030ADV24R0043.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV24R0043 05-23-2024

Zwahlen, Jennifer (202) 707-0925 06-27-2024

12:00 EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress 101 Independence Ave SE 101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

Zwahlen, Jennifer

030ADV24R0043

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Section E – Inspection And Acceptance

SECTION F - DELIVERIES OR PERFORMANCE

F.1 DELIVERY SCHEDULE

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (AUG 2023)

H.6 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

030ADV24R0043

I.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

I.5 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.6 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.7 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.8 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.9 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

L.2 52.237-1 SITE VISIT (APR 1984)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV24R0043 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT ________________

Keyboard Video Mouse (KVM) System Replacement (Sections C.3.1- C.3.4.6) Contract Period: Base POP Begin: 09-15-2024 POP End: 03-14-2025

0002 1.00 YR _______$0.00____

_______$0.00____

System Warranty (Not Separately Priced) Contract Period: Base POP Begin: 03-15-2025 POP End: 03-14-2026

0003 1.00 YR ________________

Extended Warranty (Option Year 1) Contract Period: Option 1 POP Begin: 03-15-2026 POP End: 03-14-2027

0004 1.00 YR ________________

Extended Warranty (Option Year 2) Contract Period: Option 2 POP Begin: 03-15-2027 POP End: 03-14-2028

0005 1.00 YR ________________

030ADV24R0043 Section B

Extended Warranty (Option Year 3) Contract Period: Option 3 POP Begin: 03-15-2028 POP End: 03-14-2029

GRAND TOTAL ________________

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm-Fixed-Price contract.

(End of Clause)

030ADV24R0043 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK

C.1 BACKGROUND

The National Audio-Visual Conservation Center (NAVCC) unit of the Library of Congress (LoC) acquires, preserves, and provides access to the world’s largest collection of films, television and radio broadcasts, videos, and sound recordings.

The NAVCC is an audiovisual preservation and digitization facility located on the Packard Campus in Culpeper, VA. The campus contains a 415,000-square-foot facility which houses an audiovisual digitization laboratory, a film preservation laboratory, physical storage for all types of audio-visual media (including vaults for nitrate film), multi-petabyte-capacity data center for storage of digital files, screening and listening rooms, a large theater, an audio listening theater, and workspace to support the Center’s programs and operations.

KVM systems are used in workplaces where control of several Computer/Server devices is shared among operators. A KVM system also allows monitoring and control of many devices from one location, allowing operators to maximize productivity by accessing several devices at one time without moving from their positions. A typical KVM system consists of hardware located at the Computer/Server, Operator position, and a Switch position. Cabling (either copper or fiber) connects these devices together and each user connects and manages devices according to their job function. The NAVCC was designed with KVM system connectivity and has had an additional system installed to accommodate growth.

Both these systems are now well past their working lifetimes and support and spares are no longer available. KVM systems are integral to the workflow of all 3 digitization laboratories at the NAVCC and maintaining high targets for collections digitization.

NAVCC needs to replace its existing AVOCENT and Raritan KVM systems that serve the digitization process as well as computer/server control functions. The KVM system will be capable of at least 3 multi-viewer outputs capable of displaying at least 8 configurable desktop outputs. The system will include the installation of new cabling required to allow the systems to operate seamlessly within the NAVCC. The KVM system will be designed to operate separately from the existing IT data-network infrastructure (i.e., Traditional KVM)

C.1.1 KVM HISTORICAL BACKGROUND

Section 3.2.2 (below) calls for the project to be broken into 4 stages. Stage 1 is the preliminary design phase. The inclusion of this requirement is due to the field conditions related specifically to the Keyboard Video Mouse (KVM) replacement. The lack of existing “As built” documentation and the requirement for the new system to be installed during the operation of the lab makes it necessary for the Contractor to document the existing system to create a design solution that meets the installation needs of the video lab.

C.2 SCOPE

The Contractor shall provide a KVM switch that allows operators around the NAVCC to access and control the various equipment. The Contractor shall also provide the installation and configuration of uninterruptable power supply (UPS) units for new KVM hardware.

