030ADV20R0107 - Solicitation - NBF - Bookseller.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

CLL20200010

5. SOLICITATION NUMBER

030ADV20R0107

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/20/2020

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME Jennifer Zwahlen

b. TELEPHONE NUMBER (No collect calls) 202-707-0925

8. OFFER DUE DATE / LOCAL

TIME

04/16/2020 12:00:00

CODE 9411

Contracts & Grants Directorate Library of Congress 101 Independence Ave SE LA325 Washington, DC 20540-9411

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE 941116. ADMINISTERED BY

Contracts & Grants Directorate Library of Congress 101 Independence Av SE LA 325 Washington, DC 20540-9411

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

9411CODE18a. PAYMENT WILL BE MADE BY Submit Invoices through https://www.ipp.gov Submit Invoices through https://www.ipp.gov Washington, DC 20540

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Moji Adejuwon

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 030ADV20R0107 Page 1 of 36

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 030ADV20R0107 Page 2 of 36

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs Section B Supplies or Services and Prices

C Descriptions/Specifications/Statement of Work Section C Descriptions and Specifications

D Packaging and Marking LC52.211-1 Deliveries (APR 2015) LC52.211-2 Deliveries to the Library of Congress, Capitol Hill Campus (FEB 2017) LC52.231-1 Payment of Postage Fees (May 2015)

E Inspection and Acceptance Section E Inspection and Acceptance

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989) 52.242-17 Government Delay of Work (Apr 1984) LC52.215-5 Place and Period of Performance (JAN 2019) Section F Deliveries or Performance

G Contract Administration Data LC52.201-3 Contract Administration (AUG 2015) LC52.204-5 Identification and Building Passes (Dec 2014) LC52.232-1 Library of Congress Invoice Instructions (Oct 2016) LC52.232-2 Schedule of Payments (JUN 2015)

H Special Contract Requirements LC52.201-1 Contracting Officer's Representative (COR) Appointment and Authority (Jan 2016) LC52.203-1 Contractor Publicity (Oct 2013) LC52.204-1 Collections Security (Dec 2013) LC52.204-2 Physical Security (Mar 2015) LC52.204-3 Information Systems Security (Sept 2018) LC52.204-4 Contractor Suitability (JAN 2019) LC52.237-1 Key Personnel (Aug 2014) LC52.237-2 Conduct of Work (May 2015) LC52.239-1 Information Security (May 2016) LC52.244-1 Subcontract Notification (Oct 2016) Section H Special Contract Requirements

I Contract Clauses 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018) 52.232-25 Prompt Payment (Jan 2017) 52.233-1 Disputes (May 2014) 52.242-13 Bankruptcy (July 1995) 52.245-1 Government Property (Jan 2017) 52.245-9 Use and Charges (Apr 2012) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2020) 52.216-18 Ordering (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) LC52.212-4 52.212-4 (DEV) Contract Terms and Conditions - Commercial Items (Feb 2016) LC52.212-5 52.212-5 (DEV) Contract Terms And Conditions Required To Implement Statutes Or Executive Orders - Commercial Items (MAY 2015) LC52.216-1 Order Placement - Single Award Indefinite Delivery Indefinite Quantity (Feb 2016) LC52.227-1 Assignment of Copyright by the Contractor to the Library (Dec 2001) LC52.228-70 Insurance Requirements - Work on Library Premises (Dec 2014) LC52.232-25 52.232-25 (DEV) Prompt Payment (Jul 2013) LC52.233-1 52.233-1 (DEV) Disputes (MAY 2014)

J List of Attachments K Representations, Certifications and Other Statements of Offerors or Respondents

52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-3 Offeror Representations and Certifications--Commercial Items (Nov 2017)

L Instructions, Conditions and Notices to Offerors or Respondents 52.216-27 Single or Multiple Awards (Oct 1995) LC52.215-1 Proposal Submission Instructions - Best Value Trade-Off

Document Number: 030ADV20R0107 Page 3 of 36

LC52.233-2 Protests to the Library of Congress (Dec 2013) M Evaluation Factors for Award

