AMENDMENT 0001 - 030ADV24Q0117_04032024.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV24Q0117

04-03-2024

X

X X

See CONTINUATION Page

X 1

See BLOCK 14 ADDENDUM

Samuel, Ramon

BLOCK 14 ADDENDUM

The purpose of Amendment 0001 is to amend the SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS as indicated in the strikethrough deletions and red text additions.

030ADV24Q0117 0001 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Section L - Instructions to Offerors

L.1 Clarifications and Questions Inquiries concerning any areas that require clarification or correction must be submitted in writing via email to Olexiy Levchuk at olevchuk@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov no later than, 12:00:00 (Noon) EST on April 9, 2024. Questions received after this time may not be answered. Answers to questions of a substantive nature will be posted as an amendment to the solicitation.

L.2 Submission of Proposals All proposals must be submitted electronically via email to Olexiy Levchuk at olevchuk@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov, no later than the response date specified in this solicitation. Offerors must comply with the submission instructions in this solicitation. If the proposal does not comply materially with the submission instructions, the Library reserves the right at its discretion to determine that the offeror is ineligible for award.

Email Submission Requirements: The email must include the solicitation number 030ADV24Q0117 in the subject line.

The maximum file size allowed through the Library’s email system is 20MB. In addition, certain files might need to undergo a conversion to be accepted by the Library’s servers. This conversion increases the file size by 30% to 40%, therefore, please take this into consideration, when determining file sizes. The Library’s email system cannot accept files greater than 20MB. If needed offeror may send the proposals in multiple emails but must ensure they are all clearly identified.

Offeror must not submit zipped or locked files.

L.3 Content of Proposals

Offeror must submit a proposal package that includes two separate electronic files as described below. Each file must include the solicitation number and UEI number. The Technical Proposal must not refer to pricing.

Volume 1 - Technical Proposal Volume 2 - Price Proposal

I) Technical Proposal The Technical Proposal shall address all requirements of the solicitation and must not refer to or include price. Offeror shall provide the following information for this section:

A. Minimum Requirements:

The offeror shall demonstrate a proven track record producing audiovisual presentations for at least three (3) no more than five (5) creative and engaging exhibitions in major museums or cultural institutions within the last five (5) years.

i) For each described project above offeror shall provide a list of projects, descriptions and photographs of the projects, describe the specific types of services provided, date(s) of performance and total dollar amount of the contract and the information must be clear as to whether the work was performed as the prime or subcontractor. Offeror must demonstrate how offeror’s experience providing the services described for each effort shows offeror is capable of providing the services identified in this solicitation.

ii) In addition, offeror must provide up to five (5) at least three (3), and no more than five (5) video clips of their work (up to 2 minutes each) as described below that are related to or associated with offeror's project examples.

Video Clip Submission Instructions: Each video clip must not be more than 2GB and the runtime must not exceed two (2) minutes. For video clip uploading instructions, Offeror shall send an email to Olexiy Levchuk at olevchuk@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov no later than 12:00:00 (Noon) EST on April 12, 2024. The email must include the subject line: "Solicitation 030ADV24Q0117 - Video Clip Submission Instructions Request". Emails that do not include this subject may not receive a response. The Library will respond to the email and provide instructions on how to upload the video clip(s) to the Library’s space on box.com and file names. Offeror must use the file names provided and shall not use its company’s name in naming the files uploaded. Offeror must not view other files uploaded. Offeror must upload the video clip by the response due date specified in this solicitation (see Submission of Proposals above). The Library will not return the video clips.

The examples offeror provides in response to this section must be used for the Corporate Experience section as well.

However, offeror’s must provide information for both sections of the (Minimum Requirement and Corporate Experience) in offeror’s Technical Proposal.

B. Technical Approach:

i) Offeror shall describe with text and visuals offeror’s approach for fulfilling the requirements in the statement of work (Section C of this solicitation).

ii) Offeror shall provide a work plan on how offeror will provide all services required in this solicitation.

Offeror must show a thorough understanding of the requirements of this solicitation. Offeror must not simply restate the Statement of Work. Offeror’s proposal may be determined unacceptable if offeror simply restates the Statement of Work.

C. Management Staffing Approach:

i) Offeror shall provide a management and staffing plan, which includes an organizational chart that includes all personnel that will provide services under this contract (including titles). The management and staffing plan shall show the quality aspects for the execution of the contract, line of authority and relationships with subcontractors, if applicable. The management and staffing plan must clearly describe proposed staff and how the contract will be effectively managed.

ii) Offeror shall provide the resume for the Key Personnel, described in Section C. The resume must highlight experience providing services similar to the requirements of this solicitation.

iii) If subcontracting is contemplated, offeror shall provide information for all work that will be subcontracted under this contract and provide information on how offeror will manage the subcontractors. Offeror shall provide examples of projects offeror completed with the subcontractor, as applicable.

D. Corporate Experience:

(i) Offeror shall provide a narrative summary (NTE 1,000 words) and visuals of completed work for at least three (3) no more than five (5), successfully completed exhibitions of comparable size and scope. The projects must have been completed within the last five (5) years of the issuance of this solicitation. If possible, offeror should include concept design rendering(s) and final photograph(s) for each project. The information must be clear as to whether the work was performed as the prime or subcontractor.

The narrative must include the following for each project:

(a) Project name and description of services provided;

(b) Customer name and address;

(c) Contract number, period of performance and total dollar amount;

(d) A narrative description of how the experience on the project demonstrates offeror has the experience to provide services described in the Statement of Work in Section C of this solicitation and for projects of similar size as being solicited under this solicitation;

(ii) If offeror is proposing subcontracting offeror shall provide the relevant and recent experience that the subcontractor(s) completed within the last five (5) years, for the services that will be provided by the subcontractor.

(iii) Offeror shall describe its experience managing subcontractor(s) and how the relationship provided quality services to the customer.

(iv) Offeror shall provide a narrative on how offeror will handle multiple commitments of staff, offeror’s approach to handling challenges that may be encountered while providing services under this contract, and guarantee quality assurance.

E. Past Performance Offeror shall send the Past Performance Questionnaire attached at J-3 to all the customers described in the Corporate Experience section. It is the offeror’s responsibility to ensure that the form is completed and returned by the customers directly to Olexiy Levchuk at olevchuk@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov by the response date and time specified in this solicitation.

Forms received late or submitted by offerors directly to the Library will not satisfy the requirement for blind customer information and will not be accepted. References must not copy offeror or offeror’s agents on the past performance questionnaire email as the requirement is for blind customer information.

II) Price Proposal

1. Price Schedule: Offeror shall provide a firm fixed price in CLIN 001 in Section B and provide prices for each deliverable in the Attachment J-2. Proposals that do not provide prices for each deliverable (excluding the deliverable marked as Not Separately Priced (NSP) will not be accepted.

2. Offeror shall provide a signed copy of the SF 1449 form and the first page of all amendments.

End of Document

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS