034223 MFR for Maint Repair Letterkenny redacted.pdf
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- Attached to
- MAINT & Repair/Replace Letterkenny
- Solicitation number
- PANRSA-26-P-0000-034223
About this file
This is a Justification and Approval Memorandum for a federal contract opportunity issued by the Army Contracting Command-Redstone Arsenal (ACC-RSA) on April 13, 2026. The procurement is for maintenance and repair of laboratory environment systems at the TMDE Support Center, Letterkenny Army Depot in Chambersburg, Pennsylvania, with a total estimated dollar value of $201,719.82 using FY 2026 and OMA funds. The work is classified as a new purchase of commercial items under NAICS Code 811210.
The required services include replacing four units in the laboratory with the following components: four replacement evaporators on existing indoor units with internal components only (metal structure remaining), four replacement condensing units, rooftop unit replacement via crane, removal and replacement of existing temperature/humidity controllers with PLC controllers housed in a new 24x24 NEMA enclosure, provision of a standalone PC with VT SCADA for monitoring and data storage, PLC programming to match existing HVAC controls, installation of new control panels interfaced to existing equipment, and startup/training of the new control system. The acquisition is being conducted as a small business set-aside, with two identified small business sources: Process Control Specialists, Inc. (CAGE 1CUQ0) and AES HVAC, Inc. (CAGE 8QK09), plus one large business source, Tristate HVAC Equipment, LLC (CAGE 1TG62). The justification for limited competition is based on exclusive licensing agreements that restrict service availability to limited vendors. Market research was conducted from March 20 to April 10, 2026, including engagement with government and industry experts, a sources sought posting on SAM.gov, web searches, and vendor surveys. The contracting officer is Lisa S. Armes, and the requiring activity point of contact is Robbie Campbell at 256-876-9757.
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Other files
| File | Type | Posted |
|---|---|---|
| Pictures of the HVAC Units.pdf | ||
| 034223 Maint and Repair Letterkenny RFQ.docx | DOCX document | |
| 034223 PWS USATA Maint and Repair Replace.pdf |
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Text version
Control Number: PANRSA-26-P-0000-034223
AMAM-TMM-LO 13 April 2026
MEMORANDUM FOR RECORD: Army Contracting Command-Redstone Arsenal (ACC-RSA), Redstone Services & IT Solution Branch Space, CCAM-CAC-B, Attention:
Lisa S. Armes, Contracting Officer
SUBJECT: Justification and Approval of Environmental Systems Repair
1. Description of Action: New Purchase. Commercial item. NAICS Code 811210 Total Est Dollar Value: $201,719.82 FY 2026 and OMA Funds.
2. Description of Services: The U.S. Army Test, Measurement and Diagnostic Equipment Activity (USATA) have a procurement for maintenance and repair of its laboratory environment systems located at its TMDE Support Center, Letterkenny Army Depot, 5240 Technology Avenue, Chambersburg, PA 17201.
Replace (4) Units in Lab, Including:
• (4) Replacement Evaporators on Existing Indoor Units (Metal structure to remain -replacing internal components)
• (4) Replacement Condensing Units
• Replace Rooftop units via crane
• Remove existing Temp/Humidity Controller for each of the four (4) labs and replace with PLC Controller
• PLC controller to be housed in a new 24x24 NEMA Enclosure
• Provide a new stand along PC with VT SCADA to monitor, trend and store all data
• Program PLC's to match existing HVAC controls
• Install new control panels and interface to existing equipment
• Startup/Training of new control system
3. Authority Cited: In accordance with 10 United States Code 3304(a)(1) as implemented in Federal Acquisition Regulation 6.103-1(d): use of brand-name descriptions, or specification of attributes peculiar to one manufacturer, prevents full and open competition.
4. Reason for Authority Cited: Under the exclusive licensing/agreements, the services are only available through limited vendors.
5. Interested Sources:
Process Control Specialists, Inc.;713 Range End Road Dillsburg, PA 17019- 9465; CAGE: 1CUQ0; UEI: MT6JSH7ESPJ1; Attn: Taylor McDannell; E-Mail:
tmcdannell@controlsystems21.com; Phone: 717-432-5511; Small Business
AES HVAC, Inc.; 169 Mini Mall Road, Suite 120, Ebensburg, PA 15931; CAGE:
8QK09; UEI: M22ZMG8MDKJ7; Attn: Jerzy Vega; E-Mail: info@aeshvac.pro;
Phone: 814-792-2889; Small Business
Tristate HVAC Equipment, LLC.; 1 Resource Drive West Conshohocken, PA 19428-2726; CAGE: 1TG62; UEI:M4THUC7LQZK5; Attn: Ryan Oboyle; E-Mail:
roboyle@tristatehvac.com; Large Business
6. Small Business Opportunities:
- Is the service suitable for small businesses, or can the requirement be segmented to include small business:
Two (2) small businesses were identified in total that could provide this equipment; thus, a small business set aside will be the recommended path for this acquisition.
- Is there an opportunity to support Other Socioeconomic Programs, as defined in DFARS Part 226:
N/A
7. Market Research Techniques Used: Market research was conducted by USATA technicians March 20, 2026 to April 10, 2026 IAW FAR 10.001. The following techniques were used:
Engage knowledgeable people (government and industry) in specific markets:
Michael Hershey, Precision Measurement Equipment Supervisor, OIB, Letterkenny Miguel Vazquez, Supervisory Program Operations Specialist, OIB, Letterkenny
Seek feedback via formal requests for information, sources sought synopses, and draft PWS/SOW/SOO statements in Contract Opportunities on SAM.gov and, when appropriate, technical or scientific journals, as well as business publications:
A sources sought was posted on SAM.gov by the ACC-RSA on behalf of USATA under “PANRSA-26-P-0000-034223” ID and one (1) vendor has reached out to inquire about providing these services.
Perform web searches:
A web search was conducted on the Small Business Dynamic Search website that was conducted from April 7, 2026, to search for any small businesses that could match the criteria that is needed to meet this mission. Using the NAICS code 811210, we have located over 2,159.00 vendors matching that code. To narrow the search, we utilized “Environmental Systems Repair” as a keyword and found zero vendors unable to provide this product.
Conducted market surveys to obtain information from potential sources:
USATA subject matter experts (SME) have obtained information on Environmental Systems Repairs from multiple vendors (see supplier list) with the ability to provide this service.
8. Place of Service: TMDE Support Center, Letterkenny Army Depot, 5240 Technology Avenue, Chambersburg, PA 17201.
9. Requiring activity POC: Robbie Campbell, Acquisition Cell Team Lead, 256-876- 9757, Robbie.j.campbell.civ@mail.mil.
CAMPBELL.RO
BBIE.J.111968
Digitally signed by
CAMPBELL.ROBBIE.J.111
9689879 Date: 2026.06.08 15:39:51 -05'00'
Signature: Date: April 13, 2026 Typed Name: Robbie Campbell Title: Contract Analyst
Digitally signed by
ARMES.LISA.S.1230725744
.1230725744
Lisa S. Armes
Date: 2026.06.09 08:49:25 -05'00'
Contracting Officer
CCAM-CAC-B
ARMES.LISA.S
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