030ADV21Q0127 - 0001 - Solicitation Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

-0001

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO.

CLL20210010

5. PROJECT NO. (If applicable)

9411CODE

Contracts & Grants Directorate Library of Congress 101 Independence Av SE LA 325 Washington, DC 20540-9411

6. ISSUED BY 9411CODE

Contracts & Grants Directorate Library of Congress 101 Independence Av SE LA 325 Washington, DC 20540-9411

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

030ADV21Q0127

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/11/2021

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is as follows:

1) To revise Section B by adding Optional CLINs for the Other Direct Costs as described in Section C.

2) To revise Section L and Section M

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Moji Adejuwon

Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

Document Number: 030ADV21Q0127 Page 1 of 7

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs I Contract Clauses

52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989) L Instructions, Conditions and Notices to Offerors or Respondents

52.212-1 Instructions to Offerors - Commercial Items M Evaluation Factors for Award

Section M Evaluations and Factors for Award

Document Number: 030ADV21Q0127 Page 2 of 7

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

1 TPS Evaluation Contract Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 07/01/2021 - 06/30/2022

Reference Line: CLL20210010 - 0001

Pricing Options: Base

2 Option - Washington, DC - Other Direct Costs as described in Section C

Original: 0.000000

Change: 1.000000

Current: 1.000000 LOT

Period of Performance: 07/01/2021 - 06/30/2022

Description: This CLIN will be exercised according to 52.217-7

Reference Line: CLL20210010 - 0001

Pricing Options: Option

3 Option - Pittsburgh, PA - Other Direct Costs as

Described in Section C

Original: 0.000000

Change: 1.000000

Current: 1.000000 LOT

Period of Performance: 07/01/2021 - 06/30/2022

Description: This CLIN will be exercised according to 52.217-7

Reference Line: CLL20210010 - 0001

Pricing Options: Option

4 Option - Normal, IL - Other Direct Costs as

Described in Section C

Original: 0.000000

Change: 1.000000

Current: 1.000000 LOT

Period of Performance: 07/01/2021 - 06/30/2022

Description: This CLIN will be exercised according to 52.217-7

Reference Line: CLL20210010 - 0001

Pricing Options: Option

Document Number: 030ADV21Q0127 Page 3 of 7

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

5 Option - Denver, CO - Other Direct Costs as

Described in Section C

Original: 0.000000

Change: 1.000000

Current: 1.000000 LOT

Period of Performance: 07/01/2021 - 06/30/2022

Description: This CLIN will be exercised according to 52.217-7

Reference Line: CLL20210010 - 0001

Pricing Options: Option

PERIOD OF PERFORMANCE

ITEM START END

1 07/01/2021 06/30/2022

2 07/01/2021 06/30/2022

3 07/01/2021 06/30/2022

4 07/01/2021 06/30/2022

5 07/01/2021 06/30/2022

Section I - Contract Clauses

Clause 52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989) was added or modified.

52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor no later than 30 days from the date of the meeting [insert in the clause the period of time in which the Contracting Officer has to exercise the option]. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties oth-erwise agree.

(End of clause)

Section L - Instructions, Conditions and Notices to Offerors or Respondents

52.212-1 Instructions to Offerors - Commercial Items

L.1 Questions Regarding the Solicitation

Questions pertaining to this solicitation must be submitted in writing to Ramon Samuel at rsamuel@loc.gov with a copy to Moji Ade-juwon at moad@loc.gov no later than 12:00:00 Noon EST on March 25, 2021. Questions received after this time may not be answered.

L.2 Proposals

(a) Submission of Proposals All proposals must be submitted electronically via email to Ramon Samuel at rsamuel@loc.gov with a copy to Moji Adejuwon at moad@loc.gov, no later than the response date specified in this solicitation. Offerors must comply with the submission instructions in this solicitation. If the proposal does not comply materially with the submission instructions, the Library reserves the right at its dis-cretion to determine that the offeror is ineligible for award.