Please see Attachment J2 – System Diagram and Attachment J3 – Equipment Spreadsheet for reference and quantities

C.3 REQUIREMENTS

The Contractor shall provide the following:

C.3.1 Project Management and Project Kickoff Meeting

The Contractor shall deliver and manage a project plan that is compliant with the standard for project management (ANSI/PMI 99-001-2021, which is available for purchase at the following link—PMI PMBOK-2021 - A Guide to the Project Management Body of Knowledge (PMBOK Guide) - Seventh Edition (English) (ansi.org)). This shall be delivered no later than the kickoff meeting. When determining whether a project-management plan contains adequate treatment of the planning-performance domain, the project work-performance domain, and the delivery-performance domain, the Library references the PMI's Guide to the PMBOK 7th edition.

The Contractor shall schedule a Project Kickoff Meeting with the Contracting Officer Representative (COR) and any necessary Library stakeholders identified by the COR, within seven (7) calendar days from the period of performance start date. Upon completion of the kickoff meeting, the Contractor shall tailor the draft project management plan based upon information gathered from stakeholders during the meeting. The final project-management plan must include a project management schedule, which shall be maintained by the Contractor in coordination with the COR. Contractor must provide schedules in Microsoft Project format as this is the system the Library uses. These items shall be due to the COR within the timeframe agreed to during the Kickoff Meeting and must be accepted, in writing, by the COR before the Contractor proceeds with the remainder of the requirement.

Throughout the installation, testing, and commissioning phase of the requirement, the Contractor shall provide the COR with written weekly status reports that address any progress, setbacks, or successes in relation to the project management plan.

C.3.2 Systems Engineering, Design and Documentation.

The Contractor shall provide the following systems engineering and design services, including producing the documentation required to construct the system and final design documents matching the Library's CAD, cabling, and system documentation standards per Attachment J1 – NAVCC Documentation Standards.

C.3.2.1 Conduct Design Phase Kickoff Meeting

The Contractor shall site survey existing installation prior to scheduling a meeting with stakeholders identified by the COR to review requirements and determine the fabrication and installation intent, the functional intent, and the quality intent.

Contractor must schedule and provide the agenda for the kick-off meeting.

C.3.2.2 The Contractor shall deliver the system design package in four stages:

1. Stage One: Preliminary Design Package

a. Review of existing KVM system, locations, and connected system

b. Preliminary (1 line) drawings

2. Stage Two: System Design Package Review and Comments

The Contractor shall schedule, develop an agenda for, and manage a meeting to review the system design package with the COR and any necessary stakeholders identified by the COR. The Contractor shall incorporate comments and feedback received during the meeting into a final system design package due to the COR after the review meeting. The Contractor shall not proceed to task C.3.3 without written approval to build from the COR.

3. Stage Three: Approval-to-build package

The package that documents the system to be built shall include:

a. CAD drawings in AutoCAD 2013 compatible format

b. IP addressing requirements.

c. Power requirements

d. Draft master equipment list (MEL) including specifications and make/model numbers of the equipment specified for purchase.

e. Draft Integration Master List (IML)

f. Commissioning Test Plan (See C.3.3.5)

g. Draft User Acceptance Test Plan (See C.3.4)

4. Stage Four: As-built final documentation

The Contractor shall deliver a system design package documenting the installed systems as built that includes:

a. Drawings indicating signal paths and logical sub-systems, if applicable, following the drawing standards specified in Attachment J1 – NAVCC Documentation Standards.

b. Final master equipment list (MEL) including specifications, makes, models and serial numbers. For equipment that has software installed, the system OS version and build numbers, and final installed software version, build numbers and license numbers.

c. Final Integration Master List (IML)

d. Requirements traceability matrix (RTM) Documentation

e. Copies of all software installed on the systems purchased.

C.3.3 Systems, Integration, and Installation

Prior to installation of equipment at the Library, the COR must approve the MEL & IML design deliverables in writing. No equipment shall be provided to or installed at the Library until the MEL & IML design deliverables are approved in writing by the COR. The design package must be submitted and approved in its entirety unless certain equipment and/or supplies require long lead times. The COR, at their discretion, may approve MEL and/or IML design deliverable(s) requiring long-lead times before the "Approval to build package" has been approved in its entirety

Contractor shall not be authorized to purchase hardware until the design phase is completed and approved by the COR.

