022-TD-1226_Addendum_1.pdf
PDF 301 KB Posted
- Attached to
- Custodial Cleaning Supplies
- Solicitation number
- 022-TD-1226
- Issued by
- Polk County, Florida
About this file
This is an Addendum 1 document issued by Polk County, Florida on November 3, 2025, for ITB 022-TD-1226 regarding the procurement of custodial cleaning supplies to be delivered to the custodial services warehouse in Lakeland, Florida. The addendum addresses vendor questions received by the October 29, 2025 deadline and provides official clarifications on the solicitation requirements. Key clarifications include confirmation that the Janico 6006 microfiber cloth (item 13) previously approved during sampling will be accepted, that Purell Advanced Hand Sanitizer Gel in 1.5-liter size is acceptable as an alternate for the discontinued 2-liter version (item 2900671), that alternative colors such as yellow or white are acceptable for item 2900301 instead of orange, and that order frequency and quantities for items like gloves may vary based on current needs. The addendum confirms there is no Force Majeure clause in the contract and references the termination clause located in the General Terms and Conditions, Section 39.
Vendors offering alternative products not listed among approved brands must submit samples and supporting documentation by the bid submission deadline, as outlined in General Terms and Conditions Section 12 and Special Terms and Conditions Section P. The addendum clarifies that chemical dispensing systems must properly dilute concentrated products for items 81, 83, and 87 but does not specify minimum dwell time or pH requirements for chemical products. All products must perform as outlined in their respective item descriptions. The procurement also requires vendors to provide dispensing stations or systems for concentrated products requiring dilution. Estimated quantities are addressed in General Terms and Conditions Sections 9 and 17, and previous bid information and awarded pricing can be found in the Special Terms and Conditions Section B regarding Previous Documents.
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Other files
| File | Type | Posted |
|---|---|---|
| 022-TD-1226_Custodial_Cleaning_Supplies_NRBAv2.pdf | ||
| 022-TD-1226_BID_TAB.xlsx | XLSX spreadsheet | |
| 022-TD-1226_Custodial_Cleaning_Supplies_NRBA_signed.pdf | ||
| 022-TD-1226_Custodial_Cleaning_Supplies_final.pdf |
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Text version
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November 3, 2025
To: All Vendors
From: Tara Davis, Senior Analyst - Purchasing
Subject: 022-TD-1226, Custodial Cleaning Supplies, Addendum 1
The addendum may provide clarification, interpretation, or additional information to the solicitation document. The addendum is the official response to questions received by the deadline. The addendum shall be posted to the same website where the solicitation is posted at www.myvendorlink.com.
Pursuant to ITB, section F. ANTICIPATED SCHEDULE OF EVENTS, the deadline for receipt of questions was October 29, 2025, 3:00 PM.
Written questions, timely received, and official responses below: (questions may be edited for clarity and brevity)
Q1: Is this for janitorial supplies or something else? The bid file doesn’t match the name of the bid. Thanks!
A1: REFER TO ITB 022-TD-1226 - CORRECT ONE ATTACHED
Q2: The bid documents are for Network Equipment E-Rate but the description is Custodial
Cleaning Supplies. Are the wrong documents attached possibly?
Invitation for Bid 021-DW-0126 Network Equipment E-Rate ITB final.pdf 022-TD-1226
Custodial Cleaning Supplies Denise Whitaker
A2: REFER TO ITB 022-TD-1226 - CORRECT ONE ATTACHED
Q3: Is this bid for Network Equipment or Custodial Cleaning Supplies? The title is for Custodial
Cleaning Supplies, but the bid documents are for Network Equipment.
A3: REFER TO ITB 022-TD-1226 - CORRECT ONE ATTACHED
http://www.myvendorlink.com/
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Q4. Can you please provide us with a recap of the previous bid indicating the awarded pricing per item and winning vendor(s)?
A4. Refer to ITB, Special Terms and Conditions, B. Previous Documents.
Q5. Based on previous ordering history, approximately how often are the gloves ordered (weekly, bi-weekly, monthly, other) and what is an approximate box or case order?
A5. the order frequency and quantity can vary based on current needs
Q6. Is there a termination clause for me, the contractor?
A6. Refer to ITB, General Terms and Conditions, #39 Termination of Contract
Q7. I do not see a Force Majeure clause, is there one?
A7. No there is not.
Q8. pls confirm Impact item numbers for items 17,37,51,53, mfg states the stock #`s are not correct.
A8. We have verified that these stock numbers are correct.
Q9. Can you please provide more information on the 400 dispensers you are asking the distributor to supply and install?
A9. Per ITB, Special Terms and Conditions, Section O, provide dispensing stations/systems for products delivered in concentrated form requiring dilution (Items 81, 83 and 87).
Q10. Will you accept other chemical dispensing systems?
