030ADV25Q0119.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25Q0119 04-24-2025

Vega, Cristina (202) 707-9473 05-15-2025

1400 EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

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DELIVERY

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Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X x 1

Vega, Cristina

030ADV25Q0119

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

G.2 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.2 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.3 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.4 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.5 LC52.239-3A ASSESSMENT AND AUTHORIZATION (ALT I) (JAN 2016)

H.6 LC52.239-4 SECTION 508 COMPLIANCE (JAN 2015)

H.7 LC52.239-6 ASSESSMENT AND AUTHORIZATION PRIVACY REQUIREMENTS (JUL 2016)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

I.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.5 52.227-14 RIGHTS IN DATA—GENERAL (MAY 2014)

I.6 52.227-17 RIGHTS IN DATA—SPECIAL WORKS (DEC 2007)

I.7 52.227-18 RIGHTS IN DATA—EXISTING WORKS (DEC 2007)

030ADV25Q0119

I.8 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

I.9 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.10 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.11 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

I.12 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.13 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV25Q0119 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm-Fixed-Price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

embARC: major release with support for new features Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026

0002 12.00 MO _______________

embARC support and maintenance (error reports/bug fixes) Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026

0003 1.00 LOT _______________

embARC updated user guide and documentation updates Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026

0004 1.00 LOT _______________

Content authenticity and provenance environmental scan and report Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026

0005 1.00 LOT _______________

Content authenticity and provenance project publicity

Contract Period: Base POP Begin: 07-01-2025 POP End: 06-30-2026

0101 1.00 LOT _______________

embARC: major release with support for new features

Contract Period: Option 1 POP Begin: 07-01-2026 POP End: 06-30-2027

0102 12.00 MO _______________

embARC support and maintenance (error reports/bug fixes)

Contract Period: Option 1 POP Begin: 07-01-2026 POP End: 06-30-2027

0103 1.00 LOT _______________

embARC updated user guide and documentation updates Contract Period: Option 1 POP Begin: 07-01-2026 POP End: 06-30-2027

0104 1.00 LOT _______________

Content authenticity and provenance community engagement and project publicity Contract Period: Option 1 POP Begin: 07-01-2026 POP End: 06-30-2027

0201 1.00 LOT _______________

embARC: major release with support for new features Contract Period: Option 2 POP Begin: 07-01-2027 POP End: 06-30-2028

0202 12.00 MO _______________

embARC support and maintenance (error reports/bug fixes Contract Period: Option 2 POP Begin: 07-01-2027 POP End: 06-30-2028

0203 1.00 LOT _______________

embARC updated user guide and documentation updates Contract Period: Option 2 POP Begin: 07-01-2027 POP End: 06-30-2028

0204 1.00 LOT _______________

Content authenticity and provenance community engagement and project publicity Contract Period: Option 2 POP Begin: 07-01-2027 POP End: 06-30-2028

GRAND TOTAL _______________

030ADV25Q0119 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

FADGI Embedded Metadata Tools and Services Continued Development

1. OVERVIEW / BACKGROUND. The Library of Congress (Library) requires contract support to continue standardization development of digital preservation reformatting practices for audiovisual materials through the work of the Federal Agencies Digital Guidelines Initiative (FADGI) Audio-Visual Working Group (https://www.digitizationguidelines.gov/). This interagency activity was launched in 2007 and is led by the Library of Congress. On an onDatagoing basis, FADGI members and expert consultants have applied scientific and technical expertise to issues pertaining to the high-quality digitization of collections in all of its member agencies, including but not limited to the National Archives, the Smithsonian Institution, and the Library of Congress.

Although the science and technology for digital audiovisual materials are to some degree domain-independent, in practice this knowledge and its associated techniques are applied within certain zones of interest, e.g., the commercial music business, professional broadcasting, and scientific endeavors like ornithology and the study of animal behavior.

