02 Fire Alarm SOW 2022.pdf

Statement of Work Annual/Semi-Annual Testing & Inspection of Fire Alarm Panel and Interfaces

Location: Hollings Marine Labs 331 Fort Johnson Road Charleston, SC 29412

General

The Hollings Marine Laboratory (HML) is a government owned laboratory, located at 331 Fort Johnson Rd., Charleston, SC 29412, and is seeking the services of a company for the annual/semi-annual test and full inspection of fire alarm panels and other interfaces of the fire alarm system located at the Hollings Marine Laboratory. The Hollings Marine Laboratory is over 117,000 square feet and has numerous test points such as duct detectors and smoke detectors.

Objective

The objective is for Hollings Marine Laboratory (HML) and its associated wings, which are the Nuclear Magnetic Resonator and H-Wing, to obtain a f ixed pr ice contract for the Inspection, Testing and Calibration services on the existing fire alarm systems. The HML fire alarm systems monitor many environmental changes associated with the presence of a fire and can be automatically or manually activated. The Hollings Marine Laboratory (HML), Nuclear Magnetic Resonator (NMR), and H-Wing facilities configuration includes the fire alarm control panel, wet pipe sprinkler systems, deluge/pre-action sprinkler systems, standpipe/hose system, and private fire service mains system which must function in accordance the NFPA #25 Standard for Inspection, Testing and Maintenance of Water Based Systems in Compliance with the International Fire Code. The contract is intended to provide complete full Annual and is some cases Semi – Annual inspection and testing as listed in the deliverables. Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, and transportation necessary to effectively and efficiently fulfill all the requirements of this Statement of Work

(SOW).

Qualifications

The contractor must show competency and experience in the operation, testing and inspection of fire alarm systems that operate in medium industrial, commercial, institutional, medical and/or academic facilities.

Certifications

The Contractor shall provide proof that personnel performing work under this contract have valid state or local license or certification for Fire Alarm Testing and certification for the Fire Alarm Systems covered under this contract. Persons performing Testing and Certification shall have participated in a Certification Program within the last 12 months and be certified through the National Fire Protection Association (NFPA) and meet all Federal, State and local codes.

The servicing contractor shall perform the elements of this statement of work with factory trained, skilled, professional technicians, which are familiar with inspection, testing and certification procedures.

IT Security Requirements

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

Scope of Work

A) Inspection, Testing and calibration

The contractor shall provide the HML with the expert inspection, testing and certification services for the existing Fire Alarm System, Wet Sprinkler System, Back flow System, Pre-Action System, Fire Pump System, FM 200 and Vesda System. The service required would be characterized by performance of consistently reliable inspections and testing procedures.

Immediately upon arriving to the job site, contractor employees shall check-in with the Building Receptionist at the front desk, and immediately prior to their departure from the job site, also check-out with the Receptionist at the front desk.

Each technician will be trained in the following:

1. Lockout – tag out

2. Electrical safety – high voltage

3. Hazardous communications

4. Personal protective equipment

5. Fall protection

B) Annual and Semi-Annual Maintenance Inspections

The contractor shall provide labor and material to perform Annual and Semi-Annual or other testing and calibration inspections, which are listed below, on the entire fire alarm systems. The service contractor shall furnish all labor, material, electrical devices, travel expense, tools, test equipment, machinery and equipment necessary to complete performance of all aspects of work described in this Statement of Work.

• Annual Fire Extinguisher Inspections (Including OSHA Tag & Tamper Seal)

• Annual Fire Alarm Inspection

• Annual /Semi-Annual Sprinkler Inspections (5) Wet systems

• Annual/Semi-Annual Pre-Action Sprinkler System Inspection

• Semi-Annual FM 200 Inspection

C) Safety

• The Contractor shall provide and ensure that all personnel at the work site wear appropriate safety devices/apparel described below when working within the Elevator Systems.

1. Approved back support and protective devices

2. Eye protection in compliance with ANSIZ87.1. -1968.

3. Approved hearing protection

4. Approved hand protection

5. Other safety devices/apparel when conditions warrant

• The Government Safety Officer reserves the right to inspect all areas for safety violations at its discretion, direct the Contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

• In the event that the Government Safety Officer should elect to stop work because of any type of existing safety hazards after the Contractor has been notified and provided ample time to correct, the Contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage.

• The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the contract. The Contractor shall take all necessary precautions for safety of, and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

• The Contractor shall, without additional expense to the Government, be responsible for obtaining and renewing all necessary licenses and permits. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

• The Contractor shall comply with all applicable revisions, additions, changes and/or upgrades to any Federal, state, and municipal laws, codes, and regulations which are in effect on the date of contract and which affect the performance of the work.

Period of Performance

The contract period of performance will consist of one base year and four separate option years:

Base Year: September 1, 2022 – August 31, 2023 Option Year One: September 1, 2023 – August 31, 2024 Option Year Two: September 1, 2024 – August 31, 2025 Option Year Three: September 1, 2025 – August 31, 2026 Option Year Four: September 1, 2026 – August 31, 2027

Work Schedules/Shifts

The Contractor shall accomplish all work for the HML during the hours of 0700 and 1600 Monday through Friday, excluding Federal Holidays. This allows the flexibility for the contractor to schedule 8 hours of work during a time when HML staff will be at the facility.

Guarantee of Work

Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1. Register at front desk and receive a temporary pass for one day (if needed a door pass card will be provided)

2. The front desk personnel will have you read a brief statement concerning the EMS, the Facility Engineer or designated maintenance staff member will convey to the contractor any other items that need to be done to protect HML and the environment issues we have.

Schedule of Deliverables

ITEM DESCRIPTION QUANTITY DUE DATE DELIVER TO

1 Fire Extinguisher Inspection (58 total)

One Annual Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

2 Wet Sprinkler System Inspections (Five Systems)

Two Semi-Annual

Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

3 Pre-Action System Inspection

Two Semi-Annual Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

4 Fire Alarm Inspection

One Annual

Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

5 FM 200 One Semi-Annual Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

6 Vesda One Annual Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822