030ADV21Q0211 Amend 0001.pdf

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Document Number: 030ADV21Q0211 Page 1 of 14

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 14

2. AMENDMENT/MODIFICATION NUMBER

-0001

3. EFFECTIVE DATE

05/26/2021

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

9411CODE

Contracts & Grants Directorate Library of Congress 101 Independence Av SE LA 325 Washington, DC 20540-9411

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

030ADV21Q0211

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/04/2021

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to: 1. Provide answers to questions received in response to the solicitation. 2. Add clarifying text to Section C.8 that states " The requirements of this contract should be completed by staff local to the D.C., Maryland, and Virginia areas".

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Tiffany Lucas

Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

Document Number: 030ADV21Q0211 Page 2 of 14

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs LC52.216-3 Contract Type (JUN 2016)

C Descriptions/Specifications/Statement of Work Section C Statement of Work

E Inspection and Acceptance Section E Inspection and Acceptance

F Deliveries or Performance LC52.215-5 Place and Period of Performance (JAN 2019) F.4 On-Site Performance

G Contract Administration Data LC52.201-3 Contract Administration (AUG 2015) LC52.232-1 Library of Congress Invoice Instructions (Oct 2016) LC52.232-2 Schedule of Payments (JUN 2015)

H Special Contract Requirements LC52.237-1 Key Personnel (Aug 2014)

I Contract Clauses 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Jan 2021) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

L Instructions, Conditions and Notices to Offerors or Respondents 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) LC52.215-1 Proposal Submission Instructions - Best Value Trade-Off (JUL 2016)

M Evaluation Factors for Award LC52.215-2 Evaluation - Best Value Trade-Off (FEB 2020)

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Section B - Supplies or Services and Prices/Costs

LC52.216-3 Contract Type (JUN 2016)

This is a Firm Fixed Price contract. The quanitites indicated in the CLINs are maximum quantities that the contractor may complete.

(End of Clause)

Section C - Descriptions/Specifications/Statement of Work

Section C Statement of Work

C.1. BACKGROUND

The Acquisitions and Bibliographic Access Directorate acquires materials for the Library of Congress (LC) in all formats and in all subjects, except technical agriculture and clinical medicine, from all over the world. The U.S. Arts, Sciences, and Humanities Divis ion (USASH) catalogs materials specifically acquired through the United States Copyright Office and the Library of Congress’ Cat aloging in Publication Program (CIP).

The Social Sciences Section (SS) and the Art, Religion and Technology Section (ART) process more than 60,000 receipts each year.

The materials consist primarily of English language works in the subject areas of the social sciences, technology and religion.

An unprocessed backlog of more than 24,000 exists in these two sections – Social Sciences and Art, Religion, and Technology – in which the Library has limited expertise. The Library requires assistance in cataloging the unprocessed works. The SS and ART Sectio ns cannot complete the bibliographic records in LC’s Integrated Library System (ILS). A contractor is needed to help reduce the numb er of the works that will remain in an in-process state. An independent contractor, working with the Contracting Officer’s Represent ative (COR), will catalog a portion of the works by preparing bibliographic records in an Integrated Library System (ILS) with appro priate description and subject headings. The completion of the records will make the materials available to Congress, staff servicing th eir needs, and Library users.

This project relates directly to the Library’s mission by providing access to materials that assist Congress in its legislative work and facilitate the advancement of knowledge. It helps to fulfill one of Library’s strategic goals by creating catalog records that contribute to the development and preservation of an expansive and universal collection of knowledge. It ensures that materials accumulated at t he highest collecting levels possible are available for Congress’ use and furthers research endeavors. Additionally, the processing of t hese works will impact positively upon LC services provided by areas such as the Humanities and Social Sciences Division (HSS) and the Science, Technology & Business Division (ST&B) which support the Congressional Research Service.

C.2. SCOPE

The contractor shall prepare and catalog English language bibliographic records in the Library's ILS to provide users access to the materials.

C.3. REQUIREMENTS

The contractor shall perform specific tasks that relate to the processing of the materials in the Library’s ILS, Ex Libris Voyager 10.1.0.

The contractor shall use standard cataloging tools such as Resource Description & Access (RDA), the RDA Tool Kit, Cataloger’s Des ktop, Library of Congress Subject Headings (LCSH) and MARC 21 to supply the required bibliographic information. The contractor s hall:

• Catalog approximately 2,592 items for the base year; and approximately 1,596 items for each option year. The COR will de termine the materials to be processed each month. However, the amount to be processed shall not exceed the figures listed.