52.215-2 Evaluation - Best Value Trade-Off

Document Number: 030ADV20R0107 Page 4 of 36

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

1 Base Period - Annual NBF Bookseller 1.000000 YEAR

Period of Performance: 06/01/2020 - 05/31/2021

Reference Line: CLL20200010 - 0001

Pricing Options: Base

2 Option Period 1 - Annual NBF Bookseller 1.000000 YEAR

Period of Performance: 06/01/2021 - 05/31/2022

Reference Line: CLL20200010 - 0001

Pricing Options: Option

3 Option Period 2 - Annual NBF Bookseller 1.000000 YEAR

Period of Performance: 06/01/2022 - 05/31/2023

Reference Line: CLL20200010 - 0001

Pricing Options: Option

4 Option Period 3 - Annual NBF Bookseller 1.000000 YEAR

Period of Performance: 06/01/2023 - 05/31/2024

Reference Line: CLL20200010 - 0001

Pricing Options: Option

5 Option Period 4 - Annual NBF Bookseller 1.000000 YEAR

Period of Performance: 06/01/2024 - 05/31/2025

Reference Line: CLL20200010 - 0001

Pricing Options: Option

Section B Supplies or Services and Prices

B.1 Contract Type This is a single award no cost Indefinite Delivery/Indefinite Quantity Contract (IDIQ). Orders issued under this contract shall be placed on a no-cost basis.

This contract is at no-cost to the U.S. Government. The Contractor shall finance activities under this contract. The Contractor shall re-coup costs and receive a reasonable fee for its services through funds raised by the Contractor in carrying out activities under this con-tract. In no event is the Library of Congress liable to pay the Contractor for any of the services provided under this contract. In consid-eration for its services Contractor shall be the exclusive seller of books showcased by the Library at its annual National Book Festival.

B.2 Book Prices Contractor shall not charge an amount greater than the prices provided by the publishers, printed on the books' covers and/or jackets, while providing services under this contract.

Document Number: 030ADV20R0107 Page 5 of 36

Section C - Descriptions/Specifications/Statement of Work

Section C Descriptions and Specifications

STATEMENT OF WORK

C.1. BACKGROUND

The Library of Congress (“Library”) is the world’s largest library. Its mission is to support Congress in fulfilling its constitutional du-ties and to further the progress of knowledge and creativity for the benefit of the American people. More information about the Lib-rary can be found on the website www.loc.gov.

The Library of Congress National Book Festival (“NBF”) is a premier national book event, drawing highly acclaimed authors as parti-cipants and tens of thousands of attendees. Coordination of activities must be as near to flawless as possible. The event is highly com-plex and requires coordination of many tasks and details. Facilitating communications among all the players in this event is critical to a successful festival.

More information on the Library of Congress National Book Festival can be found at the Library of Congress National Book Festival website,www.loc.gov/bookfest.

C.2. SCOPE

The Contractor shall provide services as the bookseller for the Library’s annual National Book Festival (NBF).

C.3. REQUIREMENTS

The Contractor shall refer to this activity as the Library of Congress National Book Festival in all correspondences, publications, re-leases, etc. Contractor shall provide the following services and as further specified in the order.

C.3.1 Planning and Coordination

C.3.1.1 Meetings

(a) Kick-Off and Planning Meetings. The Contractor shall attend an event kick-off meeting and planning meetings. In the 12-month period preceding the annual NBF, it is anticipated that planning meetings will be held monthly during the initial eight (8) month peri-od, and weekly during the following four (4) month period leading up to the annual NBF. Specific times will be further defined in the order(s). The meetings will be held on Library premises.

(b) Coordination Meetings. As required by the COR, the contractor shall coordinate, communicate, and meet with the Library of Con-gress National Book Festival director, Library staff, the Library's Event Operations Contractor, and/or other Library contractors, venue management, and/or venue required use subcontractors.

(c) Debrief Meeting: The Contractor shall participate in a debriefing meeting after the NBF as requested by the COR and further de-tailed in the order.

C.3.1.2 Project Plan For each annual NBF event, the Contractor shall submit a project plan to the COR, which must include the following:

a) Marketing plan

b) An onsite staffing plan

c) Space furnishings plan

d) Event timeline

e) Point-of-purchase merchandise inventory

f) Plan for collection of donations on behalf of the Library

g) Inventory of book titles for onsite sales

Document Number: 030ADV20R0107 Page 6 of 36

The Contractor shall provide the project plan for each event to the COR no later than four (4) weeks before the event date as described in the order.

C.3.2 Author Selection As requested by the COR and further defined in the order, during the author selection process, the Contractor shall advise the Library of Congress’ Literary Director (“Literary Director”) on upcoming authors and books, quantity of books that can be provided for each author, availability of books from international authors (including quantity), and other requirements specified in the order. The Liter-ary Director creates the NBF author list, taking into consideration recommendations from Library staff, publishers and the NBF book-seller.