The domain that is relevant to the digitization of collections held by the majority of FADGI members is that of cultural heritage collections, i.e., the sound recordings and moving image materials held by institutions entrusted with the preservation of the nation’s and the world’s heritage. Cultural heritage materials present special and often unique issues in preservation reformatting, and this is the audiovisual application area related to this contract.

FADGI's ongoing development of standardized audiovisual preservation practices and related open-source tools can be traced in documents accessed via the initiative's Web site:

2010 through 2022. Documents pertaining to a digital format for the preservation of moving image content (MXF Application Specification for Archiving and Preservation), linked from http://www.digitizationguidelines.gov/guidelines/MXF_app_spec.html.

2012 and 2013. Documents pertaining to performance impairments caused by interstitial errors, linked from http://www.digitizationguidelines.gov/guidelines/digitize-audioperf.html.

2012 through 2024. Documents pertaining to performance guidelines for Analog-to-Digital Converters (ADCs), linked from http://www.digitizationguidelines.gov/guidelines/digitize-audioperf.html.

2015 through 2018. Field testing system and revised guideline for ADC performance measurement in selected federal agencies, linked from http://www.digitizationguidelines.gov/guidelines/digitize-audioperf.html.

2016 through present. Documents relating to the standardization of the DPX file format, often used for scanned motion picture film, linked from http://www.digitizationguidelines.gov/guidelines/digitize-DPXembedding.html

2019 through present. Documents relating to identifying significant properties for digital video, linked from https://www.digitizationguidelines.gov/guidelines/sigpropvideo.html.

2022 through present. Documents relating to digital accessibility for audiovisual collections content, linked from https://www.digitizationguidelines.gov/guidelines/accessibilty_AV_collections.html and https://www.digitizationguidelines.gov/guidelines/accessibilty_WebVTT.html.

All of the preceding guidelines are influenced and synchronized with standards and industry guidelines from bodies like the following:

Audio Engineering Society standards developed by the Working Groups on Digital Audio Measurement Techniques (SC-02-01), Audio-File Transfer and Exchange (SC-02-08), and Digital Library and Archive Systems (SC-03-06); as well as the Technical Committee on Archiving Restoration and Digital Libraries.

International Association of Sound and Audiovisual (IASA) Archives and Technical Committee Society of Motion Picture and Television Engineers (SMPTE) standards, especially the sections related to metadata and file formats Association for Recorded Sound Collections (ARSC) Technical Committee Association of Moving Image Archivists (AMIA)

In 2025-28, the FADGI family of guidelines and associated open-source tools will continue to expand and evolve to meet the needs of member agencies and to serve the larger community of cultural heritage institutions. The expert consultant support provided by this contract will advance that expansion and evolution. The work will also support parallel activities at the Library of Congress Packard Campus for Audio-Visual Conservation (http://www.loc.gov/avconservation/packard/)

2. SCOPE. The contractor shall provide:

(1) Continued development, feature including adding new features and functionality based on user feedback, as well as bug fixes and routine maintenance for embARC, the free, open source tool software application that enables users to audit and correct embedded metadata to comply with FADGI guidelines for DPX (Guidelines for Embedded Metadata within DPX File Headers for Digitized Motion Picture Film), MXF (SMPTE RDD 48: MXF Archive and Preservation Format) files and FFV1 files (SMPTE RDD 48:2018 Amendment 1:2022). Two key components will be developing new feature support for content authentication and provenance and updating DPX functionality to support revised FADGI guidelines for digitizing motion picture film. Support shall be for all CLI and GUI versions of embARC. For more information about embARC, see http://www.digitizationguidelines.gov/guidelines/embARC.html.

(2) Explore documenting content authenticity and provenance for digital audiovisual collections content in FADGI sponsored free open source software (FOSS) packages, using the command line interface (CLI) and graphical user interface (GUI) for embARC as a proof of concept for moving image content.