• Use a Library issued computer to search for each title to be processed to prevent creation of duplicate records, processing of duplicate copies, and to check authority control of headings used in access points.

• Complete the cataloging in initial bibliographic records of English language materials in the social sciences, religion and technology areas under the guidelines defined in Attachment J1.

• Supply the required descriptive elements and Library of Congress Subject Headings for single-part monographic materials being cataloged.

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• Identify and refer to Library staff any headings (name, title, or subject) requiring authority work for the materials being cataloged. The contractor is not responsible for authority record creation or updates.

• Exercise care in the handling of Library materials to avoid loss or damage.

• Analyze the materials accurately so that they are identified appropriately with specified access points.

• Demonstrate knowledge of the cataloging procedures by accurately applying them to all complexities of the work.

C.4 REPORTS

The Contractor shall submit statistics of the works produced to the COR, in print or electronic formats on a weekly basis, with a mo nthly accumulation of the completions compared to the management plan anticipated completions. Electronically submitted files sh ould be Microsoft Office compatible or in Adobe Acrobat PDF format. All documentation submitted by the contractor, including ins pection reports and statistical reports, shall become the property of the Library of Congress and are not subject to copyright protection.

The weekly and monthly reports to the COR shall include a list of each Library of Congress Control Number (LCCN) that represents the bibliographic records modified with the desired cataloging.

C.5 SCHEDULE OF DELIVERABLES

Deliverables/Description Due Date Kick-Off Meeting Within seven (7) days after contract award Final Project Management Plan Within thirty (30) days after contract award Catalog approximately 2,592 items; 216 items per month for the b ase year and approximately 1,596 items; 133 items per month for each option year

At the end of each month / completion of each year

Weekly and Monthly Status Reports At the conclusion of each week with a monthly accumulation of th e completion of work.

C.6. QUALITY CONTROL

The COR will monitor the quality of the work performed by the contractor. Quality Assurance will include, but is not limited to, rev iewing completed work for accuracy. Successful performance of work will be measured by an error rate of less than five percent (5%) of all aspects of work described herein within 30 days of commencing work. An accuracy of ninety-five percent (95%) or higher is the expected level of performance. The COR will determine the materials to be processed.

C.7 GOVERNMENT FURNISHED PROPERTY

The Library will provide each contract employee with a workstation, Library controlled personal computer or laptop, assess to Library systems needed to perform their work, LCCN and Item Barcode labels, and other office supplies routinely required for the processing of library materials, as needed. This includes a variety or processing slips (e.g., binding repair instruction slips).

C.8 STAFF QUALIFICATIONS/SKILLS

The contractor shall designate a project manager as key personnel and shall provide personnel with cataloging knowledge and comp uter skills to meet or exceed the expectations described in this requirement. The requirements of this contract should be completed by staff local to the D.C., Maryland, and Virginia areas.

C.8.1 PROJECT MANAGER QUALIFICATIONS/SKILLS

The Project Manager is considered key personnel and shall have the following qualifications/skills:

• Two years of experience managing large scale cataloging contracts for collections containing more than 3,000 items.

• Knowledge and understanding of standard cataloging practices and familiarity with the use of Cataloger's Desktop.

• Two years of experience managing staff who have worked in an Integrated Library Management System.

• Two years of experience working with the Resource Descriptive & Access (RDA), Library of Congress Subject Headings (

LCSH), and MARC 21.

• Focused attention to detail in providing accurate reporting of cataloging production.

C.8.2 CATALOGERS QUALIFICATIONS/SKILLS

Catalogers are considered non key personnel and shall have the following qualifications/skills:

• Excellent subject matter skills with a primary emphasis in the religion and technology field and secondary emphasis in the social sciences fields.

• Five years of expereince working with the Resource Descriptive & Access (RDA) and the Library of Congress Subject He adings (LCSH), and MARC 21.

• Five years of expereince working with the Catalger's Desktop and the RDA Toolkit.

• Thorough knowledge and understanding of standard cataloging practices and applications in Voyager.

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• Focused attention to detail and the ability to follow standard procedures in the physical handling and processing of materia ls.

• English language skills for reading, analyzing and transcribing the works.

