032-MDW-0220_Ethernet_Service_Bartow_Sites_E-rate_pre-proposal_attendance.pdf

This document is a bidders' conference attendance list for the School Board of Polk County, Florida's Ethernet Service Bartow Sites E-rate procurement. The District is soliciting proposals for leased lit fiber and leased dark fiber services to deliver wide area network (WAN) connectivity from the District Office hub location to multiple schools listed in the financial proposal worksheet. The mandatory pre-proposal conference was held on January 14, 2020, at 2:00 PM (ET) at the Polk County Public Schools District Office in Bartow, Florida. Attendance at the entire conference was required for all prospective proposers, with only duly authorized representatives of bidding organizations permitted; bids would not be considered from proposers arriving after the official start time or those who did not attend the complete conference. Each school location in the scope includes its street address, demarcation point, and approximate longitude and latitude coordinates for service delivery planning.

The procurement includes options for both traditional lease arrangements and long-term Indefeasible Right of Use (IRU) agreements for dark fiber services, allowing bidders to propose alternative delivery structures. The attendance list documents which organizations and representatives participated in the mandatory pre-proposal conference, establishing eligibility for bid submission. No information regarding contract term, renewal options, pricing structure, or funding source is detailed in this attendance document, as it serves primarily as a record of conference participation and compliance with mandatory meeting requirements.