3. REQUIREMENTS

3.1. The contractor shall complete the following tasks related to embARC. embARC (metadata embedded for archival content) is a free, open source application with Windows and Mac versions that enables users to manage (i.e., audit, validate and correct) embedded metadata in Digital Picture Exchange (DPX) files as individual files or an entire DPX sequence as well as RDD 48 compliant Material Exchange Format (MXF) files, including FFV1 in MXF, while not impacting the image data. For more information about embARC including links to CLI and GUI application packages, see http://www.digitizationguidelines.gov/guidelines/embARC.html. The contractor shall have extensive experience with the DPX, MXF and FFV1 file formats and encodings especially metadata structures.

3.1.1 New and expanded feature support. The contractor shall continue to expand features and modify the embARC open-source software delivered to reflect the results of user community feedback including those listed on the GitHub issue tracker for the CLI version:

https://github.com/LibraryOfCongress/embARC/issues. Recent updates for 2022-2024 include updates to improve accessibility. For more details, see https://blogs.loc.gov/thesignal/2023/05/new-fadgi-project-researching-accessibility-in-open-source-digital-preservation-applications/, https://blogs.loc.gov/thesignal/2024/01/fadgi-report-software-accessibility-for-open-source-applications/, and https://blogs.loc.gov/thesignal/2024/06/fadgi-recent-projects-publications/.

3.1.1.1 Application support for content authenticity and provenance in digital audiovisual collections content

The contractor shall provide new feature development to support content authenticity and provenance in digital audiovisual collections content in DPX sequences as well as RDD 48 compliant Material Exchange Format (MXF) files, including FFV1 in MXF. Specific tasks for this focus area will be generated in conjunction with the community recommendations.

These actions will be completed in Option Year 1 and Option Year 2 (after the completion of the report described in 3.2.1).

3.1.1.2 Application support for revised FADGI guidelines for film scanning and embedded metadata

The contractor shall provide new feature development for DPX user needs to support the revised FADGI guidelines for Digitizing Motion Picture Film: Exploration of the Issues and Sample SOW and accompanying revisions to the guidelines for Embedding Metadata in DPX Files (update project in process in 2025 with expected completion date June 2026). Specific tasks for this focus area will be generated in conjunction with the revised guidelines outputs.

These actions will be completed in Option Year 1 and Option Year 2 (after the completion of the guideline revision projects).

3.1.1.3 Application support to improve accessibility features and other backlog items

Other expanded features on the task list will be determined in collaboration with FADGI but will include open issues on the GitHub Issue Tracker (https://github.com/LibraryOfCongress/embARC/issues) related to accessibility, application performance improvement, improving data handling and other requested features.

The contractor shall deliver updated code and packages on all platforms (Windows GUI, Mac GUI and CLI) to FADGI for each major and minor release as appropriate. A major version includes substantial product changes and improvements in functionality and typically. A minor version updates are considered updates to enhance and improve existing functions installed on top of major releases and edit the current version of the software.

Minor releases include bug fixes, ongoing security patches and limited improvements.

At least 1 new major version of embARC on all platforms (Windows GUI, Mac GUI and CLI) shall be released by FADGI in each contract year which includes the new features.

o As new features are introduced into the code base, the contractor shall perform testing including regression testing to demonstrate application stability before release. The contractor shall perform external user testing for overall functionality feedback with each major release.

The contractor shall provide new feature support for embARC for Base Period, and Option Year 1 and Option Year 2 if exercised.

3.1.2 Maintenance and bug fixes. The contractor shall provide routine maintenance of the software and provide corrections to identified and documented “bugs” or functionality issues in the published versions of embARC including but not limited to those reported to FADGI directly (usually via email to LC staff and then forwarded to contractor) but also those listed in the GitHub issue tracker: https://github.com/LibraryOfCongress/embARC/issues.

The contractor shall respond to requests from FADGI and other users within 24 hours with issues corrected within 72 hours.

The contractor shall deliver updated code and packages on all platforms to FADGI for each minor release. A major version includes substantial product changes and improvements in functionality and typically. A minor version updates are considered updates to enhance and improve existing functions installed on top of major releases and edit the current version of the software. Minor releases include bug fixes, ongoing security patches and limited improvements.

