030ADV24R0059.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV24R0059 10-28-2024

Zwahlen, Jennifer (202) 707-0925 12-02-2024

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Section F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices via:

https://www.ipp.gov/ Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Zwahlen, Jennifer

030ADV24R0059

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

SHIPPING INFORMATION – FOB DESTINATION

D.1 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.4 LC52.237-1 KEY PERSONNEL (AUG 2014)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

I.3 LC52.216-1 ORDER PLACEMENT – SINGLE AWARD INDEFINITE DELIVERY, INDEFINITE QUANTITY (FEB 2016)

I.4 LC52.216-2 FAIR OPPORTUNITY (FEB 2020)

I.5 52.216-18 ORDERING (AUG 2020)

030ADV24R0059

I.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.7 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.8 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

Economic Price Adjustment

I.9 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.10 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.11 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.12 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV24R0059 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 YR _______________

Binding Services (Includes Digicover Binding) Contract Period: Base POP Begin: 03-01-2025 POP End: 02-28-2030

GRAND TOTAL _______________

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Solicitation for a single or multiple award Indefinite Delivery Indefinite Quantity (IDIQ) Contracts. Firm Fixed Price (FFP) Task Orders shall be issued against these IDIQs. The Government reserves the right to make either one (1) IDIQ award or several as a result of this competition.

IDIQ Minimum: $5,000.00

IDIQ Maximum: $6,000,000.00

The following are the Ordering Periods for this IDIQ. Ordering Periods do not need to be individually exercised.

Ordering Period I: 03/01/2025 – 02/28/2026

Ordering Period II: 03/01/2026 – 02/28/2027

Ordering Period III: 03/01/2027 – 02/29/2028

Ordering Period IV: 03/01/2028 – 02/28/2029

Ordering Period V: 03/01/2029 – 02/28/2030

B.3 PRICING STRUCTURE

030ADV24R0059 Section B

All unit pricing for this IDIQ Contract (or Contracts) is (are) to be firm-fixed price. Pricing is established in Attachment J2.

All overhead prices, including labor, materials, and shipping costs shall be included in the unit price for all items.

This solicitation includes an Economic Pricing Adjustment clause. Prices may increase or decrease once yearly upon the yearly anniversary of each ordering period for the materials portion only, up to the 10% maximum listed in the clause, as tied to the Producer Price Index for Pulp/Paper. Pricing escalation, up to the maximum 10%, must be tied to this PPI and supported through documentation submitted to the Contracting Officer that documents the contractor’s price increases, and how they are formulated, within the percentages of the PPI increase, up to 10% maximum per year as outlined in the clause. Please see the clause in Section I for specific details.

030ADV24R0059 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Commercial Binding Services

C.1. OVERVIEW / BACKGROUND. The Library of Congress (Library), one of the largest libraries in the world with over 150 million items, is seeking a single or multiple award contract for general collections care in two service areas. Library binding is the most basic and universal form of preservation a library performs. Library bound books last longer and can be less expensive to maintain over time. Binding secures and protects softbound monograph and serial volumes, which may vary in length from a few pages to hundreds of pages. Volumes may range in size from a few inches in both dimensions to large folios.

C.2. SCOPE. For Books, Serials and Monographs within Library Collections, the Contractor shall perform binding services.

C.3. BINDING

C.3.1. Requirements for Binding Services

Contractor shall deliver bound serials and monographs within three (3) weeks of pickup, RUSH orders in two (2) weeks prior to delivery, and the Contractor shall conduct quality review for all Binding work completed under this contract.

C.3.2. Definitions

Serial - A serial is defined as a periodical of one or more multi-leaved, like-consumed, serially numbered graphic units submitted for binding or into a single physical unit, i.e., one or more soft-cover issues to be bound together as first-time hard coverings.

Book or Monograph - A single piece of graphic material consisting of an appreciable number of leaves or sections submitted for binding or re-casing, as a single unit. Some items may be bibliographically classed as serials but consist of only one physical unit requiring no collation and intended for use as a monograph. Such units will be bound or re-cased.

C.3.3.Automation The Contractor must maintain a computer based binding support system (ABLE or a comparable industry equivalent) capable of interpreting item specific instructions prepared using a library established system. The software must conform to standard ASCII language and character conventions and ANSI/NISO Z39.76 1996 terminology or later edition published, whenever possible, and the Library’s security requirements.

The Library reserves the right to obtain or access data related to Library materials maintained in the Contractor's files.