C.3.3 NBF Book Sales Contractor will be provided a designated space at the annual NBF to provide the services. The space will be specified in the order.

The Contractor shall provide the following and all other services necessary to provide services as the bookseller for the annual NBF:

a) All supplies and services necessary to run a successful book sales area, except items explicitly stated will be provided by the Lib-rary in the order.

b) Staging/furnishing of the book sales area, including but not limited to space delineating barriers, rope and stanchion, tables, chairs, electrical, Ethernet lines, and cash registers.

c) Any security that the Contractor deems necessary for the book sales area and areas where the Contractor's materials are stored.

Security must be consistent with the venue security requirements.

d) Sale copies of the most recent book by each annual NBF author (the list of authors will be provide by the COR), in a number suf-ficient to ensure there is enough inventory available for purchase by NBF attendees.

e) Some backlist titles for a number of authors. The Contractor will confer with the COR on the best books to sell from an author's backlist. The Contractor will have final discretion on which backlist titles are offered at the festival.

f) Coordinating special sales, of pre-signed author books, as requested by the COR.

g) Offer Parade of the States books to the extent they are available.

h) Point-of-purchase merchandise. The Contractor may propose point-of-purchase merchandise to be provided by the Contractor for sale at the 2020 NBF. All proposed merchandise must be approved in advance by the COR.

C.3.4 Collection of Donations The Contractor shall actively solicit and collect donations for the Library of Congress as part of its point-of-sale transactions process, using point-of-sale technology supplied by the Contractor. The COR will provide information as to the language to be used by the Contractor’s staff to prompt donations at the point of sale.

C.3.5 Promotion and Marketing The Contractor shall provide the following promotion and marketing services for the annual NBF:

a) Contractor shall promote the event online (social media, website, email blasts) and offline (printed advertisements, promotion in brick and mortar stores) media which are a part of the Contractor’s normal business operations.

b) Contractor shall provide all advertising and promotional materials to the COR for approval. The COR will provide approval or revisions to proposed advertising and promotion materials within five business days of receiving the proposed materials from the Con-tractor.

c) Contractor shall promote the annual NBF via the American Booksellers Association (ABA), using the following methods:

• Mailing of posters to ABA members.

• Coordination with ABA to promote the Festival in its industry newsletter and on its e-commerce website.

• Promotional email blasts to ABA bookstore contacts.

d) The Contractor shall issue a call for general volunteers for the NBF through its communications channels.

While providing services under this contract, the Contractor may refer to themselves as the “Official Bookseller of Library of Con-

Document Number: 030ADV20R0107 Page 7 of 36 gress National Book Festival” in advertisements and promotional materials for any events covered under this contract. The contractor must adhere to the clause LC52.203-1 in Section H of this contract.

C.3.6 Post-Event Reporting Post Event Report: Within two weeks of the conclusion of each event or as specified in the order, the Contractor shall provide in elec-tronic format:

(a) Data on the total number of books sold for each title and unit gross sales.

(b) Data on the total dollar value of all Library donations; and, when possible, the total number of individual Library donations and the dollar amount of each donation.

(c) Submit a final report summarizing the contractor's activities, successes, and lessons learned.

C.3.7 Other requirements C.3.7.1 Onsite Event Logistics The Contractor shall adhere to the onsite event logistics protocols as determined by the venue.

C.3.8 Government Furnished Property The Library will provide the following:

a) Event venue

b) A specific book sales area

c) Book sales area signage

d) List of all NBF authors

e) List of required titles to stock

f) List of recommended backlist titles

Section D - Packaging and Marking

LC52.211-1 Deliveries (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of clause)

LC52.211-2 Deliveries to the Library of Congress, Capitol Hill Campus (FEB 2017)

Safety - Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 feet high, 9 feet wide, and 20 feet long. Contractor vehicles exceeding that limitation shall not be permitted access to the loading dock area. The Contractor shall ensure that ceiling, doors, or walls are not disturbed or damaged.