As bug fixes/updates are introduced into the code base, the contractor shall perform testing including regression testing to demonstrate application stability before release. The contractor shall perform external user testing for overall functionality feedback with each major release.

The contractor shall provide support for embARC for Base Period, Option Year 1 and Option Year 2.

3.1.3 Update user guides. The contractor shall provide updated documentation including user guides for all revised features:

embARC GUI User Guide for both Windows and Mac: https://bit.ly/embARC-GUI; includes change log from previous beta versions embARC CLI User Guide: https://bit.ly/embARC-CLI

The contractor shall provide documentation support for embARC for Base Period, and Option Year 1 and Option Year 2 if exercised.

3.2. Content authenticity and provenance research for digital audiovisual collections content

3.2.1 Environmental review and report

3.2.1.1 Environmental review of current options for evaluating and documenting content authenticity and provenance for digital (digital first and digitized) audiovisual collections content and workflows

The contractor shall conduct an environmental review of options for evaluating and documenting content authenticity and provenance for digital (digital first and digitized) audiovisual collections content and workflows.

This includes but is not limited to C2PA (Coalition for Content Provenance and Authenticity: https://c2pa.org/).

Additional potential options include other methods of authentication such as GPOs Authentication options, fixity/checksum/cartographic hash values at whole file or some level of intra-file (slice, frame, track, etc), digital signatures, and potential additional methods to be identified by the contractor (such as documentation as PREMIS events for example).

3.2.1.2 FOSS application support

The contractor shall document free open-source software (FOSS) tools and application support to implement published content authenticity and provenance specifications and protocols in digital audiovisual preservation workflows.

3.2.1.3 Tiered community recommendations

The report shall include defining community recommendations for implementing content authenticity and provenance for digital audiovisual collections content. Inspired by the structure of the NDSA Levels of Digital Preservation (https://ndsa.org/publications/levels-of-digital-preservation/) tiered approach, evaluating functional areas from simple to more robust, the community recommendation shall identify a range of needs/workflows/tools appropriate for different use cases and resource levels. In collaboration with FADGI, the contractor shall define the specific criteria for the functional areas and levels for content authenticity and provenance.

In collaboration with FADGI to prioritize tasks, selected community recommendations will be implemented in embARC as proof of concept. See 3.2.2.

3.2.1.1 Draft Environmental Review Report and Tiered Community Recommendations

The contractor shall use the environmental review research to complete a detailed draft technical report of the research findings and recommendations for next steps. This report will be submitted to FADGI for comment and selected community members identified by FADGI.

The report must include:

o Survey of current protocols, specifications and standards to document content authentication and provenance for audiovisual collections content o Document free open-source software (FOSS) tools and applications that support implementation of content authentication and provenance protocols, specifications and standards within the digital preservation community o Tiered community recommendations for implementing content authenticity and provenance for digital audiovisual collections content o Recommendations for improving accessibility features in FADGI’s embARC The draft report will be completed in the Base Period.

3.2.1.2 Final Environmental Review Report and Tiered Community Recommendations

After receiving feedback from FADGI and community members on the draft report, the contractor shall revise the draft technical report as requested. The report shall be made available to the public by FADGI at no charge with a Creative Commons license (as determined by FADGI).

The contractor shall not retain ownership claim or copyrights over the report which will be released to the public by FADGI at no charge with a Creative Commons license (as determined by FADGI).

The contractor shall retain the current license for embARC. See https://github.com/LibraryOfCongress/embARC?tab=License-1-ov-file#readme.

The final report will be completed in the Base Period.

3.2.2 Update embARC to support content authenticity and provenance for moving image content

The contractor shall, after approval of the report and recommendations from 3.2.1, update the embARC CLI and GUI applications to support content authenticity and. These changes will be prioritized in parallel with other embARC updates as described in 3.1. Content authenticity and provenance updates to embARC will not inhibit existing functionality.

