the consultant must be available at the start of a task order and after acceptance of the project/deliverable by Caltrans.

5. After the Caltrans contract manager’s approval of the consultant’s personnel proposal and finalization of a task order, the consultant may not add or substitute personnel without the Caltrans contract manager’s prior written approval.

6. Resumes containing the qualifications and experience of the consultant’s and sub-consultant’s personnel, which include existing, additional, and substitute personnel, and copies of their minimum required certifications, must be submitted to the Caltrans contract manager for review before assignment on a project or task order. The resume and copies of current certification for each candidate must be submitted to the Caltrans contract manager within one week of receiving the request.

7. The Caltrans contract manager or Caltrans task order manager may interview the consultant’s personnel for the qualifications and experience. The Caltrans contract manager’s decision to select the consultant’s personnel will be binding to the consultant and its sub-consultants. The consultant must provide adequate qualified personnel to be interviewed by the Caltrans contract manager or Caltrans task order manager within one week of receiving the request.

8. The Caltrans task order manager will evaluate the adequacy (quality and quantity) of the work performed by the consultant’s personnel and determining whether the deliverables satisfy the acceptance tests and criteria. The Caltrans contract manager consulting with the Caltrans task order manager may reject any consultant personnel determined by the Caltrans contract manager to lack the minimum qualifications. If the level of performance is below expectations, the Caltrans contract manager may direct the consultant to immediately remove consultant personnel from the project specified in a task order and request another qualified person be assigned as needed. The substitute personnel must meet the qualifications required by this contract for performance of the work as demonstrated by a resume and copies of current certifications submitted by the consultant. Substitute personnel must receive prior written approval from the Caltrans contract manager. Invoices with charges for personnel not pre-approved by the Caltrans contract manager for work on the contract and for each task order must not be reimbursed.

9. The consultant must not remove or replace any existing personnel assigned to task orders without the prior written consent of the Caltrans contract manager. The removal or replacement of personnel without the written approval from the

Caltrans contract manager will violate the contract and may cause termination of the contract per Exhibit D, Section III, Termination of the Contract.

10. When assigned consultant personnel is on approved leave and required by the Caltrans contract manager, the consultant contract manager must provide a substitute employee until the assigned employee returns to work from the approved leave. The substitute personnel must have the same job classification, as set forth in the consultant’s cost proposal, Attachment 2, not exceed the billing rate, and meet or exceed the qualifications and experience level of the previously assigned personnel, at no additional cost to Caltrans. Substitute personnel must receive prior written approval from the Caltrans contract manager to work on this contract.

11. Other project personnel not identified on the consultant’s cost proposal, must also satisfy minimum qualifications for assigned task orders. Caltrans’ prior written approval is required for all personnel not identified on the consultant’s organization chart or the consultant’s cost proposals before providing services under this contract.

12. The consultant is responsible to provide fully trained personnel to efficiently perform the work. The consultant’s personnel may be asked to attend certain special training if recommended by the Caltrans contract manager. On such occasions, with the approval of the Caltrans contract manager, Caltrans will compensate the consultant for the consultant’s actual cost for time spent in training only. All other costs, fees, and expenses associated with the training, including any transportation costs and training fees, must be the consultant’s responsibility.

13. In location(s) where the consultant personnel is expected to work for extended period(s) of time, the consultant must either relocate the personnel or strive to hire local persons.

G. Land Surveying Personnel Requirements

1. The consultant, including the prime consultant and all sub-consultants, must throughout the life of the contract, retain within its firm, a staff of people properly licensed and certified under the laws of the State of California and qualified to perform all aspects of the required work described in this contract and all work specified in a task order with any emergencies that may arise during the life of this contract. The consultant must be prepared to provide additional personnel during the period performance of this contract to accommodate the work.

2. Consultant Contract Manager

The consultant contract manager must coordinate work-related matters and consultant’s operations under this contract with the Caltrans contract manager in coordination with the Caltrans task order manager. The consultant contract manager must be knowledgeable about all Caltrans policies and procedures.

The consultant contract manager must be a Professional Land Surveyor or pre- January 1, 1982 Registered Civil Engineer licensed in the State of California and be in good standing with the California State Board of Professional Engineers, Land Surveyors, and Geologists (BPELSG) during the contract period.

The consultant contract manager must have a minimum of five (5) years of responsible experience performing the duties as a consultant contract manager leading a team of A&E firms for similar Land Surveying Services contracts, with a minimum of ten (10) years of demonstrated experience acceptable to Caltrans in delivering the A&E Required Services identified above and be an employee of the Prime Consultant firm.

For each cumulative set of competence, 5 years minimum managerial experience and set of 10 years minimum project delivery experience, gained from multiple projects at various times, shall be in serial (not in parallel/concurrent order), with the total time not accounting for double-counting or any overlapping within each set of the two types of competence.

Specific consultant contract management experience shall be detailed for each relevant project listed in the resume section of the Statement of Qualifications (Section E of the Standard Form 330) with a brief description of each project and include significant details of the previous role that best demonstrates the person's capability and experience relevant to his/her proposed role in this contract.

Specifically for the five (5) years of responsible experience performing the duties as a Consultant Contract Manager, the other Project Manager, Design Manager, Lead Designer, and other lead roll position experiences will not qualify for the Consultant Contract Manager experience as outlined for Personnel Requirements under Consultant Contract Manager.