Features The contractor shall provide, maintain and support a web-based binding support system.

The contractor shall provide, maintain, and support the following:

An item status report on demand, if shipped materials require immediate processing and expedited return to the Library.

An appropriate (NISO Z39.50 communication interface) download capability to extract bibliographic detail (Author names, Titles, Classification and Control numbers) from the Library's bibliographic files to reduce redundant keying and facilitate preparation of binding tickets.

The automated systems of the Contractor must remain compatible with Library systems throughout the contract period regardless of software application upgrades or enhancements and modifications supplied to either the Contractor's or the Library's automated installation or operating systems.

C.3.4. Data Elements The Contractor's system shall accept and store the following elements for the duration of the contract. Many of these materials are in foreign languages and could be in any script, including Arabic and Asian language scripts.

C.3.4.1 Title information

1. Fixed binding title worded precisely as it will be stamped on the spine of the item;

2. Corporate author/title (e.g., Institute of Marine Engineers. Transactions)

C.3.4.2 Collection information (copy-specific, associated with a Library unit or collection)

1. Location, collection or unit assignment;

2. Classification/call number;

3. Variable information;

4. Copy or set number;

5. Slot levels;

6. History of volumes bound and support access to the Library’s multi-year record of recently bound serials volumes.

C.3.4.3 Style information

1. Binding style

2. Category (e.g., RUSH);

3. Method of leaf attachment;

4. Choice of materials (color of cloth, foil)

5. Profile/template of variable elements.

C.3.4.4 Lot information

1. Date prepared.

2. Number of items;

3. Binding style,

4. Library operator.

C.3.4.6 Shipment information

1. Date shipped to Contractor;

2. Date returned by Contractor;

3. Container number, in the form “Container N of N”;

4. Status of item (e.g., corrections to follow).

C.3.4.7 Cost information

1. Prices for current contract by binding style,

2. Projected and actual cost per lot and per shipment,

3. Cumulative costs by location or units.

C.3.4.8 Special instructions The online system shall contain a text field for special instructions from the Library.

C.3.5. Binding Tickets and Inventory Control

The Contractor shall bind monographs, serials, atlases and ledgers, according to Library specified styles of binding. Contractor shall provide a tracking system for all services. This tracking system may be the same system used for binding.

The Library will prepare item specific instructions on printed binding tickets, and for FTP or like transmissions unless otherwise agreed upon by the COR. Binding instructions shall accompany each item either as printed tickets or as system data linked to each item by means of Contractor-supplied item barcodes or other machine-readable symbology.

The Contractor’s system shall maintain the status of shipped materials identified in the cover machine-readable inventory which will accompany each shipment; and return the completed work with the machine-readable inventory updated with cost information; and re-cord of operations performed for the maintenance of Library records.

The following table provides a brief description of the various binding styles:

C.3.5.1. Binding Styles

a. STANDARD

SERIALS

Defined as serials needing only standard collation as defined in the NISO Z39.78. The method of leaf attachment will be specified on the binding ticket.

The Contractor shall use the Decision Tree (described in C.3.6.) to determine the method of leaf attachment if not specified on the binding ticket.

b. CUSTOM

SERIALS

Defined as serials requiring custom collation as defined in NISO Z39.78. The method of leaf attachment will be specified on the binding ticket. The Contractor shall use the Decision Tree (described in Section C.3.6.) to determine the method of leaf attachment if not specified on the binding ticket.

c. ECONOMY

SERIALS

Defined as serials requiring no collation, that are expected to receive lower use.

These volumes have the following features: Double-fan adhesive binding; flat back; and Grade C book cloth.

d. STANDARD

BOOKS

Defined as books requiring only standard collation as defined in the NISO Z39.78 or alternative substitute. Standard Books are double fan adhesive bound, and rounded and backed. The color of library summit, or similar alternative agreed upon covering, will be specified on the binding ticket. The Contractor shall select the color of library summit, or similar alternative agreed upon covering material, if not specified on the binding ticket.

e. CUSTOM

BOOKS

Defined as books requiring special treatment or that involve more labor-intensive procedures. This category may include mending, retention of original endpapers; sew-through-fold by hand; books with portions missing for which untrimmed photocopied pages are provided; books with accompanying material for which a pocket must be provided; and flush bottom binding.

f. STANDARD

RE-CASE

Defined as Books or Serials to be re-cased as described in NISO Z39.78. The color of covering will be specified on the binding ticket. Contractor shall select the color of library summit, or similar alternative agreed upon covering, if not specified on the binding ticket.

g. CUSTOM RE-

CASE

Defined as Books or Serials to be recased as described in NISO Z39.78.

h. UNLETTERED Defined as economy binding of books call number only but without lettering of author/title information on the spine. Binding tickets may not be provided by the Library.

i. PAMPHLETS Defined as books or serials consisting of one (1) folded section or signature to be sewn-through-the-fold. The color of library summit, or similar alternative agreed upon covering, will be specified on the binding ticket. The Contractor shall select the color of cloth if not specified on the binding ticket.