Content authenticity and provenance updates will include external user testing with community members, including but not limited to FADGI member institutions.

In Option Year 1 and continuing into Option Year 2 if needed, the contractor shall release through FADGI at least 1 major version of embARC for all platforms and builds (Windows and Mac, CLI and GUI) which includes the approved content authenticity and provenance features if exercised. Minor versions will be released as needed.

A major version includes substantial product changes and improvements in functionality and typically. A minor version updates are considered updates to enhance and improve existing functions installed on top of major releases and edit the current version of the software. Minor releases include bug fixes, ongoing security patches and limited improvements.

As new content authenticity and provenance features are introduced into the code base, the contractor shall perform testing including regression testing to demonstrate application stability before release. The contractor shall perform external user testing for overall functionality feedback with each major release.

3.2.5 Project outreach and community engagement

In collaboration with FADGI, the contractor shall help provide project outreach through at least two significant efforts per contract year. Specific options will be decided in collaboration with FADGI but one effort will include coauthoring/co-presenting with FADGI for a conference/panel/poster/webinar (depending on call for papers and other factors) at a relevant professional conference such as AMIA (Association of Moving Image Archivists), IASA (International Association of Sound and AudioVisual Archives), iPres/Digital Preservation Coalition or NDSA (National Digital Stewardship Alliance) or similar. Travel, registration, per diem and other related costs will not be covered if the contractor chooses to attend the conference/event in person.

The second effort will be a co-authored blog post with FADGI on The Signal: Digital Happenings at the Library of Congress (https://blogs.loc.gov/thesignal/). For recent examples of co-authored blog posts, see https://blogs.loc.gov/thesignal/2024/01/fadgi-report-software-accessibility-for-open-source-applications/ and https://blogs.loc.gov/thesignal/2023/05/new-fadgi-project-researching-accessibility-in-open-source-digital-preservation-applications/.

The contractor shall present on the project’s progress in at least one FADGI meeting per contract year as determined by FADGI’s schedule. Virtual participation and presentation at the meeting for the contractor, including demonstrations of accessibility features is acceptable and FADGI will provide login details and other meeting logistics. Travel costs will not be covered if the contractor choses to attend in person in Washington DC but online/Zoom attendance is always an option at FADGI meetings.

Project publicity will be completed in Base Period, and Option Year 1 and Option Year 2 if exercised.

4. CONTRACT PERFORMANCE

4.1. SCHEDULE OF EVENTS/DELIVERABLES

4.1.1 BASE PERIOD - SCHEDULE OF EVENTS/DELIVERABLES

Paragraph reference Description of Event/Deliverable Due date/Payment schedule

Project management plan The Library Contracting Officer’s Representative (COR) will provide comments on the draft PMP at a kickoff meeting that must occur within 5 business days after contract POP start date. The contractor must then provide a final PMP that incorporates COR comments within 5 business days after contract kickoff. Not separately priced.

3.1.1 embARC: major release with support for new features

Within 11 months of POP start date

3.1.2 embARC support and maintenance (error reports/bug fixes)

Continuous for 12 months

3.1.3 embARC updated user guide and documentation

Within 11 months of POP start date

3.2.1.1 Draft content authenticity and

provenance environmental scan

Within 6 months of POP start and report date

3.2.1.2 Final content authenticity and

provenance environmental scan and report

Within 8 months of POP start date

3.2.5 Content authenticity and

provenance project publicity

Within 11 months of POP start date

4.1.2 OPTION YEAR 1 - SCHEDULE OF EVENTS/DELIVERABLES

Paragraph reference Description of Event/Deliverable Due date/Payment schedule

3.1.1 embARC: major release with support for new features

Within 11 months of option year 1 POP start date

3.1.2 embARC support and maintenance (error reports/bug fixes)