Security - The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screen-ing procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFER- SON EAST PARKING LOT FREIGHT ELEVATOR (includes all trucks, cars and vans coming to the LC Capitol Hill cam-pus) Empty Vehicles are now required to be screened at the OSDC 24 HOURS PRIOR TO ARRIVAL (48-72 hours if pos-sible)

Vendors provide a letter on company letterhead containing truck make, model, tag number, driver’s name, date of birth, social security number and driver’s license number and state of issue to their LC contact. The LC contact for this contract will be the COR. The LC

Document Number: 030ADV20R0107 Page 8 of 36

Contact then faxes or e-mails driver & vehicle information to the OSDC at (202) 563-5140 or e-mails to kendrick.young@uscp.gov and sylvia.washington@uscp.gov

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

DELIVERIES BEFORE 7:00 p.m. - Off-Site Delivery Center (OSDC) (Open 4:30 a.m. to 7:00 p.m. Mon-Fri.), 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. to gain access to Capitol Hill. The OSDC phone number is (202) 224-0202.

Vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

DELIVERIES AFTER 7:00 p.m. - ALL DELIVERIES / With Coordination with U.S.C.P. Library Division

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police & support) and a fax to 202-707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E. near the power plant. Call the Library Division at 202-707-1000 who will arrange for the vehicle to be swept. The vehicle will then be es-corted to the library. All containers have a designated placement location and the Contractor shall not leave any container in any area but those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. Contractor’s and contractor’s subcontractor’s delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library security procedures currently in effect. The security procedures vary periodically.

With proper coordination, vehicles that have already been screened, can park overnight Friday in the secure Madison Building loading dock area for unloading on Saturday morning. While the Madison Loading dock routinely closes at 3:00pm, it can be re-opened by US Capitol Police to accommodate this option.

(End of clause)

LC52.231-1 Payment of Postage Fees (May 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of clause)

Section E - Inspection and Acceptance

Section E Inspection and Acceptance

E.1 Quality Assurance: The COR will review for completeness, preliminary or draft documentation that the Contractor submits, and may return it to the Contractor for correction. Absence of any comments by the COR does not relieve the Contractor of the responsib-ility to comply with the requirements of this contract. Any approval given during the preparation of the documentation, or approval for delivery shall not guarantee the final acceptance of the completed documentation.

Section F - Deliveries or Performance

PERIOD OF PERFORMANCE

Document Number: 030ADV20R0107 Page 9 of 36

ITEM START END

1 06/01/2020 05/31/2021

2 06/01/2021 05/31/2022

3 06/01/2022 05/31/2023

4 06/01/2023 05/31/2024

5 06/01/2024 05/31/2025

Clause Title Fill-ins

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

LC52.215-5 Place and Period of Performance (JAN 2019)

Place of Performance: Contractor's office, Library of Congress and Event Venue

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s stand-ard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding federal holidays. The contractor shall co-ordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

Section F Deliveries or Performance

F.1 SCHEDULE OF DELIVERABLES

Below is an anticipated schedule of deliverables for the orders. The schedule will be adjusted to accommodate requirements specified in individual orders.

Event/Deliverable Due Date Project plan At least four (4) weeks prior to event or as specified in each order Execution of event As specified in each order Advertising and Promotional Material At least four (4) weeks prior to event or as specified in each order Post-event reporting Within two (2) weeks of the conclusion of each event or as spe-cified in each order Submission of POS donations to the Library Within four (4) weeks of the conclusion of each event or as spe-cified in each order

Section G - Contract Administration Data

LC52.201-3 Contract Administration (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Moji Adejuwon Address: The Library of Congress, Contracts and Grants Directorate, 101 Independence Ave., S.E.

Washington D.C. 20540-9414 Phone: (202) 707-0400 Email: moad@loc.gov

Library Contract Specialist: Jennifer Zwahlen Address: The Library of Congress, Contracts and Grants Directorate, 101 Independence Ave., S.E.

Washington D.C. 20540-9414

Document Number: 030ADV20R0107 Page 10 of 36

Phone: (202) 707-0925 Email: jzwa@loc.gov

Library Contracting Officer Representative: TBD at Award Address: ____________________ Phone: __ Email: __

Contractor Contract Administrator: TBD at Award Address: ____________________ Phone: __ Email: __

(End of clause)

LC52.204-5 Identification and Building Passes (Dec 2014)

(a) The Contractor shall schedule with the COR time for contractor staff to be available to receive Library-issued photo identification badges prior to starting work.

(b) The Contractor shall provide instruction and ensure that each employee performing work under this contract displays their photo-identification badges at all times they are present on-duty in the building. Refusal or repeated neglect to display the photo-identification may result in an unsuitability determination.