All items forwarded for binding will be identified in the

Library’s integrated system by means of a locally assigned item identifier (barcode) located on the outside back cover. The Contractor shall duplicate the Library’s locally assigned item barcode, and affix the copy to the outside back cover of each bound item before returning the item, or as indicated by instructions. Placement shall be 2" from the joint and ¼" from the top of the back cover. Duplicate barcodes prepared by the Contractor shall conform to the Library’s specifications for archival integrity and preservation quality.

Duplicated barcodes which the Library deem are unscannable will be returned to the vendor for resubmission, free of charge.

The Contractor shall return a copy of the binding ticket in hard copy, as well as electronic copies upon request. Adhesive is not permitted to affix binding tickets to the text block.

The Contractor’s system shall maintain a database of new and existing serial titles and for adding, deleting, and changing the binding record for serial titles and associated volumes. At contract termination, the Library reserves the right to request the Contractor’s database file covering Library materials in a standard data structure consistent with ANSI/NISO Z39.76-1997 Data Elements for Binding Library Materials for subsequent use by the Library.

In general, the Contractor shall comply with the methods and materials described in the ANSI/NISO/LBI Z39.78-2000 (R2018) Standard for Library Binding, hereafter referred to as NISO Z39.78 or notify the Library of any alternative substitution similar before proceeding with their methods and materials.

C.3.6. General Binding Requirements These specifications shall apply to all styles covered under this contract except where noted. Technical specifications (e.g., procedures) and material specifications (e.g., thread, covering materials, boards, adhesives, etc.) unless specified otherwise, shall comply with latest NISO Z39.78 standards.

If binder does NOT use a cloth covering material that meets the latest NISO Z39.78 standards, Contractor must notify the Library of the proposed material and must provide a sample. The Library will accept or reject w/in 45 days. One approved exception is made in advance:

SUMMIT™ covering is specifically acceptable as an alternative.

All paper covers must to be retained, unless otherwise specified. The thickness of all items shall normally be no greater than 64mm (2½").

C.3.6.1 Order Entry Upon receipt of any shipment, the Contractor shall verify that all items on the Library Shipment Report have been received. Any discrepancies are reported immediately via fax or email to the Library on an Error Report form, identifying program number, lot number, binding style, number of items per lot, and number of containers received. All binding tickets must be received and corrected as appropriate by the Contractor before processing materials. An electronic packing list is to accompany each shipment identifying each item shipped.

C.3.6.2 Mending When the Contractor discovers that mending is needed, the Contractor shall notify the Library for a decision on whether to proceed. If mending is required as a result of damage by the Contractor, the Library shall be contacted and furnished with an image of the item to determine next steps.

C.3.6.3 Method of Leaf Attachment

Decision Tree

j. PRINT AND

BIND

Defined as serial and book digital files needing print only or print and bind services. Paper stock and color will be selected by the Library. Volumes may require preservation photocopying/scanning prior to binding by the contractor.

Contractor must possess scanning capabilities including delivery options of electronic files and/or printing and binding in hard copy.

When the method of leaf attachment is not specified on the binding ticket, the Contractor shall select the method of leaf attachment in the following order:

(1) Recase;

(2) Sew-Through-Fold;

(3) Double-Fan Adhesive;

(4) Side Sew*; or

(5) Oversew*.

*The Contractor must notify the Library before processing materials with either of these leaf attachment methods. If a text block is sewn and the sewing intact, the item shall be recased. If serial issues are in signature formats, they shall be sewn-through-fold.

Double-fan adhesive shall be used when issues are already in sheets rather than signatures or when the text block has been adhesive bound previously.

C.3.6.4 Brittle paper The Contractor shall notify the Library in cases where the brittle condition of the paper precludes binding. The Library will determine whether to return the item(s) for examination or request a protective enclosure. The Contractor shall notify the Library if an item cannot be bound in the style specified.

C.3.6.5 Sew-Through-Fold.