Besides other specified responsibilities, the consultant contract manager must handle all matters related to the consultant’s personnel, sub-consultants, land surveying services work, and consultant’s and sub-consultants’ operations including, but not limited to:

a. Ensuring that deliverables are acceptance tested and that criteria are specific, measurable, attainable, realistic and time-bound; and that the deliverables satisfy the acceptance tests and criteria.

b. Supervising, reviewing, monitoring, training, and directing the consultant’s and sub-consultants’ personnel.

c. Assigning qualified personnel to complete the required task order work as specified on an “as-needed” basis in coordination with the Caltrans contract manger and Caltrans task order manager.

d. Administering personnel actions for consultant personnel and ensuring appropriate actions taken for sub-consultant personnel.

e. Maintaining and submitting organized project files for record tracking and auditing.

f. Developing, organizing, facilitating, and attending scheduled coordination meetings, and preparation and distribution of meeting minutes.

g. Implementing and maintaining quality control procedures to manage conflicts, ensure product accuracy, and identify critical reviews and milestones.

h. Assuring that all applicable safety measures are in place.

i. Providing invoices in a timely manner and providing monthly contract expenditures.

j. Reviewing invoices for accuracy and completion before billing to Caltrans.

k. Managing sub-consultants.

l. Managing overall budget for the contract and provide report to the

Caltrans contract manager.

m. Monitoring and maintaining required DBE or DVBE involvement.

n. Ensuring compliance with the provisions in this contract and all specific task order requirements.

o. Knowledge, experience, and familiarity with prevailing wage issues and requirements in State of California.

3. Consultant Task Order Manager

For each task order, the consultant must provide a consultant task order manager to coordinate the consultant task order operations with the Caltrans contract manager in coordination with the Caltrans task order manager.

The Consultant Task Order Manager must have a minimum of five (5) years of responsible demonstrated experience acceptable to Caltrans in delivering similar Land Surveying Services contract. The consultant task order manager must be accessible to the Caltrans contract manager in coordination with the Caltrans task order manager during normal Caltrans working hours that task order work is underway.

The consultant task order manager (who may not be the consultant contract manager) must be assigned to conduct, or direct the conduct of, all work assigned under a single task order. The consultant task order manager must be a Professional Land Surveyor or a pre-January 1, 1982 Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG during the Contract period. The consultant task order manager must be the primary contact for the assigned task order and be available for communication with Caltrans.

4. Consultant Task Order Lead person.

The consultant task order lead person (who may be the Task Order Manager) must be assigned to conduct, or direct the conduct of, all work assigned under a single task order. The consultant task order lead person must be the primary contact for the assigned task order and be available for communication with Caltrans.

5. Consultant Personnel and Team Member Qualifications.

The consultant team member must be capable of assisting the consultant contract manager in all aspects of the required work. The consultant team member’s required professional qualifications must be identified in each task order.

6. In this contract, a person authorized to review and approve consultant land surveying deliverables in place of the consultant task order manager must be called the consultant land surveying responsible person. The consultant land surveying responsible person, must be a Professional Land Surveyor or a pre- January 1, 1982 Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG during the contract period.

7. All deliverables under this contract not fully approved by Caltrans bearing the signature of the consultant land surveying responsible person who is no longer employed by the consultant or its sub-consultants, must be replaced with deliverables under this contract bearing the signature of a qualified replacement consultant land surveying responsible person currently employed by the consultant or its sub-consultants. In such an event, no additional time will be allowed or cost reimbursed to the consultant without the prior written approval of the Caltrans contract manager.

8. All of the consultant’s work must be conducted under the direction of the consultant contract manager who must have the experience as described in this contract. All deliverables under this contract requiring the consultant land surveying responsible person’s signature, must be produced by the responsible consultant personnel having appropriate experience, and must be signed by a consultant land surveying responsible person.

9. Party Chiefs

Party Chiefs must fulfill one of the following requirements:

a. A Professional Land Surveyor licensed in the State of California and be in good standing with the BPELSG.

b. A pre-January 1, 1982, Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG.

c. An experienced surveyor/union-certified party chief/journeyman with a documented minimum of five years of party chief field surveying experience who serves as chief under the direction and supervision of a person who is a Professional Land Surveyor licensed in the State of California or pre-January 1, 1982, Registered Professional Civil Engineer licensed in the State of California and be in good standing with the BPELSG. This direction and supervision must be provided in a manner and with a span of control and immediacy that enables the supervisor to be in “Responsible Charge” of the work as defined in the Business and Professions Code, Division 3, Chapter 15 (The Land Surveyors Act).

Party Chief: The duties of the survey party chief are listed in the Caltrans Surveys Manual and include, but are not limited to: plan, coordinate and direct the daily operations and/or assignments of a field survey party in support of all of the Project Surveyor’s duties listed below, oversees tailgate safety meetings every ten working days or more often as the work location requires, insures the survey party is working in a secure and safe manner (including providing traffic control measures in accordance with Caltrans standards); perform and direct the survey party in procedures to be used in fieldwork that conforms with the Caltrans Surveys Manual; verify project datum and project control; provide analysis of survey reports prepared by construction contractor, perform grade verification and other inspection surveys, provide surveys in support of automated machine guidance (AMG), utilize/operate field tools, instruments, equipment, materials, supplies, and safety equipment; prepare construction notes, create 3D TIN surfaces, prepare Record of Surveys, prepare Corner Records,…