030ADV25Q0190 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0001 08-05-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV25Q0190

08-05-2025

X

X X

See CONTINUATION Page

08/18/2025 12:00 PM EDT

The purpose of this solicitation amendment is to:

1. Answer Offeror questions. See Attachment J-4.

2. Revise the Statement of Work. See redlined changes in Section C.

3. Revise the Schedule of Deliverables. See redlined changes in Section F.

4. Extend the due date. Offers in response to this solicitation are now due no later than 08/18/2025 at 12:00 PM EDT

Curl, Brian

030ADV25Q0190 0001 Section C

SECTION C - CONTRACT CLAUSES

Coolidge Auditorium Robotic Camera Lifecycle

Statement of Work

C.1 OVERVIEW / BACKGROUND

The Coolidge Auditorium in the Thomas Jefferson Building was constructed in 1925, designed specifically for chamber music. A facility renovation in 1997 introduced standard definition broadcast cameras to the venue. These cameras are currently powered off and have been out of use for more than a decade. The Library is seeking to replace these cameras and their functionality with current technology. At present all cameras – ENG, full-frame cinema, and robotic – in the Multi Media Group (MMG) fleet are manufactured by Sony. This allows for interoperability within the MMG workflow.

For a project completed during calendar year 2024 in the James Madison Building, MMG has installed Sony FR7 Robotic Cameras and control systems. Removal and installation tasks will be conducted by Library staff.

C.2 SCOPE

The contractor shall provide robotic cameras with lenses, mounts, controllers, and required accessories.

C.3 REQUIREMENTS

The contractor shall provide the following:

C.3.1 Broadcast PTZ Cameras Four (4) Sony FR7 Pan/Tilt/Zoom (PTZ) full-frame robotic cameras. The manufacturer (Sony) part number for this requirement is ILME-FR7.

C.3.2 Camera Lenses – 28-135mm Two (2) Sony FE PZ 28-135mm f/4 G OSS Lenses. The manufacturer (Sony) part number for this requirement is

SELP28135G.

C.3.3 Camera Lenses – 200-600mm 70-200mm Shall provide a quantity of two (2) Sony FE 200-600mm f/5.6-6.3 G OSS Lenses. The model number of this device is SEL200600G. Each lens must include all accessories required to enable remote Zoom and Focus control for use with the Sony FR7 cameras listed in C.3.1.

C.3.3.1 The contractor shall also provide two (2) support plates and rods C.3.3.2 The contractor shall provide a quantity of two (2) external zoom motor units and lens support cables that are compatible with the Sony FR7 cameras equipped with software version 3.0

Shall provide a quantity of two (2) Sony FE 70-200mm f/2.8 GM OSS II lenses. The model number of this device is SEL70200GM2. Each lens must include all accessories required to enable remote Zoom and Focus control for use with the Sony FR7 cameras as listed in C.3.1

C.3.3.1 The contractor shall provide two (2) Sony FE 2x Teleconverters, model number SEL20TC.

C.3.3.2 The contractor shall provide support plates and rods for each 70-200mm lens.

C.3.3.3 The contractor shall provide two (2) lens support adapters, which mount on the support rods.

C.3.3.4 The contractor shall provide a quantity of two (2) external zoom motor units and lens support cables that are compatible with the Sony FR7 cameras equipped with software version 3.0

C.3.4 Camera Tripods Two (2) tripods and any required accessories or mounting equipment to mount two (2) Sony FR7 robotic cameras with the 200-600mm lenses identified in C.3.3.

C.3.5 Camera Wall Mounts Shall provide a solution to mount a quantity of two (2) Sony FR7 cameras, with the lenses identified in C.3.2, to an existing camera support arm on each wall of the venue. The camera’s final position should be approximately 18-inches below the existing support arm. See Attachment J-3 for photos & measurements.

C.3.6 Camera Controller Two (2) PTZ camera controllers that are compatible with the Sony FR7 cameras identified in C.3.1. Each controller must have the ability to save and recall preset camera positions.

C.3.7 SmartShell Licenses Two (2) licenses to the Ross SmartShell camera control systems. The manufacturer (Ross) part number for the licenses is

RRB-CTL-PTZ.

