Amendment 1 - 030ADV25Q0131 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0001 05-07-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV25Q0131

X

X X

See CONTINUATION Page

New Submission Deadline: 05-23-2025 17:00 EDT

Robinson, James

BLOCK 14 ADDENDUM

The purpose of this solicitation amendment is to:

1. Provide Attachment J6 – Q&A_030ADV25Q0131 which addresses all vendor inquiries submitted.

2. Revise Attachment J1 to correct part/model numbers. Changes are highlighted in green in this attachment.

3. Provide Attachment J4 – Audio Lab Endpoints.

4. Provide Attachment J5 – Rooms and Equipment Photos for reference.

5. Revise the Statement of Work based these changes. Changes are highlighted in blue.

6. Revise Section L 52.237-1 Site Visit. Changes are highlighted in blue.

As a result of these changes, the solicitation period is extended by one week. Offers are due by 5:00pm eastern time on Friday, May 23, 2025. Apart from those listed herein, no other changes are made, and all other terms, conditions, and provisions of the original solicitation still apply. It is the vendor’s responsibility to monitor the solicitation posting on SAM.gov for additional amendments.

CONTINUATION PAGE

030ADV25Q0131 0001 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

C.1 OVERVIEW

The Library’s National Audiovisual Conservation Center (NAVCC) Audio Preservation Laboratory consists of 11 preservation studios, an immersive audio listening room, and three support rooms that serve them. NAVCC purchased the Lawo HOME System triad of servers to handle all the audio routing and traffic between these rooms for a flexible, self-contained audio network. To finalize the Audio Over Internet Protocol (IP) Installation started with the purchase of the Lawo system, the Library must acquire the remaining network hardware and accessories for the network and have it installed, configured, and integrated into the Lawo HOME System. This shall implement an AES67 Audio Over IP network compatible with the Lawo HOME System utilizing all existing network endpoints; Merging Pyramix workstations, HAPI, and HORUS. This system must follow the Library’s AOIP Network Concept and include associated system warranties and up to two optional years of system service and technical support.

C.2 SCOPE

The Library of Congress (Library) requires contract support to procure hardware needed to implement an AES67 Audio Over IP network based around the Lawo HOME System. The network hardware, design, installation, and integration shall follow Attachment J1 – Estimated Equipment List and Attachment J2 – AOIP Network Concept, utilizing the existing Audio Over IP network endpoints; Merging Pyramix workstations, HAPI, and HORUS. The contractor must commission a system that is fully functional and integrated with the Lawo HOME System already in place at the Library.

The contractor shall provide all supplies and services required to successfully implement the Audio Over IP network. The contractor shall also provide a minimum 12-month warranty for their services under this contract to ensure that the new system is free from defects based on material, workmanship, and integration with new and existing Library components for the complete Audio Over IP network system.

C.3 DESCRIPTION OF PRODUCTS AND SERVICES

Service 3.1: Equipment Procurement

The Contractor shall provide all hardware, supplies, and accessories listed Attachment J1 – Estimated Equipment List.

The contractor must provide uninterruptable power supplies (UPS) for the Cisco networking hardware that is sufficiently powered for the equipment to operate for a minimum of 10 (ten) minutes after a power outage. Enough cabling must be provided to ensure that all new equipment connects to the existing audio network endpoints (Merging HORUS, HAPI, and Pyramix workstations). Existing network cabling (cat6, fiber) between studios and equipment rooms must also be used in this system. Please see Attachment J2 – AOIP Network Concept for the design plan. All equipment, battery units, and cabling must be delivered to NAVCC and inspected and accepted, in writing by the Contracting Officer’s Representative (COR), before any on-site work is performed.

Service 3.2: Hardware Installation

The Contractor shall install all hardware in the equipment racks identified in the Library’s design plan, Attachment J2 – AOIP Network Concept. Equipment installation shall occur in all three Audio Lab support rooms as identified Attachment J2. GPS antenna, surge arrestor, splitter and one Sonifex AVN-GMO PTP clock shall be purchased as listed on the BOM but not installed in this contract. One PTP Master clock is to be configured for the system without GPS clocking which will be installed later and not as a part of this requirement.

Service 3.3: Network Configuration and Integration

The Contractor shall configure the new networking equipment and integrate it with the Lawo HOME System. The contractor shall interface with Lawo to ensure successful HOME system configuration. If the system is not fully functional and fully configured with all attached equipment, including the Library’s existing Lawo HOME system, it shall be considered unacceptable.

Service 3.4: Network Testing

The contractor must conduct initial network testing without affecting normal Audio Lab operations. The contractor shall coordinate with the COR to schedule network testing onsite with no less than one week notice prior to the proposed testing time. Prior to testing, the contractor must submit an equipment inventory and testing plan document to the COR for their records. Testing must demonstrate system function and performance in a way that shows compatibility with the Lawo HOME system and is thorough and accurate to the intended use of the system. During testing, the contractor must keep a thorough log of all tests conducted and their results.

