01a Install Access Control_GEN REQUIREMENTS_2024.05.15.pdf

GENERAL REQUIREMENTS

FOR

PROJECT YTPM 24-0002

INSTALL ACCESS CONTROL, MUNITIONS

AIR FORCE RESERVE

439 CIVIL ENGINEERING

WESTOVER AIR RESERVE BASE

CHICOPEE, MASSACHUSETTS 01022

May 15, 2024

GENERAL CONDITIONS

INDEX

ARTICLE PAGE

1. TEMPORARY PROTECTION 3

2. SECURITY 3

3. UNDERGROUND UTILITIES, UTILITY INTERRUPTIONS 3

AND SHUTDOWNS

4. QUALITY ASSURANCE 4

5. CONCEALED WORK 5

6. SUBMITTALS

7. SUPERINTENDENCE BY THE CONTRACTOR 5

8. NOTIFICATION PRIOR TO CONSTRUCTION OR DEMOLITION 6

9. STORAGE AND HANDLING 6

10. SCHEDULING 6

11. DAMAGED PROPERTY 6

12. CLEANING UP 6

13. SAFETY PRECAUTIONS 6

14. ENVIRONMENTAL PROTECTION 7

15. HAZARDOUS MATERIAL REPORTING 7

16. HAUL ROUTES 7

17. TEMPORARY STAGING AND CONSTRUCTION AIDS 7

18. DELIVERY/WARRANTY 7

19. CONSTRUCTION/DEMOLITION WASTE MANAGEMENT PLAN 8

AND REPORTING

20. FORMS 8-13

1. TEMPORARY PROTECTION

A. The Contractor shall protect all workmen, civilian and military personnel, and the general public from injury. The Contractor shall coordinate and schedule all work with the Contracting Officer.

B. The Contractor shall conduct all work to cause the least interference possible with the normal activities of the operations of the airfield and surrounding areas.

2. SECURITY

A. All project work and conduct of construction activity must comply with all Base security regulations and policies.

B. Prior to any workers arriving at the site, the Contractor shall arrange for personnel identification badges, vehicle passes and/or entry permits with fourteen (14) calendar days or more of advance written notification. Request must be on a 439AW SF 1 Badge Form. Badges shall be worn and be visible at all times while on the Base.

C. The Contractor shall be responsible for the return of all Identification Badges to the Contracting Officer after completion of the project. Final payment will not be made until all badges are returned.

D. The Contractor shall enter the project site only at a location approved by the Contracting Officer. Restrict all activities and movement of workers, supplies, and equipment to the designated project area and haul routes.

E. The Contractor shall not allow cameras on the project site nor photographs to be taken without written permission of the Contracting Officer.

3. UNDERGROUND UTILITIES, UTILITY INTERRUPTIONS AND SHUT DOWNS

A. The Contractor shall submit a notification prior to excavation or any ground disturbing activity. The notification shall be Form 103, BCE Work Request (Dig Permit) and shall be submitted to the Contracting Officer at least thirty (30) calendar days prior to the planned excavation. The Contractor shall obtain approval prior to excavation. The government will mark out known existing underground utilities in the work area. The marked location of the existing utilities is approximate. Excavation by power driven equipment is not permitted within three (3) feet of either side of the marked utility. Hand excavate on each side of the indicated obstruction and continue until uncovered or clearance for the new grade is assured.

B. Report damage to underground utilities or subsurface construction immediately to the Contracting Officer. Damage to marked utilities will be satisfactorily repaired or replaced by the Contractor at no additional cost to the government. Damage to unmarked utilities will be repaired or replaced at the government’s expense. Should the government engage the Contractor to perform the repairs or replacement; an equitable adjustment in the contract amount will be negotiated prior to the repair or replacement being made. Repair is defined as permanent, code compliant measures as approved by the Contracting Officer.

C. Interruptions shall be defined as any Contractor operation that interferes with access through, or use of facilities or areas including utilities, Energy Monitoring and Control Systems (EMCS), parking lots, generators, roads, or airfields.

D. Request for an interruption shall be submitted in writing at least fifteen (15) calendar days in advance of the date desired and includes at least one alternate date. Include the following information: Location(s) of interruption(s), hours and dates of interruption(s), which services are affected, and which facilities are affected. Contractor is cautioned that outages may not be granted on the date(s) requested. Contractor shall notify the Contracting Officer at least seven

(7) calendar days in advance of any cancellation of any scheduled interruption. Services shall not be interrupted until receipt of approval of proposed hours and dates are received from the Contracting Officer.

4. QUALITY ASSURANCE

A. All items of work not addressed in these General Conditions shall be completed in strict accordance with the manufacturers’ specifications.

