030ADV23R0044 Attachment J1 - Catering Requirement.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 030ADV23R0044
- Issued by
-
Library of Congress
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| File | Type | Posted |
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| Questions and Answers.docx | DOCX document | |
| 030ADV23R0044 final.pdf |
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Catering Price Plan
| SUNDAY, June 23, 2024 | To calculate Total Evaluated Price, Offeror shall fill in Price Estimate for 180 persons. | Quantity Estimated Number for Conference | |||||
| TIME | EVENT | CHOICE OF MENU | No. of Guests | Price per Person | Price if 180 attendees | ||
| 6:00 – 8:00 pm (TBD) | Reception | 300 tickets – two each per person for their choice of beverage | 300- 360 tickets for 150-180 guests | Breakfasts | 3 | ||
| Beverages for the reception | Beverage Stations | 6 | |||||
| 6:15pm – 7:45pm | Food for reception | TBD-Heavy Hors D'Oeuvres* | 150-180 | A.M Breaks | 3 | ||
| P.M. Breaks | 3 | ||||||
| Reception | 1 |
| Directors Luncheons | Up to 2 | ||||||
| (max 12-15 people per luncheon) | |||||||
| Monday, June 24, 2024 | *ALL Food and Beverage items for the conference will be finalised in pre-conference discussions between Contractor and Library representative, as noted in Section C.3.7 Catering Services. Final selections will be based on Offeror's proposed menus, but some variation may be agreed upon by both parties. | ||||||
| TIME | EVENT | CHOICE OF MENU | No. of Guests | Price per Person | Price if 180 attendees | ||
| 7:30 – 8:30 am | Breakfast | TBD* | 150-180 |
8:30 – 12:30 pm Beverage Station Coffee, tea, and selection of soft-drinks 150-180
11:00 am- 11:15 am Break TBD* 150-180
| 12:00pm-1:30pm | Director's Working Luncheon | TBD-sit down luncheon* | |
| 2:00 pm –4:45pm | Beverage Station | Coffee, tea, and selection of soft-drinks | 150-180 |
4:00 pm – 4:15 pm Break TBD* 150-180
| Tuesday, June 25, 2024 | |||||
| TIME | EVENT | CHOICE OF MENU | No. of Guests | Price per Person | Price if 180 attendees |
| 7:30 – 8:30 am | Breakfast | TBD* | 150-180 |
8:30 – 12:30 pm Beverage Station Coffee, tea, and selection of soft-drinks 150-180
| 10:30 am-10:45 am | Break | TBD* | 150-180 |
| : |
| 12:00pm-1:30pm | Director's Working Luncheon | TBD-sit down luncheon* | |
| 1:45 pm- 4:00 pm | Beverage Station | Coffee, tea, and selection of soft-drinks | 150-180 |
| 4:00 pm- 4:15 pm | Break | TBD* | 150-180 |
| 6:30 pm- 8:00 pm | Break | TBD* | 150-180 |
| Wednesday, June 26, 2024 | |||||
| TIME | EVENT | CHOICE OF MENU | No. of Guests | Price per Person | Price if 180 attendees |
| 7:30 – 8:30 am | Breakfast | TBD* | 150-180 |
| 8:30 – 10:00 am | Beverage Station | Coffee, tea, and selection of soft-drinks | 150-180 |
| 12:00pm-1:30pm | Director's Working Luncheon | TBD-sit down luncheon* | |
| 11:15 am- 11:30 am | Break | TBD* | 150-180 |
| 1:30 – 4:00 pm | Beverage Station | Coffee, tea, and selection of soft-drinks | 150-180 |
| 4:00 pm- 4:15 pm | Break | TBD* | 150-180 |
| Thursday | |||
| TIME | EVENT | CHOICE OF MENU | No. of Guests |
| 7:30 – 8:30 am | Breakfast | Chilled Fresh Fruit Salad, croissants, Yogurt, House Made Granola, Steel Cut Oatmeal, eggs benedict, buttermilk waffles sausage | 80 |
8:30 – 10:00 am Beverage Station Coffee, tea, and selection of soft-drinks 80
10:00 am- 10:15 am Break 80
| pm | Beverage Station | Coffee, tea, and selection of soft-drinks | 80 |
| 2:30 pm-2:45 pm | Break | Scones, Assorted Pastries, Assorted Tea Sandwiches | 80 |
Solicitation 030ADV23R0044 Attachment J1 - Catering
Sample Menu
| SUNDAY | Food Selections Shown are for Prior Year Conference | ||
| TIME | EVENT | CHOICE OF MENU | The food plan for 2024 pricing is on Tab 1 |
| 7:30 – 8:30 am | Breakfast | Fresh Seasonal Sliced Fruits and Berries | |
| Assorted Breakfast Pastries | |||