(c) Upon termination, resignation or other event leading to a contract employee leaving duty under this contract, the Contractor is re-sponsible for returning all Government identification, building passes, keys, and other Government property issued to that employee.

Failure on the part of the Contractor may result in the Contractor's liability for all costs associated with correcting the resultant breech in building security.

(d) The requirements of this clause are applicable to and shall be observed by all subcontractors who perform work at all Library of Congress facilities.

(e) The Contractor shall ensure that all employees, both directly employed and subcontracted, contractor’s and sub-contractors, obtain Library ID badges. Badges shall be visibly displayed at all times while in Library premises. The Library will issue badges without charge. Contractor shall accurately maintain a list of employee badge number on the Employee Roster and provide updates to the COR upon request. An employee’s badge shall be returned within 5 days from the termination of that employee’s employment. All badges shall be returned at the completion/termination of the contract.

(End of clause)

LC52.232-1 Library of Congress Invoice Instructions (Oct 2016)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippgroup@bos.frb.org or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

LC52.232-2 Schedule of Payments (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified below pursuant to the standards and acceptance criteria defined in this contract.

[Identify schedule of payments and associated deliverables, milestones, events]

Deliverable/Event Date

Document Number: 030ADV20R0107 Page 11 of 36

Will be provided in the order __

(End of clause)

Section H - Special Contract Requirements

LC52.201-1 Contracting Officer's Representative (COR) Appointment and Authority (Jan 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opin-ion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of clause)

LC52.203-1 Contractor Publicity (Oct 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

(End of clause)

LC52.204-1 Collections Security (Dec 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

Document Number: 030ADV20R0107 Page 12 of 36

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

(i) Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office.

Contractor staff shall obtain a Library "General Pass" (Form LW 12/54 (rev2/88)) for each loan.

(ii) Liability - Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to: (a) ensure the return all Library property issued in the same condition as borrowed; (b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and (c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of clause)

LC52.204-2 Physical Security (Mar 2015)

Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must com-ply with requirements and restrictions and related Library of Congress Regulations and Directives.

(End of clause)

LC52.204-3 Information Systems Security (Sept 2018)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, worksta-tions, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Lib-rary regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Us-age may be monitored.

(3) Level of Access. The Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this Contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor personnel must successfully complete mandatory information systems security train-ing prior to use of or access to any of the Library’s digital assets. The required training is available online at ht-tp://www.loc.gov/extranet/cld/. Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at: http://www.loc.gov/staff/cld/.

(End of clause)

LC52.204-4 Contractor Suitability (JAN 2019)

Work under this contract is unclassified. However, the Library of Congress has a contractor suitability program, which includes back-ground investigations of contractor personnel who will have regular, ongoing, unescorted access to the Library’s buildings, grounds, collections, or information technology systems to ensure they meet basic standards of honesty and trustworthiness.

(1) Any access to non-public Library facilities and information technology systems will require completion and successful vetting of a security application request (release forms, fingerprints, and, if applicable, E-QIP background investigation.) Contracts should anticip-ate a minimum of two weeks for the process, provided no adverse of incomplete information is received.

(2) The Library does not determine the suitability of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether the contractor personnel should be granted access to Library facilities greater than the access that would be afforded to a member of the general public.

(3) The contractor will ensure the Library’s Personnel Security Office is notified of all changes to personnel performing work on this contract. The Personnel Security Office can be notified at the following email address: PSD@loc.gov and contacted via phone at:

(202) 707-5618.

(4) The fact that the Library may conduct background investigations on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct.

The fact that the Library may conduct background investigations on assigned contractor personnel does not relieve the contractor of

Document Number: 030ADV20R0107 Page 13 of 36 the responsibility to provide qualified, reliable personnel of sound character and conduct.

(End of clause)

LC52.237-1 Key Personnel (Aug 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the con-tracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name Project Executive __ Project Manager __

(End of clause)

LC52.237-2 Conduct of Work (May 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be respons-ible for all damage to Library property by the activities of his employees resulting from these operations. The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best in-terest of or the security of the Library.

(End of clause)

LC52.239-1 Information Security (May 2016)

The work to be conducted is considered SENSITIVE BUT UNCLASSIFIED pursuant to NIST SP 800-53 (rev 4) or current version.