B. The quality assurance procedures of this section are a minimum. Provide additional quality control as required by the Contracting Officer. Any additional quality control, which may be required, shall not constitute a change in the contract.

C. The government is not obligated to inspect the Contractor’s work, or to protect the Contractor from the consequences of his work. Government inspection is a general examination of the Contractor’s conduct and workmanship and is solely for the purpose of the government.

Government inspectors do not have the authority to accept work, nor is government inspection to be construed as conclusive.

D. Government agents including inspectors, engineers and quality assurance evaluators are not authorized to change the contract without the written approval of the Contracting Officer; this lack of authority extends to all situations in which the action of these agents could be construed as constituting a change.

E. The quality of workmanship is subject to audit by government or government-designated inspectors at any time during the contract. The Contractor shall cooperate fully and provide all information necessary for this audit.

F. The Contractor shall institute immediate action to correct all variances from the contract or General Conditions and employ all procedures necessary to ensure future work shall conform to the requirements of the contract.

G. The Contractor shall submit all requests for changes in writing to the Contracting Officer. Do not proceed with changes without possession of written authorization of the Contracting Officer.

5. CONCEALED WORK

The Contracting Officer must approve all items of work including those which are to be concealed. The Contractor shall notify the Contracting Officer of his intention to conceal work 24 hours in advance of concealment.

6. SUBMITTALS

A. Approval must be obtained from the Contracting Officer for the material and equipment proposed to be incorporated into the work. Submittals shall be made no later than thirty (30) calendar days after receipt of the Notice to Proceed or as specified by the Contracting Officer. The Contractor is to complete Air Force Form 3000, provided by the Contracting Officer, and submit the required materials for review electronically unless otherwise directed by the CO. The Contracting Officer will return the submittals approved or disapproved within ten (10) calendar days after receipt, by AF Form 3000. If submittals cannot be made within thirty (30) calendar days after Notice to Proceed or as specified by the Contracting Officer, the Contracting Officer shall be advised of the difficulty and the Contractor shall request an extension of time for this task. Approval of submittals does not relieve the Contractor from performance in strict accordance with the contract or Statement of Work, nor does such approval constitute “acceptance” under other conditions of this contract.

B. Any and all “or equal” items or materials proposed by the Contractor to be used in the project shall be submitted for approval.

C. Items required to be submitted for approval are listed in the Statement of Work and are a minimum.

7. SUPERINTENDENCE BY THE CONTRACTOR

A. At all times during the performance of the contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent Superintendent who is satisfactory to the Contracting Officer and has the authority to act for the Contractor.

B. The Superintendent is to oversee and coordinate all project related work and is required to be on site at any and all times physical work is being performed. The Superintendent shall be able to read, write, speak and understand the English language.

C. Failure to comply with this requirement may be deemed as cause for a non-compensatory stoppage and suspension of work until the deficiency is remedied.

8. NOTIFICATION PRIOR TO CONSTRUCTION OR DEMOLITION

In accordance with the requirements of the Massachusetts Department of Environmental Protection (MADEP), the Contractor shall prepare and submit form BWP AQ 06, Notification Prior to Construction or Demolition, to the Department on behalf of the government. The Contractor is also responsible for the remittance of the $85.00 notification fee. Complete information is available from the Department or on the DEP Web site at mass.gov/dep.

9. STORAGE AND HANDLING

All new materials shall be transported, stored, and handled according to the manufacturers’ written recommendations or as otherwise directed by the Contracting Officer.

10. SCHEDULING

All work shall be carefully scheduled to prevent any excessive shutdown time of utilities or services. The Contractor shall make written request to the Contracting Officer for approval of all work requiring shutdown 48 hours prior to commencement of such work.

11. DAMAGED PROPERTY

Work shall proceed in a manner which will minimize disturbance or risk of damage to surrounding structures, interior finishes, room furnishings, personal belongings, equipment or base infrastructure. The Contractor shall repair such items damaged by the Contractor in the course of carrying out the work at no additional cost to the government. All repairs shall match adjacent similar existing items in all aspects. All replacements will be in kind.

12. CLEANING UP

The Contractor shall at all times, keep the premises free from accumulation of waste materials or rubbish caused by work under this contract. All parts and equipment removed for replacement become the property of the Contractor and shall be removed from the premises. At the end of each work day and upon the completion of all work, the Contractor shall leave interior and exterior property in the condition in which it was found at the beginning of work.

13. SAFETY PRECAUTIONS

The Contractor shall take all necessary precautions in observing safety regulations in accordance with all Federal OSHA regulations and shall assume the responsibility to guard against causing of fires and/or explosions and to protect government property. The Contractor shall perform the work in a manner consistent with security and with fire safety regulations especially regarding exits and exit way access. Temporary closures shall not compromise security or fire safety.

