030ADV25Q0112 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

0001 06-10-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV25Q0112

X

X X

See CONTINUATION Page

X 1

New Submission Deadline: 06-13-2025 17:00 EDT

Robinson, James

BLOCK 14 ADDENDUM

The purpose of this solicitation amendment is updated Section C. Statement of Work. The revisions of this section are highlighted in blue. As a result of this amendment, the offer period is extended to 5:00pm eastern time on June 13, 2025.

Apart from those listed herein, no other changes are made to the solicitation and all other terms and conditions of the original document still apply. It is the responsibility of the offeror or interested party to track solicitation changes and amendments.

CONTINUATION PAGE

030ADV25Q0112 0001 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

C.1 OVERVIEW / BACKGROUND.

The U.S. Congress created the National Recording Preservation Board (NRPB) through the National Recording Preservation Act of 2000 (Public Law 106-474). This legislation was reauthorized in 2016 (PL114-217). Nearly a decade prior, Congress created the National Film Preservation Board (NFPB) through the National Film Preservation Act of 1988 (PL100-446) which was also reauthorized in 2016 (PL114-217). Under this public law reauthorization, Congress has mandated that the Library of Congress (Library) implement comprehensive national recording preservation programs to ensure the survival, conservation and increased public availability of America’s sound and film heritage.

Combined, both plans contain dozens of recommendations and hundreds of separate action items requiring implementation. Some of these items require regular updating in response to technological advancements or other changes made because of studies published by Congress and the Library. The Library will fulfill the above mandates by implementing selected recommendations found in the National Recording Preservation Plan and the National Film Preservation Plan. A contractor is needed to fulfill these mandates as the effort required far exceeds the capacity of Library staff.

C.2 SCOPE

The contractor shall provide project management and oversight services for the implementation of the identified plan recommendations and action items to satisfy U.S. Congress mandates under Public Law 114-217.

C.3 REQUIREMENTS

The Contractor shall manage and oversee the following four (4) projects. They shall ensure that all Library partners complete the identified tasks per the deliverable schedule below and process invoices for said completed deliverables per the identified schedule. All presentations, broadcasts, and productions developed under this requirement must be submitted to the Contracting Officer’s Representative (COR) for formal review and written approval at least seven (7) days before their public presentation or broadcast. Please see Section C.4 for specific deliverable due dates.

C.3.1 GENAI SYMPOSIUM

C.3.1.1 Task Background

As artificial intelligence reshapes society, archives find themselves at the crossroads of innovation and responsibility. AI offers remarkable opportunities to enhance accessibility, discover hidden narratives, and broaden public engagement with historical materials. However, it also raises critical challenges, including the implications of AI-generated content on historical integrity and the critical responsibility of archivists in ensuring authenticity and maintaining public trust in a digital-first world.

At the recent Association of Moving Image Archivists (AMIA) conference in December 2024, members of AMIA and the Archival Producers Alliance (APA) met to discuss how to align work and address concerns of the archival community as GenAI continues to expand. The goal is to bring more stakeholders into the conversation by providing venues for discussion and research.

As part of these discussions, it was agreed to launch a joint AMIA/APA GenAI Interest Group to discuss concerns about generative AI in collections, ensuring authenticity, and the ethical frameworks needed. This is in addition to a research proposal AMIA is working on independently to conduct baseline research on the problems and solutions regarding generative AI in collections.

As the two keynotes and stream of programming at the recent AMIA conference showed, this is a rapidly evolving technology that promises to impact multiple areas of archival practice. As a follow up to the discussions with APA, we are proposing a day long virtual Symposium to discuss GenAI.

C.3.1.2 Task Requirements

The contractor shall oversee the Association for Moving Image Archivists (AMIA) organization and facilitation a one-day symposium. This shall involve securing a Symposium Coordinator and organizing a one-day virtual symposium on the topic of GenAI. This day long GenAI symposium must feature speakers representing different disciplines, some from the archival community and potentially outside the community, speaking to both the opportunities and challenges GenAI presents to the field.

C.3.1.3 Task Personnel

The Symposium Coordinator is responsible for the planning and production of the event. They shall work with the Library and any other key archival and industry organizations, as needed, to plan and produce the event. This includes:

1. Determining the day’s schedule

2. Identifying and inviting speakers

3. Arranging the date, time, time zone, hosting platform, and other details and responsibilities with all participants

4. Introducing the speakers and symposium day-of the event.

5. Providing technical and other assistance during the session and facilitating the discussion portion of the event.

6. Ensuring that the program is recorded, delivered to the Library COR via MP3 format, and made publicly available.

The contractor shall ensure that the Symposium Coordinator and AMIA perform all required tasks and provides all deliverables on time per the identified schedule. The contractor shall process invoices and ensure payment is provided on written acceptance by the COR on all completed deliverables.

