02. Statement of Work.pdf

STATEMENT OF WORK

SEISMIC-REFLECTION-ACQUISITION AND ANALYSIS SERVICES

Gettysburg Basin, Adams County, Pennsylvania

Commonwealth of Pennsylvania Department of Conservation and Natural Resources

Bureau of Geological Survey

I. SCOPE OF WORK

The Pennsylvania Department of Conservation and Natural Resources, Bureau of Geological Survey, requires services of a Contractor with demonstrated knowledge and experience to perform 2D seismic-reflection (SR) data-acquisition and analysis services along one (1) principal transect within the Gettysburg Basin, Adams County, south-central Pennsylvania.

Any questions concerning the technical aspects should be directed to Al Guiseppe at (717) 702- 2024 or aguiseppe@pa.gov. Questions concerning the contracting or bidding procedures should be directed to Jenna English at (717)783-3278 or Jenenglish@pa.gov.

II. CONTRACT TASKS

A. General Requirements

The specific contract tasks are identified in detail in the accompanying “Attachment A, Technical Specifications.”

For the delineated transects (traverse line), their length or depth, and associated general geologic conditions, see Attachment B, “Transect Location Maps.”

Purchasing of the raw seismic data must occur before September 30, 2024. All other contract tasks must be completed by December 30, 2024.

The Contractor must agree to furnish all necessary labor, material, and equipment and to perform all the work and tasks required in an expeditious, substantial, professional, and workman-like manner.

B. Preexisting 2D Seismic-Reflection Data

The Department has need for previously existing, processed, commercial (“oil and gas”), “deep” 2D seismic-reflection data that are of high quality and continuous across the areas of interest for one (1) defined transect covering portions of the Gettysburg basin and vicinity, referenced in Attachments A and B. The Contractor shall act as representative on behalf of the Department, using its expertise, in the search, location, evaluation, negotiation, acquisition, and analysis of such previously existing seismic-reflection data. The contractor is not responsible to interpretation of geologic formations, faults, or other geologic features. Geologic interpretation is the responsibility of the Department. The Contractor shall be required to provide all necessary equipment and staff needed to undertake this work, which must be completed by December 30, 2024, unless the date is extended by the approval of the Department.

III. CONTRACT TERM

The contract will commence upon receipt of fully approved purchase order and terminates December 30, 2024.

IV. INSURANCE

The Contractor must purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance for all the Contractor’s employees and those of any subcontractor engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the contract, or the failure to perform under the contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage must be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies must be occurrence rather than claims-made policies and must not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the contract and at each insurance renewal date during the term of the contract, the Contractor must provide the Commonwealth with current certificates of insurance. These certificates or policies must name “The Commonwealth of PA– DCNR” as an additional insured and must contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. These certificates must include the locations and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

V. BID AWARD

Bidder must complete and include the following with the bid response

A. The electronic Invitation for Bid found at www.pasupplierportal.state.pa.us.

B. A properly executed Worker Protection and Investment Certification Form.

The unit price shall include all labor, materials, equipment, tools, insurance, and all items necessary for the completion of each service item in the project.

The bid will be awarded based on the total sum of all the blocks as indicated on the IFB-Invitation for Bids.

The contract quantities herein are estimated only and may increase or decrease, depending on the needs of the Department.

The Contractor shall be paid at the unit price for the actual work performed.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VI. PAYMENT TERMS

Payment will be made upon satisfactory completion of project for actual services performed, which includes meeting the seismic-reflection (SR) data-acquisition and analysis services specification.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review V.21 CONTRACT-016.2 Automated Clearing House (ACH) Payments (February 2024) of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

VII. INVOICES

Invoice format must be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option: Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.Vnmr06M06Uk

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice P.O. Box 69180 Harrisburg, PA 17106

All invoices must include the purchase order number, project number, as well as your SAP vendor number. The company name and address listed on the purchase order also must be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Contractors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

VIII. CONTRACTOR REFERENCES

After the bid opening and prior to awarding of the contract, the DCNR has the right to request five (5) references (name, addresses, and telephone numbers) for whom similar work has been performed by the Contractor as proof of qualifications to perform the work involved in this contract. Similar work is defined as projects where seismic lines were purchased from Seismic exchange and reprocessed for more accurate interpretations within an accompanying report.

References are an optional tool available to the DCNR to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the DCNR reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the DCNR.

IX. RECEIPT AND OPENING OF BIDS

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed, emailed, and mailed bids will not be accepted.

No responsibility will be attached to any employee of the DCNR for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

X. BID RESULTS

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/. The bids will be posted as soon as practicable following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

ATTACHMENTS

Attachment A – Technical Specifications Attachment B – Transect Location Map