Section 3.5: Network Performance Testing Report

When Network Testing is complete, the contractor must provide the COR with their testing results within two (2) business days. This must include a mitigation or remediation plan for any network issues or inconsistencies that arise during testing. Any issues must be resolved within ten (10) business days and retested following the same standards.

Retesting shall be scheduled with the COR and accommodated by the Library within that timeframe.

Testing must include network clock testing that demonstrates PTP v2 clock is successfully negotiated to IEE 1588-2008 standards using a network monitoring tool and should also demonstrate clock fail over Best Master Clock Algorithm (BMCA) functionality. The contractor shall develop a testing program that can validate a minimum of 32 tracks of 24-bit audio at 96kHz at a latency of 125 microseconds. The manufacturer, Lawo, may be consulted for this effort.

The COR must provide written acceptance of the final testing report before the contractor is complete with this stage.

On completion, the contractor will coordinate with the COR for migration of each preservation studio to the new system.

3.6 Library Testing, Acceptance, and Systems Commissioning

The COR and relevant Library users will test all the hardware within ten (10) calendar days of completion of contractor testing and acceptance of the testing report. The Library will produce a report of its own testing results should any aspect of the system show failure, defect, or concern. The Library will provide the contractor its report within three (3) business days of testing completion. The contractor shall address all aspects of the Library’s report, including replacement of any defective hardware with equipment that is fully compatible and integrated into the system, within thirty (30) business days of receipt of the Library’s findings. Remediation shall be at no additional cost to the Library.

The Library will retest the system within 3 business days of the contractor completing remediation. Written acceptance from the COR and official commissioning of the Audio Over IP system will occur once all hardware, accessories, and supporting components are tested and found compatible with the Library Attachment J2 – AOIP Network Design, the Lawo HOME system, and the specifications of this requirement.

3.7 Comprehensive Warranty

The contractor shall warrant that the delivered Audio Over IP network system is free from defects based on material, workmanship, and integration with new and existing Library components for the complete Audio Over IP network system. The warranty period shall cover, at least, a period of 12 months from the COR’s written acceptance of system commissioning. Equipment or components found defective or otherwise not fully functional under normal use within the warranty period shall be replaced, repaired, or reconfigured free of charge to the Library. Warranty work will be conducted per the contractor’s accepted warranty terms. When warranty work is needed, the COR will notify the contractor. No warranty work shall be initiated or completed without written acceptance by the COR.

C.4 SCHEDULE OF DELIVERABLES

Reference Description of Event/Deliverable Due date

3.1 Hardware and related accessories

purchased and delivered to NAVCC

3.2 On Site Installation

3.3 Network Configuration and Integration

3.4 Network Testing

3.5 Network Performance Testing Report

3.6 Library Testing, Acceptance, and Systems

Commissioning

Per the accepted contractor’s schedule to ensure successful completion within the period of performance.

3.7 Warranty A period of 12-months beginning

at the COR’s written acceptance of the fully commissioned system.

See Section G. Schedule of Payments for invoicing information.

030ADV25Q0131 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

See attached document: Attachment J1 - Estimated Equipment List_rev 05062025.

See attached document: Attachment J4 - Audio Lab Endpoints 05052025.

See attached document: Attachment J5 - Rooms and Equipment Photos_030ADV52Q0131.

See attached document: Attachment J6 - Q_A_030ADV25Q0131 AOIP.

030ADV25Q0131 0001 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Although attendance is recommended, it is not a prerequisite for offer submission.

Interested parties planning to attend the site visit must send their company name and the name(s) of attendees, including attendee contact information and titles, to Contracting Officer James Robinson, jarobinson@loc.gov, and Contract Specialist Colleen Daly, cdaly@loc.gov, by 5:00pm eastern time on April 23, 2025.

Attendees may bring their own writing utensils, paper, measuring tapes or devices, cameras, and any other reasonable items required to inspect and document the specifications of the Library’s existing robot encoder system. No materials will be provided to attendees for these or other purposes.

Under no circumstances are interested parties to ask questions of the Library during the site visit. No additional information will be provided by the Library beyond that included in the solicitation at the time of the site visit. All questions must be submitted via email. Questions will not be answered during the site visit. Following the site visit, offerors or quoters shall submit questions via email only to cdaly@loc.gov and jarobinson@loc.gov prior to the date and time specified in Section L.2.3 of the solicitation. Questions via phone or voicemail shall be unacceptable. All communications under this solicitation must occur via email.

The site visit will be held at the following dates and times:

April 28, 2025 from 10:00am – 11:30pm eastern

April 29, 2025 from 10:00am – 11:30pm eastern

May 16, 2025 from 11:00am – 12:00pm eastern

The visit is expected to take approximately 60-90 minutes.

Attendees must come to the following address:

Library of Congress, National Audiovisual Conservation Center 19053 Mt Pony Road Culpeper, Virginia 22701

Attendees must arrive at the building 15 minutes before the visit time to pass through a security screening. There is free, onsite parking. Library representative(s) will be located inside the screening area to meet site visit attendees.

(End of Provision)

End of Document