C.3.2 NATIONAL RECORDING REGISTRY (NRR) PROGRAMS

This task includes one base radio program and the option to increase the quantity up to three additional radio programs for a total of four programs. Apart from the base program, no additional program planning or production shall occur unless the option is exercised via contract modification by the Contracting Officer (CO).

C.3.2.1 Background/Task Requirements

The contractor shall oversee Accompany Studios in the creation of one nationally broadcast radio program for the “Sounds of America” or similar radio series; these programs highlight selections from the latest annual additions to the National Recording Registry (NRR). No correspondence with Accompany Studios shall occur without the COR

The program in the series shall run fifteen minutes in length. Any deviation to this duration shall be communicated by the COR and shall not exceed +/- an additional seven minutes.

a. Accompany Studios shall provide a Series Producer and Series Production Team in consultation with the COR and the Library of Congress’ Office of Communications.

b. The programs shall feature interviews with prominent artists, scholars and other individuals discussing the importance of the National Recording Registry and continuing relevance to our cultural identity. These individuals will be identified by the Library in coordination with Accompany Studios and the Contractor.

c. Accompany Studios shall arrange feature interviews with registry artists/songwriters in coordination with the COR and the Library’s Office of Communications. No communication with the artists shall be initiated by the contractor without prior coordination and approval from the COR on behalf of the Library’s Office of Communications.

d. Accompany Studios shall provide brief excerpts from these broadcasts for use by the Library as part of its annual announcement of selections to the NRR, and coordinate preparation of these radio programs with the Library’s own activities related to the Registry press announcement, including artist video interviews for the Library’s web site and press interviews with artists and others connected to that year’s Registry titles.

e. On conclusion of the broadcast, Accompany Studios shall submit an MP3 file of each program to be hosted on the Library’s NRPB website and added to the Library’s recorded sound collection.

f. The contractor shall ensure that Accompany Studios includes them on all communication for project management and oversight purposes.

g. The contractor must ensure that Accompany Studios is performing on time and per the requirements of the task.

h. The contractor must communicate with the COR if the project falls behind schedule or if other performance risks or obstacles arise.

The contractor shall ensure that Accompany Studios performs all required tasks and provides all deliverables on time per the identified schedule. The contractor shall process invoices and ensure payment is provided on written acceptance by the COR on all completed deliverables.

C.3.3 AMIA PROFESSIONAL MENTORSHIPS: YEAR TWO

C.3.3.1 Task Background

In its 2019 report, the NFPB Diversity Task Force report outlined the need for a more diverse, inclusive, collaborative, and cohesive inter-generational moving image archive workforce. As a result of the report, AMIA initiated a successful Mentorship Pilot Program in 2022.

Building on the lessons learned from that Pilot, AMIA aligned its 2024 Mentorship Year One program with the AMIA Pathways Fellowship mentorship component, bringing both under a single Mentorship Program allowing shared (rather than duplicative) resources and more coordination between advisors, mentors, and the mentorship team. The program expanded support and resources for Mentorship Advisors and was able to provide facilitated first meetings for each mentorship pair.

Over the years, program development areas identified include the addition of an alumni program that includes mentees, mentors, and advisors. The idea of an alumni program came out of meetings with mentors and mentees at the 2024 AMIA Conference. It would offer mentees an ongoing connection, encourage continued engagement with the program by mentors and advisors, and continue to build a framework for mentorship within the community. Development of alumni programming and engagement that is mindful of participant capacity and resources is the focus of this task.

C.3.3.2. Task Requirements

The contractor shall oversee the Association of Moving Image Archivists (AMIA) Year Two Professional Mentorship Program.

Year Two must build on the previous programs and the Pathways mentorship component, incorporating lessons learned and feedback from previous mentors, mentees, and mentorship advisors. It must maintain a focus on engaging mentors and mentees from underrepresented backgrounds as well as those entering the field later in their career.

