032-MDW-0220_Ethernet_Service_Bartow_Sites_E-rate_Award.pdf

This is a Notice of Recommended Bid Award issued by The School Board of Polk County, Florida Purchasing Department for Ethernet Service at Bartow Sites funded through the E-rate program. The District sought proposals for leased lit fiber and leased dark fiber services to deliver wide area network (WAN) services from the District Office hub location to multiple schools throughout the district. A mandatory Pre-Proposal Conference was held on January 14, 2020 at 2:00 PM (ET) at the Polk County Public Schools District Office in Bartow, Florida, with attendance required by a duly authorized representative of prospective proposers. The bid protest period was established from 4:00 PM (EST) on February 11, 2020 through 4:00 PM (EST) on February 25, 2020. The School Board approved the recommended bid award at its meeting on February 25, 2020.

WANRack, LLC, located in Lenexa, Kansas, was selected as the recommended award winner for all items under the Leased Lit Fiber Service Option, contingent upon successful contract negotiation by district staff. The award recommendation was evaluated by Lynn Adams and reviewed by Denise Whitaker of the Purchasing Department. Prospective bidders were required to submit detailed financial proposals including each location's street address, demarcation point, and geographic coordinates as outlined in the Financial Proposal Worksheet. Bidders failing to attend the entire mandatory Pre-Proposal Conference or arriving after its official start time were deemed ineligible for consideration.