C.9 PHASE IN PERIOD

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, within the first 30 days. During the phase in period, the contractor shall become familiar with performance require ments in order to commence full performance of services on the contract start date.

Section E - Inspection and Acceptance

Section E Inspection and Acceptance

Inspection and Acceptance shall be in accordance with FAR 52.212-4.

Section F - Deliveries or Performance

LC52.215-5 Place and Period of Performance (JAN 2019)

F.1. Period of Performance The overall period of performance shall be as stated in section B.

The period of performance established in Section B is contingent upon access to Library premises. Due to the COVID-19 pandemic, access to the Library’s facilities is being restricted for the health and safety of all parties. On-site work under this contract shall not begin until the Contractor receives a notification from the COR or Contracting Officer to proceed with authorization to access Library facilities. Once the notification is obtained and access to Library facilities is granted, the parties agree to adjust the start and completi on date of the contract if necessary to align with the notification to proceed date. The adjusted period of performance shall not exceed the number of days in total of the initial performance period as documented in Section B of this award. Any changes to the contract schedule or other terms must be in writing by a contracting officer.

F.2 Place of Performance Location 1:

Library of Congress 101 Independence Ave SE Washington, DC 20540 Location 2:

At the contractors facility or home via approved telework due to COVID-19.

The COR will coordinate with the contractor to establish procedures for the contractor's staff to perform their duties offsite via telew ork. If telework is needed, the contractor's staff will be permitted to take their Library issued laptop home to complete the work requi red in this contract.

F.3 Hours of Operation The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s stan dard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding federal holidays. The contractor shall c oordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

F.4 On-Site Performance

The contractor shall comply with Library guidance regarding the current pandemic. Guidance for Library contractors can be found at t he Library’s public facing website at: https://www.loc.gov/about/pandemic-information/for-contractors/ . The general requirement for access to Library facilities is to complete a health questionnaire and undergo on-site health screenings. If the services are being per formed at Library locations that do not provide health screenings then the vendor shall conduct a self-certification before accessing th e facility.

Section G - Contract Administration Data

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LC52.201-3 Contract Administration (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Tiffany Lucas Address: The Library of Congress, Contracts and Grants Directorate, 101 Independence Ave., S.E.

Washington D.C. 20540-9414 Phone: (202) 707-5688 Email: tluc@loc.gov Library Contract Specialist: Colleen Daly Cabral Address: The Library of Congress, Contracts and Grants Directorate, 101 Independence Ave., S.E.

Washington D.C. 20540-9414 Phone: (202) 707-0386 Email: cdaly@loc.gov Library Contracting Officer Representative: TBD Phone: TBD Email: TBD Contractor Contract Administrator: TBD Address:

Phone:

Email:

(End of clause)

LC52.232-1 Library of Congress Invoice Instructions (Oct 2016)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment reques ts using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippgroup@bos.frb.org or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

LC52.232-2 Schedule of Payments (JUN 2015)

The contractor must submit invoices for payment on a monthly basis for delivery and successful performance of all titles processed in accordance with Section C at the unit price identified in Section B of this contract.

(End of clause)

Section H - Special Contract Requirements

LC52.237-1 Key Personnel (Aug 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer an d identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracti ng officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name Project Manager __

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Section I - Contract Clauses

Clause Title Fill-ins

52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2021)

Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this cont ract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Divisio n E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020 ) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incor porated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial it ems:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C . 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C.

6101 note).

__ (5) [Reserved].

X (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 7 43 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) of 52.219-6 (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6 .

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

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__ (iv)Alternate III (Jun 2020) of 52.219-9.

__ (v)Alternate IV (Jun 2020) of 52.219-9 __ (18)(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__(ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C. 657f).

__ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (May 2020) (15 U.S.C. 632(a)(2)).

__(ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar2020) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15U.S.C. 637(a)(17)).

X (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

X (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).

X (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (30)(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

X (31)(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

X (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

X (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

X (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X (35)(i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962 (c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 1369 3).

__ (40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

___ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

__ (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

X (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47)(i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

__ (48) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (49)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Jan 2021)(41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 1 09-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (Jan 2021) of 52.225-3.

__ (iii) Alternate II (Jan 2021) of 52.225-3.

__ (iv) Alternate III (Jan 2021) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

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__ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the O ffice of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42 U.S.C. 5150).