In all cases, signatures shall be preserved (unless specified by the Library) by sewing-through-the-fold either by machine or by hand.

Sewing holes shall be made by punching rather than sawing. Linen tapes may be required if specified on the binding ticket. Tapes shall be spaced evenly between the head and tail of the book. The number of tapes shall comply with NISO Z39.78 7.2.1.1. When hand sewing is employed, all weak folds shall be reinforced and loose leaves hinged in with strips of Japanese tissue of appropriate weight for the material in hand.

C.3.6.6 Double-Fan Adhesive Binding.

Notching is permitted, no deeper than 2 mm (1/16"). The number of notches shall be the minimum required to enhance exposure to adhesive. The Contractor must exercise judgment in determining the frequency of notches by weighing such factors as size and weight of the item, and the calendaring or coating of the paper.

C.3.6.7 Milling

• Removing Adhesive:

In removing hot melt adhesive from publishers’ bindings or cleaning the backbone of the text block in preparation for binding, the Contractor shall take care to remove as little of the inner margin as possible (not more than 2 mm or 1/16") in order to allow for a possible rebinding at a later date. In cases where the Library has elected NOT to retain signatures, thick signatures shall be hand slit rather than milled.

• Spiral Bindings:

These bindings shall NOT be milled automatically in preparation for double-fan adhesive binding. Because the majority of these are new publications, the inner margins are sturdy enough to retain rather than trimming. The Library will screen those spiral bindings whose inner margins are too damaged to retain, indicating trim instructions on the binding ticket. If there is no instruction on the ticket to trim, the inner margin shall be retained.

C.3.6.8 Endpapers Material composition and structural design of endpapers shall comply with specifications in NISO Z39.78. As a security measure, all materials shall be bound using endpapers printed with the Library of Congress motif unless instructed otherwise.

C.3.6.9 Trimming A no-trim policy applies unless indicated on the binding ticket to trim.

UNDER NO CIRCUMSTANCES SHALL ANY ITEM BE TRIMMED TO THE EXTENT THAT PRINTED MATTER, THE CALL NUMBER OR OTHER CATALOGING INFORMATION (INSCRIBED ON THE VERSO OF THE TITLE PAGE OR ON THE PAGE

FOLLOWING) SHALL BE REMOVED IN ANY PART.

Folded Leaves Items identified through collation with folded leaves (e.g., maps) shall be handled carefully both to preserve folds and to prevent them from catching in the binding. If necessary, the folded sheets shall be set out with strips of permanent, durable paper to keep them from being bound in accidentally.

Security Devices After lining up the spine, the contractor shall affix a security device to the inside spine area and adhered to the case. This device is a permanent electro-magnetic tag on clear tape that has been approved for use with Library material.

Spine Lining The spine lining in all cases shall extend to within 6 mm (¼") of the head and tail and onto each board by 32 mm (1-¼").

The spines of all text blocks shall be lined with the spine lining cloth specified in NISO Z39.78. The spine of all items over 38 mm (1-½") thick that have been sewn through the fold or recased, and all other items over 64 mm (2-½") thick or that weigh more than 2.3 kg (5lbs.), shall be reinforced with an additional layer of material. This reinforcement shall consist of alkaline paper, 90 g/m² (basis weight: 60 lbs. per 500 sheets, 25" x 38"), or heavier, cut to the height and width of the spine.

Case Making Case construction shall follow the specifications in the latest NISO Z39.78.

All items processed as rounded and backed styles shall use the traditional or narrow hinge.

Wide hinges are used for flatback construction only.

Any building up or padding used in conjunction with stubbing shall consist of Ethafoam 220 as recommended in Boxes for the

Protection of Rare Books: Their design and construction (p. 1-4). All parts of the container construction shall be covered with permanent, durable paper, bookcloth, tyvek, library summit or similar alternative.

Lettering Lettering shall consist of personal/corporate authors; titles; variable information for serials (e.g., volume number, subseries, part);

location, collection or unit assignments; call numbers; and copy or set numbers.

Lettering shall be stamped legibly in white foil (unless otherwise directed) on the spine or the front cover, as specified by the

Library. The preferred font is Record Gothic; the Contractor shall seek approval from the Library to use another font.

Call Number Lettering: The following features apply to call numbers:

Left justification

Use of a slash-zero () to distinguish a zero from the letter “O”. The loop “O” is not used.

Use of a line break at a decimal point or a blank space in order to fit the call number on the spine.