14. ENVIROMENTAL PROTECTION

There is no known or anticipated asbestos, lead nor any type of regulated hazardous material involved with the work of this project. However, in order to provide for control of all environmental pollution arising from construction activities, the Contractor and his subcontractors, in the performance of this contract, shall comply with all applicable federal state and local laws and regulations concerning environmental protection pollution control and abatement.

15. HAZARDOUS MATERIAL REPORTING

A. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this installation. Hazardous materials must be inventoried when received and at project completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

B. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval utilizing 439 AW Form 20, CONTRACTOR INFORMATION SHEET, at the end of this Section.

C. In the event of a spill, Contractor shall immediately notify the Base Fire Department at extension 557-1117 as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

16. HAUL ROUTES

The established haul access routes shall be the only routes used by the Contractor. The Contractor shall ensure that all vehicle operators associated with the project, or those of suppliers, are properly instructed before entering the Base.

17. TEMPORARY STAGING AND CONSTRUCTION AIDS

The Contractor shall provide, erect, maintain, and remove all necessary construction aids that are required for the performance of the work.

18. DELIVERY/WARRANTY

The warranty shall be issued in accordance with FAR 52.246-21. Extended warranties offered by the Contractor and its subcontractors or suppliers may be accepted by the Government at its discretion.

19. CONSTRUCTION/DEMOLITION WASTE MANAGEMENT PLAN AND

REPORTING

A. Prior to the start of the work, the Contractor shall prepare and submit for approval the Construction Waste Management Plan utilizing the form provided at the end of this section.

B. The Contractor shall record, document and report the total amount of construction/demolition debris and other solid waste that is generated and disposed of under this contract. The Contractor shall also record the total amount of debris and waste that has been diverted through sale, reuse, or recycling and the quantity of waste disposed by landfill or incineration. The waste shall be recorded by weight, but volume in cubic yards will also be acceptable.

C. Contractor will salvage and reuse the construction/demolition debris to the greatest extent possible. Waste materials that cannot be salvaged and/or reused and have value as being recyclable, shall be recycled. Only materials unable to be economically salvaged or recycled shall be transported to a landfill or incinerator. Revenues or other savings obtained for recycling or returns shall accrue to the Contractor, except revenues generated from Base recycling activities.

D. The records shall be made available to the Contracting Officer during construction and shall be submitted to the Contracting Officer prior to project closeout utilizing the Waste Management Summary Form also attached at the end of this section.

20. FORMS

439 AW FORM 20, JUN 00 (EF-V1)

CONSTRUCTION WASTE MANAGEMENT PLAN SUBMITTED BY:

PROJECT NO: YTPM 24-0002 DATE:

CONTRACTOR INFORMATION SHEET

PROJECT NAME: I N S T A L L A C C E S S C O N T R O L M U N I T I O N S

PROJECT NUMBER: Y T P M 2 4 - 0 0 0 2

COMPANY NAME:

DATES OF CONTRACT:

LOCATION ON BASE: Munitions Storage Area

TELEPHONE NUMBER (On base, if available):

NAME OF CONTACT:

SHOP CODE (Assigned by HAZMART):

MATERIAL INFORMATION

MATERIAL

NAME/

PART NUMBER

MFR

CONTAINER

TYPE

QTY

SIZE

TOTAL QTY

TO BE USED

(Estimated)

NSN/LSN

TO BE FILLED

IN BY

PHARMACY

PERSONNEL

I. PROJECT WASTE ANALYSIS

A. Types of Construction waste anticipated Quantities & Options Available (tons) Resale Reuse Recycle Dispose

1.

2.

3.

4.

B. Projected Cost of Disposal Total Quantity (Tons)

Total Disposal Cost

(All trash with no salvage or recycling)

II. LANDFILLS AND INCINERATORS TO BE USED

Name Tipping Fee Address Telephone

1.

2.

3.

III. SALVAGE PLAN (FOR RESALE, REUSE, OR RECYCLE)

A. List of Materials & Method of Reuse Recycling Facility & Means of Transport

1.

2.

B. Cost to Salvage Savings Resulting from Salvage Net Cost/Savings

Cost to Separate and Recycle Reuse of Demo Materials

Revenues from Sale

Avoidance of Tipping Fees (Savings – Costs)

1.

2.

3.

IV. RECYCLING MANAGEMENT PLAN TO PROTECT RECYCLED MATERIALS FROMCONTAMINATION: Provide containers and bins that are clearly and appropriately marked.