Email Submission Requirements:

The email must include the solicitation number 030ADV21Q0127 in the subject line. The maximum size file allowed through the Lib-rary’s email system is 20MB. In addition, certain files might need to undergo a conversion to be accepted by the Library’s servers.

Document Number: 030ADV21Q0127 Page 4 of 7

This conversion increases the file size by 30% to 40%, therefore, please take this into consideration, when determining file sizes. The Library’s email system cannot accept files greater than 20MB. If needed offeror may send the proposals in multiple emails but must ensure they are all clearly identified. Offeror must not submit zipped or locked files. Offers submitted through beta.sam.gov will not be accepted.

(b) Offer Format: Offers must be submitted electronically in either Microsoft Office or Adobe formats. Each page must be numbered and labeled with the name of the offeror and solicitation number. The format for all documents is 8.5 x 11 inches pages, single-spaced, 1-inch margins, 12-point font in text.

(c) Content of Price Proposal

Offeror must submit a proposal package that includes two separate electronic files as described below. Each file must include the soli-citation number and DUNS number. Price must not be included in the Technical Proposal and the Technical Proposal must not refer to pricing.

- Technical Proposal

- Price Proposal

1. Technical Proposal The Technical Proposal shall address all requirements of the solicitation and shall include the level of effort needed and must not refer to or include price.

Technical Factors:

A. Technical Approach

(i) Offerors shall provide a narrative on offeror's approach for fulfilling the requirements in the SOW. The narrative must show a thor-ough understanding of the requirements of this solicitation. In this section, offeror must respond sequentially to each paragraph in Sec-tion C.3 of the SOW.

Offeror must not simply restate the Statement of Work. Offeror must show a thorough understanding of the requirements of this soli-citation. Offeror’s proposal may be determined to be non-responsive or unacceptable if offeror simply restates the Statement of Work.

(ii) Offeror shall provide a work plan on how offeror will provide services required in this solicitation.

(iii) Offeror shall provide a quality control plan that demonstrates how offeror will ensure quality standards are met while providing services under the contract.

B. Management Approach

(i) Offeror shall provide a management and staffing plan, which includes an organizational chart that includes all personnel that will provide services under the contract (including titles), and explain major responsibilities. The management and staffing plan shall show the quality control aspects for the execution of the contract, lines of authority and relationships with subcontractors, if applicable. The management and staffing plan must clearly describe proposed staff and how the contract will be effectively managed.

(ii) Offeror shall provide resumes for Key Personnel (described in Section C) who plan to work on this contract. The resumes must highlight experience providing services similar to the requirements of this solicitation.

(iii) If subcontracting is contemplated, offeror shall provide information for all work that will be subcontracted under this contract and provide information on how offeror will manage the subcontractors. Offeror shall provide examples of projects offeror completed with the subcontractor, as applicable.

(iv) Offeror shall provide a narrative on how offeror will handle multiple commitments of staff, offeror’s approach to handling chal-lenges that may be encountered while providing services under this contract, and guarantee quality assurance.

C. Corporate Experience

(i) Offeror shall provide a narrative that describes offeror’s expertise and experience conducting federal education program evaluation, assessment and impact studies; educational program design and delivery; and social science research. The response shall include ex-amples of at least three (3) no more than five (5) relevant and recent (no more than three (3) years old) projects. Offeror shall describe the type of services provided that demonstrates offeror’s experience providing services described in Section C of this solicitation. The information must be clear as to whether the work was performed as the prime or subcontractor.

(ii) Offeror shall provide a narrative explaining offeror’s approach to overcoming challenges that may be encountered while providing services required in the contracts and explain how offeror resolved any problems encountered during the performance of the services under the contracts.

(iii) If offeror is proposing subcontracting, offeror shall provide the relevant and recent experience for the subcontractor(s) for the ser-vices that will be provided by the subcontractor.

(iv) Offeror shall describe its experience managing subcontractor(s) and how the relationship provided quality services to the custom-er.