Continuous for 12 months

3.1.3 embARC updated user guide and documentation

Within 11 months of option year 1 POP start date

3.2.5 Content authenticity and

provenance project community engagement and publicity

Within 11 months of option year 1 POP start date

4.1.3 OPTION YEAR 2 - SCHEDULE OF EVENTS/DELIVERABLES

Paragraph reference Description of Event/Deliverable Due date/Payment schedule

3.1.1 embARC: major release with support for new features

Within 11 months of option year 2 POP start date

3.1.2 embARC support and maintenance (error reports/bug fixes)

Continuous for 12 months

3.1.3 embARC updated user guide and documentation

Within 11 months of option year 2 POP start date

3.2.5 Content authenticity and

provenance project community engagement and publicity

Within 11 months of option year 2 POP start date

4.2. QUALITY CONTROL. The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures itself that its work complies with the requirement of the contract. The Library Contracting Officer’s Representative (COR) shall inspect all submitted deliverables for compliance to contract specifications and provide comments or approval to the contractor on the submitted deliverables with twenty-one (21) calendar days of receipt of delivery. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

5. SPECIAL QUALIFICATIONS.

The following indicate the expertise needed for this project. Resumes for all proposed personnel working directly on this project are required.

Technical expert(s):

Demonstrate at least five (5) years of experience with developing, evaluating, and implementing open-source software related to structured embedded metadata within audiovisual files in the cultural heritage domain. The information provided should document previous relevant projects and explain the expert's participation in the projects.

Demonstrate at least five (5) years of experience with developing, evaluating, and implementing open-source software related to creating open source software tools with primary functions for file format validation and metadata extraction.

Demonstrate experience with software support, including bug fixes and resolving issues in a prompt and courteous manner.

Demonstrate detailed experience with the Digital Picture Exchange (DPX), FFV1, and Material Exchange Format (mxf) file formats including embedded metadata, timecode, captions and fixity/content integrity structures.

Demonstrate at least two years of experience with provenance and authentication processes for audiovisual content, preferable with C2PA implementation and research.

Demonstrate the expert's ability to communicate effectively both orally and in writing, including writing and editing technical and analytical products.

The contractor shall have extensive experience with the DPX, MXF and FFV1 file formats and encodings especially metadata structures.

Project Manager:

Demonstrate at least three (3) years of experience managing complex technical projects related to digital preservation and digital collections including development and monitoring of a Project Management Plan, allocation of resources, reporting, and responsibility for project deliverables.

The contractor shall provide a program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The program manager or alternative shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

5.1. KEY PERSONNEL. The following positions are considered key personnel:

The following positions are considered key personnel:

Technical Expert (SME)

The contractor shall provide at least one Technical Expert who shall be responsible for continued development of embARC including feature support for content authentication and provenance and updating DPX functionality to support revised FADGI guidelines for digitizing motion picture film as well as research related to C2PA and content authenticity and providing technical information and details relevant for the project draft and final report in collaboration with other stakeholders including the Project Manager and Library of Congress COR/Project Manager.

Project Manger (PM)

The contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work and serve as primary contact for the Library of Congress. The PM shall assess and monitor deadlines, achievement of project milestones, coordinate reporting and status updates with project stakeholders and be responsive to project challenges that may occur. The PM shall also be responsible for the completion and submission of the final project report in collaboration with other project partners including the Technical Expert and the Library of Congress COR/Project Manager.

(End of Statement of Work)

030ADV25Q0119 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F1. Period of Performance

ITEM START END

0001 7/1/2025 6/30/2026

0002 7/1/2025 6/30/2026

0003 7/1/2025 6/30/2026

0004 7/1/2025 6/30/2026

0005 7/1/2025 6/30/2026

0101 7/1/2026 6/30/2027

0102 7/1/2026 6/30/2027

0103 7/1/2026 6/30/2027

0104 7/1/2026 6/30/2027

0201 7/1/2027 6/30/2028

0202 7/1/2027 6/30/2028

0203 7/1/2027 6/30/2028

0204 7/1/2027 6/30/2028

F2. Hours of Operation The Library’s normal hours of operation are between the hours of 8:30 am – 5:00 pm Mondays through Fridays, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

F3. Location of Performance The location of performance is expected to be remote, at the contractor's facilities. Any on-site visits must be coordinated with the

COR.