___ (55) 52.229-12, Tax on Certain Foreign Procurements (Jun 2020).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Items (Jan2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

__ (63)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U .S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applica ble to acquisitions of commercial items:

[Contracting Officer check as appropriate.] X (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter67).

X (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

X (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Con tracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirement s (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

__ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotia tion.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Con tractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relati ng to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appe als under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to f low down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Divisi on E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

Document Number: 030ADV21Q0211 Page 10 of 14

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 202

0) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further su bcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specifi ed in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2015) (E.O.11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down requir ed in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii)

(A) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Nov 2020).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xix)

(A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792). Flow down required in acc ordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C.

2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses n ecessary to satisfy its contractual obligations.

(End of clause) Alternate I (Feb 2000). As prescribed in 12.301(b)(4)(i), delete paragraph (d) from the basic clause, redesignate paragraph (e) as parag raph (d), and revise the reference to "paragraphs (a), (b), (c), or (d) of this clause" in the redesignated paragraph (d) to read "paragraph s (a), (b), and (c) of this clause".

Alternate II. (Feb 2021) As prescribed in 12.301(b)(4)(ii), substitute the following paragraphs (d)(1) and (e)(1) for paragraphs (d)(1) and (e)(1) of the basic clause as follows:

(d)(1) The Comptroller General of the United States, an appropriate Inspector General appointed under section 3 or 8 G of the Inspec tor General Act of 1978 (5 U.S.C. App.), or an authorized representative of either of the foregoing officials shall have access to and r ight to—

(i) Examine any of the Contractor’s or any subcontractors’ records that pertain to, and involve transactions relating to, this contract;

and

(ii) Interview any officer or employee regarding such transactions.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), and (c), of this clause, the Contractor is not required to fl ow down any FAR clause in a subcontract for commercial items, other than—

(i) Paragraph (d) of this clause. This paragraph flows down to all subcontracts, except the authority of the Inspector General under par agraph (d)(1)(ii) does not flow down; and

(ii) Those clauses listed in this paragraph (e)(1). Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(A) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509).

(B) 52.203-15, Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5).

(C) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

Document Number: 030ADV21Q0211 Page 11 of 14

(D) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020 ) (Section 889(a)(1)(A) of Pub. L. 115-232).

(E) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further su bcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specifi ed in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(F) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(G) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(H) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(I) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

(J) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down require d in accordance with paragraph (f) of FAR clause 52.222-40.

(K) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(L) __ (1) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O 13627).

__ (2) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(M) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(N) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(O) 52.222-54, Employment Eligibility Verification (Oct 2015) (Executive Order 12989).

(P) 52.222-55, Minimum Wages Under Executive Order 13658 (Nov 2020).

(Q) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(R) (1) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(2) Alternate I (Jan 2017) of 52.224-3.

(S) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of t he National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(T) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Jun 2020) (42 U.S.C. 1792). Flow down required in acco rdance with paragraph (e) of FAR clause 52.226-6.

(U) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C.

2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Off icer may exercise the option by written notice to the Contractor anytime during the period of the contract.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Govern ment gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The prelimi nary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

(End of clause)

Section L - Instructions, Conditions and Notices to Offerors or Respondents

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions m ay include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text o

Document Number: 030ADV21Q0211 Page 12 of 14 f those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quot ation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov [Insert one or more Internet addresses]

(End of provision)

LC52.215-1 Proposal Submission Instructions - Best Value Trade-Off (JUL 2016)

L.1 Clarifications and Questions To be considered, all questions pertaining to this solicitation must be submitted in writing to the Contract Specialist Colleen Daly Cab ral at cdaly@loc.gov with a cc: to the Contracting Officer Tiffany Lucas at tluc@loc.gov no later than 12:00pm Eastern Standard Time (EST), Wednesday May 19, 2021. Questions received after this time may not be answered. Answers to questions will be posted to beta.sam.gov.

L.2 General Instructions to Offerors

(a) All proposals shall be submitted electronically via email to the Contract Specialist Colleen Daly Cabral at cdaly@loc.gov with a cc: to the Contracting Officer Tiffany Lucas at tluc@loc.gov no later than the response date specified in the solicitation. Offerors must comply with the submission instructions specified in this solicitation. The Library has the right at its discretion, to determine an offer ineligible for award if an Offeror does not comply materially with the submission instructions. Offerors submitted through beta.sam.go v will NOT be accepted.