The Contractor shall ensure that all non-public Library information processed under this contract shall be protected from unauthorized use and mishandling by the contractor. Information includes both hard copy (paper) formats and soft copy (stored in electronic form, e.g., hard disks, tapes, flash drives, CD-ROM, etc.)

a) The Contractor shall store hard copies and soft copy contained on removable media (e.g., tapes, floppy disks, CD-ROM/CD-R, flash drives, etc.) in a government approved storage container per the direction of the COR or the Library of Congress Project Man-ager when not under the direct control of Contractor Key Personnel.

b) The Contractor shall treat any information developed on security vulnerabilities and any Government provided non-public informa-tion as “Sensitive but Unclassified” information.

c) The Contractor personnel shall label and protect this information as “Security Category: Moderate”, placing this designation in the footer.

d) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” are not emailed to or from an external email system. These documents may only be emailed between Library of Congress email accounts, or within a secured corporate email network.

e) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” are shredded, burned or otherwise destroyed before being disposed of in accordance with applicable corporate and federal records management policies.

f) The Contractor shall dispose of all documents designated “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” remaining in the Contractor’s possession at the end of the contract term.

Document Number: 030ADV20R0107 Page 14 of 36

g) The Contractor shall ensure that all Contractor workstations used to process Library information utilize anti-virus and anti-spyware utilities that are configured to continuously monitor and to automatically update as well as having automatic operating system patch-ing in place.

h) The Contractor shall ensure that all Contractor workstations used to process Library information employ a firewall that can either be software running on the workstation or a stand-alone firewall that protects the workstation from unauthorized access from any other devices, including devices on the Contractor’s corporate network.

i) The Contractor shall ensure that all Library information that is labeled “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” is encrypted using a FIPS 140-2 validated application configured in FIPS mode (http://csrc.nist.gov/cryptval/). This includes information stored on internal hard drives and removable devices (e.g., CD-Rs, flash drives, etc.)

j) The Contractor must provide a written list of anti-virus, anti-spyware, firewall, encryption products, versions and proof of licenses, along with the automatic operating system patching status, MAC address (if applicable) and user name for each system being used to process Library information.

k) The Contractor shall not provide any government-furnished non-public documents, information, or licensed material in any form to anyone other than the Contracting Officer, the COR or the Library of Congress Project Manager without the written approval of the Contracting Officer, the COR, or the Library of Congress Project Manager during the period of this contract or at any time afterwards.

l) The Contractor shall not provide any non-public government documents or information related to IT Security in any form without the written approval of the Library’s IT Security Group.

m) The Contractor shall ensure that all Contractor personnel sign non-disclosure statements.

n) The Contractor shall ensure that all Contractor personnel complete the Library of Congress IT Security Awareness Training on an annual basis.

(End of clause)

LC52.244-1 Subcontract Notification (Oct 2016)

(a) As used in this clause, “Subcontract” means any formal contract or agreement entered into by a subcontractor or consultant to fur-nish supplies or services for performance of this contract or an agreement to perform on future orders anticipated under the prime con-tract. It includes consultant agreements, teaming arrangements, and lower tier subcontracts, orders, and changes and modifications to such contracts and agreements.

(b) The following subcontracts are associated with this contract

Legal name of subcontractor Type or form of subcontract Description of the supplies or services Subcontract price

(c) The Contractor shall notify the Contracting Officer reasonably in advance of placing any subcontract or modification thereof, and shall report all subcontracts related to performance of this contract to the Contracting Officer within 30 days of contract award and an-nually within 30 days of the anniversary date of contract award during performance of this contract. The notification shall include:

(i) Legal name of subcontractor.

(ii) Type or form of subcontract.

(iii) Description of the supplies or services to be subcontracted.

(iv) Subcontract price.

(d) Consent of the contracting officer [Indicate whether CO Consent is required to subcontract.] required prior to entering into a form-al subcontract agreement under this contract.

(e) The contractor shall disclose potential or actual conflicts of interest in accordance with the clause at LC52.209-1.

(End of Clause)

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Section H Special Contract Requirements

H.1 Subcontracting Requests for subcontracting shall be made in writing as described in LC52.244-1 in this contract. All subcontractors approved for use under this contract shall be listed by name in all reports including all published reports.

H.2 Liability In the past, several festivals have been held at the Washington Convention Center (WCC). In respect of any NBF held at the WCC, Contractor hereby agrees: (i) to indemnify, defend and hold harmless Events DC from and against any and all losses, damages, costs, expenses, claims, and other liabilities (including attorney’s fees and costs) arising out of, or otherwise attributable to the NBF and/or use and/or occupancy of the WCC by Contractor, and (ii) to include Events DC as an additional insured on all liability insurance policies required by LC52.228-70 herein. Contractor shall include these same requirements in all contracts it has with third parties in support of the NBF.