1. Prevent contamination of recyclable materials from incompatible products and materials.

2. Separate construction waste at the project site by one of the following methods: (check appropriate boxes)

Source Separated Method: Waste products and materials, that are recyclable, are separated from trash and sorted into appropriately marked separate containers and then transported to the respective recycling facility for further processing. Trash is transported to a landfill or incinerator.

Co-Mingled Method: All construction waste is placed into a single container and then transported to a recycling facility where the recyclable materials are sorted and processed and the remaining trash is transported to a landfill or incinerator.

Other methods proposed by the Contractor and approved by the Contracting Officer.

WASTE MANAGEMENT

SUMMARY FORM

I. PROJECT WASTE FROM (COMPANY):

QUANTITY

(TONS)

LANDFILL SITE

(# from Sect.

II of Waste Mgt. Plan above)

TIP

FEE/TON

TOTAL COST

OF DISPOSAL,

INCLUDING

HAULING,

CONTAINER

RENTAL, TIP

FEES

TOTAL

COST/TON

1.

PROJECT NO: YTPM 17-0012

2.

SUBMITTAL DATE:

TIME PERIOD

(Month/year or Total Project start date to end date):

II. ALTERNATIVES TO LAND FILLING

TYPE OF

MATERIAL

QUANTIT

Y

(TONS)

DESTINATION AND

MEANS OF

TRANSPORTATION

(# from Section IV of Waste Management. Plan above)

COST TO

HANDLE

AND

TRANSPOR

T

REVENUE

& TIP FEE

EARNINGS

NET

COST

COST IF

LANDFILLED

COMPARISON

COST (+) OR

SAVINGS (-)

Cardboard

Wood

Beverage containers

Soil

Concrete

CMU

Asphalt

Metals

Gypsum board

Paint

Carpet

Insulation

Glass

Cast stone

Electric cable

PVC piping

Rubber flooring

Raised flooring

Copper

Plastics

III. TOTAL NET COST (+) OR SAVINGS (-) from all alternatives to land filling all project waste

TOTAL

QUARTERLY REPORT

WESTOVER CONSTRUCTION/DEMO DEBRIS DISPOSAL & RECYCLING

Form Created By: 439 MSG/CEV Environmental Office

To meet the Air Force goal of diverting 60% of Construction and Demolition (C&D) Debris from the Waste Stream and the Massachusetts landfill‐banned items law, Contractors shall recycle C&D debris to the maximum extent possible. This form should include data for the previous three month period for the ENTIRE duration of the project. Drop‐off this Form at Westover Environmental Office, 250 Patriot Avenue or email to Environmental Office: champanine.saviengvong@us.af.mil (phone 607‐237‐5133)

ACCEPTABLE TO FILL OUT THIS FORM EITHER ELECTRONICALLY OR PEN & INK.

PROJECT TITLE:

CONTRACTOR COMPANY NAME:

WHICH QUARTER (Jan-Mar, Apr-Jun, Jul-Sept, or Oct-Dec):

TYPE ITEMS RECYCLED or RE-USED:

Concrete without rebar Concrete with rebar Asphalt Roofing Materials

Scrap Metals Wood Concrete Block / Cinder Block

/ Brick Clay

Furniture (Salvaged)

General Construction Debris (Sorting facility accepts a comingled/mixed‐waste load.)

Other: Specify Other: Specify

TONNAGE OF ITEMS RECYCLED: TONS

{Be Comprehensive, Report Anything That Didn’t Go To The Landfill.}

DISPOSED OF BY LANDFILL: TONS

DISPOSED OF THROUGH REGULAR INCINERATION: TONS

DISPOSED OF BY WASTE-TO-ENERGY INCINERATION: TONS

mailto:champanine.saviengvong@us.af.mil

QUARTERLY REPORT

WESTOVER CONSTRUCTION/DEMO DEBRIS DISPOSAL & RECYCLING

Form Created By: 439 MSG/CEV Environmental Office

TOTAL COST FOR CONSTRUCTION/DEMO DEBRIS LANDFILLED THIS QUARTER :

ACTUAL COST OF DEBRIS DIVERTED (from landfill) THIS QUARTER: $

*** If answer (cost to perform recycling/salvage/reuse/donation associated with the effort to minimize landfilling) is ZERO, then answer the following question.

POTENTIAL COST OF DEBRIS DIVERTED (from landfill) THIS QUARTER:

When cost (to salvage/recycle) is actually offset by proceeds/rebates/savings to the point of there being zero dollars paid out, then contractor still must provide an estimated “cost avoidance” value. This means contractor must at least roughly estimate the POTENTIAL cost of recycling (i.e., transportation, handling, collection, manpower, fees, taxes, permits, tariffs, collection containers lease/purchase, etc.).

CONTRACTOR SIGNATURE & DATE (NOTE: Electronic Signature Acceptable)