C.3.8 Video Recorders Four (4) digital video recorders capable of recording the 12G-SDI UHD video signals from each camera. Each of the video recorders must include:

A minimum of one 12G-SDI Input;

A minimum of two 12G-SDI Outputs;

A minimum of one HDMI Input, and at least one HDMI Output;

A minimum of one SDI Loop Output;

Required hardware to rackmount these video recorders within a standard equipment rack; and Compatible recording media for each slot on the proposed recorders.

C.3.9 Production Monitor One (1) rackmount monitor for the purpose of viewing four video signals in a “quad” configuration from each PTZ camera. The “quad” signal may be generated either by the monitor itself, or by an external device. The overall size of the monitor should be no less than 5 standard rack units (5 RU) and no more than 6 standard rack units (6 RU), and includes required power supply.

C.3.10 POE++ Network Switch One (1) power-over-ethernet (POE)++ network switch, capable of providing power to the four Sony FR7 PTZ cameras outlined in C.3.1. The network switch must have a minimum of 16 ports, up to a maximum of 24 ports. It must be rack-mountable and include any required rack mounting hardware.

C.3.11 Video Converters & Adapter Cables

C.3.11.1 12G-SDI to Quad-Link Converters Six (6) 12G-SDI to Quad-Link SDI Converters. These converters must be in port be in portable form factor & have the option to receive power from a “D-TAP” source.

C.3.11.2 D-TAP

Six (6) D-TAP adapter cables that are compatible with the 12G-SDI to Quad-Link SDI Converters identified in C.3.11.1.

C.3.11.3 3G-SDI DIN to BNC Twenty-four (24) 3G-SDI right-angle DIN 1.0/2.3 to BNC Adapter Cables. The length of each cable should be 1-foot.

C.3.11.4 12G-SDI BNC Cables Six (6) 12G-SDI BNC cables, the length of each cable shall be 1-foot.

C.3.11.5 12G-SDI Cross Converters Six (6) 12G-SDI signal cross converters. At a minimum, the converters must support the following functions:

• Up to 4K HDMI & 12G-SDI Input;

• Converts HDMI to SDI & SDI to HDMI;

• One x HDMI Input, one x HDMI Output;

• Upscales/Downscales, Converts Frame Rate;

• Two x SDI Loop Through, two x SDI Outputs; and

• LCD Info Screen with Button Controls.

C.3.12 Fiber Optic Transceivers A fiber optic transceiver system to allow bi-directional 12G-SDI and Ethernet communication between the venue and the Library’s control room. The fiber optic transceiver system must include an “A” unit, and a “B” unit that link to each other via a pair of single mode fiber strands. The fiber optic infrastructure is pre-existing and will be re-purposed for these devices. Each unit must be in a rack-mountable form factor and include all hardware required for rack mounting.

C.3.12.1 Unit “A” Unit “A” must support the following connectivity:

• Six (6) 12G-SDI Video Inputs (each with 2nd BNC Loop out);

• Two (2) 12G-SDI Video Outputs;

• One (1) Gigabit Ethernet;

• Single-mode fiber connectivity with Neutrik opticalCON Duo connector; and

• Includes a power supply unit.

C.3.12.2 Unit “B” Unit “B” must support the following connectivity:

• Two (2) 12G-SDI Video Inputs;

• Six (6) 12G-SDI Video Outputs;

• One (1) Gigabit Ethernet port;

• Single-mode fiber connectivity with NUETRIK opticalCON Duo connector, and

• Includes a power supply unit.

C.3.13 Custom Wall & Floor Plates Six (6) new custom wall / floor plates to be used on existing wall plates/floor boxes. See Attachment J-3 for the dimensions and photos of each current wall/floor plate. Wall/floor plates will be installed by the Library.

C.3.13.1 Wall Plate #1 – South Wall This wall plate will be placed on the south-wall mounted robotic camera and shall include the following connections and labels:

• 12-G-SDI (for camera video);

• RJ-45 (for camera power and control); and

• RJ-45 (for Wi-Fi access point).