Section I - Contract Clauses

Clause Title Fill-ins

52.204-13 System for Award Management Maintenance (Oct 2018)

52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018)

52.232-25 Prompt Payment (Jan 2017)

52.233-1 Disputes (May 2014)

52.242-13 Bankruptcy (July 1995)

52.245-1 Government Property (Jan 2017)

52.245-9 Use and Charges (Apr 2012)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1)52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provi-sions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2)52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul2018) (Section 1634 of Pub. L. 115-91).

(3)52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(Aug2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4)52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov2015).

(5)52.233-3, Protest After Award (Aug1996) (31 U.S.C. 3553).

(6)52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being in-corporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X_ (1)52.203-6, Restrictions on Subcontractor Sales to the Government (Sept2006), with Alternate I (Oct1995)

(41 U.S.C. 4704and10 U.S.C. 2402).

_X_ (2)52.203-13, Contractor Code of Business Ethics and Conduct (Oct2015) (41 U.S.C. 3509)).

__ (3)52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June2010) (Section

1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4)52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct2018) (Pub. L. 109-282)

(31 U.S.C. 6101 note).

__ (5)[Reserved].

__ (6)52.204-14, Service Contract Reporting Requirements (Oct2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7)52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct2016) (Pub. L. 111-117, sec-

Document Number: 030ADV20R0107 Page 16 of 36 tion 743 of Div. C).

_X_ (8)52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Pro-posed for Debarment. (Oct2015) (31 U.S.C. 6101 note).

_X_ (9)52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct2018) (41 U.S.C. 2313).

__ (10)[Reserved].

__ (11) (i)52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov2011) of52.219-3.

__ (12)

(i)52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan2011) of52.219-4.

__ (13)[Reserved]

__ (14) (i)52.219-6, Notice of Total Small Business Set-Aside (Nov2011) (15 U.S.C.644).

__ (ii) Alternate I (Nov2011).

__ (iii) Alternate II (Nov2011).

__ (15) (i)52.219-7, Notice of Partial Small Business Set-Aside (June2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct1995) of52.219-7.

__ (iii) Alternate II (Mar2004) of52.219-7.

__ (16)52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2)and (3)).

__ (17)

(i)52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)) __ (ii) Alternate I (Nov2016) of52.219-9.

__ (iii) Alternate II (Nov2016) of52.219-9.

__ (iv) Alternate III (Nov2016) of52.219-9.

__ (v) Alternate IV (Aug 2018) of52.219-9

__ (18)52.219-13, Notice of Set-Aside of Orders (Nov2011) (15 U.S.C. 644(r)).

__ (19)52.219-14, Limitations on Subcontracting (Jan2017) (15 U.S.C.637(a)(14)).

__ (20)52.219-16, Liquidated Damages-Subcontracting Plan (Jan1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct2019) (15 U.S.C. 657f).

__ (22)52.219-28, Post Award Small Business Program Rerepresentation (Jul2013) (15 U.S.C. 632(a)(2)).

__ (23)52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small

Business Concerns (Dec2015) (15 U.S.C. 637(m)).

__ (24)52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25)52.222-3, Convict Labor (June2003) (E.O.11755).

_X_ (26)52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

_X_ (27)52.222-21, Prohibition of Segregated Facilities (Apr2015).

_X_ (28) (i)52.222-26, Equal Opportunity (Sept2016) (E.O.11246).

__ (ii) Alternate I (Feb1999) of52.222-26.

_X_ (29)

(i)52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__ (ii) Alternate I (July2014) of52.222-35.

_X_ (30) (i)52.222-36, Equal Opportunity for Workers with Disabilities (Jul2014) (29 U.S.C.793).

__ (ii) Alternate I (July 2014) of52.222-36.

_X_ (31)52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

_X_ (32)52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec2010) (E.O. 13496).

_X_ (33) (i)52.222-50, Combating Trafficking in Persons (Jan2019) (22 U.S.C. chapter 78and E.O. 13627).

__ (ii) Alternate I (Mar2015) of52.222-50(22 U.S.C. chapter 78and E.O. 13627).

__ (34)52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in22.1803.)

__ (35)

(i)52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May2008) (42 U.S.C. 6962(c)(3)(A)(ii)).