030ADV20R0107 - Attachment J-2 - Order.pdf

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030ADV20R0107 – Attachment J-2 Statement of Work - Order

C.1. BACKGROUND

The 2020 Library of Congress National Book Festival (NBF 2020) is scheduled for August 29, 2020, from 8:30am until 8:00 pm at the Walter E. Washington Convention Center ("WCC") in Washington D.C. The 2020 festival will showcase approximately 150 authors and offer at least 12 author stages, including a Main Stage that will provide livestreaming. Approximately 55-60 exhibitors will be located on the lower level.

C.2. SCOPE

The Contractor shall provide bookseller planning, coordination and sales services for the Library’s annual 2020 National Book Festival (NBF 2020).

C.3. REQUIREMENTS

C.3.1 Contractor shall provide services for NBF 2020 that will be held at WCC. Contractor shall adhere to all requirements of WCC as described in WCC Event Planning Guide that can be found on the link below. Contractor’s security must be consistent with the WCC Event Planning Guide.

WCC Event Planning Guide available at: http://www.dcconvention.com/attachments/convention-center/wcsa-epg-spreads.aspx

Specifically, Contractor shall provide the following services for NBF 2020:

(a) Meetings: Contractor shall attend an event kick-off meeting and planning meetings as required by the COR, anticipated to be held weekly, from May 2020 to September 9, 2020. The meetings will be held on Library premises.

(b) Project Plan: Contractor shall provide a project plan as described in the contract.

(c) Author Selection: Contractor shall advise and coordinate the author selections for NBF 2020 with the Library’s Literary Director. The initial meeting will be scheduled by the COR, Subsequent meetings will be coordinated between the Contractor and the Library. As described in Section C.3.2 in the contract.

(d) Contractor shall provide book sale services for NBF 2020 as described in Section C.3.3.3 in the contract.

(e) Contractor shall provide promotion and marketing services as described in Section C.3.5 in the contract.

http://www.dcconvention.com/attachments/convention-center/wcsa-epg-spreads.aspx http://www.dcconvention.com/attachments/convention-center/wcsa-epg-spreads.aspx

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(e) Contractor shall collect donations as described in Section C.3.4 in the contract.

(f) Contractor shall provide a post event report as described in Section C.3.6 in the contract.

While providing services under this order, the Contractor may refer to themselves as the “Official Bookseller of Library of Congress National Book Festival” in advertisements and promotional materials for any events covered under this contract. The contractor must adhere to the clause LC52.203-1 in Section H of the contract.

C.3.2 Government Furnished Property The Library will provide the following items:

(a) A designated sales space (at least 28,000 sq/ft).

(b) Sixteen (16) Genre Signs for tables

(c) One (1) Large overhead banner

(d) Three (3) Entry/Exit Signs for wayfinding

(e) Two (2) festival Book Signing and Schedule Signs

C.4 Schedule of Deliverables

Event/Deliverable Due Date Project plan At least four (4) weeks prior to event Advertising and Promotional Materials

At least four (4) weeks prior to event

Post-event Report September 12, 2020 Submission of donations to the Library

September 29, 2020

H: Special Contract Requirements (will be included in Section H of the Order)

H.1 Liability

Contractor indemnifies, defends and holds harmless Events DC from and against any and all losses, damages, costs, expenses, claims, and other liabilities (including attorney’s fees and costs) arising out of, or otherwise attributable to NBF 2020 and/or use and/or occupancy of the WCC by Contractor and (ii) include Events DC as an additional insured (under the insurance requirement described in LC52.228-70 in the contract). Contractor shall include the same requirements in all contracts it has with third parties for NBF 2020.