The MEL and IML design phase are approved before Hardware purchase – Phase 2

C.3.3.1 Performance requirements for equipment acquisition and integration:

Integration and installation of the KVM System shall include the following:

APC UPS'

The Contractor shall install or develop an uninterruptable power supply (UPS) performance to be sufficient for the equipment to operate for a minimum of 10 (ten) minutes after a power outage. NAVCC uses APC 5kV A UPS' for this type of equipment. The Contractor shall provide APC 5kV A UPS' in sufficient quantity to allow the KVM system to operate for the minimum 10 minute period. Power strips shall be provided for distribution of the power from the UPS to the attached devices.

KVM Switch

NAVCC requires a centralized KVM switch system that will allow remote users not located directly next to the equipment to control the equipment using 1RU rack mounted KVM trays and desktop stations. The KVM switch shall be IP-based and must have a minimum of 85 inputs and 28 outputs installed. Encoders shall also be accessible via an adjacent located KVM rackmount system at the same time as the central KVM switch.

Please see Attachment J3 Equipment Spreadsheet for equipment quantities and types

C.3.3.2 Site preparation.

Site preparation activities shall include the installation of cables ("cable pulls") and pre-testing the cable system.

When pulling cables:

a. All cables must be marked with the cable number label as specified on the design drawings. Cable numbers are assigned by NAVCC personnel and maintained in the NAVCC cable database. See the Attachment J1 – NAVCC Documentation Standards.

b. Cable number labels shall be placed at both ends of each cable and must be replaced with permanent cable markers when cables are cut and terminated permanently. Permanent Cables shall include source and destination information as per Attachment J1 – NAVCC Documentation Standards.

c. Once cables are pulled, they must be tested for continuity and integrity to assure that all cables are properly labeled and have not been damaged or internally shorted.

d. Contractor must submit test results for cables that include identification of each cable, continuity and conductor mapping, resistance, impedance, length and shielding. Should fiber cabling be used, Contractor must submit to the COR an Optical Time Domain Reflectometer (OTDR) report for each fiber.

C.3.3.3 Pre-assemble and shop test the system

The Contractor must test system components. At the Contractor’s discretion, they have the option to first pre-assemble and test the cabling off-site.

C.3.3.4 Perform site installation, integration testing, and system commissioning

The Library will provide supervision and technical resources shall be on-site to allow a smooth and continuous installation process.

The Contractor shall perform integration testing and commissioning in accordance with the Contractor’s Commissioning Test Plan. Integration testing and commissioning shall include:

a. Verify that all equipment has arrived and is installed per specifications, and provide a list to the Library of all equipment, complete with model numbers, serial numbers, and software/firmware versions where appropriate.

b. Power on all equipment, perform configurations, and verify the intended functions.

c. Verify signal paths for all field terminated wiring.

d. Provide verification documentation on cabling and fiber as necessary.

e. Confirm that the data transmission paths are installed, configured, and working properly.

f. Verify successful control systems operation.

Following completion of integration testing and system commissioning, the Contractor shall deliver documented test results to the COR.

C.3.3.5 Removal of current system cabling

Contractor shall make best efforts to pull back obsolete cabling to the extent possible in coordination, onsite, with the COR.

C.3.4 The Contractor shall support user-acceptance testing (UAT)

The library shall conduct user-acceptance testing. The objective of UAT is to assure that the design intent and technical requirements of the project have been contractually met. This is accomplished by verifying the quantitative aspects of the system and the individual components, and by ensuring optimization of the overall system's functionality for the end user. The Contractor must be present during UAT to enable efficient and effective communication, resolution of identified issues, and in order to accurately prepare the UAT report (C.3.4.4). Additionally, the Contractor shall:

C.3.4.1 Coordinate and schedule UAT with the COR.

The Contractor shall schedule UAT with the COR with ten (10) business days advance notice.

C.3.4.2 Support UAT completion

All documentation shall be available in draft or near-final form during UAT. If any documentation is unavailable during UAT, the Contractor shall note this accordingly in the UAT Report (C.3.4.4) If crucial elements are not available, such as final as-built drawings or software for digital signal processing and control equipment, the Contractor shall not proceed with UAT.

The Contractor shall provide a physical inventory of all items acquired for the base year (make, model, serial number, any other descriptive information), which shall be compared to the specification requirements, submittals, and as-built equipment list (including serial numbers), to include equipment, racks, grounding bars, and power distribution units. A copy of this inventory shall be a required document deliverable which must be provided to the Library.