A10. Dispensing system must properly dilute the product.
Q11. For item #13 cloth, microfiber: we submitted samples last year of brand: Janico 6006 where they tested and approved? Can we bid this brand this year? Please see attached e-mail thread.
For item #91 sanitizer, hand: We were the winning vendor for this item. Your bid states you use 5,000 gallons per year which is a high amount, but you did not place any orders throughout the year? Is this quantity a mistake? Can you please explain why no orders were placed, and what is the actual quantity order for this item that you anticipate?
A11. The Janico 6006 was approved during sampling and will be accepted. Estimated quantities are clarified in the ITB General Terms and Conditions # 9 & 17.
Q12. In the Special Terms and Conditions section:
Under N. Approved Brands and Models, it states that we must quote only approved brand products. However, under
P. Alternatives, it mentions, "Submit specifications for each item you offer that is not referenced."
Please clarify whether we are allowed to quote alternative products by providing the specification sheets, or if we must strictly quote only the approved brands.
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A12. If offering a product as alternate, samples and support documents must be provided by the deadline for electronic receipt of bids. Reference ITB, General Terms and Conditions, section 12. Reference ITB, Special
Terms and Conditions, Section P.
Q13. Item No: 2900671 – Purell Advanced Hand Sanitizer Gel 9625-04 (2L) has been discontinued. Would you be able to accept the same brand in a 1.5-liter size instead?
A13. Purell Advanced Hand Sanitizer Gel 1.5-liter will be allowed as an alternate.
Q14. Item No: 2900301 – Would it be acceptable to offer Yellow or White color instead of Orange?
A14. yes, other colors are accepted.
Q15: Questions for floor pads: 3M is specified on some pads, and not others. Can 3M be bid if the product provides a greater than or equal alternative to pads where 3M is not listed as an approved alternative? Item # where
3M is not “approved”: 2900420, 2900421, 2900430, 2900780, 2900781 -
A15: If offering a product as alternate, samples and support documents must be provided by the deadline for electronic receipt of bids. Reference ITB, General Terms and Conditions, section 12. Reference ITB, Special
Terms and Conditions Section P.
Q16: Questions for Chemical Management: 3M is not currently listed as an approved vendor in any of the chemical categories. Does this inhibit 3M from proposing competitive alternatives to the Polk County Bid?
A16: If offering a product as alternate, samples and support documents must be provided by the deadline for electronic receipt of bids. Reference ITB, General Terms and Conditions, section 12. Reference ITB, Special
Terms and Conditions, Section P.
Q17: 3M accepted the invitation from FSPMA committee at FSPMA show in late September to be a part of their
Board. A variety of 3M chemistries are certified by legacy FSPMA process - Disinfectants: 3M has a number of US
EPA Registered Disinfectants that meet the Polk County category definition for disinfectants. These solutions are greater than or equal to incumbent vendor solutions o Dwell Time: is there a dwell time requirement?
A17: There is not a minimum dwell time requirement.
Q18: Is there a PH Requirement? - 3M Technical review has uncovered ability to utilize chemical management alternative to current RTU/Bulk assortment (improved savings, sustainability for the district) o Example: Graffiti remover category/Mildew Stain Remover, could a chemical management mark remover be an alternative to a RTU graffiti remover/RTU Mildew Stain Remover?
A18: There is not a minimum PH requirement.
Q19: Mildew and stain remover category: is the definition for Grout and Tile cleansing/brightening? Or germ/microbial?
A19: Item #88 needs to perform as outlined in description.
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Q20: General Purpose Category: by definition is in search of a general purpose cleaner. Based on review of approved vendors, 2 of 3 solutions are heavy duty degreasers. What is the intention of this category?
A20: All products need to perform as outlined in the description.
Q21: Is there a chemical management specification category?
A21: All categories are outlined in the bid form.
Diluted chemicals are only as effective as the dispenser they come from. Water pressure is constantly fluctuating, thus a chemical management system that can accommodate for water pressure changes should be an important requirement. It is requested that a water pressure specification be included on the bid to accommodate for changes as well as insure diluted chemical performance (example: dispenser accommodates for water pressure ranges from 20 to 90 psi)
Q22: Stainless Steel Cleaner: Is Polk County open to reviewing a HAACP Certified/NSF Certified water based stainless steel cleaning alternative?
A22: If offering a product as alternate, samples and support documents must be provided by the deadline for electronic receipt of bids. Reference ITB, General Terms and Conditions, section 12. Reference ITB, Special
Terms and Conditions, Section P
Q23: Or is petroleum based aerosol stainless steel cleaner the requirement?
A23: If offering a product as alternate, samples and support documents must be provided by the deadline for electronic receipt of bids. Reference ITB, General Terms and Conditions, section 12. Reference ITB, Special
Terms and Conditions, Section P
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