C.3.13.2 Wall Plate #2 - Blank This shall be a blank wall plate, to be placed on the south wall to cover the decommissioned triax connections.

C.3.13.3 Wall Plate #3 – North Wall This wall plate will be placed on the north-wall mounted robotic camera and shall include the following connections and labels:

• 12-G-SDI (for camera video);

• RJ-45 (for camera power and control); and

• RJ-45 (for Wi-Fi access point).

C.3.13.4 Wall Plate #4 – Blank This shall be a blank wall plate, to be placed on the north wall to cover the decommissioned triax connections.

C.3.13.5 Floor Plate – Blank This shall be a blank floor plate to cover the decommissioned triax connection in the seating area of the auditorium.

C.3.13.6 Floor Box Plate This plate will replace the existing plate in the current floor box of the tech row area of the auditorium, and shall include the following connections and plate labels:

• Connection 1: 12G SDI. Label: Cam #1 Video In

• Connection 2: 12G SDI, Label: Cam #2 Video In

• Connection 3: 12G SDI, Label: AUX Video In

• Connection 4: 12G SDI, Label: Return Video

• Connection 5: RJ45, Label: Cam #1 Power/Control

• Connection 6: RJ45, Label: Cam #2 Power/Control

• Connection 7: RJ45, Label: Remote Control

• Connection 8: Neutrik OpticalCon Duo, Label: Fiber 1/2

• Connection 9: Neutrik OpticalCon Duo, Label: Fiber 3/4

C.3.14 Ethernet Cable 1,000 feet of bulk category 6 (CAT-6) Ethernet cable. The cable color shall be black.

C.3.15 Ethernet Cable Connectors One hundred (100) category 6 (CAT-6) Ethernet connectors, compatible with Ethernet cable identified in C.3.14.

C.3.16 Video Cable 1,000 feet of bulk 12G-SDI video cable. The cable color must be yellow.

C.3.17 Video Cable Connectors

Fifty (50) 12G-SDI BNC video connectors compatible with the bulk video cable identified in C.3.16.

030ADV25Q0190 0001 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 SCHEDULE OF EVENTS/DELIVERABLES

Paragraph Reference

Deliverable Due Date

C.3.1 Broadcast PTZ Cameras Delivery within 150 days after the period of performance start date

C.3.2 Camera Lenses – 28- 135mm

Delivery within 150 days after the period of performance start date

C.3.3 Camera Lenses – 200- 600mm 70-200mm

Delivery within 150 days after the period of performance start date

C.3.4 Camera Tripods Delivery within 150 days after the period of performance start date

C.3.5 Camera Wall Mounts Delivery within 150 days after the period of performance start date

C.3.6 Camera Controller Delivery within 150 days after the period of performance start date

C.3.7 SmartShell Licenses Delivery within 150 days after the period of performance start date

C.3.8 Video Recorders Delivery within 150 days after the period of performance start date

C.3.9 Production Monitor Delivery within 150 days after the period of performance start date

C.3.10 POE++ Network Switch Delivery within 150 days after the period of performance start date

C.3.11 Video Converters & Adapter Cables

Delivery within 150 days after the period of performance start date

C.3.12 Fiber Optic Transceivers

Delivery within 150 days after the period of performance start date

C.3.13 Custom Wall & Floor Plates

Delivery within 150 days after the period of performance start date

C.3.14 Ethernet Cable Delivery within 150 days after the period of performance start date

C.3.15 Ethernet Cable Connectors

Delivery within 150 days after the period of performance start date

C.3.16 Video Cable Delivery within 150 days after the period of performance start date

030ADV25Q0190 0001 Section F

C.3.17 Video Cable Connectors

Delivery within 150 days after the period of performance start date

030ADV25Q0190 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

File Name Number of Pages Date

Attachment J-1 – Past Performance Questionnaire 2 Pages 07/23/2025

Attachment J-2 – Brand Name Justification 3 Pages 07/23/2025

Attachment J-3 – Photographs 7 Pages 07/23/2025

Attachment J-4 – Questions & Answers *ADDED* 2 Pages 08/05/2025

End of Document