The Contractor shall demonstrate system function and performance in a way that is thorough and technically accurate.

C.3.4.3 Resolve issues identified on the final punch list.

As a result of the UAT, the COR will compile a list of stakeholder responses and comments addressing any items in need of resolution before proceeding with the remainder of the work. This final punch list shall include all system deficiencies discovered, along with the possible resolution of each deficiency, the party responsible for each item, and the due dates for completion of each item. Should the Contractor note any items in need of resolution that the COR and the Library stakeholders did not identify, the Contractor must alert the COR of its need for inclusion on the final punch list. The Contractor shall address each item on the list and inform the COR upon completion of all items. The COR will review the list to ensure completion and accept the deliverable, in writing, before the Contractor may proceed with UAT finalization and training preparation.

C.3.4.4 Prepare the UAT report.

Contractor shall prepare the UAT report according to the following content specification outline:

a. Project identification, scope, and specification

b. Executive summary of findings

c. Commissioning test results

d. Results of all objective tests

e. Results of all subjective tests

f. Description of any work that is determined to be outside of original scope

g. Any other remaining issues to be resolved after commissioning.

h. Lessons learned on the project.

i. List of technical references used.

j. Physical inventory list used during UAT.

The completed UAT report must be submitted to the COR and any COR feedback must be integrated as needed.

The COR shall provide written acceptance of the report before the Contractor begins preparing for and executing the system training.

C.3.4.5 Train the Users.

Contractor shall provide a total of 2 user instruction sessions and 1 system administration instruction session after the end of UAT.

The Contractor, in coordination with the COR, shall determine the duration of the training. The Contractor-provided training must provide NAVCC personnel with a foundational understanding of the KVM system functions and operations guide. The training must include a time for questions and answer, repeat review, and other follow-up at the end of the training.

C.3.4.6 Sign-off and start the warranty period.

The requirements for final project sign-off are listed below:

a. UAT is complete.

b. All punch list items are satisfactorily completed, per the COR’s written acceptance.

c. All documentation, including final "As-Built" system drawings, must be delivered to the COR.

d. Training requirements must be completed.

The manufacturer warranty periods must begin on the date of the COR's project sign-off and written acceptance of all prior deliverables and shall constitute completion of the base year project system acquisition, integration, and commissioning services.

C.3.4.7 Warranty

The Contractor shall provide warranty support for the acquired and commissioned KVM system under this contract. The cost of the base-year warranty shall be included in the total price of the system.

This warranty must begin during the base year of the contract upon the successful completion of installation, testing, and commissioning for use and optionally extend for three additional years.

Should the devices experience hardware issues, the Contractor must troubleshoot any problems within a 24-hour response time. If a replacement part is required, the Contractor must provide it within 2 business days of reporting the problem. The Library prefers advanced replacement, defined as sending the replacement part prior to the Library returning the replaced part.

C.4 GOVERNMENT-FURNISHED PROPERTY (GFP)

The Library will provide the following to support encoder installation and configuration:

C.4.1 Equipment racks are already provided in the NAVCC space.

C.4.2 The Library will provide power outlets. The Contractor shall provide all UPS, PDUs, and power-distribution cabling.

C.4.3 The Government will provide the following before the start of performance:

C.4.3.1 LOC Title Block in AutoCAD (.dwg) format to be used for all drawings. If an existing drawing does not have the current title block, the contractor shall insert the current title block into the updated drawing in place of the existing title block with information inserted into the current LOC Title Block.

C.4.3.2 The current version of existing NAVCC AutoCAD (.dwg) drawings identified as necessary for informational use or required updating during the project.

C.4.3.3 The Contractor shall not begin work until the POP start date.

C.5 CONTRACTOR PERSONNEL

Contractor must identify any personnel assigned to work on this requirement during the system-installation phase, and provide this information to the Library at the Project Kick-off Meeting. For security and administration purposes, personnel names and contact information shall be confirmed with the COR no later than 5:00pm Eastern Time on the business day preceding an on-site visit.

C.6 DELIVERABLES

The Contractor shall invoice for payment upon successful completion, as indicated by the COR’s written acceptance, of each of the deliverables enumerated below. Prices must not exceed the Contractor's prices in Attachment J4 - Pricing Spreadsheet.