D. Past Performance Blind Customer Feedback: Offeror shall send the blind Past Performance Questionnaire attached at section J-2 to the customers refer-enced above in the Corporate Experience section. It is the offeror’s responsibility to ensure that the form is completed and returned

Document Number: 030ADV21Q0127 Page 5 of 7 directly to Ramon Samuel at rsamuel@loc.gov with a copy to Moji Adejuwon at moad@loc.gov by the solicitation closing date and time. Forms received late or submitted directly to the Library by the offeror will not satisfy the requirement for blind customer inform-ation and will not be accepted.

2. Price Proposal

a) Price Schedule:

In addition to the firm fixed price provided in CLIN 1 and Other Direct Costs for CLINS 2, 3, 4 and 5 in Section B, offeror shall provide a price for the deliverables identified in the Price Schedule at Section J-1. Offeror shall show how offeror derived the price for each deliverable in the deliverables schedule that includes all cost elements (labor category, labor rate/hour – fully burdened, number of hours, sub-contractor costs (as applicable) and all other costs). Offeror may submit additional pricing and cost information that will help clarify their proposal and facilitate evaluation.

b) SF1449 Form: Offeror shall provide a signed copy of the SF 1449 form and all amendments.

c) Amendments: Offeror shall acknowledge receipt of amendments to confirm offeror has read the amendments and agrees to comply with the terms and conditions of the solicitation.

d) Representations and Certifications – Section K of this solicitation.

Section M - Evaluation Factors for Award

Section M Evaluations and Factors for Award

The Library will evaluate offers as described below:

(a) Evaluation and award will be in accordance with FAR 13.5 procedures at FAR Subpart 13.106-2, Evaluation of Quotations or Of-fers as prescribed by FAR 12.301(c)(2). Selection of the firm to perform services under this contract will be based on the Library’s as-sessment of the overall best value to the Library.

(b) Best value for this procurement will be determined through the evaluation of the following factors listed in descending order of im-portance:

i) Technical Approach

ii) Management Approach iii)Corporate Experience

iv) Past Performance

v) Price

All non-price factors when combined are significantly more important than Price.

A. Technical Approach: The Library will evaluate the extent to which offeror’s proposal illustrates an understanding of the Library’s requirement, the feasibility of offeror’s proposed approach and likelihood of exceptional contract performance.

B. Management Approach: The Library will evaluate the comprehensiveness of offeror’s proposed management and staffing plan to assess the likelihood of meeting the requirements of this solicitation and successful contract performance to support the services iden-tified in Section C of this solicitation. The Library will evaluate the resumes of the proposed key personnel, to determine their capabil-ity of meeting the requirements of this solicitation; demonstrated through their experience providing services of similar scope and complexity.

C. Corporate Experience: Offeror’s proposal will be evaluated to see if offeror has the experience necessary to successfully perform the contract as demonstrated by offeror's experience providing services of similar size and complexity as the services described in this solicitation.

D. Past Performance: The Library will evaluate the past performance information submitted to assess the level of risk of offeror’s abil-ity to successfully perform the contract. The Library will review the answers provided in the Past Performance Questionnaires and may review records contained in the Contract Performance Assessment Reporting System (CPARS) to assess the likelihood that the offeror can successfully perform the required work. The Library reserves the right to contact and use information provided by the ref-erences and any other sources. The offeror will be evaluated neither favorably nor unfavorably on past performance if no relevant in-formation on past performance is provided by the offeror or obtained by the Library.

Document Number: 030ADV21Q0127 Page 6 of 7

E. Price: The Library will add the prices for each deliverable in attachment J-1 to establish a total price. The Library will assess the reasonableness of the proposed price for each deliverable and the total price to determine if the prices are reasonable, the Library will use FAR 15.404-1 to analyze the proposed prices for the deliverables and the total price. The prices proposed for the Other Direct Costs will be evaluated to ensure they confirm with GSA and FTR prices for travel and will not be added to the total price.

F. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for ac-ceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified ex-piration time, the Library may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a writ-ten notice of withdrawal is received before award.

Document Number: 030ADV21Q0127 Page 7 of 7