| Poached egg over artichoke | |||
| Cinnamon -apple filled breakfast crepes | |||
| Chicken apple sausage | |||
| Maple-cured ham |
8:30 – 10:00 am Beverage Station Coffee, tea, and selection of soft-drinks
| 11:15 am- 11:30 am | Break | Scones, Assorted Pastries, Assorted Tea Sandwiches |
| 1:30 – 4:00 pm | Beverage Station | Coffee, tea, and selection of soft-drinks |
| 4:00 pm- 4:15 pm | Break | Large Chilled Shrimp, Smoked Salmon, Oysters, Cocktail Sauce, remoulade, Lemon wedges |
| 6:00 – 8:00 pm | Reception | 300 tickets – two each per person for their choice of beverage |
| Beverages for the reception | ||
| 6:15pm – 7:45pm | Food for reception | Reception Food is typically reflective of the cuisine of the conference city. |
| Past conferences featured items such as: (Vegetable Pot stickers, Spring rolls, Dumplings, Paella Bar- San Francisco) and Shrimp, seafood, etc. –Newport. | ||
| Dessert Option: | ||
| Strawberry Shortcake Station |
| Monday | ||
| 7:30 – 8:30 am | Breakfast | Chilled Fresh Fruit Salad, Fruit Muffins and Zuchini Bread, House Made Granola, Steel Cut Oatmeal, Tomato,Spinach, Asparagus Frittata |
8:30 – 12:30 pm Beverage Station Coffee, tea, and selection of soft-drinks
11:00 am- 11:15 am Break Pastry Chef’s selection of miniature French pastries, macaroons, assorted tea cookies
2:00 pm –4:45pm Beverage Station Coffee, tea, and selection of soft-drinks
4:00 pm – 4:15 pm Break Scones, Assorted Pastries, Assorted Tea Sandwiches
| Tuesday | ||
| TIME | EVENT | CHOICE OF MENU |
| 7:30 – 8:30 am | Breakfast | Create your own Huevos Rancheros-Scrambled eggs, Cheddar Cheese, Salsa, Breakfast Quesadilla, Tortillas with eggs, chorizo, jack cheese, skillet potatoes |
8:30 – 12:30 pm Beverage Station Coffee, tea, and selection of soft-drinks
| 10:30 am-10:45 am | Break | Bagel Bar Assortment of Bagels, Fresh Fruits, Fruit Juices |
| : |
1:45 pm- 4:00 pm Beverage Station Coffee, tea, and selection of soft-drinks
| 4:00 pm- 4:15 pm | Break | Char grilled vegetables, Marinated Mushrooms, Olives, Sundried tomatoes, Genoa Salami, Prosciutto, Cheeses, Crostini |
| 6:15 pm- 7:30 pm | Break | Cheese Board |
| Antipasto/ Charcuterie Selection | ||
| Crackers | ||
| Sodas/Beverages | ||
| Wednesday | ||
| TIME | EVENT | CHOICE OF MENU |
| 7:30 – 8:30 am | Breakfast | Fresh Seasonal Sliced Fruits and Berries |
| Assorted Breakfast Pastries | ||
| Poached egg over artichoke | ||
| Cinnamon -apple filled breakfast crepes | ||
| Chicken apple sausage | ||
| Maple-cured ham |
8:30 – 10:00 am Beverage Station Coffee, tea, and selection of soft-drinks
| 11:15 am- 11:30 am | Break | Scones, Assorted Pastries, Assorted Tea Sandwiches |
| 1:30 – 4:00 pm | Beverage Station | Coffee, tea, and selection of soft-drinks |
| 4:00 pm- 4:15 pm | Break | Large Chilled Shrimp, Smoked Salmon, Oysters, Cocktail Sauce, remoulade, Lemon wedges |
| Thursday | ||
| TIME | EVENT | CHOICE OF MENU |
| 7:30 – 8:30 am | Breakfast | Chilled Fresh Fruit Salad, croissants, Yogurt, House Made Granola, Steel Cut Oatmeal, eggs benedict, buttermilk waffles sausage |
8:30 – 10:00 am Beverage Station Coffee, tea, and selection of soft-drinks
10:00 am- 10:15 am Break
| 1:30pm-5:00pm | Beverage Station | Coffee, tea, and selection of soft-drinks |
| 2:30 pm-2:45 pm | Break | Scones, Assorted Pastries, Assorted Tea Sandwiches |
| Thursday | ||
| TIME | EVENT | CHOICE OF MENU |
| 7:30 – 8:30 am | Breakfast | Chilled Fresh Fruit Salad, croissants, Yogurt, House Made Granola, Steel Cut Oatmeal, eggs benedict, buttermilk waffles sausage |
8:30 – 10:00 am Beverage Station Coffee, tea, and selection of soft-drinks
10:00 am- 10:15 am Break
| pm | Beverage Station | Coffee, tea, and selection of soft-drinks |
| 2:30 pm-2:45 pm | Break | Scones, Assorted Pastries, Assorted Tea Sandwiches |
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