SCHEDULE OF DELIVERABLES

Deliverable No.

Reference Paragraph

Service/Deliverable Invoice

1 C.3.1 Project Plan Not separately priced / Due within 7 days of period of performance start date

2 C.3.1 Kick-off Meeting Not separately priced / Due no later than 7 days after period of performance start date

3 C.3.1 Weekly status reports Not separately priced / Ongoing throughout installation, testing & commissioning phase

4 C.3.2.2 At completion of IML Field Condition Services.

Contractor shall invoice for IML field conditions services TBD per contractor proposal

Price IAW Attachment J4

5 C.3.3.4 Phase 2 Design complete, upon delivery of equipment onsite.

The Contractor must submit invoice for equipment delivered IAW with SOW and Attachment J4.

Price IAW Attachment J4

6 C.3.4.6 Completion of the phase 4 including delivery of as-built documentation

The Contractor must submit invoice which must include IML Labor and materials upon final written acceptance by COR.

Price IAW Attachment J4

(End of the Statement of Work)

030ADV24R0043 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

030ADV24R0043 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Section E – Inspection And Acceptance

Inspection and acceptance shall be in accordance with paragraph (a) of Federal Acquisition Regulation (FAR) 52.212-4 Terms and Conditions – Commercial Items

(End of Section E)

030ADV24R0043 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 1.00

0002 1.00

0003 1.00

0004 1.00

0005 1.00

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Primary Place of Performance: National Audiovisual Conservation Center

19053 Mt. Pony Road

Culpeper, Virginia 22701

Alternative Place of Performance: Contractor’s facility (as determined to be appropriate)

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

FAR Number Title Date

52.242-15 STOP-WORK ORDER AUG 1989

030ADV24R0043 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Jennifer Zwahlen Phone: +1-202-707-0925 Email: jzwa@loc.gov

Library Contract Specialist: Nikolas Wellstead Email: nwellstead@loc.gov

Library Contracting Officer Representative: TBD Phone: TBD Email: TBD

Contractor Contract Administrator: TBD Phone: TBD Email: TBD

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified pursuant to the standards and acceptance criteria defined in this contract.

030ADV24R0043 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (AUG 2023)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress has a contractor employee fitness program, which includes background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public including information determined to be Controlled Unclassified Information (CUI) to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations.

(1) Any access to non-public Library facilities, Library information technology systems, or non-public Library information will require completion and successful vetting of a security application request (release forms, fingerprints, and, if applicable, a full background investigation). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received.

(2) The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems and/or non-public Library information.

(3) To facilitate the fitness determination, contractors shall submit complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP https://www.dcsa.mil/Systems-Applications/NBIS-eApp- NBIS-Agency/) as provided by the Personnel Security Division. Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received.

(4) The contractor will ensure the Library’s Personnel Security Division is notified of all changes to personnel performing work on this contract. The Personnel Security Division can be notified at the following email address:

PSD@loc.gov and contacted via phone at: (202) 707-5618.

(5) The fact that the Library may conduct background investigations on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct.

(6) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness. In such cases, the Contracting Officer or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from the premises.

(End of Clause)

H.6 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

030ADV24R0043 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

I.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the period of performance’s expiration date.

(End of Clause)

I.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the period of performance’s expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.233-1 DISPUTES MAY 2014

52.232-25 PROMPT PAYMENT JAN 2017

52.243-1 CHANGES—FIXED-PRICE AUG 2018

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS ALTERNATE I (JUN 2010) DEC 2010

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-9 USE AND CHARGES APR 2012

I.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB

2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved]

[] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111– 117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L.

117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C.

2313).

[] (14) [Reserved]

[] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved]

[] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2023) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[] (25) 52.219–27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

[] (26) (i) 52.219–28, Post-Award Small Business Program Representation (FEB 2024) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (27) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

[] (28) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

[] (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (30) l(26) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

[X] (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[X] (32) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (FEB 2024) (E.O. 13126).

[X] (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (34)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (35)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JUL 2014) of 52.222-35.

[X] (36)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[] (ii) Alternate I (JUL 2014) of 52.222-36.

[X] (37) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[] (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (40) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[] (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (42) 52.223-11, Ozone-Depleting Substances and High Global…