Email Submission Instructions:

The email must include the solicitation number in the subject line. The maximum size file allowed through the Library's email system is 20MB. In addition, certain files might need to undergo a conversion to be accepted by the Library's servers. This conversion increas es the file size by 30% to 40%, therefore, please take this into consideration, when determining file size. If needed, the Offerors may send multiple emails, but must ensure they are clearly identified. Offerors must not submit zipped or locked files.

(b) Offer Format: Offers must be submitted in either Microsoft Office or Adobe formats. Each page must be numbered and labeled w ith the name of the Offeror and solicitation number. The format for all documents must be 8.5 x 11 inch pages, single-spaced 1-inch margins, 12-point font in text.

Offerors must submit an offer package that includes two separate volumes. Each volume must include the solicitation number and the offerors' name, mailing address, telephone number, and DUNS number.

Volume 1 - Technical Proposal Volume 2 - Price Proposal

(c) Content of Offers:

Volume 1. Technical Proposal (shall not exceed 20 pages in length, not including resumes and past performance questionnaires) A. Technical Approach/Project Plan Offerors shall submit a narrative that describes how the offeror will approach the requirements of this solicitation. The narrative must show the offeror's understanding of the Library's requirement and demonstrate that the offeror can provide the services required under the contract.

More specifically, offerors shall provide a project plan that describes in detail their process for managing the project including a des cription of the effort, goals, objectives, resources, assumptions, delivery schedule, milestones, performance measures, reporting, and r oles and responsibilities. Offerors must show a thorough understanding of the requirements of this solicitation. An offeror's proposal may be determined unacceptable if the offeror simply restates Section C of the solicitation.

B. Corporate Capability Offerors shall describe its organizational structure for providing services under this contract. Offerors shall also provide information to demonstrate their experience with recruiting personnel to meet the requirements in Section C of this solicitation. Resumes shall be provided for each key personnel and all catalogers proposed to perform the services identified in this solicitation. The organizational structure must show how the offeror will provide quality control for the provision of services under the contract and how subcontrac tors will be managed if proposed.

Offerors shall provide a narrative describing the offeror’s expertise performing the services identified in Section C of the solicitation.

In addition, offerors shall submit descriptions of three (3) complete and/or ongoing projects performed for commercial and/or federal clients in the past three (3) years. Projects shall be similar in size, scope and complexity to the services required by the Statement of W ork.

When subcontracting arrangements are proposed, an additional maximum of three (3) projects for each subcontractor may be submitt

ed. Offerors must provide three (3) experiences as the Prime Contractor. The following information must be provided for each:

(1) Customer name, address, e-mail address and telephone number;

(2) Contract number, period of performance, and total dollar amount;

Document Number: 030ADV21Q0211 Page 13 of 14

(3) A description of the scope of work or effort and clearly indicate if you were the prime contractor or sub-contractor on the contract.

(4) A description of how the project demonstrates offeror's expertise in delivering the services required in this solicitation.

(5) Offeror's overall management of any subcontractor(s) for the project and how the relationship provided quality service to the cu stomer.

(6) How offeror provided solutions to resolve any problems encountered during the performance of services for the contract.

C. Past Performance Offerors shall send the Past Performance Questionnaire identified in Section J (Attachment J3) to its government and or commercial c ustomers for projects of similar size and scope that have been performed within three (3) years of the solicitation release date. Offero rs shall ensure that the Government receives at least three (3) completed questionnaires. These may be the same three projects submi tted in corporate capability or three (3) different projects of similar size and scope. Forms submitted directly to the Government by th e offeror will not satisfy the requirement for past performance information and will not be evaluated. Questionnaires shall be returned directly to the Contract Specialist Colleen Daly Cabral at cdaly@loc.gov with a Cc to the Contracting Officer Tiffany Lucas at tluc@ loc.gov by the solicitation closing date and time. References may be for the prime or subcontractors; however, at least two (2) shall co ncern the relevant past performance of the prime. This means the offeror must submit 2 examples where they were the Prime contra ctor and may submit 1 where they were the subcontractor.

Volume II. Price Proposal (no page limit)

i) Offerors shall provide a firm-fixed price for each contract line item number (CLIN) identified in section B as the price proposal and provide a separate document that details the complete labor mix (list of labor categories, hours, and fully loaded rates) to support th e unit prices identified in this solicitation and the firm fixed prices proposed in Section B.