The Program must offer mentors cultural competency training and provide mentorship resources for mentors, mentees, and mentorship advisors. AMIA will provide the contractor with several resources and resource development guidance for the contractor to analyze and disseminate to participants of the program. In addition, Year Two must:

a. Build a structure for ongoing engagement of mentors, mentees, and advisors through a six-month long alumni program.

b. Engage previous mentorship cohorts to join in alumni meetings.

c. Continue engaging the alumni for a year beyond the mentorship program with at least three alumni meetings before the close of the contract period of performance.

The current AMIA Task Force overseeing the Mentorship Pilot will provide guidance for project management, interacting with past and current mentees and mentors, and other background information on the history of the Program.

The contractor shall ensure that AMIA performs all required tasks and provides all deliverables on time per the identified schedule. The contractor shall process invoices and ensure payment is provided on written acceptance by the COR on all completed deliverables.

C.3.3.3. Task Personnel Requirements

AMIA will provide a Program Manager to oversee six mentorship pairs for a duration of six months beginning in late 2025/early 2026. After the closing of the program, the Program Manager must oversee at least three alumni meetings before the expiration of this contract (June 29, 2026).

In addition to the AMIA office and Board, the Program Manager and the contractor will have access to the current Mentorship Team and Pathways Team to put plans in place aligning with the current program as well as coordinating with the Pathways alumni team. The Program Manager and contractor must be available during regular business hours to communicate with mentors, mentees, AMIA, the COR, and other project stakeholders as needed.

C.3.4 AMIA CONTINUING EDUCATION WEBINAR: RESTORATION

C.3.4.1 Task Background

With the absence of The Reel Thing, there has been a lack of programs with a focus on restoration. In November, AMIA met with colleagues at the International Federation of Film Archives (FIAF) about the need for online education in this area. Subsequently, at the AMIA conference in December, a workshop was offered as an introduction to film restoration for small archives and non-profits and was well attended. There were numerous inquiries from those who did not attend the conference in hopes of an online alternative.

C.3.4.2 Task Requirements

The Contractor shall oversee AMIA’s production of this online series on the topic of restoration.

The series will feature at least three (3) online workshops focusing on restoration topics which may include the below.

Final topics for each workshop must be approved in writing by the COR.

Possible topics:

a. Introduction to audio restoration.

b. An overview of relevant curricula, lessons learned, and source materials from select Eastman School courses.

c. An introduction to film restoration.

d. A session(s) on color correction.

e. A summary or list of free tools available for small archives and non-profits.

C.3.4.3 Task Personnel

AMIA must provide provide an Online Series Curator who is responsible for planning and production of the event. This shall include:

a. Determining the schedule for each online workshop.

b. Inviting speakers.

c. Arranging the date and other details with them.

d. Introducing the speakers.

e. Providing technical and other assistance during the session.

f. Arranging for speaker stipends.

g. Ensuring that the program is recorded and made publicly available.

The contractor shall ensure that AMIA performs all required tasks and provides all deliverables on time per the identified schedule. The contractor shall process invoices and ensure payment is provided on written acceptance by the COR on all completed deliverables.

C.3.5 OPTION 1: National Recording Registry (NRR) Radio Programs

This is an optional task. No work on this task shall begin on optional radio programs until a signed contract modification exercising this option is provided by the Contracting Officer. The Library may exercise this option multiple times until the maximum number of options is reached.

The Library may require the contractor to create up to three additional nationally broadcast radio programs for the “Sounds of America” or similar radio series. These programs highlight selections from the latest annual additions to the National Recording Registry (NRR).

C.3.5.1. Background/Task Requirements

The contractor shall work with Accompany Studios and the COR to create one, with the option for the Library to increase to four, nationally broadcast radio program for the “Sounds of America” or similar radio series; these programs highlight selections from the latest annual additions to the National Recording Registry (NRR). No correspondence with Accompany Studios shall occur without the COR

Each program in the series shall run fifteen minutes in length. Any deviation to this duration shall be communicated by the COR and shall not exceed +/- an additional seven minutes.

a. Accompany Studios shall provide a Series Producer and Series Production Team in consultation with the COR and the Library of Congress’ Office of Communications.

b. The programs shall feature interviews with prominent artists, scholars and other individuals discussing the importance of the National Recording Registry and continuing relevance to our cultural identity. These individuals will be identified by the Library in coordination with Accompany Studios and the Contractor.

c. Accompany Studios shall arrange feature interviews with registry artists/songwriters in coordination with the COR and the Library’s Office of Communications. No communication with the artists shall be initiated by the contractor without prior coordination and approval from the COR on behalf of the Library’s Office of Communications.

d. Accompany Studios shall provide brief excerpts from these broadcasts for use by the Library as part of its annual announcement of selections to the NRR, and coordinate preparation of these radio programs with the Library’s own activities related to the Registry press announcement, including artist video interviews for the Library’s web site and press interviews with artists and others connected to that year’s Registry titles.

e. On conclusion of the broadcast, Accompany Studios shall submit an MP3 file of each program to be hosted on the Library’s NRPB website and added to the Library’s recorded sound collection.

f. The contractor shall ensure that Accompany Studios includes them on all communication for project management and oversight purposes.

g. The contractor must ensure that Accompany Studios is performing on time and per the requirements of the task.

h. The contractor must communicate with the COR if the project falls behind schedule or if other performance risks or obstacles arise.