(End of Clause)

030ADV25Q0119 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

G.2 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Vega, Cristina

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-9473

Email: crvega@loc.gov

Library Contract Specialist: Barnes, Kevin

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-1051

Email: kbarnes@loc.gov

Library Contracting Officer Representative:

Address: TO Be supplied at award

Phone:

Email:

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Provided at time of award

Provided at time of award

Provided at time of award

Phone:

Email:

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified below pursuant to the standards and acceptance criteria defined in this contract.

CLIN Description POP Payment Amount

0001 embARC: major release with support for new features 7/1/25- 6/30/26

TBD

0002 embARC support and maintenance (error reports/bug fixes)

7/1/25- 6/30/26

TBD

0003 embARC updated user guide and documentation updates

7/1/25- 6/30/26

TBD

0004 Content authenticity and provenance environmental scan and report

7/1/25- 6/30/26

TBD

0005 Content authenticity and provenance project publicity 7/1/25- 6/30/26

TBD

0101 embARC: major release with support for new features 7/1/26- 6/30/27

TBD

0102 embARC support and maintenance (error reports/bug fixes)

7/1/26- 6/30/27

TBD

0103 embARC updated user guide and documentation updates

7/1/26- 6/30/27

TBD

0104 Content authenticity and provenance community engagement and project publicity

7/1/26- 6/30/27

TBD

0201 embARC: major release with support for new features 7/1/27- 6/30/28

TBD

0202 embARC support and maintenance (error reports/bug fixes

7/1/27- 6/30/28

TBD

0203 embARC updated user guide and documentation updates

7/1/27- 6/30/28

TBD

0204 Content authenticity and provenance community engagement and project publicity

7/1/27- 6/30/28

TBD

030ADV25Q0119 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

(End of Clause)

H.2 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.3 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.4 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Technical Expert (SME)

Program Manger (PM)

(End of Clause)

H.5 LC52.239-3A ASSESSMENT AND AUTHORIZATION (ALT I) (JAN 2016)

The information technology identified in this contract will be subject to review and approval of Assessment and Authorization (A&A) prior to connecting the system(s) to the Library of Congress Network.

(a) The contractor shall provide the COR with documentation demonstrating Authorization.

(b) The Library will perform a security assessment, assessment, risk assessment, and security testing & evaluation pursuant to NIST SP 800-37.

(c) The Contractor shall provide Authorization support to the Authorizing Official, including producing copies of the Assessment Package, drafting memorandums and assisting in the briefing of the Designated Approving Authority.

(d) The Contractor shall ensure that the IT system is not connected to the Library of Congress Data Network until accredited.

(End of Clause)

H.6 LC52.239-4 SECTION 508 COMPLIANCE (JAN 2015)

All contract deliverables shall comply with accessibility standards set forth in the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194).

(End of Clause)

H.7 LC52.239-6 ASSESSMENT AND AUTHORIZATION PRIVACY REQUIREMENTS (JUL 2016)

The contractor shall be responsible for the following privacy and security safeguards:

1. To the extent required to carry out the assessment and authorization process and continuous monitoring, to safeguard against threats and hazards to the security, integrity, and confidentiality of any non-public Library data collected and stored by the contractor, the contractor shall afford the Library access to the contractor’s facilities, installations, technical capabilities, operations, documentation, records, and databases.

2. The Library has the right to perform manual or automated audits, scans, reviews, or other inspections of the contractor’s IT environment being used to provide or facilitate services for the Library. In accordance with the Federal Acquisitions Regulations (FAR) clause 52.239-1, contractor shall be responsible for the following privacy and security safeguards:

(a) The contractor shall not publish or disclose in any manner, without the Contracting Officer’s written consent, the details of…