Construction of call numbers:

• LOCATION - All caps

• SUBLOCATION - Upper & lower case

• LINE SPACE - A line space separates the Locations/Sublocations from the rest of the call number.

• CLASS - A space is added between the alphabetic and numeric portions (e.g., PH 635) to facilitate legibility. A line break precedes a decimal.

• CUTTER - Periods or decimals here are never dropped. They are critical to the interpretations and arrangement of Class and Cutter numbers.

• YEAR - Generally used with monographs

• ENUMERATION - Periods are dropped in abbreviation (e.g., “Bd 2"). This applies only to abbreviations.

• CHRONOLOGY - Displayed as year(s), then month(s).

• CAPTION - e.g., SUPPL

• COPY NUMBER - Upper & Lower case. “Copy” is used for monographs. “Set” is used for serials.

ASIAN

Japan Cage

PL 275

.A576 1993 Vol 1 Copy 2

MRR

Alc

Z 5813 .A51 Ed 126 Vol 1

Set 2

C.4.CONTRACT PERFORMANCE

C.4.1. Agency Inspection and Acceptance The COR or designee will inspect each item to verify absence of errors and defects in workmanship and to ensure the deliverables meet the requirements. The COR reserves the right to return items failing inspection to the Contractor for corrective binding at no additional cost to the Library. The COR will notify the Contractor within 20 days that items have failed testing and require necessary action. A lot shall not be invoiced via ipp.gov until all items have been returned from a full lot, verified and accepted by the COR.

C.4.2. Shipping and Shipping Documentation Shipment shall be at contractor’s expense. Shipments of bound materials shall be documented with shipment lists containing the number of items and indicating the lot and shipment date as directed by COR or designee.

The shipment lists shall contain numbers of objects (e.g. hard drives, CD’s, etc.) and filename lists recording file sizes and the date and time of creation information for each file.

C.4.3 Containers and Pallets The contractor shall provide containers and pallets to be used in the shipping and handling of materials to and from the contractor’s facility. Containers and pallets must meet the following specifications:

Containers – Must have an attached lid that can be fastened shut via zip-tie. Containers must have a minimum weight capacity of 45 lbs.

Size dimensions must allow for 30-36 containers on a 48 x 40 pallet stacked 5-6 rows high. Recommended size 22 (L) x 15.5 (W).

Pallets – Dimension 48x 40. Must be non-splintering. Pallets shall have 4-way forklift access with 9 legged support. Pallets must have a minimum fork weight capacity of 1200lbs. Wooden pallets may only be used when returning shipments of less than 18 containers.

Wooden pallets, when used, will not be returned to the contractor due to safety regulations.

C.5.ADDITIONAL INFORMATION

C.5.1 Place of Performance

All binding shall be performed at one of the Contractor’s facilities.

C.5.2. Place of Delivery

Place of Delivery (F.O.B. Destination) to Contractor

The Contractor shall pick up palletized containers of materials from the Library’s loading dock where they shall be loaded by Contractor staff onto the Contractor’s vehicle or carrier service for transport to the Contractor’s facility

Place of Delivery (F.O.B. Destination) to Library

Supplies and/or services shall be delivered F.O.B. destination to:

Library of Congress PPS, Freight Services, Madison Building Loading Dock, 100 C Street SE, Washington, DC 20540-4550, Freight Services telephone 202-707-5558

C.5.3. Hours of Operation

For the purpose of deliveries, the Library loading dock conducts business between the hours of 7:00 a.m. and 3:30 p.m. Mondays through Fridays, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

If the Contractor is delivering materials to the Library via company owned transport vehicle, then vehicle information must be provided to the COR prior to the scheduled delivery date. Company driver information must be submitted for security clearance 30 days prior to the first scheduled delivery date. See Section F, LC52.211-2 Deliveries to the Library of Congress, Capitol Hill Campus for details.

C.5.4 Government furnished property

Government furnished property and return of government property

All products produced under this contract shall belong to Library of Congress, including the proprietary rights therein. The contractor shall return to the Library all original materials in good condition.

Replacement of Damaged or Lost Items

If any materials are lost or damaged by the Contractor, the Contractor shall be assessed the full replacement cost of the item.

If contractor loses or destroys the furnished item and if materials exist that can be used to prepare a replacement, the contractor shall prepare or pay the cost of preparing a new copy. If no replacement is available, then contractor shall pay appraised market value.