The contractor shall ensure that Accompany Studios performs all required tasks and provides all deliverables on time per the identified schedule. The contractor shall process invoices and ensure payment is provided on written acceptance by the COR on all completed deliverables.

C.4. SCHEDULE OF DELIVERABLES

C.4.1. Schedule of Deliverables, AMIA GenAI Symposium

Deliverable/Item Responsible Party Date of Completion

Select Symposium Coordinator AMIA By October 1, 2025

Conduct Virtual Symposium AMIA By May 1, 2026

Project Summary Report AMIA with review and oversight from the Contractor

By May 15, 2026

Invoicing for completed program Contractor On successful completion of the task and written acceptance of the project report by the COR.

C.4.2. Schedule of Deliverables, Production of National Recording Registry (NRR) Radio Programs

Deliverable/Item Responsible Party Date of Completion

Base Task: Brief excerpts from radio program broadcasts for marketing announcements.

Accompany Studios Due two (2) weeks before NRR announcement (April 2026).

Base Task: Radio Program #1 Accompany Studios April 30, 2026

MP3 Files of all radio programs and word or pdf documents of associated development and planning works for broadcast.

Accompany Studios with oversight from the Contractor

Due two (2) weeks after the public broadcast of each program.

Invoicing for completed program Contractor On successful completion of the task and written acceptance of the deliverables by the COR.

C.4.3. Schedule of Deliverables, AMIA Professional Mentorship Program: Year Two

Deliverable/Item Responsible Party Date of Completion

Select Program Manager AMIA By August 15, 2025

Conclude Mentorship Program AMIA May 15, 2026

Program Alumni Meetings AMIA June 29, 2026

Project summary report submitted AMIA with review and oversight from the Contractor

By the end of the contract period of performance.

Invoicing for completed program Contractor On successful completion of the task and written acceptance of the project summary report by the COR.

C.4.4. Schedule of Deliverables, AMIA Continuing Education Series: Restoration

Deliverable/Item Responsible Party Date of Completion

Select Online Series Curator AMIA By September 1, 2025

Online Workshop #1 AMIA By December 1. 2025

Online Workshop #2 AMIA By February 15, 2026

Online Workshop #3 AMIA By April 30, 2026

Project Summary Report AMIA with review and oversight from the Contractor

By end of contract performance period

Invoicing for completed program Contractor On successful completion of the task and written acceptance of the project summary report by the COR.

C.4.5. OPTION: Schedule of Deliverables, Production of NRR Radio Programs

Deliverable/Item Responsible Party Date of Completion

Optional Task: Brief excerpts from radio program broadcasts for marketing announcements.

Accompany Studios If exercised, due two (2) weeks before NRR announcement (April 2026), if exercised via contract modification by the CO.

Optional Task: Radio program #2 Accompany Studios If exercised, due May 7, 2026

Optional Task: Radio Program #3 Accompany Studios If exercised, due May 14, 2026

Optional Task: Radio Program #4 Accompany Studios If exercised, due May 21, 2026

MP3 Files of all radio programs and word or pdf documents of associated development and planning works for broadcast.

Accompany Studios with oversight from the Contractor

Due two (2) weeks after the public broadcast of each program.

Invoicing for completed program Contractor On successful completion of the task and written acceptance of the project summary report by the COR.

C.5. CONTRACTOR PERSONNEL

The contractor shall provide a Program Manager who shall be responsible for the project management and oversight of all work as well as an Alternate Program Manager who shall serve in place of the Program Manager on their absence.

The name of the Program Manager and an Alternate who shall act in the absence of the Program Manager shall be designated in writing to the Contracting Officer. The Program Manager or Alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program Manager or Alternate shall possess familiarity and experience Audio-Visual Archival Practices and Organizations; flexibility and attention to detail; and contractual arrangements for travel.

End of Document