In other cases, the Library may already hold a copy of the item. If so, and if the contractor loses or destroys the material originally furnished, the contractor shall prepare or pay the cost of preparing a suitable duplicate from the copy on hand. This duplicate or print will be used in production.

Contractor liability is in effect for the life of the contract plus 6 months.

C.5.5 Government Furnished Information

The Government will provide current specifications and industry standards throughout the life of the contract.

Paragraph/Ref. Gov’t Furnished Information Due

Attachment 1 Current Specifications and Industry Standards Throughout the life of the contract.

C.6. Key Personnel.

The following positions are considered key personnel:

Project Manager (and Alternate): The contractor shall provide a project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The project manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

Lead Conservator and or Preservation Administrator / Manager: The contractor shall provide a lead conservator who shall manage and supervise the binding work under this contract.

All key personnel positions (Project Manager/Alternate and Lead Conservator and or Preservation Administrator/ Manager) require a minimum of three years’ experience in the role.

C.7. Phase In/Phase Out Period.

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services after the 30-day phase in period.

030ADV24R0059 Section D

SECTION D - PACKAGING AND MARKING

SHIPPING INFORMATION – FOB DESTINATION

LC52.211-1 Deliveries

All deliveries submitted to the COR or the CO or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and Mail Stop/Room Number

b. Description of information/data/materials being submitted

c. Contract or IDIQ Number

d. Order Number

e. Date of Shipment

f. Itemized list of contents

g. COR Name at the Library

d. Contractor Name and Address

D.1 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee, 030ADV24R0059 Section D

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number,

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause)

030ADV24R0059 Section E

SECTION E - INSPECTION AND ACCEPTANCE

INSPECTION & ACCEPTANCE

Inspection and acceptance under this contract will be in accordance with FAR 52.212-4 - Contract Terms and Conditions – Commercial Items (Nov 2023).

030ADV24R0059 Section F

SECTION F - DELIVERIES OR PERFORMANCE

FAR Number Title Date

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.242-15 STOP-WORK ORDER AUG 1989

F. SCHEDULE OF EVENTS/DELIVERABLES

Paragraph Deliverable Due date/Payment schedule

C.3.1. Serials and monographs Six week turnaround from pickup

C.3.1. Rush items Four week turnaround from pickup

C.3.3; C.3.6. System Support and Binding Tickets As requested by Library, the Contractor will provide within two return shipments

C.3.7. Transmittal Error Report The Contractor will provide the error report to the COR on the day of receipt at contractor’s facility

C.3.7. Shipment Report, and Error Report Due with each shipment - delivered every ten (10) workdays

C.3.7. Packing List Email digital copy to COR every ten (10) workdays

C.4.2 Invoice Invoice submission due 7 days after delivery/ Payment within 30 days

C.4.4 Containers and Pallets As Requested by the Library

C.5.3 Delivery and Pick Up Loading Dock hours are between 7:00am and 3:30pm

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: Contractor Facility.

The overall period of performance shall be as stated in section B.

The Contractor shall be available via telephone and/or email between the hours of 8:00 am and 4:30 pm Monday-Friday during normal government workdays to provide ongoing support for the automated system.

030ADV24R0059 Section F

For the purpose of deliveries, the Library loading dock conducts business between the hours of 7:00 a.m. and 3:30 p.m.

Mondays through Fridays, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

030ADV24R0059 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Zwahlen, Jennifer

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-0925

Email: jzwa@loc.gov

Library Contract Specialist: Carroll, Lianne

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 893-1585

Email: lcarroll@loc.gov

Library Contracting Officer Representative: Provided at time of award

Address: Provided at time of award

Phone: Provided at time of award

Email: Provided at time of award

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Provided at time of award

Provided at time of award

Provided at time of award

030ADV24R0059 Section G

Phone:

Email:

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery and successful performance of all work processed in accordance with Section C at the unit prices in Section B of this contract. Invoices must breakdown cost of each item by CLIN line and reference the task order number. Individual orders may have their own schedules of payment.

030ADV24R0059 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

030ADV24R0059 Section H

H.3 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

(End of Clause)

H.4 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Project Manager TBD

Project Manager (Alternate) TBD

Lead Conservator TBD

030ADV24R0059 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR Number Title Date

52.203-3 GRATUITIES APR 1984

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION

JUN 2020

52.232-25 PROMPT PAYMENT JAN 2017

52.233-1 DISPUTES MAY 2014

52.242-13 BANKRUPTCY JUL 1995

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-9 USE AND CHARGES APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY

2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved]

[] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111– 117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023)…